Sovereignty

“Your Vision, Our Innovation. Event

Solution”
Brief History
It was founded in the year 2019 when the country's economy was almost in its
highest peak. Sovereignty Event Services is your one stop shop for events we
take full responsibility of choosing the best professional whom will coordinate
and develop events that everyone will remember.
Sovereignty creates extraordinary events, innovative designs entertainment and
customized theme décor. Sovereignty delivers the “wow” factor for its clientele in
making their best days ever.
MISSION: Ensuring customers satisfaction and loyalty by constantly providing
outstanding services that’s create overall extra ordinary event and experience by
constantly delivering intimate special experience that our beyond expectations
and building long term loyalty relationship to our dearest customers.

VISION: To be the leading Event Management Company in the Philippines by

meeting and exceeding the expectation of our Clients through innovative ideas
and the delivery of excellent services.

Goal: To implement the perfect event experience that clearly communicates our
clients vision and exceed their goal. To be the best event organizing company in
the country. To meet customer satisfaction to give customers the best event
experience ever.

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 LIST OF SERVICES OFFERED

 WEDDING
 BIRTHDAY
 DEBUT
 CORPORATE AND SEMINARS
 GENDER REVEAL
 CHRISTENING
 WEDDING PROPOSAL
 BRIDAL SHOWER
 FUNDRAISER AND CHARITY EVENTS
 ANNIVERSARY AND REUNION

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 Respond Letter

August 26, 2023

Respected
Maam/Sir:

I am Jorena Bolo CEO and Event Director of Sovereignty Events Services writing this
letter to inform you that we accept your invitation to bid for the Zonal Constitution for
Visayas Group.

If you need any more details please feel free to contact us directly through our phone
number 091612345678 or email us at sovereignty_E&S@gmail.com

We are always available to serve you.

Sincerely
Jorena Bolo
Event Director

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 Corporate and Seminars Events Proposed Package
Packages and Inclusions

Diamond Package:
150pax-300pax
3 days accomodation Venues
 Fully air-conditioned Function Hall
 Use of venue for 8 hours  KEW Hotel
 Buffet service with 5 dishes 2 Catering Services:
dessert and soft drinks
 Snacks morning and afternoon Filipino & Continental
 Videographer photographer with
full coverage Cuisine available on


Complex lights and sounds the venue
LED Wall
 Multimedia
 100% back up power energy
 Compliment of Fresh Fruit Juice
and coffee and Tea
 Table and chair set up
 Paper and pencil
 Decorations
 WIFI Access
 Printed Materials and Souvenirs
 One Lechon
 Unlimited water for the
participants
 3 days night accommodation for
the Executive Guest
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-
EVENT BRIEF

Name of the event: Zonal Consultation Visayas Group

Start date: April 4, 2024 End date: April 6, 2024
Commences at: 7:00 a.m. Ends at: 5:00 p.m.
Proposed Venue: KEW Hotel Bohol
Event Budget: ₱1,500,000.00 No. of expected guests: 150

Coordination:
Name of Event manager: Jorena Bolo Department: Event
Management
Telephone: Mobile: Email:
09735426702 Sovereignty_E&S@gm
ail.com
Name of Service Provider: Juliet Department:
Jeruta Ph.D DIVISION OFFICE
bohol
Telephone: Mobile: Email:
(02)87902300
09162436784 DepEdregion7bohol@g
mail.com
 Event Purpose
Strategic objectives/expected outcomes:

To gather and consolidate information on the implementation of the

RA 10931 or the Universal Access to be Participated Education Act.

Details of the event:

The event will last for 3 days that will be held at The KEW Hotel and Convention Center.
It will be attended by University Presidents/School Administrators for the conduct of Zonal
Consultation for Visayas Group under the program of UNIFAST.

Categories of expected guests: Names of expected external VIPs, if any:

1. University President
2. School Administrators of SUCs,
LUCs
3. Private Higher Education
Institutions

Master of Ceremony (Host): Rowela Macapaz

Executives required for this event: Proposed role of the Executives:

Date and time executives will be required:

Proposed speech points will be provided for the Executive:

Other speakers: none

Are media invited/expected? none
Is any AV required (please specify): 5 Element Light & Sound Company
Will there be catering (please specify):Filipino & Continental Cuisine available on
the venue.

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 BUDGET PROPOSAL
FUND SOURCE AMOUNT
Management 1,500,000.00
Total Fund 1,500,000.00
PARTICULARS UNIT PRICE QUANTITY AMOUNT
I. Food
Catering Services 2,000.00 150 300,000.00
Sub Total 300,000.00
II. Venue
Hotel Rooms 2,000.00 75 450,000.00
Function 10,000.00 3 30,000.00
Sub Total 450,000.00
III. Other Expenses
Lei, Nametags, and Certificates 2,000.00 150 300,000.00
Love Gift/Honorarium for Speakers 5,000.00 3 15,000.00
Materials for decorations 30,000.00 30,000.00
Emcee 10,000.00 3 days 10,000.00
Sounds and Lights System 20,000.00 3 60,000.00
Invitation Cards/coupons 2,000.00 150 300,000.00
Sub Total 715,000.00

1,165,000.0
GRAND TOTAL
0
SUMMARY
FUND SOURCE AMOUNT
Management 1,500,000.00
Total Fund 1,500,000.00
Total Expenditure 1,165,000.00
Contingency Fund (20% of the total expenditure) 233,000.00
Grand Total Expenditure 1,398,000.00

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 Projected Income

Merchandising Sales Quantity Unit price Bought Unit price sale Expenses Income

Mugs 150 50 100 7,500 15,000.00

Tshirt 150 80 150 12,000 22,500.00

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Physical or Venue Lay out

Sound system area

Fire exit

Entrance
and exit

Door 1

Registration area
Table of
compliments

Entrance
and exit Door 2
Fire exit

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 Memorandum of Agreement
This contract for the venue is made this day April 1, 2024 by and between KEW HOTEL (Engr.Rosita A.Esperanza), hereafter
referred to as the Owner, and Jorena Bolo (Event Coordinator) hereafter referred to as the borrower.
Whereas, the barrower desires to temporarily barrow occupy and make use of the Owner's venue, located at Tagbilaran City.
Whereas, the Owner agrees to such borrowing, and use in consideration of certain covenants herein enumerated;
Now, therefore, the parties agree to the following terms and conditions:
1. The borrower shall have access to and use of the venue from 8:00o'clock to 5:00 o'clock on April 4-6, 2024, for the purpose
of hosting the borrower's Unified Student Financial Assistance System for the Tertiary Education with the theme: Zonal consultation for
Visayas Group Owner shall provide to borrower's all key's, access control codes, and other items necessary to give borrower such access on
April 4-5, 2024.
2. Borrower shall remove all personal property, trash, and other items that were not present in the venue when borrower took
control of it.
3. Borrower will be liable for any physical damages that may incur as a consequence of the actions of Borrower or any of
Borrower's guests while Borrower is in control of the venue, and shall indemnify and hold harmless the Owner against any and all legal
actions which may arise from borrower's use of the venue.
4. Any disputes arising under this contract shall be adjudicated in the Owner's local jurisdiction.
Borrower's Signature, date Owner's Signature, date
Printed Name Printed
In witness of their understanding of Name
agreement to the terms and conditions herein contained, the parties affix their signatures
below. Jorena Bolo Engr. Rosita A. Esperenza
(Executive Director/Founder)
Address Address

Mansasa Seaside Tagbilaran City Tagbilaran Bohol

City
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 TIMELINE/EVENT PROGRAM
Day 1: April 4, 2024
7:00 - 9:30 Arrival of Participants
and Registration
9:30 - 10:30 Start of the Program opening Ceremony
10:30 - 11:30 First Talk by the DepEd region 7 director
11:30-12:00 2nd Talk by the Guest Speaker
12:00-1:30 Lunch Break Day 3: April 6, 2024
1:30-2:00 3rd Talk guest speaker 7:00-9:00 Breakfast/Morning A
2:00-3:00 Snack 9:00-11:30 Interactive Discussions
3:00- 5:00 Open Forum 11:30-1:00 Lunch Break
5:00 - 6:00 Dinner 1:00-3:45 Q&As with guest speakers
Day 2: April 5, 2024 3:45-4:00 Giving of Certificate
7:00-9:30 Breakfast/Morning Activity 4:00-5:00 Closing Ceremonies
9:30-11:30 Discussions/Conference
11:30-1:00 Lunch Break
1:00-4:00 Afternoon Activity and Discussions
4:00-5:00 Open Forum
5:00-6:00 Dinner
6:00-9:00 Entertainment

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 Invitation card

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 REGISTRATION FORM

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 ENTRY COUPON/GATE PASS

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