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  • Documentary Liquidation

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    mindagamis
    8 views9 pages
    This document outlines the documentary requirements for common government transactions pursuant to COA Circular No. 2012-001. It lists the required documents for transactions including general services/job order, utility expenses, telephone expenses, hauling/transportation of supplies, purchase of supplies and materials, catering, and reimbursement of travel. For each transaction type, it specifies the disbursement voucher and other documents that must be submitted, such as contracts of service, bills, receipts, and reports. It also notes that the school bookkeeper must check and sign each checklist.

    Original Description:

    documentary requirement attachment

    Original Title

    Documentary liquidation

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    This document outlines the documentary requirements for common government transactions pursuant to COA Circular No. 2012-001. It lists the required documents for transactions including general services/job order, utility expenses, telephone expenses, hauling/transportation of supplies, purchase of supplies and materials, catering, and reimbursement of travel. For each transaction type, it specifies the disbursement voucher and other documents that must be submitted, such as contracts of service, bills, receipts, and reports. It also notes that the school bookkeeper must check and sign each checklist.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    8 views9 pages

    Documentary Liquidation

    Uploaded by

    mindagamis
    This document outlines the documentary requirements for common government transactions pursuant to COA Circular No. 2012-001. It lists the required documents for transactions including general services/job order, utility expenses, telephone expenses, hauling/transportation of supplies, purchase of supplies and materials, catering, and reimbursement of travel. For each transaction type, it specifies the disbursement voucher and other documents that must be submitted, such as contracts of service, bills, receipts, and reports. It also notes that the school bookkeeper must check and sign each checklist.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 9

    Checklist of Documentary Requirements Checklist of Documentary Requirements

    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    UTILITY EXPENSES(INTERNET,WATER & ELETRICITY) UTILITY EXPENSES(INTERNET,WATER & ELETRICITY)
    Disbursement Voucher Disbursement Voucher
    Statement of Account/ Bill Statement of Account/ Bill
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA
    (Documentary Circular No. 2012-001
    Requirements pursuant to COA
    (Documentary Circular No. 2012-001
    Requirements
    for Common Government Transaction) for Common Government Transaction)
    TELEPHONE EXPENSES TELEPHONE EXPENSES
    Disbursement Voucher Disbursement Voucher
    RIS RIS
    Purchase Request Purchase Request
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    HAULING/TRANSPORTATION OF SUPPLIES HAULING/TRANSPORTATION OF SUPPLIES
    Disbursement Voucher Disbursement Voucher
    Approved Request Approved Request
    RER/OR/Delivery Receipt RER/OR/Delivery Receipt
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    Purchase for Supplies and Materials Purchase for Supplies and Materials
    Disbursement Voucher Disbursement Voucher
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)
    Purchase Request Purchase Request
    Cash Invoice or OR Cash Invoice or OR
    Purchase Order Purchase Order
    Canvass Sheet/Price Quotations Canvass Sheet/Price Quotations
    Abstract/Summary of Canvass Abstract/Summary of Canvass
    Charge Invoice or Delivery Receipts Charge Invoice or Delivery Receipts
    Inspection and Acceptance Report Inspection and Acceptance Report
    Approved APP Approved APP
    Inventory Custodian Slip Inventory Custodian Slip
    Checked By: Checked By:
    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    Catering Catering
    Disbursement Voucher Disbursement Voucher
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)
    Purchase Request Purchase Request
    Cash Invoice or OR Cash Invoice or OR
    Purchase Order Purchase Order
    Canvass Sheet/Price Quotations Canvass Sheet/Price Quotations
    Abstract/Summary of Canvass Abstract/Summary of Canvass
    Attendance Attendance
    Inspection and Acceptance Report Inspection and Acceptance Report
    Menu Menu

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    REIMBURSEMENT OF TRAVEL REIMBURSEMENT OF TRAVEL
    Disbursement Voucher Disbursement Voucher
    Approved Travel Order/Office Order Approved Travel Order/Office Order
    Approved Itinerary of Travel Approved Itinerary of Travel
    Original Certificate of Appearance Original Certificate of Appearance
    Certificate of Travel Completed Certificate of Travel Completed
    Paper/Electronic plane, Boat or Bus Ticket, Boarding pass Paper/Electronic plane, Boat or Bus Ticket, Boarding pass
    & Terminal Fee & Terminal Fee
    Official Receipts ( Registration Fee) Official Receipts ( Registration Fee)
    Memorandum Memorandum
    RER RER

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    REIMBURSEMENT OF TRAVEL REIMBURSEMENT OF TRAVEL
    Disbursement Voucher Disbursement Voucher
    Approved Travel Order/Office Order Approved Travel Order/Office Order
    Approved Itinerary of Travel Approved Itinerary of Travel
    Original Certificate of Appearance Original Certificate of Appearance
    Certificate of Travel Completed Certificate of Travel Completed
    Paper/Electronic plane, Boat or Bus Ticket, Boarding pass Paper/Electronic plane, Boat or Bus Ticket, Boarding pass
    & Terminal Fee & Terminal Fee
    Official Receipts ( Registration Fee) Official Receipts ( Registration Fee)
    Memorandum Memorandum
    RER RER

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    REIMBURSEMENT OF TRAVEL REIMBURSEMENT OF TRAVEL
    Disbursement Voucher Disbursement Voucher
    Approved Travel Order/Office Order Approved Travel Order/Office Order
    Approved Itinerary of Travel Approved Itinerary of Travel
    Original Certificate of Appearance Original Certificate of Appearance
    Certificate of Travel Completed Certificate of Travel Completed
    Paper/Electronic plane, Boat or Bus Ticket, Boarding pass Paper/Electronic plane, Boat or Bus Ticket, Boarding pass
    & Terminal Fee & Terminal Fee
    Official Receipts ( Registration Fee) Official Receipts ( Registration Fee)
    Memorandum Memorandum
    RER RER

    Checked By: Checked By:


    School Bookkeeper School Bookkeeper
    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    GENERAL SERVICES/JOB ORDER GENERAL SERVICES/JOB ORDER
    Disbursement Voucher Disbursement Voucher
    Contract of Service Contract of Service
    DTR DTR
    Accomplishment Report Accomplishment Report

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    Purchase for Supplies and Materials Purchase for Supplies and Materials
    Disbursement Voucher Disbursement Voucher
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)
    Purchase Request Purchase Request
    Cash Invoice or OR Cash Invoice or OR
    Purchase Order Purchase Order
    Canvass Sheet/Price Quotations Canvass Sheet/Price Quotations
    Abstract/Summary of Canvass Abstract/Summary of Canvass
    Charge Invoice or Delivery Receipts Charge Invoice or Delivery Receipts
    Inspection and Acceptance Report Inspection and Acceptance Report
    Approved APP Approved APP
    Inventory Custodian Slip Inventory Custodian Slip
    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    Purchase for Supplies and Materials Purchase for Supplies and Materials
    Disbursement Voucher Disbursement Voucher
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)
    Purchase Request Purchase Request
    Cash Invoice or OR Cash Invoice or OR
    Purchase Order Purchase Order
    Canvass Sheet/Price Quotations Canvass Sheet/Price Quotations
    Abstract/Summary of Canvass Abstract/Summary of Canvass
    Charge Invoice or Delivery Receipts Charge Invoice or Delivery Receipts
    Inspection and Acceptance Report Inspection and Acceptance Report
    Approved APP Approved APP
    Inventory Custodian Slip Inventory Custodian Slip
    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    Purchase for Supplies and Materials Purchase for Supplies and Materials
    Disbursement Voucher Disbursement Voucher
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)
    Purchase Request Purchase Request
    Cash Invoice or OR Cash Invoice or OR
    Purchase Order Purchase Order
    Canvass Sheet/Price Quotations Canvass Sheet/Price Quotations
    Abstract/Summary of Canvass Abstract/Summary of Canvass
    Charge Invoice or Delivery Receipts Charge Invoice or Delivery Receipts
    Inspection and Acceptance Report Inspection and Acceptance Report
    Approved APP Approved APP
    Inventory Custodian Slip Inventory Custodian Slip
    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    LABOR REPAIR (OFFICE EQUIPMENT) LABOR REPAIR (FACILITIES)
    Disbursement Voucher Disbursement Voucher
    Job Order Approved Request for work to be done
    Canvass/Abstract Job Order
    Certificate Repair & Acceptance Program of Work/Plans and Specifications & Detailed Estimates
    Waste Materials Report Canvass/Abstract
    Certificate of Warranty Pictures (Before, During & After)
    Sales Invoice/Bills Accomplishment Report
    Pre and Post Inspection Report Acceptance Report
    Inspection Report
    Payroll/RER

    Checked By: Checked By:


    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    LABOR REPAIR (OFFICE EQUIPMENT) LABOR REPAIR (FACILITIES)
    Disbursement Voucher Disbursement Voucher
    Job Order Approved Request for work to be done
    Canvass/Abstract Job Order
    Certificate Repair & Acceptance Program of Work/Plans and Specifications & Detailed Estimates
    Waste Materials Report Canvass/Abstract
    Certificate of Warranty Pictures (Before, During & After)
    Sales Invoice/Bills Accomplishment Report
    Pre and Post Inspection Report Acceptance Report
    Inspection Report
    Payroll/RER

    Checked By: Checked By:


    School Bookkeeper School Bookkeeper
    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    LABOR REPAIR (OFFICE EQUIPMENT) LABOR REPAIR (FACILITIES)
    Disbursement Voucher Disbursement Voucher
    Job Order Approved Request for work to be done
    Canvass/Abstract Job Order
    Certificate Repair & Acceptance Program of Work/Plans and Specifications & Detailed Estimates
    Waste Materials Report Canvass/Abstract
    Certificate of Warranty Pictures (Before, During & After)
    Sales Invoice/Bills Accomplishment Report
    Pre and Post Inspection Report Acceptance Report
    Inspection Report
    Payroll/RER

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    LABOR REPAIR (OFFICE EQUIPMENT) LABOR REPAIR (FACILITIES)
    Disbursement Voucher Disbursement Voucher
    Job Order Approved Request for work to be done
    Canvass/Abstract Job Order
    Certificate Repair & Acceptance Program of Work/Plans and Specifications & Detailed Estimates
    Waste Materials Report Canvass/Abstract
    Certificate of Warranty Pictures (Before, During & After)
    Sales Invoice/Bills Accomplishment Report
    Pre and Post Inspection Report Acceptance Report
    Inspection Report
    Payroll/RER

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    UTILITY EXPENSES(INTERNET,WATER & ELETRICITY) UTILITY EXPENSES(INTERNET,WATER & ELETRICITY)
    Disbursement Voucher Disbursement Voucher
    Statement of Account/ Bill Statement of Account/ Bill
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    TELEPHONE EXPENSES TELEPHONE EXPENSES
    Disbursement Voucher Disbursement Voucher
    RIS RIS
    Purchase Request Purchase Request
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    HAULING/TRANSPORTATION OF SUPPLIES HAULING/TRANSPORTATION OF SUPPLIES
    Disbursement Voucher Disbursement Voucher
    Approved Request Approved Request
    RER/OR/Delivery Receipt RER/OR/Delivery Receipt
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    UTILITY EXPENSES(INTERNET,WATER & ELETRICITY) UTILITY EXPENSES(INTERNET,WATER & ELETRICITY)
    Disbursement Voucher Disbursement Voucher
    Statement of Account/ Bill Statement of Account/ Bill
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper


    Checklist of Documentary Requirements Checklist of Documentary Requirements
    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    TELEPHONE EXPENSES TELEPHONE EXPENSES
    Disbursement Voucher Disbursement Voucher
    RIS RIS
    Purchase Request Purchase Request
    Invoice/Official Receipt Invoice/Official Receipt

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

    Checklist of Documentary Requirements Checklist of Documentary Requirements


    pursuant to COA Circular No. 2012-001 pursuant to COA Circular No. 2012-001
    (Documentary Requirements (Documentary Requirements
    for Common Government Transaction) for Common Government Transaction)
    HAULING/TRANSPORTATION OF SUPPLIES HAULING/TRANSPORTATION OF SUPPLIES
    Disbursement Voucher Disbursement Voucher
    Approved Request Approved Request
    RER/OR/Delivery Receipt RER/OR/Delivery Receipt
    RIS(Requisition and Issue Slip) RIS(Requisition and Issue Slip)

    Checked By: Checked By:

    School Bookkeeper School Bookkeeper

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