SK FULL PUBLIC

Memorandum Circular No. 2023-068

DISCLOSURE (FPD)
POLICY
POSTING OF SK-RELATED DOCUMENTS IN THE
SKFPD POLICY BOARD
SESSION OBJECTIVES
At the end of the session the participants will be able to:

• Discuss the primary duties and functions of SK Chairperson;

• Enumerate the seven (7) SK-related documents to be posted in the
SK Policy Board; and
• Take note of the posting schedule of the seven (7) SK-related
documents.
PURPOSE

This Circular aims to provide the guidelines on the SK Full

Public Disclosure (FPD) Policy and the prescribed dates for
posting the SK-related documents in the SKFPD Policy
Board.
DUTIES AND FUNCTIONS
The SK Chairpersons shall perform the following duties and functions, to wit:

• Designate a Budget Monitoring Officer (BMO)

• Set up the SKFPD Policy Board in the designated area as identified by the
Punong Barangay. The SKFPD Policy Board may vary as to size depending
on the available resources of the SKs, as long as the documents posted are
readable and are labelled accordingly.
DUTIES AND FUNCTIONS
The SK Chairpersons shall perform the following duties and functions, to wit:

• Ensure to post in the SKFPD Policy Board and on the SK website or

Facebook Account, if available, the following SK-related documents/ financial
documents, to wit:
 DOCUMENT DESCRIPTION
A 3-year rolling plan that is formulated by the
Comprehensive Barangay SK, in consultation and with the concurrence
Youth Development Plan of the Katipunan ng Kabataan (KK) and
(CY 2022-2024, and every 3 anchored on the Philippine Youth
years thereafter) Development Plan (PYDP) and the LYDP at
the provincial, city and municipal levels.
REMARKS
This shall remain posted in SK FPD
Board for 3 years (The term of the SK
Officials who prepared and approved
the CBYDP)
Note: If NO approved CY 2022- 2024 CBYDP yet,
the CY 2018-2021 CBYDP should be posted
 DOCUMENT DESCRIPTION REMARKS

A yearly program based on the CBYDP. It

This shall be posted at the
shall contain the specific programs, projects,
Annual Barangay Youth beginning of the specified fiscal year
and activities (PPAs) with corresponding
Investment Plan (CY 2023, and shall remain posted in SK FPD
project costs, and shall reflect the total
and every year thereafter) Board until December 31 of the year.
resource requirement for the budget
year.

A financial plan embodying the estimate of

receipts and payments for one fiscal year
operation of the SK, approved by the SK
Annual Budget
through a Resolution before the start of the
succeeding fiscal year, and should be
consistent with the CBYDP and ABYIP.
This shall be posted at the
beginning of the year and shall
remain posted in SK FPO Board until
December 31 of the year.
 DOCUMENT
Quarterly Register of Cash in
Bank (RCB) and other related
Financial Transactions
DESCRIPTION REMARKS
This shall be maintained by the SK Treasurer
to record daily deposits and
withdrawals/payments and monitor the
balance of Cash in Bank under his/her
accountability. It shall also be used to monitor
any adjustments affecting Cash in Bank and
to account for withholding taxes.
Note: For RCB template and the instructions on
-A new sheet shall be used at the beginning of each quarter. how to accomplish this form, kindly refer to pages
178 and 179 of the COA HFTSK.
The quarterly Register Cash in Bank (RCB) shall be posted not later than the 7th
day of the 1st month of the ensuing quarter, as hereunder illustrated:

RCB DATE OF POSTING

1st Quarter of CY 2023 April 07, 2023
2nd Quarter of CY 2023 July 07, 2023
3rd Quarter of CY 2023 October 07, 2023

4th Quarter of CY 2023 January 07, 2024

The succeeding quarterly RCBs should be posted on the prescribed month and date of every
year.
 DOCUMENT
Monthly Itemized List (MIL) of
Purchase Request (PR)
DESCRIPTION
This is a list consisting of details information
as reflected in the corresponding PR of the
requesting SK Official for the procurement of
supplies and materials/ property and
equipment.
REMARKS
The accomplished and duly signed
MIL should be submitted to the DILG
City/Municipal Field Office not later
than the 7th day of the ensuing
month.
The MIL of PRs should be posted not later than the 7th day of the ensuing month
and shall remain posted within the quarter, as hereunder illustrated:
MIL OF PRs DATE OF POSTING DURATION OF POSTING
January 2023 February 07, 2023
February 2023 March 07, 2023 Until EO April CY 2023
March 2023 April 07, 2023
April 2023 May 07, 2023
May 2023 June 07, 2023 Until EO July CY 2023
June 2023 July 07, 2023
July 2023 August 07, 2023
August 2023 September 07, 2023 Until EO October 2023
September 2023 October 07, 2023
October 2023 November 07, 2023
November 2023 December 07, 2023 Until EO January 2024
December 2023 January 07, 2024

Note: The posting of MIL shall be done every month of the year following the corresponding scheduled dates.
DUTIES AND FUNCTIONS
The SK Treasures shall accomplish the following, to wit:

• Submit Quarterly Register of Cash in Bank (RCB) and Other Related Financial
Transactions to the DILG City/Municipal Field Office not later than the 7th day
of the first month of the ensuing quarter.
• MIL and submit a copy of the duly signed MIL to the DILG City/Municipal Field
Office not later than the 7th day of the ensuing month.
DUTIES AND FUNCTIONS
The SK Treasures shall accomplish the following, to wit:

• Ensure to provide the DILG City/Municipal Field Office with a copy of the
approved CBYDP, ABYIP and Annual Budget (Annexes A, B and C);
• Coordinate with the Local COA for the scheduling of the Orientation/Training
on COA's HFTSK, if necessary.
The posting of the following SK-related documents by the SKs will commence in
April 2023:

1. Approved CBYDP for CY 2022-2024 (If not available, CBYDP for CY 2018-2021 shall be
posted)
2. Approved ABYIP for CY 2023
3. Approved Annual Budget for CY 2023
4. 1st Quarter RCB (January to March 2023 transactions)
5. Monthly Itemized List of Purchase Request (Months of January to March 2023. If no PR
for the month, post Annex "E" with the remarks "NONE FOR THE PERIOD".
 Submission of SKFPD Policy Monitoring Form:

DOCUMENT OPR REMARKS

C/MLGOOs are requested to utilize the Google
Spreadsheet thru a link

(TBA)
SKFPD Policy Monitoring Form 1 C/MLGOOs
Deadline of Encoding (Q2 Documents):
July 26, 2023

SKFPD Policy Monitoring Form 2 Provincial Focal Person -

SKFPD Policy Monitoring Form 3 Regional Focal Person -

QUICK REVIEW
QUICK REVIEW
1. What are the seven (7) documents to be posted in the SKFPD Policy
Board?
a. Approved CBYDP for CY 2022-2024 (If not available, CBYDP for CY 2018-2021 shall
be posted)
b. Approved ABYIP for CY 2023
c. Approved Annual Budget for CY 2023
d. 1st Quarter RCB (January to March 2023 transactions)
e. Monthly Itemized List of Purchase Request (Months of January to March 2023)
THANK YOU!