Interface Management For Complex Projects

INTERFACE MANAGEMENT SKILLS
FOR COMPLEX PROJECTS
Pre-Fabrication & Modular Construction ASIA Summit 2014

21-24 Jan Furama Riverfront, Singapore
SALEH KAFAMI – SKTEC CONSULTING

DISCLAIMER:
This presentation is based on my views

and experiences and does not represent
the view of any companies.

PRESENTATION CONTENT:
• Introduction
• Objective
• Risks associated with Modular Prefabrication
• Interface Management Skills
• Interface management Master Plan
• Communications
• Planning & Integrated project schedule
3
• A Risk Mitigation Method PPRR

• Conclusion Pre-Fabrication & Modular Construction ASIA Summit 2014
OBJECTIVE
The objective of this presentation is:

Collaboration : role of Interface management
Finding the
All people & parties who are involved
methods as a in the
delivery of a project are the drivers of a SAME
Collaboration to:
BOAT with different responsibilities and tasks to
get to Minimize
the samethe destination with the
RISKS associated best
with delivery of
Complex benefits;
manner to achieve Projects and
noPrefabrication
matter which and
position they are. Modular Constructions
4

MODULAR PRE-FABRICATED PACKAGES
Modular Fabrication ’ s Factors and selection

A Large Scale
Scope definition of each Modules
International Project
Interfaces identification for each sub project
Interface management for safe delivery
Risk mitigation on interface management
 Interface management team and organization
Sub Projects,
 Planning and scheduling
Modular Fabricated
Packages and multi national
 Communication and meeting
collaboration is a NEED for Large 5
 Continuous progress monitoring & control
Scale Projects
 Recovering
Any mismatches in the
What is a major cause of
project interfaces cause big
projects cost over run and
delay on project delivery and
schedule delay?
excessive re-works.
6



PROJECTS INTERFACES
Interfaces
Iceberg

A PROJECT INTERNAL Interfaces
MODEL Upstream
Offshore
Jackets
A Topsides & Flares
Conventional
LNG Subsea Pipelines
Project LNG Processing &
Onshore
Condensate
Utilities
EXTERNAL
Interfaces Operating Base 10

INTERFACES IN PROJECT PHASES
Iterfaces
• Jacket (Design Contractor)

Engineering • Topside (Engineering Contractor)
• Pipeline (Design Contactor)
• EPC’s procurement Team

Procurement • Several Suppliers
Fabrication : • EPC Construction team

• Jacket Fabrication Contactor
• Topside Fabrication and several
modules fabricators
• Pipe coating fabricators
• Jacket installation parties 11
Installation • Topside installation contractors

• Pipe and cable laying companies

RISKS ASSOCIATED WITH MODULAR PRE-
FABRICATED PACKAGES
 Scope
 Schedule
 Cost
 Quality INTERFACE
 MANAGEMENT
Technical and tactical Changes
 Mismatching interfaces
 Unfinished works
 Logistics and transportation
 Testing and commissioning 12

RISK MANAGEMENT
Interface management is:
Project Risk
Mitigation
13

PROJECT STAKEHOLDERS
Government / Community
Interface management
Stakeholders Diversity Factors
Project Owner
Operating Company Project Management
Custom and Team
Geographical Standards Attitude and
cultural and
Locations and rules approaches
Offshore management Team
languages
Onshore Project management
Team
Exploratio 14
Jacket Topsides Pipe line
n and Flare and
Process Utility Operating Base
Drilling EPC Bridges EPC EPC System EPC System EPC EPC
EPC
RISK MITIGATION ON INTERFACE MANAGEMENT
MAIN STEPS
 Developing Interface management Master

Plan
 Communication
 Integrating the interface management and
project scheduling
15

INTERFACE MANAGEMENT MASTER PLAN
(IMMP)
IMMP is a master plan to Identify:
 The project Stakeholders
 The external & internal interfaces
 The interface owners
 The owners relations
 The actions / Scopes
 Technical change management method
 The action timing
 Major interface milestones 16

PROJECT INTERFACE MASTER PLAN
(IMMP)
Interface management master plan

Rules and Governance
Government / Project Owner Contractors Suppliers /
Community • Business plans • Scopes Fabricators
• Rules and • Standards • Interfaces
standards • Scopes
• Cost • Sites
• Limits • Boundaries
• Schedule • Subcontractors
• Local • Interfaces
• Qualities facilities
requirements • Schedule • Delivery points
• Cost • Transportation
• Etc
17

PROJECT INTERFACE MANAGEMENT MASTER
PLAN PURPOSES
1. Rules of engagement
2. Gain Alignment
3. Mitigate interface related risks
18

INTERFACE MASTER PLAN AS A TOOL
19

IMMP AS A INTERFACE MANAGEMENT TOOL
 Interface concept alignment
 Alignment methods
20

PROJECT INTERFACE MANAGEMENT
MASTER PLAN OWNERS & USERS
IMP Owners
 Project interface manager (Main contributor)
 Project manager (supervising)
 Scope manager (contributing and assisting)
 Engineering Manager (assisting)
 Interface coordinators (input)
IMP Users
21
 All parties involved

INTERFACE MANAGEMENT ORGANISATION
Upstream EPC interface coordinator

Upstream EPC Jacket EPC Topside EPC Pipeline EPC
interface interface interface interface
coordinator coordinator coordinator coordinator
Offshore Jacket EPC interface coordinator
interface
Drilling manager Engineering Engineering Engineering
Coordinator Coordinator
Topside EPC interface coordinator
Coordinator Coordinator
Survey
Project Fabrication Fabrication
Pipeline Pipe laying
EPC interface coordinator
interface
Coordinator Coordinator Coordinator Coordinator
manager
Process plant EPC interface coordinator
Reservoir Transportation Transportation
Riser interface
interface interface interface
Coordinator
Coordinator OnshoreCoordinator Coordinator
interface Utilities EPC interface coordinator
manager
Installation Installation 22
Cable laying
interface interface interface
Coordinator Operating Base
Coordinator EPC interface coordinator
Coordinator

SOME TIPS ABOUT THE IMMP
 IMP should be provided within base line

project docs such as PEP, PMP …
 Interface management requirements shall

be sufficiently defined in project contracts.
 IMP shall be prepared in early stage of the

project detail engineering (a draft is good
to be provided during FEED) 23

COMMUNICATION
How? What ? When? Whom?

 Right information in the right format and right time to
the right people
• Right information
• Right time
• Right format
24
To the right people

COMMUNICATION TOOLS
 Information Exchange Forms
 Interface Point Form
 Interface Agreement Form

25

COMMUNICATION FORM DESIGN
1- Work Flow
2. Tools
26
3. People
SCHEDULE INTEGRATION
Project
EPC3 Cont
Owner
Schedule
EPC2 Cont Schedule
Schedule EPC4
Cont
Schedule
Project EPC5
EPC1 Cont Integrated Cont.
Schedule Schedule Schedule 27

SCHEDULE CONTENTS
Project Integrated Schedule Should include:
 High Risk Milestones

 External Interface Milestones
 The Critical Path based on interface Milestones
Contractors Schedules Should include:
 External and internal interface milestones

 Critical path considering the high risk external interfaces 28

INTEGRATED SCHEDULE SOLUTION
 A common Interface Management solution
 High Risk Interface Points
 The Interface Breakdown Structure (IBS)

 Integrate IBS into P6
 Interdependency between interface points /
agreement and other project activities
29
 Tracking Interface Progress (All Stakeholders)

INTEGRATING INTERFACE SCHEDULE
Integrated Schedule Impacts

Project Integrated Schedule Reports
These reports should be provided by

project planning team to be reviewed
in project interface meeting
30

PROJECT INTEGRATED SCHEDULE REPORTS
 Progress discrepancy report

 Project progress exception report
 Project schedule recovery report
 Critical path status
 Interfaces status
 Schedule floating status
These reports should be provided by project

planning team to be reviewed in project
interface meetings 31
PPRR Risk management model
Prevention
Preparing a risk management plan
•Prevention
Preparedness • Preparedness
Conduction a business impact analysis
Response
P P
Preparing an incident response plan
Recovery
R
Developing a recovery plan
R
• Response • Recovery
32

PPRR Risk management model
P:Take actions to reduce or eliminate the

likelihood or effects of an incident
P:Take steps before an incident to ensure
effective response and recovery
R: Contain, control or minimise the
impacts of an incident
R: Take steps to minimise disruption and
recovery times
33

Bow- Tie Method
34

BOW- TIE METHOD FOR INTERFACE RISKS
Prevention Response
Reco sources
Sche Project
very dule
tion
er Co tion &
Mast terface
Reco ce Points
Plan
Plan
rdina
PROJECT
n
INTERFACE
very
he
PROJECT
d ul e
er Pla
ct Re
ica
ct Sc
RISK EFFECTS
o
rated
Delay and
c t In
very
mun
MITIGATION High Cost RECOVERY
fa
Reco
Proje
Proje
ehold
Inter
Proje
Integ
Co m
Stak
35
Recovery
Preparedness Pre-Fabrication & Modular Construction ASIA Summit 2014
CONCLUSIONS
 Modular Prefabrication is a proven alternative

methodology to traditional construction method,
delivered to the site complete with expected
standards to suit the project’s requirements.
 Modules can be fully fitted out, including

prefabricated structure, installed equipment,
mechanical services, piping, electrical,
instrumentation with all wiring, lighting, safety and 36
control system
CONCLUSIONS
 EPC Projects, Modular Packaging and multi national

collaboration is a NEED for Large Scale Projects.
 Depending on the projects nature each EPC project could
be implemented in different place by a qualified proven
skilled project team under an integrated project
management system.
 Several EPC projects put a large scale project in jeopardy of
mismatching and conflicts in result.
 Any Large scale Project needs a proper interface 37
management Team

CONCLUSIONS
 All parties should be engaged in the interface

management
 Master Interface Plan is a Tool to mitigate the Risks
 Proper Communication is a must for Risk mitigation
 An integrated Master schedule is an abstract What
has to deliver When?
38

QUESTIONS?
?
?
?
39

INTERFACE MANAGEMENT SKILLS
FOR COMPLEX PROJECTS

SALEH KAFAMI – SKTEC CONSULTING

Interface Management For Complex Projects

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Interface Management For Complex Projects

Uploaded by

Copyright:

Available Formats

INTERFACE MANAGEMENT SKILLS

FOR COMPLEX PROJECTS

Pre-Fabrication & Modular Construction ASIA Summit 2014

SALEH KAFAMI – SKTEC CONSULTING

This presentation is based on my views

Pre-Fabrication & Modular Construction ASIA Summit 2014

• A Risk Mitigation Method PPRR

The objective of this presentation is:

Pre-Fabrication & Modular Construction ASIA Summit 2014

Modular Fabrication ’ s Factors and selection

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

• Jacket (Design Contractor)

• EPC’s procurement Team

Fabrication : • EPC Construction team

• Jacket installation parties 11

Installation • Topside installation contractors

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Interface management is:

Pre-Fabrication & Modular Construction ASIA Summit 2014

 Developing Interface management Master

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Interface management master plan

Pre-Fabrication & Modular Construction ASIA Summit 2014

3. Mitigate interface related risks

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

 Interface concept alignment

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Upstream EPC interface coordinator

Pre-Fabrication & Modular Construction ASIA Summit 2014

 IMP should be provided within base line

 Interface management requirements shall

 IMP shall be prepared in early stage of the

Pre-Fabrication & Modular Construction ASIA Summit 2014

How? What ? When? Whom?

To the right people

 Information Exchange Forms

 Interface Point Form

 Interface Agreement Form

Pre-Fabrication & Modular Construction ASIA Summit 2014

Pre-Fabrication & Modular Construction ASIA Summit 2014

Project Integrated Schedule Should include:

 High Risk Milestones

Contractors Schedules Should include:

 External and internal interface milestones

Pre-Fabrication & Modular Construction ASIA Summit 2014

 A common Interface Management solution

 High Risk Interface Points

 The Interface Breakdown Structure (IBS)

Pre-Fabrication & Modular Construction ASIA Summit 2014

Integrated Schedule Impacts

These reports should be provided by

Pre-Fabrication & Modular Construction ASIA Summit 2014

 Progress discrepancy report

These reports should be provided by project

Pre-Fabrication & Modular Construction ASIA Summit 2014