Annex “D” - Sample Order of SK

Chairperson

Barangay Balangkas
OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON

SANGGUNIANG KABATAAN ORDER NO. 2023- 01

AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN

CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND
SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the
Purpose Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for
Other Purposes”;

WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay
and Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;

WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023- 01 dated Aug 10, 2023, on the Conduct of Inventory
and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial
Records, Documents (PFRDs) and Money Accountabilities by all Incumbent Barangay
and SK Officials;

WHEREAS, the said Circular mandates all SK Chairpersons to create, through an

Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT), and
submit a copy of the same to the concerned City/Municipal Mayor, through the Local
Youth Development Officer (LYDO), and the City Director /C/MLGOO;

WHEREAS, the SKIT shall be created primarily for purposes of conducting the
initial and final inventory, turnover of all SK PFRDs and money accountabilities; and
ensuring an orderly and smooth transition of SK governance to the newly elected or re-
elected incoming SK officials;

NOW, THEREFORE, I, Clarito D. Salita Jr., the SK Chairperson of Barangay

Baalangkas City/Municipality of Valenzuela, Province of National Capital Region by
virtue of the duties and functions vested in me, do hereby order the creation of the
SKIT , with the following provisions:
2

SECTION I. COMPOSITION:

The SKIT shall be composed of the following:

Chair: Hon. Clarito Salita Jr. SK Chairperson

Vice Chair: Hon. Karl Bryan De Guzma Sangguniang Kabataan Member
Members: Hon. Raymart Richmond Galvez Sangguniang Kabataan Member
Hon. Paulo Nicolo Lazaro Sangguniang Kabataan Member
Hon. Rea Jeanica Darilag Sangguniang Kabataan Member
Hon. Norton Torreblanca Sangguniang Kabataan Member
 Hon. Ron Limuel Reyes Sangguniang Kabataan Member
Hon. Dianne Nicole Nocedo Sangguniang Kabataan Member
Mr. Jay Carlo Mateo Roque SK Secretary
Mr. Robie Mascardo SK Treasurer
Mr./Ms. _____________________________, LYDO representative
Mr. Reynaldo Martin III,, Adviser Aktib Youth Balangkas
Mr. Antonio Ebrado Jr. Member, Katipunan ng Kabataan

SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The SKIT shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:

1.1 Conduct an initial inventory of all SK Properties, Financial Records

and Documents (PFRDs);

1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial

Inventory of SK PFRDs

1.3 Submit the accomplished SKIT Form 1 to the City/Municipal

Mayor, through the LYDO, copy furnished Local COA and the
concerned DILG City Director/C/MLGOO.

1.4 Conduct final inventory of SK PFRDs, to include an inventory of

money, e.g. cash on hand and in bank, used and unused checks and
loans, if any, using SK Inventory and Turnover Form No. 2: Final
Inventory and Turnover of SK PFRDs and Money Accountabilities.

1.5 Submit the accomplished SKIT Form No. 2 to the City/Municipal

Mayor, thru the LYDO, copy furnished Local COA and the
concerned DILG City Director/C/MLGOO.

2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a briefing

on the State of Barangay Governance, Financial Performance
Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;

2.2 Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO,

local COA and barangay residents of the conduct of the turnover
ceremony;

2.3 Submit a report and the accomplished Turnover Form No. 2 and
other relevant documents on the conduct of a turnover ceremony
to the Local COA, and the DILG City Director/C/MLGOO;

3. Ensure completeness of the following:

3.1 All SK financial reports, and other financial documents, official

receipts and other COA-prescribed forms.
3.2 Transcript, minutes of SK meetings and Katipunan ng Kabataan
(KK) Assembly.
3.3 Updated List of KK members.
 3.4 SK Pass Book, Bank Statements and other Bank-related records
and documents.
3.5 All other documents involving SK transactions
3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and
CBYDP.
3.7 Copies of SK Resolutions.

4. See to it that all supplies and properties of the SK, that are in actual
possession or entrusted to the concerned SK officials, are properly
accounted and listed in the prescribed SKIT Forms.

5. Submit reports on the given timelines indicated in DILG MC No. 2023-

01.

SECTION III. EFFECTIVITY:

This Order shall take effect on 11th day of October 2023.

HON. CLARITO SALITA JR.

SK Chairperson

Copy furnished:
● C/Municipal Mayor

● DILG CD/C/MLGOO
 Annex “E” – SK Inventory and Turnover Form No. 1 Initial Inventory of SK PFRDs

Initial Inventory
of Sangguniang Kabataan Properties, Financial Records and Documents (SK PFRDs)
As of September , 2023

SK of Barangay: BALANGKAS City/Municipality: VALENZUELA

Telephone No. Province: METRO MANILA

A. Financial Records/Documents

Remarks
Particular (if any/List other SK Documents)
Quantity (may indicate Series Nos. and/or Year)

1. Journal/Logbook of daily income/ expenses N/A

2. Journal/Logbook of Used Checks

3. Bank Deposit Slips N/A

4. Bank Withdrawal Slips N/A

5. Purchase Slips N/A

6. Vouchers/Payments/Payroll

7. Loan Documents N/A N/A

8. SK Official Receipts (used and unused) (no. of TRANSMITTAL YEAR 2021,2022,2023

booklets)

9. Other Financial Documents (pls. specify) N/A N/A

B. Legislative Documents

Remarks
Particular Quantity (may indicate Series No. and/or Year)

1. Session Journal/Logbook (attendance & minutes) 3 Year 2021,2022,2023

2. Resolution Logbook 3 Year 2021-2023

3. Annual/Supplemental Budget 3 Year 2021-2023

4. CBYDP

5. ABYIP

6. Others (pls. specify) N/A

C. Administrative and other Documents

Particular (if any. Indicate those that are available in Remarks

the SK) (may indicate Series No. and/or Year)
Quantity

1. SK Officials Logbook (Attendance) N/A N/A

2. Journal/ Logbook: 3 3 Folder for Minutes of the meeting ( Year2021,2022,2023)

a. attendance/minutes of meetings
b. Registry of the Katipunan ng Kabataan (KK)
c. KK Assembly
d. Others (pls. specify)

3.

4.

D. Properties

Remarks
Particular (if any. Indicate those that are available) Quantity (please indicate condition [serviceable or not] and other
details)

1. Books /other printed material (encyclopedia, etc) N/A N/A

2. Service Vehicle/s (attach Itemized List) N/A N/A

3. DRR Equipment (attach Itemized List) N/A N/A

4. Computer Set (desktop/cpu/keyboard/webcam) 1 Serviceable

5. Printer 1 set with Scanner / Serviceable

1 set printer only / Not

6. Smart PVC N/A N/A

7. Photocopier N/A N/A

8. Office Furniture (attach itemized List) 2 filing cabinet, 2 desk Table, 2 office chair,

9. Appliances
a. Refrigerator
b. T.V.
Serviceable
c. Water Dispenser 2
d. Laptop

10.Others (Please Specify/ may attach itemized list) N/A N/A

(This may include plants, title of land, facilities
and other infrastructures, if any)

Prepared and submitted by SKIT:

CLARITO SALITA JR. KARL BRYAN DE GUZMAN

Chairperson, SK Chair Vice Chairperson, SK member

RAYMART RICHMOND GALVEZ PAULO NICOLO LAZARO

SK Member SK Member

REA JEANICA DARILAG NORTON TORREBLANCA RON LIMUEL REYES DIANNE NICOLE NOCEDO

Member Member Member Member

Checked and verified by C/MATT:

____________________________________________________ __________________________________________________ ________________________________________________

Chairperson Co-Chairperson Vice Chairperson

__________________________ ______________________________ _________________________________ _______________________________ _____________________________

Member Member Member Member Member

Annex “F” – SK Inventory and Turnover Form No. 2: Final Inventory and
Final Inventory and Turnover
of Sangguniang Kabataan Properties, Financial Records, Documents (PFRDs) and Money Accountabilities
Date ____________________
SK of Barangay: ______________________ City/Municipality: ________________________________

Telephone No. __________________ Province: __________________________________________

A. Financial Records/Documents
 Remarks
Particular (if any) Quantity (may indicate Series Nos. and/or Year)

1. Journal/Logbook of daily income/ expenses

2. Journal/Logbook of Used Checks

3. Bank Deposit Slips

4. Bank Withdrawal Slips

5. Purchase Slips

6. Vouchers/Payments/Payroll

7. Loan Documents

8. SK Official Receipts (used and unused) (no. of booklets)

9. Other Financial Documents (pls. specify)

B. Legislative Documents

Remarks
Particular Quantity (may indicate Series No. and/or Year)

1. Session Journal/Logbook
(attendance and minutes)

2. Ordinance/Resolution Logbook

3. Others (pls. specify)

4. Annual/Supplemental Budget

5. CBYDP

6. ABYIP

C. Administrative and other Documents

Remarks
Quantity (may indicate Series No. and/or Year)
Particular (if any)

1. SK Officials/employees Logbook

2. Journal/Logbook:
a. Attendance/minutes of meetings
b. KK Assembly
c. List of KK members
d. Others (pls. specify)

3.

4.

D. Properties

Quantity Remarks
Particular (if any) (please indicate condition [serviceable or not] and other details)

1. Books /other printed material (encyclopedia, etc)

2. Service Vehicle/s (attach Itemized List)

3. DRR Equipment (attach Itemized List)

4. Computer Set (desktop/cpu/keyboard/web cam)

5. Printer

6. Scanner

7. Photocopier

8. Office Furniture (attach itemized List)

 9. Appliances (Please specify: i.e. Refrigerator, TV, Water
Dispenser, etc.)

10. Others (Please Specify/ may attach itemized list) (This may
include plants, title of land, facilities and other
infrastructures, if any)

E. MONEY ACCOUNTABILITIES

1. Cash on Hand 2. Cash in Bank 3. Checks

Denomination Quantity Amount Bank/Address Acct. No. Amount Date Drawee Bank Check No. Amount

P1,000

P500

P200

P100

P50

P20

Coins

Total Total Total

4. LOAN/S (if any):

Turned-over by: Received by:

Above listed items are hereby officially RETURNED and TURNED-

OVER to the newly elected SK officials, thru the [incoming/re-elected] This is to ACKNOWLEDGE receipt of the above-listed items from the
SK Chairperson. [outgoing SK Chairperson/SK Treasurer] and I hereby CERTIFY as to the
completeness and correctness of entries.
____________________________________________
______________________________________
(SIGNATURE ABOVE PRINTED NAME OF OUTGOING SK CHAIRPERSON __________________________________________________________________________________
AND TREASURER)
Validated by: (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED/RE-ELECTED
SK CHAIRPERSON)
_________________________________________
________________________________________ Witnessed by:

Name of C/MATT Name of C/MATT ______________________________________ ____________________________________

Name of C/MATT Name of C/MATT