Approved Referat Necesitate (Procurement Procedures)

Direct / Single Formal

Simple
Cash and Tender
Sourcing Procedure Quotation Quotation Quotation
Receipt

2,401 147,001
Lei – 10,001 - 492,171
Lei –
<2,400 10,000 147,000 Lei +
Sourcing Threshold 492,170
Lei Lei Lei
(exc VAT) Lei
(approx. (appro (approx. (approx.
(the value in lei should (approx.
be used to determine 0<$500) x. 501 $2,001 - $100,000
$30,001 to
the thresholds) $– $30,000) +)
$100,000)
2,000$

Purcha
Purchase
se
Request
request Purchase Request /must have
/must have
Documents to be in /must- budget budget codes / Specifications /
Procurement file have codes / Estimate Costs. Proof of
alongside PR budget Specification announcement Can be Email
codes. s / Estimate /Website
Costs.

Advertisement/ RFQs Via email /

announcement vs online On SC Romania website
Offer platforms

Min Response 5 21
Period None Calendar Calendar
(exc Public Holidays) Days Days
Purchase
can be
Min No. of RFQs & 1 RFQ 2 RFQ Minimum Minimum
made
Offer 1 Offer 1 Offer 2 Offers 3 Offers
without
running
a
Sealed Quotations Sourcing Not required Sealed Offers or Email
Procedur
e and NO
Purchase
Request Not Award justification note OR
Evaluation Method
is Required (Competitive Bid Analysis)
needed
Supplier Award Procurement OR By committee of
Approval Logistics Lead minimum 3 people

Sourcing Outcome Contract / Purchase Order

Sourcing Outcome Presedinte Executiv signatory

Approval

Delivery of Goods or Purchase Verbal

Services

Vetting Supplier vetting / Supplier Local Registration

Note 1 – Make sure to have enough documentation were needed and possible. All Procurements above
147,001 Lei (30,000$) shall be done in Bucharest.

Note 2 – if less than the minimum number of bids are received approval to proceed with the
award/contract should be provided in writing and agreed by the 3 people on the procurement
committee. This should then be saved in the Procurement file.