JINKA UNIVERSITY

COLLEGE OF NATURAL AND COMPUTATIONAL SCIENCE

 DEPARTMENT - COMPUTER SCIENCE
 PROGRAM – WEEKEND TERM 12TH
 Proposal presentation on
• TITLE : Web Based lecture house Management System for jinka University
SUBMITTED TO: DEPARTMENT OF COMPUTER SCIENCE

Jinka, Ethiopia
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January 28, 2024
 Introduction

• Jinka University is a one of Ethiopian university, which was established in

the year of 23october 2015 g.c.

• It is one of the higher educational institutions, which is found at the

southrn region of Ethiopia (S.E.R). It is 750km far from the capital city of
ethiopian (addis ababa),

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 Background of jku organization

 The University lecture house management system has its own administration
committee to organize, control and manages the houses. The integration of web
based in lecture house management service is necessary for providing housing
service effectively and efficiently through a better management at all levels of
office. This shifts to automation by the integration of operations using computer
technologies to save record time and improving reliability of ordering and
obtaining fairness on those activities related with lecture house.
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 …continues…
• The lecture house distribution itself has its criteria’s which are listed
below:
 Academic level
 year of experience
 position
 Status of married or unmarried
 Special consideration during distribution
 Gender
 Disabled staff

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 MISSION OF ORGANIZATION

To achieve excellence in generation, transmission and enhancement of

new knowledge in Science, Technology and Innovation through quality
Teaching, Research, Training, Consultancy and Outreach Programmers.

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 VISSION OF ORGANIZATION

To be a Ethiopia and dynamic university of excellence in Science,

Technology and Innovation.

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 ORGANISATIONAL STRUCTURE

Figure 1 image of organization structure 7

 1.3. OBJECT OF ORGANIZATION

1.3.1. GENERAL OBJECTIVE OF ORGANIZATION

 To achieve excellence in generation, transmission and enhancement of new knowledge
in Science, Technology and Innovation through quality Teaching, Research, Training,
Consultancy and technology producer

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 1.3.2. SPECIFIC OBJECTIVE OF ORGANIZATION

 To enhance learner`s awareness of public service awareness.

 To expose learner to the behavior of organization both in the internal and external
environment and encourage them to productive whilst developing future workers.

 To provide opportunity to relate theory to practice.

 To enhance understanding of organization and group processes.

 To provide opportunity to work in an area of intended specialization.

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 Statement of the problem
• The main problems in the existing system are-
It Consume resources such as human, time and other materials
There is redundant, security and searching problems information in the existing
system
There is Maintenance fixing and informing problem
There is no fair distribution for the house applicant and not clear for applying it
Report generation problems and there is organized data management system
problem
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 Objective of the work

GENERAIL OBJECT OF PROJECT

 To develop web based lecture house management system for Jinka University.
SPECIFIC OBJECTIVES OF THE PROJECT

 To reduce the resource consumption and data redundancy in the existing system
 To design and developed a user-friendly system to handle data modification on
the database.
 To automate the existing system for the organization
 To make fair house distribution for the Academic staffs
 To make it easy report generation and maintenance activities 11
 . Literature reviews

Feasibility analysis

A feasibility study is an initial study assumed to determine whether it is

possible, advantageous and realistic to develop the system it is the discipline
of planning, organizing, and managing resources to bring about the
successful completion of specific project goals and objectives.

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 Technical feasibility

• The technology that is used to develop this system is widely available and it is
easy for the users to make use of it. In this regards the project is feasible since it
does not require any cultured knowledge; simply users are required to work with
computers and simple MySQL applications.

• Therefore, it will be possible for the users to use the system more efficiently and
effectively. The system have user friend interface that allows the users of the
system to perform the action they want without confusion. 13
 Scheduling feasibility

 This determines how long the system will take to develop. Despite the complexity
of the project all, the group members will try to end to the project in the time stated
without considering any delay or any of the members being absent, sick or late.

 the team is so determined to finish this project according to the schedule.

Therefore, the project is feasible in terms of time schedule. The reason is that the
group is well organized and knows its duties and responsibility.
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 Operational feasibility

 . With regard to this, the developing team answers questions like will the system developed be
operational in the organization, will it solve problems it was meant to solve, etc.

 The system will definitely have a positive impact on the users and have a massive effect in terms
of solving the problems for which the system was set out to do

 . In addition, users are involved in the development of this project by providing their opinion
and feedback and they have understood how it supports their day-to-day business operation,
which makes the system operational. 15
 Scope of the project
• Our system works on jinka university lecture house management system for web based
system.

 To avoid the problems associated with the manual processing and

 Registering new customers

 Generate registered client report

 Post notifications

 Distribute the lecture house houses

 It gives house maintenance service/descriptions 16

 Limitation of the project

The system does not random chance for those lecture house users
The system will not have online relationship with banking system.
It will give service for those university lecturers and academic workers
only.

The system will not include the whole payment process.

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 Significance of the project

• After developing this system it will help to the customer as follows

• It will save the resources and easily communicate and maintain problems relatedly otherwise
it report to the management then it can solve the problems.

• It will make the house distribution and notification fair

• Information in the system will secure and not modified by any one rather the respected body
• It will help them to managements by generating accurate report
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 Research methodology
Methodology for business process analyzes or case study

manage
case study
post information

admin

avaliable

facilitator

distrubute home

Top Package::Actor1

mantine
register

Room type
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20
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 Method of data collection

during stay the industrial attachment in order to achieve following method of

Method of
investigation problem
analyses
asking questions
observation Show
next
interaction
slide
Closest to supervisor
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 Easier to solve happen problem through pop message immediately gain solution
 Easier to understand
 Contain fewer errors
 Reduction of configuration time
 Reduction of time and resources required to implement network extended
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 schedule feasibility in table
NO Activities 1st week 2nd week
Project planning
1
Requirement Analysis
2
Design
3
Implementation
4
Testing
5
User documentation
6

Figure 4 feasibility schedule

table 24
 Team Composition
Projec Web Based Jinka University lecture house Management system
t title
Student name ID No Email Responsibility
EXJN/0022/12 Requirement specification
and Requirement analysis
1,Hindia beharu hindia@gmail.com
2,Habtamu gizaw EXJN/0020/12 habtamu Documentation
@gmail.com
Prepared by

3,kayisele karshanbo Guyao EXJN/0025/12 kayisledesta Design

@gmail.com
4,Armar gino EXJN/0003/12 armar@gmail.com Testing/verification
5,Elias memeheu EXJN/0014/12 elias@gmail.com Implementation

Date 18/05/2016 E.C

Adviser
 time and financial Budget plan
Task Materials Unit Quantity Unit price total cost

Literature Pen packet 1 50 birr

review Paper Packet 1 200 birr
Not book Number 1 60 birr
Data collection Camera Number 1

implementatio Laptop , flash number 1 30 birr 340 birr

n desktop

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 CONCLUSION

a beneficial and educating experience.

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28
Recommendation

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 References

• [1] Wondimu (2012), computer Practice in Ethiopia,

us University ofnatural Science.
[1] Paivikka, Koykka (2010), Developing Outbound), computer in
International
Power and Automation Technology Company, US University of Applied
Science, Lappeenranta 2012.
Yung-yu, TSENG, Wen Long YUE and Michael AP Taylor (2005) The
Role of
Transportation in computer science Volume 5, pp1657-1672, 2005.
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