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Safety Inspection

Version : 2020
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 HSE Philosophy LOGO

SAFETY IS EVERY EMPLOYEE

SAFE WORKING IS THE
RESPONSIBILITY, ACCORDING TO ITS
CONDITION OF
POSITION
EMPLOYMENT

EVERY ACCIDENT IS
PREVENTABLE EMPLOYEE SHOULD BE
GIVEN TRAINING

EMPLOYEES ARE
COMPANY’S ASSET
EVERY JOB SHOULD BE
DONE SAFELY

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 Background LOGO

✔ Physical conditions that contribute to workplace

accidents are ranked highly (among the Top 5) in K3
(HSE) statistics.
✔ The implementation of ongoing inspections has not
met management's expectations in an effort to
prevent accidents in the workplace
✔ First Supervisory Responsibilities in terms of K3
(HSE)

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 Training Objectives LOGO

✔ Develop participant competence in performing

inspections (using inspection checklist tools)
✔ Comprehend the importance of inspection in
preventing occupational accidents (Identification
of Unsafe Condition/Unsafe Act) and their impacts
✔ Determine the causes of Unsafe Condition &
Unsafe Act and investigate it based on risk rank.
✔ Understand the stages of OHS Inspection &
Inspection Targets
✔ Commitment to run an inspection program in the
workplace
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Mineral and Coal Occupational Accident Statistics 2012 LOGO
- 2019

MINING ACCIDENT STATISTIC YEAR 2012 UNTIL 2019

NUMBER OF MINING
ACCIDENTS

MINOR

SERIOUS

FATALITY

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 PT KPC Occupational Accident Statistics 2012-2019 LOGO

MINOR INJURY –SERIOUS INJURY – FATALITY 2012 -2019

Minor Serious Fatality Total

INJURY CATEGORY
MINOR
SERIOUS
FATALITY

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 PT KPC Incident Analysis LOGO

2018 2019

Physical Conditions
Contribute to Rank 4 of the
Causes of Accidents in 2019

Data source: 2019 KPC Incident Analysis – Top 5 Root Cause Incidents
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Legal Basis of Inspection LOGO

✔ Ministerial Decree 1827 of 2018 regarding operational

supervisors
✔ Decree of the Director General of Mineral and Coal No.
185 of 2019 (Instruction of Ministerial Decree 1827 &
Coal and Mineral SMKP)
An operation supervisor is a person appointed by the
government to carry out inspections, examinations, and
testing of mining operational activities in the area for
which they are responsible in accordance with the
provisions of the laws and regulations regarding proper
mining techniques.
✔ MSE. 3.01 HSE Performance Measurement and
Monitoring
✔ Mine Inspector and is responsible to Mine Inspector

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 Inspection Purpose LOGO

Conduct a work location examination

(assets, environment, behavior, work
methods) to ensure that the work is being
performed properly and in accordance
with the rules and that any deviations are
corrected immediately so that:
✔ Safe from Hazard
✔ Obey the RULES
✔ CARE about Unsafe Condition &
Unsafe Act

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Operational Supervisor Responsibilities LOGO

a. Responsible to the Mine Inspector

for the safety of all mine workers
who are their subordinates.
b. Responsible for the safety, health
and well-being of all those
assigned to him/her
c. Conduct inspections,
examinations, and tests.
d. Make and sign examination
reports, inspections and tests.

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 Definition of Inspection LOGO

Safety inspections are physical activities that we do, where we:

- Observe, identify, and manage the hazards
- Eliminate deviations from current regulations
- Managed so that accidents can be prevented
immediately

(One way to solve a problem or assess a risk before an accident

occurs).

Reference : Ministry of Energy and Mineral Resources

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 Why Supervisors Conduct Inspections LOGO

✔ Responsible for the process in the work area from an

organizational and legal standpoint (Job Description and POP).
✔ Have personal interests

✔ Comprehend the conditions of the work environment.

✔ Comprehend the characteristic and behavior of workers

✔ Maintain direct contact with employees.

✔ Keep up with changes/developments

✔ Immediate correction

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Main Principles of an Inspector LOGO

✔Understand the macro processes of the

inspected area
✔Be familiar with the Standards and
Regulations (Regulation of inspected
items).
✔Independent / impartial
✔Strong mentality & Solutive (capable of
providing solutions to existing issues)
✔Be truthful (Record findings, do not
conceal them). 13
 Definition of Standard LOGO

What is the standard of

how to clean the floor
step by step

PROCESS

STANDARD OPERATING PROCEDURE

Is the sequence in doing a task/job

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OHS Standard PT Kaltim Prima Coal LOGO

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 OHS Standard PT Kaltim Prima Coal LOGO

✔HSE Management System Element

✔Hazard Control Element
✔OH (Occupational Health) Management Elements
✔COP (Code of Practice) FPE
✔Other occupational safety documents include:
o Mine Traffic Rules
o Mine Rules
o General Traffic Rules

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 Stages of Inspection LOGO

1. Inspection Preparation

2. Implementation of Inspections

3. Recommendations & follow up on

inspection results

4. Reports and Distribution of Inspection

Results

5. Inspection Evaluation

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1. Inspection Preparation LOGO

A. Organizing inspections
- Create a schedule (Time, location/area)
- Prepare a trained inspector in your place
- Determine the duration of the inspection task
- Find a map/picture of the inspection location
- Make an appointment with the PIC Area
B. Review procedures/standards
- Prima Nirbhaya safety system
- Fatality Accident Prevention Elements
- Code of Practice
- Specifications and utilization technique guidelines

C. Ensure that the necessary equipment is available.

- Inspection checklist sheet
- Personal Protective Equipment
- Documentation Tool
- Facilities (vehicles, measuring instruments, etc.)

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 Inspection Cycle LOGO

DECIDE STOP

Make a decision to
conduct inspections of Stop in front of/

a unit/place/ OBSERVE near a

work location workplace/equipment

Observe
what condition that is

REPORT taking place.

Is there any Unsafe
Act/Unsafe Condition?
ACT
•Stop if there is any Unsafe Act
•Stop if there is any Unsafe Condition
•Perform correction and discuss as well
as explaining the purpose of the
correction therefore Unsafe Act/Unsafe
Condition will not re-occur

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 Inspection Objects LOGO

R- People Reaction (Fixing PPE, Jumping, etc.)

P-
Position of person during working (Sit, Lift,
pull, etc.)

C-
The condition of the surrounding
environment, including work tools/equipment
(appropriate, has been used properly, in a
safe condition)

P-
PPE - In accordance with the hazard/risk,
sufficient quality, according to its designation

Documents (SOP/Procedure), is the working

D-
method in accordance with the standard, has
the SOP been understood, has the SOP
consistently implemented?

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 Total Observation LOGO

▪ See
Top, bottom, front, back
▪ Listen
Noisy or strange sound
▪ Smell
Foreign or strange odors
▪ Sense
Weird vibration
▪ Feel / Touch
Temperature
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 LOGO
Types of Inspection Based on the Process
Planned inspection
▪ Start with complete preparation, checklist, standard measuring
instruments, schedules, competencies and necessary
equipment

Unplanned inspection
▪ Walk around inspection and unsystematic
▪ Less focus on unsafe acts
▪ Unsafe conditions that require thorough attention are often
overlooked
▪ Recording is rarely conducted
▪ The improvement/prevention is inadequate.
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 Example of a Planned Inspection LOGO

▪ OSM – (On Spot Monitoring)

▪ PTO (Planned Task Observation)
▪ Prinasa – Superintendent Up Line Observation
▪ Prestart check Mobile Equipment (LV, Trucks)
▪ Fire Extinguisher Inspection
▪ Field supervisor daily inspection

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 On Spot Monitoring LOGO

Is a safety monitoring program that is focused on fulfilling

the safety standards and requirements of Prima Nirbhaya
KPC.
The Objectives of On Spot Monitoring
▪ to deal with “non-standard” conditions and/or practices
▪ Appreciate conditions and/or procedures observed in the
field that are "in accordance with standards."

Therefore, the process should not be limited by a specific check list

and/or the theme of the monitoring being performed.

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 2. Implementation of Inspections LOGO

▪ Use all of your five senses

▪ Use a checklist
▪ Check the whole area systematically
▪ Examine everything with the utmost care and precision.
▪ Look for non-standard practice procedures
▪ Use the standard as a guide
▪ Identify visible, hidden and evolving/developing hazards
▪ Discuss issues with the team
▪ Record the hazards and violations

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Planned Task Observation (PTO) LOGO

Is a planned or scheduled physical observation made by a

supervisor of work activities to verify whether procedures are
made and followed correctly. This also includes the
implementation of corrective actions for deviations from safe work
practices identified during the PTO

PTO Purpose
▪ To ensure that the implementation of SOP is in accordance with
the safety requirements as stated in the procedure
▪ Reference :
✔ Standard Operating Procedures (SOP)
✔ Standard Work Instructions (SWI)
✔ Job Safety Analysis (JSA)

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 PRINASA (Prima Nirbhaya Safety Audit) LOGO

Is an audit/monitoring of employee
behavior at work which is performed by
the Superintendent Level and above

Objectives of Prinasa
▪ Observe safe behavior at work
▪ Encourage safe behavior in performing
work in the field

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Hazards and Risks LOGO

▪ Hazard is something that has the

potential to harm people,
property, the environment and the
production process
Example: slippery and oily floor
▪ Risk is the meeting of two or
more hazards that can cause a
number of losses
▪ example: people walking on
slippery and oily floors

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 Hazards Divided into Three Main Categories LOGO

A. The hazard is visible and obvious.

Example: easy to see, for instance: lack of lighting,
cleanliness and tidiness etc.

B. Hidden / Concealed hazard.

Example: not very clear, for instance: toxic gases, vapors in a
closed room

C. Developing hazard.
Example: things that degrade over time, for instance:
corroded slings, warped foundations, chemical reactions,
rust, and cracked concrete foundations.

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 LOGO
What will we do if we come across HAZARDS?

Leadership Techniques ✔ STOP the work

✔ Perform two-way communication
✔ Ask for an explanation of what to do:
o Understanding of the rules
o The reasons for taking the action
o Ask the Risk
o Ask how to prevent accidents (Commitment so
accidents are not repeated)

Say :
"I believe If you consistently do it. This work location will always be safe”

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 LOGO
The Multi Functional Role of a Supervisor

Operations & Engineering Supervisor

▪ Production oriented
▪ Subordinates oriented

In Supervising:
▪ OHS oriented
▪ As a Trainer
▪ As an Advisor (Father of Subordinates)
▪ As a Friend
▪ Process Oriented

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 LOGO
Examples of Unsafe Condition & Unsafe Act

What is the impact of Unsafe Condition & Unsafe Act on: Personnel,
Tools, Environment, Companies, Legal Rules that are being
violated?????

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 Examples of Unsafe Condition & Unsafe Act LOGO

What is the impact of Unsafe Condition & Unsafe Act on: Personnel, Tools,
Environment, Companies, Legal Rules that are being violated?????

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 LOGO
Hazard Classification

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 LOGO
Hazard Classification

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 3. Making Recommendations & Follow Up LOGO

Recommendations are made based on the findings:

✔ Risk category
✔ Impact that can occur
✔ Compliance with applicable regulations
✔ Based on the risk control hierarchy

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 Hazard Control Hierarchy Concept LOGO

❖ Elimination (removal )
Eliminate hazards or harmful work practices.
For example: cleaning up oil spills on the work floor

❖ Substitution (replacement)
Replace tools, methods, materials from high risk to low risk for the same purpose.
For example: Replacing chemical A with chemical B which is more environmentally friendly

❖ Engineering ( Design & Insulation )

Designing tools, roads according to engineering and operational engineering principles
Isolate by separating the source of hazard
For example: Designing a road intersection design, Genset is given generator housing and noise reduction

❖ Control (administrative)
This includes work practice policies, work guidelines (training, KIMPER, signs, spotters, work permits, etc.)

❖ Fifth option Use of personal protective equipment (PPE)

Use personal protective equipment to reduce the severity of exposure to hazards in the workplace

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4. Making Reports & Disseminating Inspection ReportsLOGO

✔Reports are made based on the findings

✔Write down all of the findings (Positive & Negative)
✔Appreciation aims to provide psychological
encouragement to maintain commitment
✔Show real pictures
✔Write recommendations from existing findings (according
to the Hierarchy of Risk Control & Regulation, applicable
standards)
✔Distribution to related parties
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EXAMPLE OSM REPORT LOGO

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EXAMPLE OSM REPORT LOGO

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EXAMPLE OSM REPORT LOGO

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 LOGO
Inspection column description

No Deviation Reference Recommendatio PIC Verific Impact If not

n ation immediately corrected
Date
1 The grass at Koroh's 4 FPE Road Design Mow the lawn Julian (Supp LV was run over by a
J intersection has been Mining dump truck
grown, making it a blind Service)
spot intersection.
(Show Photo)
Information Findings & Description Related According to the Responsible
regulations: Risk Control for carrying out
FPE/MSE/Waste & Hierarchy corrective
Hydrocarbon, etc actions

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 5. Inspection evaluation LOGO

The evaluation aims to assess whether the existing inspection

program:
✔ Run consistently & Commitment
✔ Fulfillment of OHS management system (PDCA)
✔ Monitor the progress of the follow-up to completion
✔ Covering the risks that exist in the company (OHSE &
Regulations)
✔ No work accident, no more serious liability (Warning, the
impact of violation of the law) due to not being followed up
by the person in charge

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 5. Inspection Evaluation (Continued) LOGO

How to complete:
1. Create a monitoring database
2. Display follow-up fulfillment percentage
3. Give firmness/treatment if the inspection findings
are not completed

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 5. Inspection Evaluation (Continued) LOGO

How to act as an inspector in the work area to

monitor:
1. Make a list of findings
2. Ask the admin for periodic reminders to the
person in charge of inspection findings
3. If providing minutes/program agenda of facility
repairs (Use a receipt)

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 LOGO
Example of Inspection Monitoring

▪ Dashboard Monitoring (Safety Inspection)

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 Inspection Advantages LOGO

1. Prevent work process disruptions that can result in accidents by:

✔ Immediate repair if there is Unsafe Condition & Unsafe Act
✔ Direct contact with workers
✔ Increasing OHS awareness
✔ Encouraging workers to respond to Unsafe Condition and
Unsafe Act
✔ Implementing the OHS program

2. Carry out the supervisory function

3. Preventing Losses (Tools, Processes, Personnel, Environment,

Lawsuits through proper inspection procedures)

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 LOGO

Thank You

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