Module 2 - Basic Comp Op and File MGT

COMPUTING SKILLS (FPCS0001)
Semester 2, AY 2021-2022
Module 2 – Basic Computer Operation and File

Management
02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 1

Learning Outcomes:
Upon completion of the course, students should be able to:
1. Demonstrate basic keyboard skills.

2. Describe the different types of menus.
3. Describe the hierarchical structure of drives, files and folders.
4. Demonstrate searching, sorting and changing views for files and folders.
5. Describe the different file types.
6. Open, modify, save and close files and application programs.
7. Demonstrate how to compress and decompress files and folder.
8. Demonstrate the use of built-in help menu.
9. Demonstrate the usage of removable media for storing files.
10. Connect basic peripheral devices.
11. Demonstrate logging on and off a computer network.

BASIC COMPUTER OPERATIONS
STARTING THE COMPUTER
 Ensure that all cables are plugged securely into the rear of the machine.
 Locate the power switch and turn the computer on.
 After a few seconds you should see something on the screen.
 If not, ensure that the monitor is switched on.
SHUTTING DOWN THE COMPUTER

 Save any files, you may have been working on.
 Close any open applications.
 Use the Shut Down command (accessed via the Start button) to
close down the system.
 Do not switch the machine power off until the computer is off.

BASIC COMPUTER OPERATIONS
RESTART THE COMPUTER
 Never just switch off your Windows based computer.
 You must always shutdown using the Shut Down command.
 Click on the Start button and click on the power button. If you wish to shut down your
computer and then immediately restart it then you can select the Restart option from the list.

SIGN IN AND SIGN OUT FROM THE COMPUTER NETWORK
How to Sign in the Computer:
1. One the left side of the welcome screen.

2. Left below bottom – Other User
3. Enter the username assign to you in user name text box
4. Enter your assigned password in password text box
5. Press Enter OR click the Submit to log on.
To Sign out from the Computer
1. Click on the Start button and click on the

profile.
2. Select Sign out from the list
3. Connection will be disconnected.

How to Switch account from the Computer?
1. Click on the Start button and click on the profile.

2. Select Switch Account from the list

SYSTEM CONFIGURATION
 When you first switch on your PC you will notice that

information is displayed on your screen
 To view your “system properties”
o On the Desktop, Right click on “This PC” to
display a popup menu.
Select the Properties

command from the
popup menu.

DESKTOP AND ICONS
After Login to your user account, the first screen appears on the monitor screen is Microsoft
Windows 10 OS is the desktop. It contains Task bar with Start button and Icons (small
graphically illustrated pictures) which can be 4 types:
1. System icons (Created by operating system like Recycle bin, My Computer)
2. Applications icons (The shortcut created by user to launch any application or program)
3. Folder icons (Any Folder created by user)
4. File icons (Any File save on Desktop)

DESKTOP CONFIGURATION
Right Click on Desktop to get the following popup

menu:
From the popup menu, you can change the

screen resolution, change the themes, and
change the background picture of desktop, and
other features by selecting Display Settings or
personalize.

CREATING A DESKTOP SHORTCUT
 Click on the Start button.

 Select the icon from the Start Menu that you wish to use for creating a Desktop icon.
 Use the mouse, point out the application that is required to create a shortcut icon
on the desktop, now drag the application icon on to the desktop.
 The shortcut icon will be created and displayed on the Desktop.

OPEN, MODIFY, SAVE AND CLOSE THE APPLICATION
PROGRAMS
Open an Editing Application or a Word Processing Program and Create a File.
 Use the search box on the Start Menu to search for “WordPad”.
 Click on WordPad

SAVE THE FILE IN DIFFERENT FORMAT
When we save the file, we can change its type by select Save as type from save dialogue box as:

FILE MANAGEMENT WITH WINDOWS 10
What is a Folder?
A folder is a container to save files, shortcuts icons and sub-folder.
What is a Sub Folder/Sub Directory?

A folder inside a folder is called a sub-folder.
Folders can contain many different types of files, such as documents, music,
pictures, videos, and programs.

 Select Detail view to see the Name, Date Modified, Type and Size as:

SEARCHING FOR FILES AND FOLDERS:
Searching for a file or a folder using

the search box on the Start menu:
You can use the search box on the Start

menu to find files, folders, programs, and
e-mail messages stored on your
computer. To find an item using the
search from the Task Bar, type a word or
part of a word in the search box. As you
type, items that match your text will
appear on the Start menu.
SEARCHING FOR FILES AND FOLDERS:
Searching for a file or folder by using the search box in File Explorer:
You're often likely to be looking for a file that you know is in a particular folder, such
as Documents or Pictures. Browsing for the file might mean looking through
hundreds of files and subfolders. To save time and effort, use the search box at the
top of the open window

FORMATTING REMOVABLE DRIVES
 Click Folder Icon from the Task Bar.
a) Right click on the selected drive and

right Click and from the popup menu,
displayed select the Format command.

b) When you click Format button then you get

the following pop up, Click on Start.
c) The popup message shows the

warning you that all data on the disk will
be erased, if you agree click OK button,
otherwise click Cancel button.

d) If you click OK button, in few

seconds you will get a popup
showing the status of the
formatting the Drive “Format
complete”. Click OK button
and you can start using the drive

Why do we format the removable drives?
We need to format the removable drives because of few reasons

such as:
1. If it gets virus
2. If it contains too many unnecessary files and all of them is not
required.

DATA COMPRESSION AND EXTRACTION
A technique which is used to save the data in a format which takes

less space in the memory is called Data Compression.
And the re-opening of the compressed data in original size is
called Data Extraction.



PRINTINTING FROM AN INSTALLED PRINTER
 Normally you print from an application, such as a Microsoft word to your printer.
 To print your document or spreadsheets simply click on the File command then click Print
command. Also, you may use a keyboard shortcut “CTRL+P”

Printing any document
For printing any document or text

file click on the File command then
click Print command (OR) Ctrl+P
and select the required options from
the following dialogue box.

Using Get Help
Click on the Start icon, and then select
Get Help, the Windows Help and Support
dialog box appears, type what you search
and follow

REFERENCES
1. http://www.intowindows.com/how-to-sign-out-of-microsoft-account-in-
windows-10/ (Retrieved June, 2021)
2. https://support.microsoft.com/en-us/help/13770/windows-shut-down-sleep-
hibernate-your-pc (Retrieved March, 2018)
3. https://en.wikipedia.org/wiki/Windows_10 (Retrieved March, 2018)
4. https://www.webucator.com/how-to/how-create-new-folder-windows- 10.cfm
(Retrieved March, 2018)
5. https://support.microsoft.com/en-us/products/windows (Retrieved March, 2018)
6. https://support.office.com/ (Retrieved March, 2018)

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COMPUTING SKILLS (FPCS0001)

Module 2 – Basic Computer Operation and File

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 1

1. Demonstrate basic keyboard skills.

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 2

SHUTTING DOWN THE COMPUTER

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 3

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 4

1. One the left side of the welcome screen.

To Sign out from the Computer

1. Click on the Start button and click on the

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 5

1. Click on the Start button and click on the profile.

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 6

 When you first switch on your PC you will notice that

Select the Properties

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 7

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 8

Right Click on Desktop to get the following popup

From the popup menu, you can change the

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 9

 Click on the Start button.

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 11

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 15

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 17

What is a Sub Folder/Sub Directory?

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 19

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 28

Searching for a file or a folder using

You can use the search box on the Start

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 30

a) Right click on the selected drive and

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 33

b) When you click Format button then you get

c) The popup message shows the

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 34

d) If you click OK button, in few

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 35

We need to format the removable drives because of few reasons

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 36

A technique which is used to save the data in a format which takes

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 37

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 38

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 39

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 40

For printing any document or text

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 42

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 44

02/15/2024 MODULE 2 - BASIC COMPUTER OPERATION AND FILE MANAGEMENT 45

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