GSD

Presentation
BY : Sefourdinan P.

Annual Meeting HCL, CCKM, SRGS

2023
Content :

1. Cost Effectiveness
2. Transportation – Delay Change Shift
3. Dormitory – CICO
4. Legal Compliance Fulfillment
5. Cluster Procurement
6. Big Data Implementation
7. People Development
Cost / Bcm Achievement ‘22
Cost Effectiveness –
Achievement ‘22
 Cost Effectiveness –
Achievement ‘22

Allocation
CAPEX Investment Values

Big 5
(in Mio)
524,501
465,397

298,710
270,538

Mio IDR
215,005
195,490

120,070

2017 2018 2019 2020 2021 2022 Plan - 2023

Budget Cost Realization Achievement

Code of Account
Allocation PAMA ABKL ARIA ASMI BAYA BEKB BRCB BRCG BTSJ INDO KIDE KPCB KPCS KPCT MTBU SMMS TCMM
Transportation - 92.2% 91.9% 76.1% 100.1% 93.5% 83.1% 95.2% 65.0% 90.1% 96.8% 95.5% 84.9% 88.0% 92.4% 99.4% 89.6% 93.0%
36.76%
Rental

Mess Expenses 18.85% 102.6% 94.8% 85.2% 97.7% 104.0% 88.0% 98.7% 76.1% 75.4% 103.0% 96.5% 88.4% 120.5% 268.9% 84.5% 90.6% 89.7%

Office Expenses 17.74% 99.4% 112.9% 92.5% 91.0% 88.3% 88.5% 105.5% 93.3% 68.7% 102.0% 96.1% 100.1% 103.5% 108.0% 106.3% 91.9% 100.7%

Ticket 11.72% 125.9% 140.9% 115.9% 120.2% 125.7% 145.6% 147.8% 127.0% 62.2% 127.1% 107.6% 90.4% 136.6% 158.9% 115.4% 104.8% 117.0%

Non Production 94.2% 95.5% 100.0% 73.8% 95.6% 74.0% 129.3% 73.7% 77.7% 96.6% 102.3% 83.5% 89.7% 89.5% 89.2% 89.0% 88.7%
5.89%
Equipment

Total 90.96% Source : Console Report YTD Dec 2022

Cost Effectiveness Program

Plan Vs Actual
Unit RTT Harga Per
Satuan
Harga Kontrak
Unit Qty Order &
Actual Meals
Usia Kontrak /
Unit Durasi Kontrak
Supplier
Kontrak Unit
Meals System
Durasi Kontrak
Berita Acara
Order Meals
Berita Acara
Penagihan Unit
Cost Effectiveness Program
Strategic Action :

• Standard Formulation
• Standard Review
• Coding Item Budget
• Pricelist Data Base
• Weekly Valid Link Review
• Plan vs Actual review
• Cost / Man Power & BCM
Review
• Hi Lo program
Implementation
• Budget and Cost report
• Cost Effectivenesss Report (
per Man Power / Per BCM)
• Cost Down report Target =
Road to $1,29/BCM.km

Budget Plan Monitoring Review

To be Concern in 2023 :
Jumlah unit Bus Catering, Pack SMART Cost
Tiket Office Expenses Laundry Mess Expenses
& LV Meal Control
• Perhitungan • “Best Rate” • Rate / Pricing • ATK , • Optimalisasi Kg / • (Housekeeping & • Big Data
jumlah dalam pembelian • Quantity Order Condiment, Man Power Peralatan Mess) Implementation :
kebutuhan LV & tiket (% Deviasi Order Cetakan • Rate / Pricing • Optimalisasi • Transman
BUS • Monitoring Lead vs Actual) • Quantity Order Asset & • Pack-D
• Control & Time Pembelian vs Kebutuhan Peralatan – • Amodi
Monitoring Tiket Real peralatan di area • BEMMS
perhitungan • Optimalisasi mess
• S-Proton
invoice Digitaliasi • Rate / pricing
(Reduce
Cetakan)
 Cost Effectiveness Strategy
Planning
Concern  Item yang dibutuhkan Focus Strategy
 Item seharusnya
 Rasio Plan budget

Realisasi budget : apa yg di

budgetkan = apa yg di realisasikan,
Accuration 01 kurangi non urgent item & Reclass
& Over Order

Kecepatan dan Ketepatan dari apa

yg akan direalisasi dari budget agar
tidak jadi beban di bulan tertentu

Forecasting 02 Kecepatan Analisa kebutuhan di

next week/month

Disiplin Accrued, tertib invoice

Discipline 03
Disiplin Administrasi BA, Progress dll

Reuse/Recycle existing Asset &

Mengurangi “Non-Urgent Item”
Smart Cost
Control 04
Speed Up Big Data Implementation
SR Manpower Management – SRGS Population
DIVISION
GS Summary Level
Manpower Actual Manpower Planning Manpower
Actual Plan Deviasi
Division Level Position
299 325 (a) (b) (b-a)

Actual Ytd Januari 2023 SRGS DIV. HEAD 1 1 -

Plan S1 2023
SRGS DEPT. HEAD 4 5 1
Total Population All Site Total Population All SIte SRGS SECT. HEAD 7 8 1
SRGS OFFICER 29 31 2
SRGS ADMIN (INC. TECHNICIAN) 9 11 2
General Services Corporate Social Responsibility
SRGS PM 1 1 -
SRGS SITE DEPT. HEAD 9 11 2

%
Plan Actual Plan Actual SRGS SITE SECT HEAD 23 33 10
SRGS SITE GROUP LEADER 140 144 4
266 249 59 50 SRGS SITE OFFICER 27 28 1
SITE ADMIN (INC.
SRGS 49 52 3
TECHNICIAN)
Total 299 325 26

Gender
TOTAL FGDP SRGS Ytd Jan 2023 Komposisi FGDP
SRGS 28 5
GS 43 27 10 6 CSR Male 84.84% 15.16% Female

Plan Actual Plan Actual

© 2023 CAPS Section Page 10
SR Manpower Management – Man Power Planning
DIVISION
GS

Level Manpower Planning

Total Manpower

%
Growth 1 17 41
8.7%
Div Head Dept. Head (inc.. Site Sect. Head (Inc. Site
Dept. Head & PM) Sect. Head)

MPP 2023 vs MPP 2022

Total Population All Site
59 144 63
Officer (Inc. Site Group Leader Admin (Inc. Site
Officer) Admin)

© 2023 CAPS Section Page 11

SR
Fullfillment Certificate Competency
DIVISION
GS
Fullfillment Certificate Competency by Man Power
88% 55% 59% 83% 58% 83% 83% 63% 39% 62% 79%
80
27 80%
40 24 25 23 22 19 13 26
15 15 16 40%
27 27 27 31 26 28 28 28 42 42 35
- 0%

TOTAL MAN POWER CERTIFIED PROSENTASE BY MAN POWER

%
Fullfillment Certificate Competency by All District
CIVIL MEP INSTRUMENT CATERING TRANSPORT CSR

• Ahli K3 Konstruksi • Ahli K3 Listrik 90% • Ahli K3 Listrik 90% • Pengelolaan Keamanan • Defensive Driving • SROI 80%
90% Pangan Berbasis Responsible Driving
• Proteksi Petir 75% • Proteksi Petir 75% HACCP 95% 100% • Resolusi Konflik
• Scaffolding 65% Pertambangan 70%
• Sertifikasi Operator • Working at Heigh
• Working at Height PLTD Kecil 95% (TKPK 1) 65%
(TKBT 2) 75%

76.7% 86.7% 76.7% 95% 100% 75%

© 2023 CAPS Section Page 12
SRCadre Development – Steps Development
DIVIS
GS
ION Competences • Review and evaluate the progress of filling

4
Project Presentation
Measurement Cadre

PHA
gap individual competencies

Review and giving performance
feedback by management (HCL
& SRGS Division)
SE
Reprofiling 360°
• Reporting, Analyzing & Redesign  Post Evaluation Feedback
measurement or People Development Program (New Blueprint) Readiness
 People Review
Review or Reasessment Mapping Strength and Weakness
Evaluation & TALENT
 Cadre Readiness
TALEN
Enhancement

3
T
Development Program
REGUL

PHA
SE
ER

Coaching &
Review Progress
Counseling
Review and giving performance Dept. Head give Coaching &
feedback of progress Filling Counseling to motivate and
Gap Competencies develop.

LER
EGU
R

Main
2
PHA
SE

“Acceleration”
Development
Program
Filling Gap Competency.
Define by 2 Group Level :
People • Reguler

1
Mapping Competency by 3 Steps
PHA

• Talent
Mapping
SE

Control :
a. Self Assessment
b. People Review

© 2023 CAPS Section Page 13

Achievement Big Data 2022

Progress Implementation App

01

Achievement Implementation Apps All Site

 Summary Problem Implementation

Note : Data ini merupakan hasil Survey yang dilakukan oleh Tim CM ke All User Use Case I di All Site
No Strategy Activity Plan Description
Ketegori Feedback Jumlah Impact Total Contribute Prosentase Implementasi Rejuvinate SRGS Mengimplementasikan Penilaian IPPA FL dari Frontliner SRGS berdasarkan achievement
1
FL Big Data secara monthly

Gamification Implementation Gamification Achievement Big data yang dimasukkan kedalam Bulletin Big Data yang
a Bugs Apps/System 5 4 20 16.1% 2
Big Data menampilkan refreshment Produk dan analisa achievement item big data setiap Apps

b Realtime/Integrasi Data 7 5 35 22.6%

Program Enforcement 3 Bottom Coaching Clinic oleh Management SRGS kepada 3 site terendah dalam implementasi Big
3
Site (Coaching & Clinic) Data untuk men-Trigger implementasi Big Data
c Design Product 3 3 9 9.7%

d Database (Validitas Data)
Support Management/Change
e 11
Management Process
f Infrastructure (Signal)
1 5 5 3.2% Monitoring Implementasi Big Data dengan melakukan site visit untuk refreshment produk,
Monthly Site Visit for
4 identifikasi problem implementasi, dan menganalisa next improvement yang bisa dilakukan
Monitoring Implementation
untuk meningkatkan pencapaian Implementasi
4 44 35.5%
Memaksimalkan peran Change Agent di site untuk mendorong implementasi Big Data
5 Change Agent Empowerement
4 4 16 12.9% melalui program yang sudah ditetapkan oleh head office
Plan Development 2023

Production Delay
Reduction Support

CSR Program
Transport Management Realization
• Pengantaran Karyawan – RFID GPS Integration • Program Planning & Realization
(Production Delay Reduction) Transaction Monitoring
• Integrated Check In Karyawan – Seat Occupancy – • Program Variance Control
RTT (Optimized Bus)
• Transport Refuelling Ratio Integration Control

Instrument, MEP, Meals & CSR Schedule &

& Building CESE Demografi Mapping HIPRO
Dormitory Coverage
Maintenance (Cost (High Impact Program
Management • Culture & Society Type
• Radio breakdown – EWACS
Integration Repair (Production
Effectiveness • Pemesanan Packmeal Mandiri
Demografi Analysis
• Program Impact – Society
Partnership
• Program Integrated Schedule
& Integrated Employee Mapping
Delay Reduction)
• Radio – MEP Integrated
& Service Database PAMA & Non PAMA
Analysis Mapping
• Culture – Society Integrated
Program)
• Program Achievement
Community Coverage &
(Meals Accuracy & Efficiency) Risk Mapping
Preventive Maintenance
• Building Breakdown Excellent) • Integrasi Makan Kantin TEKO
– Dormitory DOME
Impact Analyze

Maintenance

Travel Cost Comdev Budget

Management Control
• Ticket – ST Integration Data • Integrated Budget – Program
• Ticket Standarization App & Data Realization Monitoring
Transaction • Profit & Impact Monitoring

Indirect Cost Reduction Safety Leadership &

& Control Incident Reduction
Thank you!
Anme HCL, CCKM, SRGS