Annex “D” - Sample Order of SK

Barangay ____________
(Address)
OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON

SANGGUNIANG KABATAAN ORDER NO. 2023-_____

Date: ______________

AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN

CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND
SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act No. 11935, also known as “An Act Postponing the
December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the Purpose
Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for Other
Purposes”;

WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and
Sangguniang Kabataan Elections shall be held on the last Monday of October 2023;

WHEREAS, the Department of the Interior and Local Government (DILG) issued
Memorandum Circular No. 2023- ____ dated __________________2023, on the Conduct of
Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties,
Financial Records, Documents (PFRDs) and Money Accountabilities by all Incumbent
Barangay and SK Officials;

WHEREAS, the said Circular mandates all SK Chairpersons to create, through an

Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT), and
submit a copy of the same to the concerned City/Municipal Mayor, through the Local Youth
Development Officer (LYDO), and the City Director /C/MLGOO;

WHEREAS, the SKIT shall be created primarily for purposes of conducting the initial
and final inventory, turnover of all SK PFRDs and money accountabilities; and ensuring an
orderly and smooth transition of SK governance to the newly elected or re-elected
incoming SK officials;

NOW, THEREFORE, I, _______________________________ , the SK Chairperson of Barangay

____________________City/Municipality of _____________________________, Province of
____________________, by virtue of the duties and functions vested in me, do hereby order the
creation of the SKIT , with the following provisions:

SECTION I. COMPOSITION:

The SKIT shall be composed of the following:

Chair: Hon. ___________________________, SK Chairperson

Vice Chair: Hon. ___________________________, Sangguniang Kabataan Member
Members: Hon. ___________________________, Sangguniang Kabataan Member
Hon. ___________________________, Sangguniang Kabataan Member
Mr/Ms. ________________________, SK Secretary

Mr./Ms. _______________________, SK Treasurer

Mr./Ms. _______________________, LYDO representative
Mr./Ms _______________________, Youth Organization/Member of LYDC
Mr./Ms ________________________, Member, Katipunan ng Kabataan
SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The SKIT shall undertake the following:

1. Conduct an Inventory of Properties and Money Accountabilities:

1.1 Conduct an initial inventory of all SK Properties, Financial Records

and Documents (PFRDs);

1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial Inventory

of SK PFRDs

1.3 Submit the accomplished SKIT Form 1 to the City/Municipal Mayor,

through the LYDO, copy furnished Local COA and the concerned DILG
City Director/C/MLGOO.

1.4 Conduct final inventory of SK PFRDs, to include an inventory of

money, e.g. cash on hand and in bank, used and unused checks and
loans, if any, using SK Inventory and Turnover Form No. 2: Final
Inventory and Turnover of SK PFRDs and Money Accountabilities.

1.5 Submit the accomplished SKIT Form No. 2 to the City/Municipal

Mayor, thru the LYDO, copy furnished Local COA and the concerned
DILG City Director/C/MLGOO.

2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a briefing on

the State of Barangay Governance, Financial Performance Report and
Key Challenges, among other information and accomplishments to the
new set of barangay officials;

2.2 Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO, local

COA and barangay residents of the conduct of the turnover ceremony;

2.3 Submit a report and the accomplished Turnover Form No. 2 and other
relevant documents on the conduct of a turnover ceremony to the
Local COA, and the DILG City Director/C/MLGOO;

3. Ensure completeness of the following:

3.1 All SK financial reports, and other financial documents, official

receipts and other COA-prescribed forms.
3.2 Transcript, minutes of SK meetings and Katipunan ng Kabataan (KK)
Assembly.
3.3 Updated List of KK members.
3.4 SK Pass Book, Bank Statements and other Bank-related records and
documents.
3.5 All other documents involving SK transactions
3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and CBYDP.
3.7 Copies of SK Resolutions.

4. See to it that all supplies and properties of the SK, that are in actual
possession or entrusted to the concerned SK officials, are properly
accounted and listed in the prescribed SKIT Forms.

5. Submit reports on the given timelines indicated in DILG MC No. 2023-

______________.
SECTION III. EFFECTIVITY:

This Order shall take effect on _____ day of ______ 2023.

HON. _______________________________
SK Chairperson

Copy furnished:
 C/Municipal Mayor
 DILG CD/C/MLGOO
 Annex “E” – SK Inventory and Turnover Form No. 1 Initial Inventory of SK PFRDs

Initial Inventory
of Sangguniang Kabataan Properties, Financial Records and Documents (SK PFRDs)
As of ____________________

SK of Barangay: _______________________ City/Municipality: ________________________________

Telephone No. __________________ Province: __________________________________________
A. Financial Records/Documents
Remarks
Particular (if any/List other SK Documents) Quantity
(may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses
2. Journal/Logbook of Used Checks
3. Bank Deposit Slips
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll
7. Loan Documents
8. SK Official Receipts (used and unused) (no. of
booklets)
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Remarks
Particular Quantity
(may indicate Series No. and/or Year)
1. Session Journal/Logbook (attendance & minutes)
2. Resolution Logbook
3. Annual/Supplemental Budget
4. CBYDP
5. ABYIP
6. Others (pls. specify)
C. Administrative and other Documents
Particular (if any. Indicate those that are available in Remarks
the SK) Quantity (may indicate Series No. and/or Year)
1. SK Officials Logbook (Attendance)
2. Journal/ Logbook:
a. attendance/minutes of meetings
b. Registry of the Katipunan ng Kabataan (KK)
c. KK Assembly
d. Others (pls. specify)
3.
4.
D. Properties
Remarks
Particular (if any. Indicate those that are available) Quantity (please indicate condition [serviceable or not] and other
details)
1. Books /other printed material (encyclopedia, etc)
2. Service Vehicle/s (attach Itemized List)
3. DRR Equipment (attach Itemized List)
4. Computer Set (desktop/cpu/keyboard/web cam)
5. Printer
6. Scanner
7. Photocopier
8. Office Furniture (attach itemized List)
9. Appliances
a. Refrigerator
b. T.V.
c. Water Dispenser
d. Others (pls. specify)
10.Others (Please Specify/ may attach itemized list)
(This may include plants, title of land, facilities
and other infrastructures, if any)
Prepared and submitted by SKIT:
_______________________________________________ _____________________________________________
Chairperson, SK Chair Vice Chairperson, SK member
________________________ __________________________ ____________________________ _______________________ __________________________ ______________________
Member Member Member Member Member Member
Checked and verified by C/MATT:

____________________________________________________ __________________________________________________ ________________________________________________

Chairperson Co-Chairperson Vice Chairperson
__________________________ ______________________________ _________________________________ _______________________________ _____________________________
Member Member Member Member Member
 Annex “F” – SK Inventory and Turnover Form No. 2: Final Inventory and
Turnover of SK PFRDs and Money Accountabilities.

Final Inventory and Turnover

of Sangguniang Kabataan Properties, Financial Records, Documents (PFRDs) and Money Accountabilities
Date ____________________
SK of Barangay: _______________________ City/Municipality: ________________________________
Telephone No. __________________ Province: __________________________________________
A. Financial Records/Documents
Particular (if any) Quantity Remarks
(may indicate Series Nos. and/or Year)
1. Journal/Logbook of daily income/ expenses
2. Journal/Logbook of Used Checks
3. Bank Deposit Slips
4. Bank Withdrawal Slips
5. Purchase Slips
6. Vouchers/Payments/Payroll
7. Loan Documents
8. SK Official Receipts (used and unused) (no. of booklets)
9. Other Financial Documents (pls. specify)
B. Legislative Documents
Particular Quantity Remarks
(may indicate Series No. and/or Year)
1. Session Journal/Logbook
(attendance and minutes)
2. Ordinance/Resolution Logbook
3. Others (pls. specify)
4. Annual/Supplemental Budget
5. CBYDP
6. ABYIP
C. Administrative and other Documents
Remarks
Particular (if any) Quantity (may indicate Series No. and/or Year)
1. SK Officials/employees Logbook
2. Journal/Logbook:
a. Attendance/minutes of meetings
b. KK Assembly
c. List of KK members
d. Others (pls. specify)
3.
4.
D. Properties
Quantity Remarks
Particular (if any) (please indicate condition [serviceable or not] and other details)
1. Books /other printed material (encyclopedia, etc)
2. Service Vehicle/s (attach Itemized List)
3. DRR Equipment (attach Itemized List)
4. Computer Set (desktop/cpu/keyboard/web cam)
5. Printer
6. Scanner
7. Photocopier
8. Office Furniture (attach itemized List)
9. Appliances (Please specify: i.e. Refrigerator, TV, Water
Dispenser, etc.)
10. Others (Please Specify/ may attach itemized list) (This may
include plants, title of land, facilities and other
infrastructures, if any)
E. MONEY ACCOUNTABILITIES
1. Cash on Hand 2. Cash in Bank 3. Checks
Denomination Quantity Amount Bank/Address Acct. No. Amount Date Drawee Bank Check No. Amount
P1,000
P500
P200
P100
P50
P20
Coins
Total Total Total
4. LOAN/S (if any):
Turned-over by: Received by:
Above listed items are hereby officially RETURNED and TURNED- This is to ACKNOWLEDGE receipt of the above-listed items from the
OVER to the newly elected SK officials, thru the [incoming/re-elected] [outgoing SK Chairperson/SK Treasurer] and I hereby CERTIFY as to the
SK Chairperson. completeness and correctness of entries.

____________________________________________ ______________________________________ __________________________________________________________________________________

(SIGNATURE ABOVE PRINTED NAME OF OUTGOING SK CHAIRPERSON (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED/RE-ELECTED
AND TREASURER) SK CHAIRPERSON)
Validated by: Witnessed by:
_________________________________________ ______________________________________ ____________________________________
________________________________________ Name of C/MATT Name of C/MATT
Name of C/MATT Name of C/MATT