TYPES OF SESSION TWO

PROJECT ZAKARIE A. BADE,

PLANNING PHD ©
 1. PROJECT SCOPE MANAGEMENT
PLANNING
Project Scope
It involves determining
Management Planning
the project objectives, Effective project scope
refers to the process of
deliverables, management planning is
defining, documenting,
requirements, constraints, critical to project success.
and managing project
and assumptions
scope.

It provides a framework
It helps to ensure that
for managing project
project objectives are
scope changes,
clearly defined and
minimizing scope creep,
understood by all
and reducing the risk of
stakeholders.
project failure
 Scope Statement
• A clear, concise, and detailed statement of project scope.

Scope definition and decomposition

COMPONEN • Breaking down project scope into smaller, manageable
TS OF components and defining their relationships.

PROJECT Scope verification and validation

• Ensuring that the project deliverables meet the defined
SCOPE scope.
MANAGEME Change control and scope creep management
NT • Establishing a process for managing scope changes and
preventing scope creep.
Project scope management plan:
• A comprehensive document that outlines the project scope
management approach, roles and responsibilities, and tools
and techniques to be used
 Define Scope: Developing a detailed scope statement
Define that outlines project objectives, deliverables,
requirements, constraints, and assumptions.

SCOPE Create Work Breakdown Structure (WBS): Breaking

Create down the project scope into smaller, manageable
MANAGEME components.

NT
PLANNING
PROCESS Validate Validate Scope: Ensuring that the project deliverables
meet the defined scope.

Control Scope: Managing changes to project scope and

Control minimizing scope creep.
 Project time management planning refers to the process
of developing a schedule for a project, including
defining the activities required to complete the project,
estimating the time needed for each activity, and
creating a timeline for the project as a whole.

2. PROJECT
TIME
Effective time management is crucial for project
MANAGEME success, as it ensures that the project is completed on
time and within budget.
NT PLAN

Poor time management can lead to delays, cost

overruns, and even project failure.
 Develop a realistic project schedule that meets
Develop the project requirements and constraints

THE KEY
OBJECTIVES Ensure that the project is completed within the
OF TIME Ensure specified timeframe
MANAGEMEN
T PLANNING
Anticipate Anticipate and plan for potential delays or
and plan issues that may impact the project timeline

Monitor Continuously monitor and adjust the project

and adjust schedule as needed to ensure it stays on track
 Activity Definition: breaking down the project work into
manageable activities

THE TIME Activity Sequencing: determining the relationships and

MANAGEMENT dependencies among activities

PLANNING PROCESS
TYPICALLY Activity Duration Estimating: estimating the amount of time
INCLUDES THE required to complete each activity
FOLLOWING STEPS:
Schedule Development: creating a project schedule that
includes start and end dates for each activity

Schedule Control: monitoring and controlling the project

schedule to ensure it stays on track.
 3- CREATE A PROJECT
COST MANAGEMENT PLAN

Project Cost Management Planning is the

process of developing a comprehensive plan to
manage and control the costs of a project from
initiation to closure.

It involves estimating, budgeting, and

controlling costs to ensure that a project is
completed within its allocated budget and
financial constraints

8
 Effective cost management is crucial
IMPORTANC for the success of any project, as it
ensures that the project is completed
E OF within its budgetary constraints and
PROJECT avoids any unexpected financial
overruns.
COST
MANAGEME
NT PLAN It also enables project managers to
make informed decisions regarding the
allocation of resources and enables the
project team to deliver the project
within the expected timeframe.
 Developing a realistic project budget

THE KEY Identifying and analyzing all costs associated with the
project
OBJECTIVES
OF PROJECT
COST Creating a process to track and control project costs
MANAGEMEN throughout the project lifecycle

T PLANNING
Ensuring that project costs are managed in a way that aligns
with the overall project objectives and goals

Ensuring that the project is completed within its allocated

budget and financial constraints
 Cost Estimation: Developing an estimate of the
project costs based on the project scope,
requirements, and available resources

Cost Budgeting: Developing a budget for the

THE COST project and allocating costs to individual tasks and
activities
MANAGEMEN
T PLANNING
STEPS Cost Control: Monitoring and controlling project
costs throughout the project lifecycle to ensure that
the project is completed within its allocated budget

Earned Value Management (EVM): Measuring and

monitoring project performance against the project
budget and schedule to track progress and identify
areas for improvement.
 Quality in project management refers to the
4. PROJECT degree to which a project meets its defined
QUALITY objectives and deliverables.

MANAGEME
NT It involves meeting or exceeding the
expectations of stakeholders, meeting project
PLANNING requirements, and delivering products or
services that are fit for their intended purpose.
IMPORTANCE OF QUALITY MANAGEMENT
PLANNING IN PROJECT SUCCESS

Quality management planning is

essential for project success
because it helps ensure that the
project meets its objectives,
satisfies stakeholders, and
delivers products or services that
are fit for their intended purpose.
Effective quality management
planning can prevent rework,
delays, and cost overruns, while
improving project efficiency and
effectiveness.
 KEY OBJECTIVES OF QUALITY MANAGEMENT
PLANNING

1 2 3 4 5
Establishing Defining quality Identifying Ensuring Implementing
quality policies, requirements and quality control compliance with continuous
objectives, and expectations and assurance quality standards improvement
metrics processes and regulations processes
 Define clear quality objectives and metrics early in the project
BEST
PRACTICES Identify and engage relevant stakeholders in the quality
FOR planning process
EFFECTIVE
Develop a comprehensive quality management plan that aligns
PROJECT with project goals and objectives
QUALITY
MANAGEMEN Implement robust quality assurance processes and procedures
to ensure project outputs meet defined quality metrics
T PLANNING
Regularly monitor and control project outputs against defined
quality metrics

Continuously improve quality management processes and

procedures through project feedback and lessons learned
 Defining
• Defining the project's quality policies, objectives, and
metrics
Identifying
OVERVIEW OF • Identifying quality requirements and expectations
THE QUALITY
MANAGEMEN Planning and implementing
T PLANNING • Planning and implementing quality control and
assurance processes
PROCESS:
Conducting
• Conducting quality audits and reviews to evaluate
project performance and compliance with quality
standards
Implementing
• Implementing continuous improvement processes to
enhance project quality and performance.
 TOOLS AND TECHNIQUES FOR PROJECT
QUALITY MANAGEMENT PLANNING

QUALITY QUALITY STATISTICAL PROCESS ROOT CAUSE

CHECKLISTS AUDITS SAMPLING AND FLOWCHARTS ANALYSIS
ANALYSIS AND
DIAGRAMS
 5. PROJECT HR
MANAGEMENT PLANNING
• PROJECT HUMAN RESOURCES MANAGEMENT
PLANNING IS THE PROCESS OF IDENTIFYING,
ACQUIRING, DEVELOPING, AND MANAGING THE
PROJECT TEAM TO ACHIEVE PROJECT OBJECTIVES.
• EFFECTIVE HUMAN RESOURCES MANAGEMENT IS
CRITICAL TO PROJECT SUCCESS, AS THE PROJECT
TEAM IS RESPONSIBLE FOR EXECUTING THE
PROJECT PLAN AND DELIVERING THE PROJECT
OUTCOMES.
 Develop a staffing plan to
Identify project roles and
ensure adequate
responsibilities
resources for the project
KEY
OBJECTIVES
OF PROJECT
HUMAN Develop a project team Develop a project
RESOURCES charter to establish team
norms, values, and
training plan to enhance
team member skills and
MANAGEMEN expectations knowledge
T PLANNING

Develop a project
communication plan to
promote effective
collaboration and
knowledge sharing
among team members
 COMPONENTS OF PROJECT HUMAN
RESOURCES MANAGEMENT PLANNING
Organizational Planning: Staffing Management Plan:
Team Development:
Identifying the Outlining the staffing
Developing a plan for team
organizational structure, requirements, roles and
building, conflict
culture, and policies that responsibilities, and
resolution, and
impact project human reporting relationships for
performance management.
resources management. the project team.

Training Plan: Identifying Communication Plan:

the training needs of the Establishing a plan for
project team and effective communication
developing a plan to and collaboration among
address them. project team members.
 BEST PRACTICES FOR EFFECTIVE PROJECT
HUMAN RESOURCES MANAGEMENT PLANNING

1 2 3 4 5

Involve Develop a Promote effective Provide relevant Establish a clear

stakeholders in the comprehensive team building and training and communication plan
human resources staffing plan that conflict resolution to development to promote effective
identifies project roles enhance team opportunities to collaboration and
management and responsibilities, cohesion and enhance team member knowledge sharing
planning process to reporting productivity. skills and knowledge. among team members.
ensure alignment relationships, and
with project goals staffing requirements.
and organizational
culture.
6. PROJECT COMMUNICATION PLANNING

It involves defining the

Project Communication
communication objectives,
Management Planning refers to the
identifying the stakeholders and
process of developing a
their communication needs,
communication plan that guides how
selecting appropriate communication
project-related information will be
channels and methods, and
shared, stored, and retrieved
establishing a communication
throughout the project lifecycle.
frequency and distribution plan.
IMPORTANCE OF COMMUNICATION IN PROJECT
Effective communication is critical to project success as it helps to
ensure that all stakeholders have a common understanding of project
goals, objectives, and progress.

Communication also helps to build trust and collaboration among

project team members and stakeholders, which leads to better decision-
making and problem-solving.

Poor communication, on the other hand, can lead to misunderstandings,

delays, conflicts, and ultimately project failure.
 THE KEY OBJECTIVES OF COMMUNICATION
MANAGEMENT PLANNING

01 02
Establishing a
03
Identifying
04
Ensuring that
05
Establishing a
06
Managing
Ensuring
effective and communicatio and addressing project-related mechanism for stakeholder
timely n protocol that communicatio information is feedback and expectations
communicatio aligns with the n barriers or accurate, continuous and
n among project goals challenges complete, and improvement perceptions of
project and objectives accessible the project
stakeholders
 THE COMMUNICATION MANAGEMENT PLANNING STEPS

1. Defining
• Defining communication objectives: Clearly defining
the goals and objectives of project communication.
2. Identifying
• Identifying stakeholders and their communication
needs: Identifying the project stakeholders and their
communication requirements, preferences, and
expectations.
3. Selecting
• Selecting appropriate communication channels and
methods: Determining the best communication
channels and methods for different types of
information and stakeholders.
4. Establishing

• Establishing a communication frequency and distribution plan:

Establishing how often and through which channels information
will be communicated to stakeholders.

5. Developing

• Developing an escalation and issue management plan: Developing

a plan to manage communication issues, conflicts, and escalation
of problems.

6. Implementing and monitoring

• Implementing and monitoring the communication plan:

Implementing the communication plan and continuously
monitoring and adjusting it based on feedback and project changes.
 Project Risk Management Planning is the
process of identifying, analyzing, and
responding to project risks.

7. PROJECT
RISK It involves developing a risk management
MANAGEMEN plan that guides how risks will be
identified, assessed, and managed
T PLANNING throughout the project lifecycle.

This plan helps project managers and

stakeholders to proactively manage risks
and avoid or minimize their potential
negative impacts on the project's
objectives, scope, schedule, and budget.
 Identify and assess potential risks and their impacts on the
project

IMPORTANC
E OF Develop and implement appropriate risk response strategies
PROJECT
RISK Minimize project disruptions and delays caused by unforeseen
MANAGEME risks

NT PLAN
Avoid or minimize potential negative impacts on project
outcomes, such as cost overruns, schedule delays, or quality
issues

Build trust and confidence among stakeholders by

demonstrating proactive risk management
 KEY OBJECTIVES OF PROJECT RISK
MANAGEMENT PLANNING
Establishing a systematic approach to identifying and managing risks throughout the project
lifecycle

Identifying and analyzing project risks and their potential impacts on project outcomes

Developing and implementing appropriate risk response strategies to avoid or minimize

negative impacts on the project

Monitoring and controlling project risks to ensure that risk management strategies are effective
and remain aligned with project objectives

Communicating risks and risk management strategies to stakeholders to ensure transparency

and alignment
THE RISK MANAGEMENT
PLANNING PROCESS:
1. Establishing the risk management context: Defining
the project goals, objectives, and constraints, and
establishing the risk management policy and framework.

2. Risk identification: Identifying potential risks that

may impact project objectives, including external and
internal risks.

3. Risk analysis: Analyzing the identified risks to assess

their likelihood, impact, and overall risk level, using
qualitative and/or quantitative methods.
 5. Risk monitoring and control:
4. Risk response planning:
Continuously monitoring and
Developing and implementing
reviewing project risks, risk
appropriate risk response
management strategies, and risk
strategies to address identified
levels to ensure that risk
risks, including risk avoidance,
management remains effective
mitigation, transfer, or
and aligned with project
acceptance.
objectives.
8. PROJECT MONITORING
PLANNING

• PROJECT MONITORING PLANNING REFERS TO THE

PROCESS OF DEVELOPING A PLAN THAT OUTLINES
HOW A PROJECT'S PROGRESS AND PERFORMANCE
WILL BE MEASURED, MONITORED, AND REPORTED.
• IT INVOLVES ESTABLISHING KEY PERFORMANCE
INDICATORS (KPIS), DEVELOPING PROCEDURES
FOR TRACKING PROGRESS AGAINST KPIS, AND
ESTABLISHING CONTROLS TO ENSURE PROJECT
ACTIVITIES REMAIN ON TRACK.
IMPORTANCE OF PROJECT
MONITORING PLANNING
• PROJECT MONITORING IS CRITICAL TO PROJECT
SUCCESS BECAUSE IT PROVIDES INSIGHT INTO
WHETHER A PROJECT IS PROGRESSING
ACCORDING TO PLAN, IDENTIFIES POTENTIAL
ISSUES OR RISKS THAT COULD IMPACT THE
PROJECT'S SUCCESS.
• IT ENABLES STAKEHOLDERS TO MAKE INFORMED
DECISIONS. EFFECTIVE PROJECT MONITORING
HELPS TO ENSURE THAT A PROJECT IS
COMPLETED ON TIME, WITHIN BUDGET, AND TO
THE REQUIRED QUALITY STANDARDS.
KEY OBJECTIVES OF PROJECT MONITORING
PLANNING
Developing procedures
Establishing KPIs that
for monitoring and
align with project goals
reporting project progress
and objectives
against KPIs

Identifying and mitigating Establishing controls to

risks that could impact ensure project activities
project success remain on track

Providing stakeholders Continuously improving

with accurate and timely project performance
information about project through feedback and
progress analysis
 1. Establishing project objectives and KPIs

OVERVIEW
2. Developing procedures for collecting,
OF PROJECT analyzing, and reporting project data
MONITORIN
G PLANNING
3. Establishing controls to monitor project
progress and manage risks

4. Developing a risk management plan to

identify, assess, and mitigate risks
 6. Implementing
4. Defining 5. Developing
and monitoring
• Defining roles • Developing a • Implementing
and communication and monitoring
responsibilities plan to ensure the project
for project stakeholders monitoring
monitoring are informed plan to ensure
about project it remains
progress effective and
relevant
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