Professional Documents
Culture Documents
SY 2021-2022 Guidelines on
the Collection of Data and
Validation Processes in the
Learner Information System
September 24, 2021
Opening Prayer
Welcome Greetings
Statement
& of
Purpose
ELVIRA S. URBIZTONDO
Chief, SGOD
CHECKING OF
ATTENDANCE
Administrative Officer II
Data Privacy Notice
House Norms
Online
Meeting
Proper
DepEd Order No. 27, s. 2019
DepEd Order No. 27, s. 2019
DepEd Order No. 27, s. 2019
DepEd Order No. 27, s. 2019
DepEd Order No. 27, s. 2019
DepEd Order No. 27, s. 2019
Enrollment
Official Enrollment Count
Release of Official Enrollment
Data for Every School Year
Data Gathering Forms
Roles and Responsibilities
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Matrix Responsibility
Sample of Activities to be conducted by the
School Validating Teams
Sample of Activities to be conducted by the
School Validating Teams
LIS Process
Overtime Services and Payment
Overtime Services and Payment
LIS Ticketing
LIS Ticketing
LIS Ticketing
LIS Ticketing
LIS Ticketing
DepEd Order 54, s. 2016
•Guidelines on the Request and
Transfer of Learner’s School Records
Objective
Challenges
System Facility
39
Tracking (Transfer In/Out, Dropped
Out)
41
On 2 options: Confirm or Decline
Transfer/Move Out
(No Waiting)
Decline Transfer/Move Out
2
3
43
Confirm Transfer/Move Out
44
System Facility
• The clicking the box, “with unsettled account”, the learner is
automatically tagged as Temporarily Enrolled in the system
and this status will be visible in SF1 and SF generated Forms
from LIS.
• Failure on the part of Private School to Click the Unsettled
Account Box and the Confirm Button – will interrupt the
tracking system of LIS and may be considered as an act of
“non-compliance.”
45
Important Notes
Registrar Awareness of School on DO54,2016
• Hard Copy Request is no Longer Required. System notification
is enough.
• Private Schools must be informed that the confirmation
action is for the physical transfer of the learner and nothing to
do with the learner’s financial obligation.
• SDO is expected to extend Technical Assistance to School
having difficulty in coordination.
46
DepEd Order 3, s. 2018
•Basic Education Enrolment Policy
Objective
Challenges
System Facility
47
Guiding Principle
• The constitution guaranteed free access to basic education –
Republic Act 9155
48
Documentary Requirements
• In the absence of PSA Birth Certificate, the parent or guardian
must submit a Birth Certificate from the local civil registrar or a
Barangay Certification containing the basic information of the
child.
• Reiterating DO. 58, S. 2017, the birth certificate shall be an
attachment to the learner’s permanent record
• New records, Balik-Aral or with enrolment gap in LIS history are
subject for Division Planning Officer’s review and action
49
Use of Enrolment
Form
50
Special Cases (Deped Order 3,s.2018)
51
Special Cases Required Documents Upon Enrolment Additional Requirements for Submission
during the SY
• Displaced Learners • Any proof of identity or any means as directed by • SF9 (formerly form 138) and/or
the Central Office • Results of PEPT or A & E Test, if
applicable
52
Unsettled Account/Financial Obligation
Temporarily Enrolled:
learner who are not
officially enrolled in
Public School due to
deficiencies in
submission of
documentary
requirement
Deped Order 3,s.2018
53
Temporarily Enrolled
• Admission in a grade level is subject for validation. Public school
can only issue SF10/F137 upon complete submission of the
documentary requirement
54
Temporarily Enrolled
• At the End of School Year, learner cannot be officially promoted to a higher
grade level for the incoming SY or graduated (attendance in graduation
ceremony may be decided by the School Division Superintendent).
- However, the learner can still attend the next grade level as
Temporary Enrolled upon submission of another Affidavit of
Undertaking for the present School Year.
• Learner will not have the privilege to be recognized for academic honors or
any citations
55
Clarification
“..atleast five (5) years old..” As of When?
For SY2018-2019 (current): Learners who will turn five (5) years old within SY2018-2019 (until the
last day of the SY)
Scenario 2: School opening is within July, Learners who will turn five (5) years old as of September
30
Scenario 3: School opening is within August, Learners who will turn five (5) years old as of
October 31
57
Important Notes
• Use of Enrolment Form (Annex 2) no other Form is required upon
enrolment
• Certificate of Good Moral is no Longer Required for Admission – not
included in the list of documentary requirement
• Learner must be enrolled in the LIS as soon as the learner attended
classes (even 1 day attendance).
• Affidavit of Undertaking is for learner with Financial Obligation from
Private School. (Do not require this affidavit from learners coming
from Public School.)
58
School Forms
School Year 2020-2021
Deped Order No. 58, S. 2017
60
Deped Order No. 58, S. 2017
61
Review of School Forms
II. Scope/coverage Phase 2
Level New /Simplified Form Intent/Purpose
Kinder SF 5 K EoSY Assessment Report
Elementary SF 10 ES Permanent Academic Record
Junior High School SF10 JHS Permanent Academic Record
Senior High School SF1 to SF8 Similar to JHS (DO 4, S. 2014) except SF 5A
(Every End of Semester) and SF5B (For Grade
12 Completer Only)
All levels SF8 Health and Nutrition
All Levels except SF9 Renaming of Progress Report Card. Content
Kinder and Format should be in accordance with DO 8,
S. 2015
ALS Forms AF 1 to AF 5 New forms replacing MIS 001 and MIS 002
62
63
• Basic Profile
• Academic Performance
• Certification
Removed duplicate information/reduced data elements
1. Only the learner’s identify (no more family, economics, address data)
2. Removed Attendance and Character Traits
3. Removed other data that are not necessary
4. Required to prepare in one copy only at the end of school year, no need to
prepare quarterly.
63
Basic Profile and Eligibility
64
Important Notes
• An individual record of a learners’ academic
achievement per level
• Includes the name of the advisers from the
current SY to the next SY.
• The name of the learner is as ease.
65
Academic Performance
66
Certificate of Transfer
67
Important Notes
68
Procedure
A. Preparation and Updating
• Class Adviser of Grade 1 and Grade 7 will prepare one (1) copy
of SF10 - ES and SF10 -JHS with other supporting documents
• Class Adviser of other grade levels will update using the
same/original SF10
• Every End of School Year ONLY (not every end of the quarter)
• Kindergarten will only use the ECCD checklist instead of
SF10/Form 137
69
Procedure
B. Transfer and Safekeeping
• School where the learner completed Grade 6 and Grade 10
will keep the Original Copy of SF10.
• Duplicate Copy will be kept by the originating school in case of transfer to
other school.
• Use separate grading box if transferred within the School Year. Copy
existing grades for previous quarter/s to complete the current grading box.
70
71
72
73
Other references: DO 58, 2017
ROGER B. MASAPOL, Lpt
Director IV, Planning Service – Deped Central Office
74
75
76
77
Other references: DO 3, 2018
78
79
Regardless of
the arrangement
in the Birth
Certificate
• One box per
school year
• If transfer
within the
school year, one
box per school
• Remedial for
recomputed
grades must be
done within the
school year
• For transfers,
include the
attachments
not just the
school form
We do not have basis for the record from
the previous grade
i
Hayon Elem. SLT 116.67 Sta. Juana Central Elem. School 109.17 Cagbaoto Elem. School 105.88
Tag-anito Elem. School
Nalindog Elem. SLT
116.67
116.55
Patongpatong Elem. School
Sta. Maria Integrated School
109.04
109.02
Huwangan Elem. School
Maglambing Integrated School
105.88
105.68 C o n g ra tu l at
Adlay Community School 116.42 Hamindang PS 108.70 Tigabong Elem. School 105.66
Anunang ES
Sibayoto Primary School
115.85
115.79
Madrelino Elem. School
San Antonio ES (Marihatag)
108.08
108.00
Lindoy Elem. School
Talisay Elem. School
105.59
105.42 o n s !! !
100% and above QC
Cabugo Elem. School 115.09 Tawagan Elem. School 107.89 Gamut ES (Barobo) 105.19
Victoria Integrated School
Lamintao Elem. SLT
114.92
114.71
Bagyang Elem. School
Antonio Orozco Elem. School
107.69
107.59
Ganayon Elementary School
Pantukan Elementary School
105.14
105.03
Enrollment Rate
Adlay Primary School 114.54 Trinidad Elem. School 107.46 Haguimitan Elem. School 104.90
Manyayay MG Demo School 114.15 Logdeck Indigenous Elem. School 107.38 San Vicente Elem. School (Barobo) 104.84
Magobawok Elem. School 112.31 Anibongan Integrated School 107.14 Santa Maria Primary School 104.71
Alba Integrated School 112.04 Lactudan Elem. School 107.06 Manga Elementary School 104.65
Ranking By School Elementary September 22, 2021
Tag-anungan Elem. School 103.80 Tagbalidbid Elem. School 102.47 Anahao Bag-o Elem. School 101.03 Palasao Integrated School 100.00
Magasang Elem. School 103.73 Baras Elem. School 102.40 Carpenito Integrated School 100.85 Pedro Redondo Elem. School 100.00
Mahabo Elem. School 103.72 Sta Rita Elem. School 102.31 Mat-e Elem. School 100.72
San Roque ElS (Madrid) 100.00
San Jose Elem. School (Barobo) 103.66 Union Elem. School (Madrid) 102.27 San Vicente ES (Madrid) 100.70
San Roque ES (Barobo) 100.00
San Juan Elem. School (H-South) 103.47 Campbagang Elem. School 102.08 Antonio Borda MES 100.61
Bacolod Elem. School 103.46 Bugsukan Elem. School 102.04 Janipaan Elem. School 100.60 Tabon-Tabon Elem. School 100.00
Don Gonzalo Puyat MES 103.45 Libas Sud Elem. School 101.95 Sunrise Elem. School 100.60 Tuboran Elem. School (Cortes) 100.00
Pamam-onan Elem. School 103.42 Pamian Integrated School 101.86 Unaban Elem. School 100.60 Umbay Elem. School 100.00
Caglayag Elem. School 103.33 R. Moreno Integrated School 101.84 Libas Gua Elem. School 100.59 Valencia Elem. School 100.00
Urabangon Elem. School 103.33 Cherry T. Coleto Elem. School 101.70 PMO Memorial Elem. School 100.56 Wakat Elem. School 100.00
Barobo Townsite ES 103.26 Carrascal Central Elem. School 101.68 Tambonon Elem. School 100.54 Zion Elem. School 100.00
Mandus Elem. School 103.23 Loyola Elem. School 101.67 Caras-an Elem. School 100.52
l a t i
Greenfield Es 103.05 Falcon Memorial Elem. School 101.53 Bigaan Elem. School 100.39
Sta. Cruz ES (Marihatag)
Osmena Integrated School
102.95
102.79
Bahi Elem. School
San Isidro Elem. School
101.50
101.49
Dinuyan Elem. School
Tina Central Elem. School
100.35
100.29 C o n g r a tu
!!! QC
nsabove
Mabahin Elem. School 102.78 Maurillo Avila Integrated School 101.48 Cagwait Central Elem. School 100.27
Manambia Integrated School
Dapdap Elem. School
102.70
102.68
Magsaysay ES (Madrid)
Antao Elem. School
101.46
101.42
San Isidro ES (Marihatag)
Babuyan Elem. School
100.24
100.00
100% o
and
Santiago Chu Elem. School
Hinogbakan Elem. School
102.67
102.64
Amontay Elem. School
Bagsac Elem. School
101.37
101.37
Balisong Primary School
Batoto Primary School
100.00
100.00
Enrollment Rate
Kape Elem. School 102.63 Diatagon Elem. School 101.32 Cabitoonan Primary School 100.00
Buntalid Elem. School 102.58 Maputi Elem. School 101.28 Domoyog Primary School 100.00
Tigao Elem. School 102.51 Songkit Elem. School 101.23 Haguimitan PS 100.00
Sasa Elem. School 102.50 Sto.Nino ES (San Agustin) 101.12 Isla General Integrated School 100.00
Taw-aga Elem. School 102.50 Unidos Elem. School 101.05 Kinagbangan Elem. School 100.00
Ranking By School Elementary September 22, 2021
Marihatag Central Elem. School 99.76 La Union Elementary School 98.55 Harip Eem. School 97.22 Handamayan Elem. School 96.15
Salvacion PS (Lingig) 96.15
Britania Elem. School 99.59 Magroyong Elem. School 98.33 Malindog ES 97.18
Carac-an Elementary School 96.13
Antipolo Elem. School 99.58 Lingig Central Elem. School 98.31 Dughan ES 97.00 Bayabas Central Elem. School 96.12
Amaga Elem. School 99.56 Tiwi Elem. School 98.31 Mahayahay Primary School 96.97 Tomas Sim Elem. School 96.12
Diatagon Brgy. Elem. School 99.44 Napanpanan Integrated School 98.28 San Antonio ES (Madrid) 96.95 Capandan Elem. School 96.05
Maglatab Elem. School 96.05
Payasan Elementary School 99.42 Unidad ES (Barobo) 98.13 Rizal Elem. School 96.86 Claudia P. Pimentel MES 96.00
Bayogo Elementary School 99.42 Catabadan Elem. School 97.94 La Paz Elem. School 96.77 Unidad Elem. School (Cagwait) 95.91
San Agustin Central Elem. School 99.24 Patong Elem. School 97.92 Pongtod Elem. School 96.71 San Vicente ES (Carmen) 95.89
Dreamland Primary School 95.71
Dahican Elementary School 99.24 San Miguel Central Elem. School 97.87 Jubang Elem. School 96.69
Sua Elem. School 95.70
Estuya-Uriat Elem. School 99.22 Inadan Elem. School 97.85 Calatngan Elem. School 96.69 Portlamon Elem. School 95.61
Bocawe ES 99.15 Balibadon Elem. School 97.73 Carromata Elem. School 96.58 Batunan Elem. School 95.56
Sta. Cruz ES (Tagbina) 99.15 Manlico Elem. School 97.70 Cortes Central Elem. School 96.54 Gata Integrated School 95.51
Camp David Primary School 95.35
Aloba Elem. School 99.14 Liangabon Elem. SLT 97.62 San Roque ES (San Miguel) 96.48
Salvacion ES (San Agustin)
Hinapoyan Elem. School
98.99
98.98
Aras-asan Elem. School
Tagongon Elem. School
97.61
97.57
Tagbina CES
Cagpangi Elem. School
Congra
96.46
96.38 t ul at i on s
Cagdapao Elem. School 98.92 Matho IS 97.50 Camagong Elem. School 96.36
Tarusan Integrated School 98.90 San Vicente II ES (Tagbina) 97.50 Barcelona Central Elem. School 96.34 90% and above QC
Lubcon Elem. School 98.89 Arorogan Elem. School 97.41 Consuelo Elem. School 96.28
Bolhoon Elem. School 98.89 San Pedro ES (Lianga) 97.41 Cempron Elem. School 96.19
Enrollment Rate
Kinayan Elem. School 98.70 Mahayahay Elem. School 97.37 Magsaysay ES (Tagbina) 96.18
Ranking By School Elementary September 12, 2021
Bitaugan Elem. School 95.29 Catupgas PS 94.23 Malixi Integrated School 92.86 BanuisonElem. School 91.49
Quary I Integrated School 95.29
Amag Elem. School 94.21 Nocot Primary School 92.86 Libuacan Elem. School 91.43
Sumo-Sumo Elem. School 95.27
San Pedro IS 95.16
Bon-ot Elementary School 94.21 Tuburan Elem. School (Tagbina) 92.86 Soriano Elem. School 91.41
Hinagdanan Elem. School 94.89 Lingaya Elem. School 94.19 Habag ES 92.81 Panaosawon Integrated School 91.32
Tabing-Dagat Elem. School 94.85 Neptune Elem. School 94.09 Maapod ES 92.75 Irizari Elem. School 91.30
St. Christine Elem. School 94.74 Balbuena Elem. School 94.07 Lamela Elem. School 92.74 Barobo Central Elem. School 91.26
Madrid Central Elem. School 94.73
San Isidro IS (Lianga) 93.87 Jobar Integrated School 92.67 Carmen Central Elementary School 91.24
Badong Elem. School 94.71
Tagpupuran Elem. School 94.59 Tagbobonga Elem. School 93.85 Bato Elem. SLT 92.65 Kapnon ESLT 91.23
Pinanapatan Integrated School 94.38 Panikian Elem. School 93.83 Bogak Elem. School 92.65 Sayon Elem. School 91.18
San Miguel ES (H-West) 94.37 Ban - As Elementary School 93.69 Cambatong Elem. School 92.41 Mga Bayani ng Pilipinas ES 91.17
Cabas-as Elem. School 94.30
Kiskis Elem. SLT 93.65 Villaverde Elem. School 92.37 Hinatuan North CES 91.09
Gamuton ES 94.27
Bitaugan East Elem. School 94.25 Lago Elem. School 93.53 New Canaan Elem. School 92.31 Dona Carmen Elem. School 90.96
Burgos Elem. School 93.46 Lanuza CES 92.02 Tagasaka Elem. School 90.88
!!
Burgos NHS 109.67
l at i o n s
Maglambing IS 100.87
t u
Pakwan Integrated School 109.09
Con g r a
Isla Integrated School 107.84 Kahayagan NHS 100.72
Malixi IS 106.90 Gamut NHS 100.67
Sagbayan NHS 105.90 Mahayag NHS 100.56
Sta. Maria IS 105.83 Wakat National High School 100.23
Matho IS 105.62 Davisol NHS 100.00
Ranking By SchoolJunior High School September 22, 2021
Javier NHS 89.97
Felisberto Verano NHS 89.54 Rajah Cabungsuan IS 79.25
Portlamon Pastor Uy NHS 89.03
San Vicente II NHS 88.67
Bingcongan IS 78.79 Jobar IS 53.46
Sto. Niño National HS 88.44 Antipolo National High School 76.88 Cabangahan IS 50.32
Lingig NHS 88.26
Cambatong High School 75.14 Dugmanon NHS 29.67
Tidman NHS 87.53
M.K. Yusingco NHS 87.38 Manambia IS 73.26
San Pedro IS 0.00
Cabacungan NHS 87.31
Siagao IS 72.31
Florita H. Irizari NHS 86.93
Marihatag National Agricultural HS 86.83 Baculin ISS 70.48
Lianga National CHS 86.66 Nurcia Integrated School 70.48 4 schools with below
Unidad NHS 86.33
Tagasaka NHS 60.85
50% Enrollment Rate
Madrid NHS 84.85
Hinatuan NHS -Roxas Annex 83.84
g po .
DLO Maputi NHS 82.87
Bigaan NHS 82.73
u. . B e s t e f fo rt s la n
Maglatab NHS
Carmen National Agricultural HS
Ibuan Tribal NHS
82.68
82.15
80.65
Thank yo
Ranking By SchoolSenior High School September 22, 2021
Congratu la t io ns ! !!!
Mararag National High School 177.27 Jose Sanvictores Sr. National School 124.59 Purisima NHS 113.33 Maglambing IS 101.37
Tarusan Integrated School 170.59 Barobo NHS 122.78 Felisberto Verano NHS 113.23
Bolhoon NHS 157.83 Javier NHS 112.07
Lianga National CHS 100.94
Salvacion NHS 122.41
Osmena IS 154.17 Agsam Integrated School 122.22 Anibongan National HS 111.34 Carrascal NHS 100.00
Maglatab NHS 146.67 Solomon P. Lozada NHS 121.82 Tigao NHS 109.95 Dugmanon NHS 100.00
Bitaugan IS 143.64 Sta. Juana NHS 121.28 St. Christine NHS 108.45
Union NHS 142.86 Cabacungan NHS 121.15 Badong NHS 108.43 Quezon IS 100.00
Libas Sud IS 135.00 Portlamon Pastor Uy NHS 120.00 Kahayagan NHS 107.14 San Miguel National CHS 100.00
San Miguel NHS 133.44 Tidman NHS 119.01 Florita H. Irizari NHS 106.61
Sto. Niño National HS 131.36 Rizal NHS 118.92 Tagbina NHS 105.99
100% and
Manambia IS 130.30 Sta. Maria IS 118.18 San Roque NHS 105.56
Panikian NHS 127.91 Canico P. Iriberi NHS 115.91 Gamut NHS 104.50
Gamut NHS 126.45 Wakat National High School 115.38 Hinatuan NCHS 103.50
Gata IS
Sagbayan NHS
125.00
124.83
Adlay National High School
Isla Integrated School
114.97
114.29
Davisol NHS
Bangsud IS
102.44
102.30 above
Ranking By SchoolSenior High School September 22, 2021
Unidad NHS 99.47 Anibongan IS 79.31 Cambatong High School 59.06
Burgos NHS 97.99
Pakwan Integrated School 97.96 Loyola NHS 78.57 Jobar IS 58.49
San Vicente II NHS 97.83 Hinatuan NHS -Roxas Annex 78.26
Lingig NHS 97.81 Carmen National Agricultural HS 54.67
Antipolo National High School 77.50
Palasao IS 96.77
Cabangahan IS 43.55
Mahayag NHS 96.08 Cresencio Lago NHS 76.92
Clarence T. Pimentel NHS 95.47
DLO Maputi NHS 72.22 Tagasaka NHS 35.29
Madrid NHS 95.30
Cantilan NHS 90.44 Marihatag National Agricultural HS 71.05 Baculin ISS 29.79
Matho IS 89.90 Barcelona NHS 70.59
Esperanza IS 89.66
Quary I IS 89.39 Nurcia Integrated School 66.67 3 schools with below
Malixi IS 89.13 Bingcongan IS 66.10 50% Enrollment Rate
Rajah Cabungsuan IS 88.00
Parang NHS 86.41
Bigaan NHS 62.30
Carpenito IS 85.71
e s t e f fo r ts la ng po ..
Dona Carmen NHS
Tambis NHS
83.02
82.09
Thank you. . B
M.K. Yusingco NHS 80.17
Private Schools September 22, 2021