KARTINI

MOHD
JAY

GROUP
RUZI

2
S. NUR
M. NAILUL
ZULAIKHA

SHO 18 FT 04.09.2019 - DAY 2 ASSIGNMENT (DR. SHAHRUDIN)

 MUHAMMAD NAILUL

SHARIFAH NUR ZULAIKHA

MOHD RUZI

KARTINI

JEGAN@JAY
MAJU JAYA TOOLS & ENGINEERING
EXCELLENT SERVICE PROVIDER
 Maju Jaya Tools & Engineering Sdn. Bhd. (678369-S)
SAFETY AND HEALTH COMMITTEE ORGANIZATIONAL CHART YEAR 2019

CHAIRMAN
KARTINI MOHAMED
(MANAGING DIRECTOR)

SECRETARY
JEGAN@JAY
(SAFETY OFFICER)

EMPLOYER EMPLOYEE
REPRESENTATIVES REPRESENTATIVES

MUHAMMAD NAILUL MOHD RUZI

(PROJECT MANAGER) (SUPERVISOR)

SHARIFAH NUR ZULAIKHA

HASRUL NIZAM BINTI SYED AGIL
(PROCESS MANAGER) (ASSISTANT SUPERVISOR)
PREPARED BY: VERIFIED BY: APPROVED BY: DOC NO. REV. NO. ISSUE NO. DATE
JAY KARTINI KARTINI MJTE-OHS-01 00 01 04/09/2019
 Maju Jaya Tools & Engineering Sdn. Bhd. (678369-S)

SAFETY AND HEALTH POLICY

Maju Jaya Tools & Engineering Sdn. Bhd. is committed to ensure all staffs, visitors and those
working for the company or affected by the company operations are safe and healthy. The company
also ensures the compliance with the statutory requirements, national and international regulations
and codes of practices.

The top management of Maju Jaya Tools & Engineering Sdn. Bhd. is responsible to provide adequate
resources, training and time to ensure the effective implementation of this policy. The organization
will also promote safe and healthy working culture among the employees and employer.

This policy is monitored through the implementation of the Occupational Safety and Health (OSH)
objectives and targets. The objectives and targets shall be set to minimize OSH related risks.

All related parties are obliged to give co-operations and supports to ensure the policy is successfully
implemented in the organization and give commitment for continual improvement.

This policy shall be communicated to all related parties and reviewed when there are changes in
legal and other requirements, changes in operations and changes in company directives.

Kartini
______________________
KARTINI MOHAMED
MANAGING DIRECTOR
Date: 4th September 2019
 POLICY DESCRIPTION
No Category Policy Explanation Related OSHA
1994
1 Commitment Maju Jaya Tools & Engineering The company Section 15 & 16
Sdn. Bhd. is committed to management is
ensure all staffs, visitors and committed in
those working for the company ensuring
or affected by the company 1. everybody is
operations are safe and healthy. working in a safe
The company also ensures the and healthy
compliance with the statutory environment
requirements, national and 2. compliance with
international regulations and the applicable
codes of practices. legal
requirements.
2 Training and The top management of Maju The top Section 15 (2)
awareness Jaya Tools & Engineering Sdn. management will (c), (d) & (e)
Bhd. is responsible to provide provide training and
adequate resources, training and proper resources to
time to ensure the effective ensure the policy is
implementation of this policy. implemented
The organization will also throughout the
promote safe and healthy organization.
working culture among the
employees and employer.
 POLICY DESCRIPTION
No Category Policy Explanation Related OSHA
1994
3 Objective and This policy is monitored through Establish and Section 15
target the implementation of the monitor
Occupational Safety and Health programs to
(OSH) Objectives and Targets. minimize risks at
The objectives and targets shall workplace.
be set to minimize OSH related
risks.

4 Responsibility All related parties are obliged to Establish better Section 24 & 25
& Commitment give co-operations and supports or improved
for continual to ensure the policy is targets every
improvement successfully implemented in the year and
organization and give everybody must
commitment for continual support to
improvement. achieve the
targets.
5 Policy This policy shall be communicated To ensure Section 15 (2)
communication to all related parties and reviewed everybody is (c)
when there are changes in legal aware of the
and other requirements, changes OSH policy and
in operations and changes in the policy is
company directives. updated when
necessary.
Question 5 :
The policy statement is basically a very short document usually of
not more than 1 page long. What makes this document so important
in an organization?

Answer:
1. To demonstrate the top management accountable their
employees’ safety and health.
2. A statement of commitment from top management.
3. Shows employees that management cares.
4. A guide for all levels of employees to base their actions and
decisions.
5. The starting point for planning and organizing OSH
programmes.
6. Framework for setting and reviewing OSH objectives.
7. Required by law.
Question 6 :
What are some of the elements to be stated in a policy
statement?

Answer:
1. Set directions in accordance to management values and
believes and commitment.
2. Explain its basis and contributions to business
performance.
3. Relates OSH objectives to other business objectives.
4. Commit to improve progressively with legal requirements
as minimum standard.
5. Explain responsibilities of managers and employees.
6. Commit to maintain effective communication.
7. State the overall responsible person.
8. Commit to support with adequate resources.
9. Planning and regularly reviewing the policy.
10. Sign and dated by CEO or chairman.
Question 7 :
Why do you have to make the statement in policy very
simple?

Answer:
1. To ensure the policy statement can be easily understood
and implemented by all employees, visitors and those working
for or affected by the company operations.
Question 8 :
What other things in you need to implement the policy?

Answer:
1. To begin with goals in the policy.
2. To establish OSH objectives based on identified risks.
3. To establish programs
. Identify performance indicator to monitor the
program
. Provide resources
. Assign responsibilities
Question 9 :
What are some of the arrangement that you need to make to
implement the occupational safety and health policy and how do
you monitor the implementation of the policy?

Answer:
1. To monitor the programs on regular basis by
. Record keeping
. Monitoring and Surveillance of workplace
environment
. Workplace inspection
. Auditing
. Accident and incident investigation
 1.Leading by example

Promotion
2. Employee involvement
3.Use of Reward, Incentive
& Disincentive
4.Best Practice
5.Employee Attitude
survey

1.Reason why employees do

not perform as expected
2.Why Train and retrain
3.Common senses
1.Impotant of Communication
4.Legal Requirement
2.Communication process
5.Levels of training
3.Results poor communication
6.Assessing Training Needs

OPT&C
4.Coaching or instructing
7.Training Documentation
5.Meeting & Committee
6.Toolbox Meeting
7.Verbal & Non Verbal
Communication

Training
Communication
Question:
What are the writing procedure and design the format?

Answer:
1. Procedure must be accurate, user friendly and extremely
comprehensive.
2. Must be regularly reviewed to ensure the contents are up to
date. The history of changes need to be clearly demonstrated.
3. Must have approvals by the responsible person.
4. Must be communicated to all targeted users.
5. Must be easily retrievable when required by users.
6. The linkages to the related documents and records are
available.
7. The process instructions or procedures need to be
described clearly to make them easily understood by all users.
Sample
format of
procedure
 M
E J
THANK
YOU
& T