HR DATA

GOVERNANCE
STRUCTURE
Phindile M
DATA GOVERNANCE
A structured approach to secure and unify organisational data maintenance. Because we need accurate, reliable information for all our business processes.

Data Management Data Governance

Direct involvement with data Structure
in a hands-on way and Sets clear and logical Data governance goals and benefits
receives guidelines laid out manner to identify data Data Principles and Rules
by the framework for how to domains for each line of Break down silos
manage data. business and improve Clarifies roles, responsibilities and related
maturity level. artifacts of the data domains
Mapping out business Define control measures -
processes and understanding Streamline Digital transformation
Data Governance
how data flows, you can Improve Master Data management
Framework Eliminate Risk
visualize how the condition Articulates strategy from
of the data is affected and ideation to execution.
affects the end user.

Data Stewardship
Data stewards directly engage with data and are responsible for implementing
governance policies, monitoring and ensuring compliance. Procedures for
handling and organizing data should be easy to understand

Note: Good data is accurate, complete, and consistent across all systems..
DATA GOVERNANCE STRATEGY DELIVERABLES
General Data Governance Deliverables:
• Strategy
• Policy
• Governance Framework
• Process
• Standards
• Roles and Responsibility Definitions
• Data Protection and
Compliance
1HR Data Governance Approach

Data
Data Owner Custodians
(COE) (Processing
Centre)

Data Data User

Steward (HR
(SBS) Business)
 DATA GOVERNANCE ROLES AND RESPONSIBILITIES
 Data Ownership formalizes the role of data stakeholders and establishing accountability and assigning responsibility for managing data
assets from creation to consumption.

ROLE RESPONSIBILITY FUNCTIONAL VIEW

 Provides overall direction regarding data management .

 Concerned with risk and appropriate access to data.
Data Owner  Approves decisions on management and control of data, HR Portfolio Head
access requests to data, structure/ format changes within
their authoritative domain.

 Ensures compliance with the data standards

 Identifies and resolves data-related issues
Data Stewards HR Processing Manager
 Concerned with the meaning of data and the correct
usage of data

 Serve as interface for reporting for their area

Functional Representatives
 Work together to prioritize data requests
 Ability to see beyond silos and implement rules for HR Business Partner/Consultant
processing the data under their care.
 Escalate data and reporting issues in Data Governance
Forums
DATA GOVERNANCE ROLES AND RESPONSIBILITIES

ROLE RESPONSIBILITY FUNCTIONAL VIEW

 Identifies, resolves and reports data-related issues

 Ensures enforcement of data standards
 Ensure adherence to DG initiatives day-by-day and
Data Custodians HR Data Processor
project-by-project,
 Knows exactly where data is located but does not know
how to correctly use it.

 Responsible for accuracy and validity of data

Data Originator & Requestor
(end-users)
content
 Request master data creation and/or changes
 End Users in Function / OME
based on business or project needs
 Provide all the required information needed for item
creation / change processes
PROJECT PHASES
STAGE STAGE STAGE STAGE STAGE

01 02 03 04 05
Determine business
Project Scope Define Policy Owners requirements Priority and Deployment
Implementation Plan
Collect & evaluate global Alignment of module & Identify module Obtain business sign off and
Data privacy and retention regional specific dependencies & validate Design Request Templates update retention policy.
regulations. requirements business data retention
requirements. Comprehensive testing Implement retention times
Review tech/systems data Identify & Onboard and purge requests
purge & data subject request stakeholders Establish detailed operational
functionalities processes and define target
Classifications of data state for MVP
​ reate data governance
C
framework

DATA PROFILING BUSINESS PROCESS MAPPING MONITORING

Introduce a data minimization policy against Identify dependencies in operational processes. Applied governance
regulatory compliance background and in line
with business needs.