CHAPTER 4:

MANAGEMENT OF THE OFFICE

ENVIRONMENT
• PLANNING FOR AN OFFICE INVOLVES MANY DETAILS
INCLUDING THESE KEY CONCERNS:
• • Spatial Design and Layout
• • Electrical Requirements
• • Lighting
• • Ergonomics
• OFFICE DESIGN/LAYOUT
• 1. Strip
• 2. Corner
• 3. L-Shaped
• 4. U-Shaped w/Peninsula
• SPATIAL DESIGN AND LAYOUT:
• How you use your space is critical in determining how to
structure the layout of your office. When setting up your office
consider these issues:
• 1. Establish primary and secondary work areas for these tasks:
• a. Paper work
• b. Computer activities
• C. Projects
• 2. Plan for accessible file systems:
• a. Action files
• b. Administrative files
• c. Client files
• d. Project files
• e. Reference files
• 3. Allocate space for storage of office supplies:
• a. Utilities: pens and pencils, staples, tape, paper clips, rubber bands,etc.
• b. Marketing materials; letterhead; envelopes; company literature
• c. Fax supplies
• e. Copier supplies
• ELECTRICAL REQUIREMENTS:
• Plan for these electrical needs:
• 1. OUTLETS:
• a. Answering Machines
• b. Back- Up Drives
• c. Computers
• d. Copiers
• e. Electric Pencil Sharpener
• f. External CD Rooms
• g. External Hard Drives
• h. External Moderns
• I. Fans
• j. Fax Machines
• k. Lighting:
• • ambient
• • task
• l. Miscellaneous Powered Equipment
• m. Printers
• n. Scanners
• o. Space Heaters
• p. Stereos
• q. Surge Protectors
• r. Telephones
• s. Uninterrupted Power Supply (UPS) Systems
• 2.TELEPHONE LINES:
• a. Business lines
• b. Fax lines
• c. Dedicated data lines
• LIGHTING
• Lighting is critical. Consider these three key sources:
• 1. Ambient light (overhead)
• 2. Task light (on work stations )
• 3. Natural light (sunlight/moonlight)
• ERGONOMICS
• Definition of Ergonomics
• ~ the science that seeks to adapt work or working conditions to
suit the worker
• ~ the study of the problems of people adjusting to their
environment.

• VITAL CONCERNS OF ERGONOMICS

• According to Ergonomist Sally Longyear the following are
things of importance to be aware of:
• • Are your eyes really tired at the end of the day? If so, you may
need to adjust your display or lighting and to practice eye fitness
training.

• • Are your neck and shoulders often stiff and sore? If so, your
chair height, display or keyboard/mouse may need adjusting.
Check your reach distance and phone posture.

• • Do you ever feel pain or discomfort in your back while working

in your computer? If so, you might need to adjust your backrest or
posture.
• • Do you feel tingling, numbness or pain in your forearms, wrists, or
hands? If so, your chair height or keyboard mouse may need adjusting.
Also, check your sitting posture and wrist position.

• • Are your legs often stiff and cramped, or do you have swelling and
numbness in your ankles and feet? If so, your chair height might need
adjusting or you may need a footrest.

• • Do you feel exhausted at the end of the day? If so, assess Your lifestyle
habits for possible contributing factors: good nutrition, exercise, rest and
stress reduction. Good ergonomics at home and micro-breaks at work can
improve your health and comfort on and off the job.
• If you answered “yes” to even one of the questions your
work stations and work habits need improvement. If you
answered “no” to all of the questions on best, congratulations!
You are probably comfortable while working at your desk.
•THANK YOU ♥️