Checklist of Documentary Requirements Checklist of Documentary Requirements

(Supplies, Equipment, etc.) (Supplies, Equipment, etc.)

Certificate of Emergency Procurement Certificate of Emergency Procurement
Certificate of Satisfactory Service Certificate of Satisfactory Service
Purchase Request Purchase Request
Purchase Order Purchase Order
Job Order Job Order
Abstract of Quotations Abstract of Quotations
Request for Quotations Request for Quotations
Official Receipt Delivery Receipt inspection stamp after Official Receipt Delivery Receipt inspection stamp after
purchase c/o AMD purchase c/o AMD
Sales Invoice Collection Receipt Sales Invoice Collection Receipt
BIR 2307 BIR 2306 c/o Accounting Div-return original BIR 2307 BIR 2306 c/o Accounting Div-return original
Inspection and Acceptance Report (c/o AMD) Inspection and Acceptance Report (c/o AMD)
Requisition and Issue Slip (c/o AMD) Requisition and Issue Slip (c/o AMD)
Inventory Custodian Slip (c/o AMD) Inventory Custodian Slip (c/o AMD)

Checklist of Documentary Requirements Checklist of Documentary Requirements

(Supplies, Equipment, etc.) (Supplies, Equipment, etc.)
Certificate of Emergency Procurement Certificate of Emergency Procurement
Certificate of Satisfactory Service Certificate of Satisfactory Service
Purchase Request Purchase Request
Purchase Order Purchase Order
Job Order Job Order
Abstract of Quotations Abstract of Quotations
Request for Quotations Request for Quotations
Official Receipt Delivery Receipt inspection stamp after Official Receipt Delivery Receipt inspection stamp after
purchase c/o AMD purchase c/o AMD
Sales Invoice Collection Receipt Sales Invoice Collection Receipt
BIR 2307 BIR 2306 c/o Accounting Div-return original BIR 2307 BIR 2306 c/o Accounting Div-return original
Inspection and Acceptance Report (c/o AMD) Inspection and Acceptance Report (c/o AMD)
Requisition and Issue Slip (c/o AMD) Requisition and Issue Slip (c/o AMD)
Inventory Custodian Slip (c/o AMD) Inventory Custodian Slip (c/o AMD)
 Checklist of Documentary Requirements
(For Materials, Equipment, Supplies, Job Orders, etc.)
Personnel/Staff/Division In-Charge
Document
(Review/Check, Sign/Initial, Inspection etc.)
1. ☐ Purchase Request ☐ LCP (GSD)
☐ Dir. DDB (OD-AS)
2. ☐ Abstract of Quotations ☐ Requestor
☐ LCP (GSD)
☐ Dir. DDB (OD-AS)

3. ☐ Request for Quotations ☐ Supplier/Contractor

4. ☐ Program of Works ☐ Engr. FDU/Arch. CMSV (GSD)
☐ LCP (GSD)
☐ Dir. DDB (OD-AS)

5. ☐ Purchase Order ☐ Supplier/Contractor

☐ LCP (GSD)
☐ Dir. DDB (OD-AS)

6. ☐ Job Order ☐ Supplier/Contractor

☐ LCP (GSD)
☐ Dir. DDB (OD-AS)
☐ USec. JMRDLR (OUSec-CAG)

7. ☐ Certificate of Emergency ☐ Engr. FDU/Arch. CMSV (GSD)

Procurement ☐ LCP (GSD)
8. ☐ Tax Certificates (If Applicable) ☐ MTN (FPMS-AD)
☐ LCP (GSD) or Dir. DDB (OD-AS)
☐ Supplier/Contractor

9. ☐ Official Receipt, Delivery ☐ Supplier/Contractor

Receipt, Sales Invoice and ☐ Inspector (AMD)
Collection Receipt ☐ Inspector (ICTS)

10. ☐ Certificate of Satisfactory ☐ Engr. FDU/Arch. CMSV (GSD)

Service ☐ LCP (GSD)
11. ☐ Inspection and Acceptance ☐ Requestor
Report ☐ Inspector (ICTS)
☐ RME (AMD)

12. ☐ Requisition and Issue Slip ☐ Engr. FDU/Arch. CMSV (GSD)

☐ LCP (GSD)
☐ MTBN or CRM (GSD)
☐ Requestor

13. ☐ Requisition and Issue Slip (If ☐ Requestor

Applicable) ☐ AMD
NOTE:
*Documents 1-8 should be accomplished before procurement
*Documents 9-13 should be accomplished after procurement