Peoplesoft Paycheck Print Process

ITFS-HCM

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 PeopleSoft Delivered Check/Advice print process

Payroll for North America uses BI Publisher (BIP) a tool within Peoplesoft to print checks
and advices in PDF and to display individual checks and advices in self-service.

Each of these Peoplesoft Job (PYCHKUSA, PYCHQCAN, PYDDAUSA, and PYDDACAN) comprises
the following:

1) A Program (modified versions of PAY003, PAY003CN, DDP003, and DDP003CN) that generates
the XML (Extensible Markup Language is a markup language that defines a set of rules for
encoding documents in a format that is both human-readable and machine-readable) data for the
check or advice print file and individual check or advice files.

2) An Application Engine process (PY_SSP_BUILD) that inserts individual paycheck data XML files
into the database.

3) An Application Engine process (PY_SSP_PRINT) that generates one or more PDF print files
containing all the paychecks in the pay run in batch sizes (optional) that you specify on the print
process run control page. The system posts the print files to the Report Manager. From the
Report Manager, open the file in Adobe Acrobat to print the checks.

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
2 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 PeopleSoft Delivered Check/Advice print process

Process Flow:
Key Features:
Payroll Confirmation
 Delivered.
 Modify RTF template for MICR code & Electronic
Run PYCHKUSA/PYDDAUSA/CAN signature.
 Form Table setup which holds last used check number
Modified
SQR(PAY/DDP003) (already exists and used by Payroll confirm process).
 The file will be sent to printer through XML/PDF (not
PY_SSP_BUILD
currently in PRD).
 XML is available for Self-service options.
 Check numbers and Check stock will be provided by the
PY_SSP_PRINT
bank.
 PeopleSoft maintains the same check numbers given by
the bank in Payroll (in the form tables)
Print center (PDF checks)

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
3 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 PeopleSoft Delivered Check Re-Print Cobol process
 Occasionally we may need to reprint one or more checks. Some checks may be damaged. The
Check Reprint process reassigns the check numbers that were allocated during the Pay
Confirmation process so that you may reprint them if necessary.
 This Cobol process updates the pay check table by replacing the damaged check number with
new check number.

Note: You must reset the check number in the Form table to the number of the first undamaged check
form so that re-print process uses the unused/undamaged check numbers.

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
4 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 PeopleSoft Delivered Check Re-Print Cobol process

Process Flow:

Key Points:
Update Form Table
 Delivered.
 Updates pay check table with unused/new check numbers
in place of damaged ones.
Run Cobol Re-print Process
(PSPRPRNT)
 Use for BANK driven checks/check stock.
 Req. Manual Form Table update every time.
 Req. to run check print process (PYCHKUSA/CAN) after
re-print Cobol process.
Run PDF check print job  Can Re-print single or more checks which are in
(PYCHKUSA/PYCHKCAN)
sequential order.

Print Center

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
5 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 PeopleSoft Delivered Check Print/Re-Print process
flow

Payroll Confirmation

Check Print Process

Run PYCHKUSA/PYDDAUSA/CAN

Modified Reprint Process

SQR(PAY/DDP003) Print Print error
center Damaged Checks
PY_SSP_BUILD
(Printer)
Update Form Table
PY_SSP_PRINT

Run Cobol Re-print Process

No error
(PSPRPRNT)

Undamaged Check prints

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
6 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 Peoplesoft Check Print Features

Feature Delivered Currently in

Use
PDF Checks Yes No

Self Service option Yes Yes

Check Re-print Yes, for Bank driven No

check stock
Batch process Yes Yes

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
7 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
 Questions

© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
8 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.