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Challenge Statement
The Challenge focused on this project:
GenAI-based solution for generating a summary report for all RFP submitted against tendor.
In the Construction segment contracting and sub-contracting there are multiple RFP submitted by multiple
vendors against any tender.
Challenges:
 Manual evaluation of construction proposals are
time-consuming and challenging.
 Complex Criteria and Ambiguity in contractual
terms.
Objectives:
 Develop an AI solution to automate and simplify the
proposal evaluation process.
 The Requirements for the Tender are needs to be
tabularized and categorized.
 The Summary should be in Tabular format.
 Provide Top 3 vendors with Justification.
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Concept / Solution
Solution:
Developing a Generative AI-based SaaS using Palm2 API to automate and enhance the RFP and Tender analysis
process.

TENDOR VENDOR

Registration Uploads Uploads Registration

 Uploads multiple RFPs  Registers with past

 Registers with  Uploads Tender System
Organization  The Requirements are tabulated. towards any Tender experiences and
Document with
details. Analyses the RFP Documents and Document. Organization details.
Requirements
and Eligibility Classifies them using many factors.
Criteria. Select the Top 3 RFPs with
Justifications.

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Concept / Solution
This project will use GenAI (palm2) to mine the wealth of textual data that is embedded within the RFPs to
develop a comparison to identify the best RFP.
Subscription Charges are applicable for both Vendor and Tendor.
The Monthly Subscription of the Vendor will Provide specialized feedback.
The RFP submission limit is based on the Tendor.
KEY FEATURES

Automated Document Personalized Chatbot Streamlined RFP

Analysis Comparison
The system categorizes The solution compares
requirements for RFP in multiple RFP
the provided tender documents, with some
document. criteria and tabulates
the result of analysis.
Reports
Generates a personalized
reports based on the
analysis, providing
valuable insights and
recommendations.
Support Analysis
The solution includes a The Palm2-powered solution
chatbot feature to provide aims to streamline the
real-time support and Request for Proposal (RFP)
answer user queries. analysis process, making it
more efficient and accurate.

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Pros and Cons of the solution
Time and cost
Upfront investment
savings Requires upfront investment
Reduces time spent on manual
analysis and administrative for development, training,
tasks, leading to overall cost and cloud
savings. infrastructure.

Improved Communication
and Collaboration Complex reasoning
Chatbot facilitates Accurately understanding and
communication, provides interpreting such complicated
guidance, and a better data may present
understanding between difficulties for GenAI.
stakeholders.
Transparency and
Fairness Data dependency
Relies on a large and
diverse dataset of RFPs and
Clear visibility into the tender
tenders for optimal
process. Enhanced
performance.
accountability and traceability

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Technical Description
This project proposes an innovative SaaS solution leveraging Generative Artificial Intelligence (GenAI) and a
specialized Large Language Model (LLM) to automate and streamline the RFP and tender evaluation process.

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Implementation Plan

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Validation
The vendors must be registered with the proper legal documents, The system validates and checks if the vendor
has a proper registration in the System.

Then the validation proceeds the vendors to the RFP's proposal phase.

The qualifications of the vendors are analysed in this phase.

The tendor specifies the qualification of the vendor in the Tender Document.

The validation takes place for the RFPs given against the tendor.

This phase of validation selects the RFPs that are passed the requirements for the tendor and gives the passed
RFPs for the tendor analysis.

The GenAI validates the various RPFs submitted against the tendor.

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Analysis
The analysis is done by comparing the RFP against the required parameters.
The requirements are extracted and classified into four classes. The RFP is examined on how it satisfies
its requirements.

The Tender Requirements are classified into: The Analysis of RPFs are based on:
Financial Technical
Efficiency. Parameters.
Technical. Legal.

Timeline Previous
Track records.
Financial. Work scope
perspective
Legal Qualification
Requirements criteria

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Assumptions

Technology
Availability of Infrastructure
Data Adequate technical infrastructure and
Access to a large and diverse cloud resources are
dataset of construction RFPs and available to support the system's
tenders is assumed. operation.

Continuous Improvement
User Acceptance
The system requires ongoing
Construction professionals are maintenance, updates, and
willing to adopt and utilize a new improvement based on user
AI-based system for tender feedback and industry trends.
evaluation.

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