PROJECT MONITORING AND

EVALUATION
 RATIONALE

 MONITORING AND EVALUATION INVOLVES SYSTEMATIC

COLLECTION AND ANALYSIS OF INFORMATION ABOUT EVENTS
ASSOCIATED WITH THE IMPLEMENTATION OF DEVELOPMENT
PROGRAMS/PROJECTS.

 IT ALSO SERVES AS AN OPERATIONAL COMPONENT OF THE

EMPOWERMENT STRATEGY THROUGH WHICH THE TIMELY
DELIVERY/COMPLETION OF PROJECTS COULD BE ENHANCED
AND THEIR QUALITY IMPROVED.
 In line with the government’s policies,
Project Monitoring and Evaluation System was
established through Executive Order (EO) 376
series of 1989. The said EO was amended by
Executive Order 93 series of 1993 that
mandates the creation of Project Monitoring
and Evaluation Committee in the provincial,
city and municipal levels. With the passage of
Republic Act (RA) 7160, otherwise known as
the Local Government Code of 1991,
monitoring had been devolved to the Local
Government Units;
 There are more than hundred
programs and projects implemented every
year as programmed in AIP with more than
a hundred million worth of budget.
However, there is a difficulty in tracking
the development impact from the
implemented programs and projects
because there were missing key elements
in monitoring and evaluation, which
include, but not limited to;
• 1. Identifying the right
beneficiaries, 2. setting the
appropriate type of projects & 3.
assigning a focal personnel from
each development subsector.
Therefore, there is a need to enhance
the monitoring and evaluation of the
projects and programs of the City.
 OBJECTIVES
Inspire reforms and bring improvements in the
quality and efficiency of public services thru
enhanced monitoring mechanism of the City
Government in all programs and projects;

Strengthen commitment and increase

transparency and accountability;

The need to specify development indicators by

proponents (implementing Office) and set targets
for implementation of projects and programs
prioritized in the Executive-Legislative Agenda.
 ROLE OF THE BARANGAY
IN PROJECT
MONITORING & EVALUATION
BARANGAY PROJECT MONITORING
COMMITTEE
(BPMC)

is an organization created by
Barangay with the purpose to plan,
implement, operate and maintain all
interventions provided by the
Project.
 COMPOSITION OF THE BPMC:
1. The Barangay Captain will be at the
same time the BPMC Chairman;
2. The Infrastructure Committee will be
Chaired by the Barangay Councilor for
Infrastructure.
 MAIN FUNCTION OF THE BPMC:
• The BPMC shall plan, assist, operate and
maintain projects implemented and
funded under Barangay Development
Investment Program;
• The BPMC covers the entire activities of
the Barangay level including operation
and maintenance of completed
infrastructure projects and other non
infrastructure projects.
 MONITORING PROCEDURES
 THE BARANGAY PROJECT MONITORING COMMITTEE
(BPMC) MUST HAVE A LIST OF PROJECTS TO BE
MONITORED FOR THE CURRENT YEAR BASE ON
BARANGAY DEVELOPMENT INVESTMENT PLAN (BDIP);

 THE BPMC MUST SECURE THE DETAILED PROGRAM

OF WORK PRIOR TO HIS FIELD VISIT;

 CONDUCT REGULAR OCULAR INSPECTION AT

PROJECT SITE.
MONITORING PROCEDURES
 ACTIVITY INVOLVE THE FOLLOWING:
 VERIFY/EVALUATE IF PROJECT CONFORMS WITH APPROVE POW AND
PLANS;
 DETERMINE WHETHER THE PROJECT IS BEHIND OR AHEAD OF
SCHEDULE;
 IF PROJECT IS DELAY-KNOW THE CAUSES;

 REPORT FINDINGS AND RECOMMENDATIONS TO THE

BARANGAY CAPTAIN.
 Process Flow
Project Identification;
Preparation and Formulation;
Review and Approval;
Implementation;
Evaluation.
 PROJECT PHASES:

1. Pre-implementation phase;

2. Implementation phase;

3. Post implementation phase.

 Evaluation
Asses relevance, performance and success of
current or completed projects, programs
systematically and objectively;

Explain the overall progress and results of the

projects and programs as intervention to the
development needs and generate lessons
learned;

If evaluations at midpoint of Programs/Projects,

provide timely learning that can suggest mid
course adjustment to improve output’s
effectiveness or efficiency.
 EVALUATION

 UPON COMPLETION OF PROJECT, CONDUCT AN EVALUATION

OF PROJECTS IMPLEMENTED AND DETERMINE THAT SAME IS
COMPLETED AS PER PLANS AND SPECIFICATIONS AND TARGET
SCHEDULE HAD BEEN ACHIEVED;

 MAKE AN ASSESSMENT OF THE LESSONS AND INSIGHTS

DRAWN IN THE COURSE OF PROJECT IMPLEMENTATION AND
MAKE THIS AVAILABLE TO PROJECT PLANNERS.
 Guidelines for Programs and
Projects Evaluation Report
Preparation
1. There will be a year end evaluation for the
projects and programs implemented every
year;
2. The requirements needed for the year end
evaluation are to be submitted to the City
Planning & Development Office.
 List of Requirements

1. Programs and Projects Evaluation Form

(PPEF)
2. Accomplishment Report
3. Supporting documents as mean of
verification
 Programs and Project
Evaluation Form
1. Programs and Projects Evaluation Form (PPEF)
should be filled with data from monitoring and
accomplishments reports. This will form part
of the evaluation of local programs and
projects;
2. The PPEF serves as a checklist of the minimum
items to be included in the accomplishment
report.
 Guidelines for Programs and
Project Evaluation Report
Preparation
1. There will be a year end evaluation for the
projects and programs implemented every
year.

2. The requirements needed for the year end

evaluation are to be submitted to the City
Planning & Development Office
 List of Requirements

1. Programs and Projects Evaluation Form;

2. Accomplishment Report;
3. Supporting documents as mean of
verification.
 BENEFICIARIES

• Population served by the program

or project;
Output
Interventions implemented to
achieve the development goal.
 Expected Outcome

• Past (baseline), perceived(target) and present

(actual) local situation;

 Baseline data: Local situation (quantified needs)

to be addressed.
 Target: Perceive local situation or the aimed
development change from the baseline data
 Actual Accomplishment: Achieved development
after the program/project (P/P) implementation
 EXPECTED IMPACT
• Perceive difference in the condition of
the lives of the beneficiaries in terms of,
but not limited to, social, environmental
and economic well being.

Means of Verification
Supporting documents to verify
claims of declared data.
• Funds allocated and disbursed before and
BUDGET

after the program/project

implementation.

TIME FRAME
Program/project duration based on the
target and actual start and completion.
 Mode
• Actual of Implementation
office, group or entity that
implemented the P/P.

Adjustments/Variation
Order/Change Order
Number and magnitude of adjustments or changes
from the P/P design, feasibility study, program or
works, detailed engineering design during the course
of implementation.
• Matters that happen that could impede in
Issues andofConcerns
the implementation P/P.

Recommendations

Lessons learned and/or probable

solutions to the problems of the
implemented programs and projects.
 Accomplishment Report
Accomplishment report is similar to PPEF but more of a
Guidelines
narrative document, which must contain the items in
the Program and Project Evaluation Form (PPEF).
Other items may be included in the accomplishment
report are maps, pictures and data from interventions
or activities.
Format of the report follows the monitoring and
evaluation framework as shown below:
 Introduction: the local setting that described the quantified
needs to be addressed
 Objectives: the aim of the program/project
based on the quantified needs;
 Methods: the interventions/activities and mode
of implementation used, including the issues and
concerns that appeared during the
implementation;
 Data And Analysis: the data gathered from the
monitoring of different interventions or
activities and the analysis of the generated data;
 Conclusions and Recommendations: the lesson
learned and probable remedy to the problems or
flaws encountered after the program or project
implementation.
SAMPLE OF ROAD CONCRETING
PROJECT
 ROAD DESIGN/Specification

Total width
Shoulder
10 meters
Shoulder
1.5 meters 1.5 meters
PCCP
5 meters
Thickness
Six (6)
inches
1. Item 100 – Clearing & Grubbing
FMR Major Item of Works
2. Item 102 – Common Excavation
3. Item 103 – Structure Excavation
4. Item 104 – Embankment
5. Item 105 – Subgrade Preparation
6. Item 200 – Aggregate Sub base Course
7. Item 311 – PCCP
8. Item 500 - RCPC
Item 100 – Clearing & Grubbing
Item 102 – Common Excavation
Item 103 – Structure Excavation
Item 105 – Subgrade Preparation
Item 200 – Agg. Sub-base Course
MATERIALS TESTING
Angular Rounded

Aggregates
Field Density Test
 Field Density Test

Results must
attain 100%
degree of
compaction
Item 311 - PCCP
Portland
Cement
Type 1/P

Steel Bars 10mm – 16mm

Concrete Slump Test Cylinder Sample

Universal Testing
Beam Sample
Machine
Breaking Test
Item 500 - RCPC
Gravel Bedding
Collar
GEOTAGGING
 MONTHLY REPORT
City of Panabo
Consolidated List/Status of All On-going and to be Implemented PPAs in CY 2018 (AUGUST)

City Planning & Development Office

Status
Development
Target (Completed,
Brief Description Implementing Partner/s or Date Date Total Cost Completion
Program Title Location Program Cost Funding Source Completion On-going, to Remarks
of the PPAs Office contractor/s Started Completed to Date to Date
Date be
Supplier
Implemented)

Road Network Road Network

Development Development CPDO Panabo City Php 400,000.00 Locally Funded Jan-18 Dec-18 35% on-going
Program Plan

TOTAL Php 400,000.00

Prepared by: Approved by:

ENGR. GRACE JOY BITOS EnP. JOSEPH RAYMUND A. SUMABAL, ARCH.

PEO III Acting City Planning & Development Coor.
 QUARTERLY REPORT
IMPLEMENTOR : LGU PANABO

REGION : XI

PROVINCE : DAVAO DEL NORTE

FINANCIAL STATUS PHYSICAL STATUS EMPLOYME REMARKS

NT
GENERATED
a)Name of Project EXPENDITURE TO
DATE

b)Date Started Location Program AA Program AA Output Actual To 1.) Problems/Issues

Target to Date (%)
Indicator Date (%) in Implementation
c)Target Completion Date Actual This
(City/Municipality) Issued Issued UNPAID DISBURSE Month (%)
TO DATE OBLIGATIONS MENT TO 2.)
TO DATE DATE Recommendations
a) Number of
Persons
Employed

b) Man-days

(2) (7) (9)

(1) (3) (4) (5) (6) (8) (10) (11) (12)
 INSPECTION REPORT

• IDENTIFYING INFORMATION
Project Title : Construction of Concrete Road
Panabo City Bypass
Project Type : Road Concreting
Project Proponent : Panabo City
Funding Source and Year : CY 2020 DPWH Regular
Infrastructure Program
Implementing Office : DPWH Regional Office XI
Date of Inspection : June 3, 2020
Date of Report : June 4, 2020
Geographic Coordinates : 7°20’14”N, 125°40’46”E
 FINDINGS:
• There is a difference terms of width in the Road Concreting
Projects implemented by the Department of Public Works and
Highways (DPWH) Regular Infrastructure Program and the LGU
Panabo City. DPWH is having a 3.35 meter standard width while the
LGU is having 3.00 meter width for one lane;
• This project is a secondary national (bypass) road wherein the
standard set by the DPWH is 3.35 meter in each lane or 6.70
meters wide for two (2) lanes. The inconsistency in terms of width
of the concrete road resulted to the tapering of road;
• In the area wherein both concrete roads were connected, the sides
of the road connection has the tendency to crack due to flexural
strength;
• On the part of riding public, this can cause an accident or danger.
 3.35 meters width
( DPWH)
There is a difference in terms of width in the
Road Concreting Projects implemented by the
Department of Public Works and Highways
(DPWH) and the LGU Panabo City. DPWH is
having a 3.35m standard width per lane while
the LGU is having 3.00 width per lane. 3.0 meters width (LGU)
 RECOMMENDATIONS:
• In the area wherein both concrete roads were connected a
transition or flare should be established to prevent the breaking
or cracking of the road due to flexural strength.
• For the future road concreting projects the standard set by the
DPWH should be followed in the major roads route to rural
barangays of panabo city:
1. Cabaluna – Little Panay- Maduao- Tagpore – Buenavista- Mabunao-
San Roque;
2.Cabaluna – Little Panay- Maduao- Tagpore – San Nicolas- Kiotoy-
Santa Cruz;
3.Cabaluna – Little Panay- Katipunan- Cacao- Kauswagan-
Consolacion – Malativas;
4. Cabaluna – Little Panay- Maduao- Upper Licanan- Waterfall-
Kauswagan.
 2ND INSPECTION REPORT

• I. Identifying Information
Project Title : Panabo Public Park Redevelopment
Project Type : Park Development
Project Proponent : Panabo City
Funding Source and Year : LGSF- DBM 2018
Implementing Office : CEO
Date of Inspection : May 29, 2020
Date of Report : June 1, 2020
Geographic Coordinates : 7°18’0”N, 125°40’51”E
Performance Targets & Actual Accomplishments

Performance Indicators
Parameters Remarks
Target Actual %

1. Project Location Brgy. New Pandan Brgy. New Pandan

2. Project Cost P 14,158,508.00 P 14,044,406.18

3. Date Procured

Date received by CPDO office

POW Prepared January to Oct. 24, 2018
for evaluation

4. ABC Prepared December April 29, 2019 Date of Bidding

5. NTP Issued 2018 July 2, 2019 Date of NTP

6. Start Date of Implementation

Implementation

7. Progress at Inspection Date 100% Completed

8. Objectives

Average Performance
AMPHITHEATER
• Approved POW:
Item of Works
I. Demolition Works- 93.9 cu.m.
II. Earthworks
Excavation Works – 176.8 cu.m
Gravel Base – 22.25 cu.m.
Embankment­- 284.61 cu.m.
lll. Concrete Works – 219.59 cu.m
lV. Reinforcing Steel Bars – 7,465.80 kgs.
V. Masonry Works:
a.) CHB Piling- 832.70 sq.m.
b.) Plastering- 375.24 sq.m.
XIII. Painting Works- 1,007.69 sq.m.
Approved POW:

Vl. Steelworks – 1,014.96 kgs.

Vll. Roof Framing Works- 1,833.00 kgs.
Vlll. Roofing Works 129.40 sq.m.
lX. Paving Blocks-778.62 sq.m
X. Forms and Scaffoldings- 79.17 sq.m.
XI. Topsoil- 21.7 cu.m.
XII. Plants- 7,700 each
Approved Plan
• Amphitheater’s front view, side view and aerial
perspective- Drawing No. 1
• Amphitheater’s Perspective, Vicinity Map and Site
Development Plan – Drawing
• No. 2 Sheet No. A-01
• Amphitheater’s Description from Old Skating Rink-
Drawing No 3. Sheet No. 3 A-02
• Amphitheater’s Typical Side Elevation- Drawing No. 4- A-
03
Observation/s:

• When heavy rains occur, the Amphitheater is submerge

or flooded;
• A long crack is seen at the center area of the
Amphitheater and the paints are rapidly fading.
A long crack is seen at the center area of the
Amphitheater and the paints are rapidly fading

When heavy rains occur, the Amphitheater is

submerge or flooded
Recommendations:

• As per onsite inspection, it is seen that the project is

partially completed but the crack should be repaired;
• It is recommended that careful and thorough
interpretation of the design plan should be done so that
actual construction will not deviate from its original
plan;
• Weepholes should be constructed in order to prevent
flooding;
• Electrical post and flower boxes within the tree park
walkway area should be removed, their presence affect
sonic view of the place.
Thank You