Krithika presenting​

E mail
 Agenda
Introduction

Uses of email

History of email

Importance of email

How to create an email

summary
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 introduction

Email, short for electronic

mail, is a widely used method
of exchanging digital
messages over the Internet. It
has become an integral part
of both personal and
professional communication

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 Uses of email
.

Here are some common uses of email:

Communication: Email is primarily used for sending

messages between individuals or groups. It's a quick
and efficient way to communicate over long distances.

Business Correspondence: In the professional world,

email is a standard form of communication for business-
related matters, such as sending proposals, contracts,
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and updates.
 Uses of email

Marketing and Promotion: Many

businesses use email as a marketing
tool to reach out to their customers.
This includes newsletters, promotional
offers, and announcements.

Collaboration: Email is often used for

collaborative purposes within
organizations. Teams can share
documents, provide updates, and
coordinate activities through email.

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 Uses of email
Documentation: Email serves as a written
record of communication. It's often used to
document agreements, discussions, and
important information.

Job Applications: Applying for jobs often

involves sending resumes and cover letters via
email.

Personal Correspondence: People use email to

keep in touch with friends and family, sharing
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 History of
email
The history of email dates back to the early days
of computer networking. Here's a brief timeline:

1960s - 1970s: The concept of electronic

messaging started with early computer systems
connected through ARPANET, the precursor to
the modern internet.

1971: Ray Tomlinson, an American computer

programmer, is credited with sending the first
Presentation title email. He chose the '@' symbol to separate the 7
 History of
email
1980s: The adoption of the Simple Mail
Transfer Protocol (SMTP) standardized the
way emails were sent between servers, leading
to the development of a global email system.

1990s: The World Wide Web popularized

email usage among the general public.
Services like Hotmail (1996) and Yahoo Mail
(1997) made email accessible to a broader
audience.
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 History of
email
2000s and Beyond: The 2000s saw the rise
of web-based email services like Gmail
(2004) and improvements in email
protocols and security. Mobile devices
further increased the accessibility of
email.

Today, email is a ubiquitous and essential

tool for communication, playing a crucial
role in both personal and professional
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spheres.
 Importance of
email
Email remains a vital and ubiquitous tool in today's
digital landscape, playing a crucial role in various aspects
of personal and professional life. Here are some reasons
highlighting the importance of email in today's usage

Instant Communication:

Email provides a quick and efficient means of

communication, allowing individuals to send messages in
real-time or at their convenience.

Global Reach:

With the internet connecting people worldwide, email

enables communication across different time zones and
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 Importance of
email
Professional Communication:

In the business world, email is the standard for

professional communication. It is used for
sending job applications, exchanging contracts,
sharing project updates, and collaborating with
colleagues.

Documentation and Record Keeping:

Email serves as a written record of

communication. It allows individuals and
organizations to document agreements,
discussions, and important information, serving
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as a valuable reference
 Importance of
email
Formal Communication:

Official announcements, newsletters, and

important notifications are often
disseminated through email, making it an
essential tool for formal communication.

Marketing and Promotion:

Businesses leverage email for marketing

purposes, sending newsletters,
promotional offers, and updates to a
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 Importance of
email
Efficient File Sharing:

Email facilitates the easy sharing of files and documents,

reducing the need for physical paperwork. Attachments can
include anything from text documents to multimedia files.

Task and Project Management:

Email is often integrated into task and project management

tools, allowing teams to communicate, share updates, and
collaborate seamlessly.

Job Search and Networking:

Email is a key component in the job search process, used

for submitting resumes, cover letters, and for networking
with professionals in various industries.
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 Importance of
email
Privacy and Security:

Email providers invest in encryption and

security measures, making email a relatively
secure method of communication when
compared to other platforms.

Flexibility and Accessibility:

Email can be accessed from various devices,

including computers, smartphones, and
tablets, providing users with flexibility in
how and where they manage their
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 Importance of
email
Formal Correspondence:

Official communications with institutions,

government agencies, and other formal
entities often occur through email,
contributing to its importance in
administrative processes.

Despite the rise of instant messaging and

other communication tools, email continues
to be a versatile and indispensable medium
for various communication needs in today's

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digital age. 15
 How to create
an email
Creating a compelling email is crucial for effective
communication. Follow the steps below to craft an
engaging email that leaves a lasting impression.

Step 1: Define Your Purpose

Before you start, clearly define the purpose of your

email. Are you reaching out for marketing,
information sharing, or a general update?
Understanding your goal will guide your content.

Step 2: Log in to Your Email Platform

Open your email platform and log in to your

account. For this guide, we'll be using [mention the
specific email platform you're using
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 How to create
an email
Step 3: Start a New Email

Click on the "Compose" or "New Email" button

to begin creating your message.

Step 4: Add Recipients

Enter the email addresses of your recipients in the

"To" field. If there are multiple recipients,
consider using the "Cc" or "Bcc" fields for
courtesy or confidentiality.

Step 5: Write a Clear Subject Line

Craft a concise and relevant subject line. This is

the first thing recipients see, so make it
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compelling.
 How to create
an email
Step 6: Craft Your Message

In the body of the email, start with a greeting,

then proceed with your main message. Keep it
concise, engaging, and to the point.

Step 7: Add Visual Appeal with Images

Insert relevant images to make your email

visually appealing. Click on the "Insert Image"
or similar option, and choose your image file.

Step 8: Format Your Text

Use formatting options like bold, italics, and

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bullet points to enhance readability.
 How to create
an email
Step 9: Add Call-to-Action (CTA)

If applicable, include a clear CTA to guide recipients on the

next steps.

Step 10: Review and Edit

Before hitting send, carefully review your email for typos,

errors, and clarity.

Step 11: Send Your Email

Once satisfied, click the "Send" button to deliver your

message.

Congratulations! You've successfully created and sent an

effective email. If you have any questions or need further
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assistance, feel free to reach out.
 Summary
Email, short for electronic mail, is a widely used and essential
communication tool in today's " digital age. It enables individuals
and organizations to exchange messages efficiently and quickly,
transcending geographical boundaries. From personal
correspondence to professional communication, email serves as
a versatile platform for various purposes. Its global reach,
instant communication capabilities, and documentation features
make it an integral part of daily life. In the professional realm,
email is the standard for business communication, facilitating
collaboration, project management, and the sharing of important
documents.

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 "Freedom is what we do

Thank you with what is done to us."