SAP Travel Management

L0 Deck
October 2023

Public
Contents

SAP Travel Management

 Overview and Processes

 Travel Request

 Travel Planning
 Expense Management

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SAP Travel Management – Overview

Travel Request & Pre-Trip Approval Travel Request Helps

Pre-Tripstreamline
Approval approval processes.
Pre-Trip Funds Control Advance Management

Travel Planning & Online Booking Enables business

Employee Self- travelers to book flights,Real-Time
Personal Profile Corporate Profile
hotels, cars,
Supplier
country-specificData
Authorization
rail options,
Travelthrough
Agency
(3rd party) Service a 3rd party online booking Synchronization Integration
Inventorytool (Amadeus Cytric)

Travel Expense Integration with

Supports
Employee Self- receipts and allowances, cost assignments, credit card with
Integration clearing, etc. with
Integration
Travel Expense Management Service
Administration Authorization Financial
Helps accelerate
Service reimbursement cycles and and facilitates expense control.Resources
Accounting
Controlling Human

Strategic Policy Preferred Suppliers International Legal Country Versions Country Versions
Global Policy Compliance Enforcement HelpsCompliance
enforce policy compliance
Compliance throughout theSector
Private process. Public Sector

Self-Services - Anytime, Anywhere Enables travelers toExpenses

Mobile Travel access(Off-line)
the system anywhere, anytime
Mobile with
TravelFIORI
Planningmobile applications
for Handhelds

Helps create transparency of volumes by travel supplier, improve negotiation

Analytics Supplier AnalysisPlanning & Forecasting Cost Management Financial Analytics Savings Analysis
power and monitor total expense volume

SAP Travel Management provides a fully integrated end-to-end trip life cycle management solution to improve processes in
pre-trip approval, online booking, expense reporting and data warehousing.

This process optimization results in cost reduction of indirect travel costs, lower travel agency transaction fees and possible
enhanced supplier negotiations.
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Travel Request – Key Functionality & Best Practices

 A unique trip number is created and remains consistent through all

travel/expense processes
 Require pre-trip approval based on roles (as needed)

 Required fields for completion

 Account assignment

 Open comments

 Approval routing with pre-configured workflows, finds processor according to

organizational chart (SAP HCM)
 If SAP Travel Planning is not implemented, can be linked to travel agency –
requires customization

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Travel Request: Fiori F6015 My Travel Requests for Business Traveler

Video available
My Travel Requests : Creation

Related Fiori application

F0409B Travel Requests
for Traveler Assistant

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Travel Planning – Key Functionality & Best Practices

 A unique trip number is created and remains consistent through all

travel/expense processes
 Managing the travel plans in real time, using desktop or mobile device

 Display, delete, cancel, or create a new travel plans

 Book travel services like Flight, Hotel, Car, or Train via a third-party partner, GDS
(Global Distribution System)
Full data synchronization between SAP + GDS
Profile synchronization between SAP + GDS
Synchronization if external change occurs
Corporate configuration which system
is used for which country / division
Cytric – Amadeus
 Browse existing travel plan with PDF

 Approval routing via workflow

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Travel Planning: FIORI F6768 My Travel Plans

Related Fiori application F6771 Travel Plans for Traveler Assistant

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Expense Management: Elements for internal stakeholders

Reimbursement Policy Personal Expense Report

Statutory and company-specific rules & Automatic calculation based on traveler‘s
reimbursement amounts employee status
Expense types Traveler‘s credit card receipts
Mileage allowances Transparency of reimbursement results
Meal allowances Personal history
Accommodation allowances Copy & paste
Deductions

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Expense Management Fiori F6190 My Travel and Expenses for Business Traveler

Related Fiori application

F0584B Travel and
Expenses for Traveler
Assistant

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Thank you.

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