Professional Documents
Culture Documents
Chapter 4
Slide 1 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Key Definitions
The As-Is system is the current
system and may or may not be
computerized
Slide 3 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
THE ANALYSIS PROCESS
Slide 4 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Analysis Across Areas
Slide 5 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
The SDLC Process
Slide 6 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Three Steps of the
Analysis Phase
Understanding the “As-Is”
system
Identifying improvement
opportunities
Developing the “To-Be” system
concept
Slide 7 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Three Fundamental
Analysis Strategies
Business process automation
(BPA)
Business Process Improvement
(BPI)
Business Process Reengineering
(BPR)
Slide 8 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Proposal Outline
Table of contents Process model
Executive Data Model
summary Appendices
System request
Work plan
Analysis strategy
Recommended
system
Feasibility analysis
Slide 9 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
BUSINESS PROCESS
AUTOMATION
Slide 10 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Business Process
Automation
Goal:
Efficiency
for users
Slide 11 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Identifying Improvements
in As-Is Systems
Problem Analysis
Asking users to identify problems
Rarely finds significant monetary
benefits
Root Cause Analysis
Prioritizing problems
Tracing symptoms to their causes
Slide 12 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Root Cause Analysis
Symptoms
Identify
symptoms
Trace each back
to its causes
Symptoms
ROOT CAUSES
Slide 13 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Root Cause Analysis
Example
Slide 14 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
BUSINESS PROCESS
IMPROVEMENT
Slide 15 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Business Process
Improvement
Introducing evolutionary changes
Slide 16 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Duration Analysis
Calculate time needed for each
process step
Calculate time needed for overall
process
Compare the two
Develop process integration or
parallelization
Slide 17 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Activity-Based Costing
Calculate cost of each process
step
Consider both direct and indirect
costs
Identify most costly steps and
focus improvement efforts on
them
Slide 18 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Benchmarking
Studying how other organizations
perform the same business process
Informal benchmarking
Check with customers
Formal benchmarking
Establish formal
relationship with other
organization
Slide 19 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
BUSINESS PROCESS
REENGINEERING
Slide 20 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Business Process
Reengineering
Radical
redesign
of
business
processes
Slide 21 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Outcome Analysis
Consider desirable outcomes
from customers’ perspective
Consider what the organization
could enable the customer to do
Slide 22 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Breaking Assumptions
Identify fundamental business
rules
Systematically break each rule
Identify effects on the business
if rule is broken
Slide 23 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Technology Analysis
Analysts list important and
interesting technologies
Managers list important and
interesting technologies
The group identifies how each
might be applied to the
business
Slide 24 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Activity Elimination
Identify what would happen if
each organizational activity
were eliminated
Use “force-fit” to test all
possibilities
Slide 25 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Proxy Benchmarking
List similar industries
Look for techniques from other
industries that could be applied
by the organization
Slide 26 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Process Simplification
Eliminate complexity from
routine transactions
Concentrate separate processes
on exception handling
Slide 27 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
DEVELOPING AN
ANALYSIS PLAN
Slide 28 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Developing an Analysis
Strategy
Potential business value
Project cost
Breadth of analysis
Risk
Slide 29 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Characteristics of Analysis
Strategies
Business Business Business
Process Process Process
Automation Improvement Reeingineering
Breadth of
Analysis Narrow Narrow-Moderate Very Broad
Slide 30 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Understanding the as-is system
Review documentation
Informal benchmarking
Identifying improvements
Problem analysis
Technology analysis
Outcome analysis
Developing a to-be system concept
Develop process model
Develop data model
PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Your Turn
How do you know whether to
use business process
automation, business process
improvement, or business
process reengineering?
Slide 33 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Summary
The analysis process aims to create
value for the organization
Three main analysis strategies are
BPA, BPI, and BPR
These strategies vary in potential
business value, but also in potential
cost and risk
Slide 34 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.
Expanding the Domain
For an interesting variety of IT
resources as well as a wealth of
information on Business Process
Reengineering, take a look at:
http://bprc.warwick.ac.uk/
index.html#BPRCTOP
Slide 35 PowerPoint Presentation for Dennis, Wixom & Tegardem Systems Analysis and Design
Copyright 2001 © John Wiley & Sons, Inc. All rights reserved.