BDRRM/CCA

Action Planning
When we fail to PLAN…

We plan to FAIL.
SAMPLE OUTLINE
OF A BARANGAY
DRRM PLAN
 Content
1. Transmittal Letter
2. Message of the Barangay
Captain
3. Barangay Vision and
Mission
4. Location Map
5. Barangay History
6. Brief Barangay Profile
7. Barangay Spot Map
 Content
8. Risk Assessment
8.1. Hazard and Resource Map
8.2. Hazard Assessment Matrix
8.3. Disaster Timeline
8.4. DRRM Experience and
Coping Strategies
8.5. Evacuation Matrix
 Content
8.6. Seasonal Calendar
8.7. Social Venn Diagram
8.8. Attitudinal Matrix
8.9. Before, Now and Tomorrow
8.10. other relevant tools
DIFFERENT TOOLS FOR
CONDUCTING RISK
ASSESSMENT
1. Hazard and Resource Map
Hazard and Resource Map
Objectives:
• Identify areas at risk
from specific hazards and
the vulnerable members
of the barangay
• Identify available
resources that could be
used by the barangay
people in disaster risk
reduction and
management
 Sample Key Questions
1. What are the hazards that put
the barangay at risk?
2. What places/areas in the
barangay are at risk?
3. What barangay infrastructures
or critical facilities are in
danger?
4. Who are the people that are
most exposed to risk and will
likely need assistance?
 Sample Key Questions
5. What resources can be found in
the barangay?
6. Who have the least resources in
the barangay (family or barangay
members)?
7. Who have access and control over
the available resources? What
resources are at risk?
8. Why are they at risk?
 Inventory of People at Risk
Name of the
Vulnerability No. of No.
Barangay: No. of Families Age Group Male Female
Level Households Individuals

Children ( 0-10
High Risk Purok
years old)
Adolescents
(11-17 years
old)
Adults
(18-59 years
old)
Especially
vulnerable
groups
Senior Citizens
(60 years old
and above)
Pregnant
Lactating
Mothers
Indigenous
People
Children ( 0-10
Purok
years old)
Adolescents
(11-17 years
old)
Adults
(18-59 years
old)
Especially
vulnerable
groups
Senior Citizens
(60 years old
and above)
Pregnant
Lactating
Mothers
Indigenous
People
HEALTH & SANITATION: Diseases

No. of Affected
Vulnerability Level Disease
Individuals
Children
Adolescents
High Risk Adults
Senior
Citizens
Children
Adolescents
Medium Risk Adults
Senior
Citizens
Children
Adolescents
Low Risk Adults
Senior
Citizens
 HEALTH & SANITATION: Medical
Health Facilities and Personnel

FACILITY PERSONNEL

Type of
Health Capacity
Physical Mid- Sanitary
Services (*No of Doctors Nurses Others Total
Condition wives Inspectors
/ beds)
Facilities

Public

1.

2.

Private
HOUSING: House Structure

Vulnerability Level Type of House No. of Household

1. Concrete
2. Semi-Concrete
High Risk
3. Light Materials/
Makeshift
1. Concrete
2. Semi-Concrete
Medium Risk
3. Light Materials/
Makeshift
1. Concrete
2. Semi-Concrete
Low Risk
3. Light Materials/
Makeshift
HOUSING: House Ownership Status

Vulnerability Level Tenure of Status No. of Household

1. Owned
High Risk 2. Being Amortized
3. Rented
1. Owned
Medium Risk 2. Being Amortized
3. Rented
1. Owned
Low Risk 2. Being Amortized
3. Rented
 HOUSING: Housing Facilities and
Utilities Situation

No. of Households

Facilities / Utilities Served Unserved

Vulnerability Level
1. Water Supply
High Risk 2. Electricity
3. Toilet

1. Water Supply
Medium Risk 2. Electricity
3. Toilet
1. Water Supply
Low Risk 2. Electricity
3. Toilet
 LIVELIHOODS

Vulnerability Level Type of Livelihood No. of Household

Farming
Fishing
High Risk
In Business
Others
Farming
Fishing
Medium Risk
In Business
Others
Farming
Fishing
Low Risk
In Business
Others
 INFRASTRUCTURE:
Inventory of Roads by System Classification and
Type of Pavement
Road Surface Type
Concrete Asphalt Gravel Earth
Roads By
Right of Total
System
Way Length
Classifica Km % C Km % C Km % C Km % C
( Row) (Km)
tion

National

Provincial

City/
Municipal

Barangay
Road

Alley
Foothpat
h

C-Physical Condition:
Good -Acceptable/ Serviceable
Poor - Needs Improvement
Critical - For Priority Action
 INFRASTRUCTURE:
Inventory of Bridges by Location, Type, Capacity and
Condition

Location *Road Capacity ***Physical

Bridge Name Type
( Barangay/ Purok) (Tons) Condition

Type:
Concrete, Steel, Wood, Others

C-Physical Condition:
Good -Acceptable/ Serviceable
Poor - Needs Improvement
Critical - For
Priority Action
 INFRASTRUCTURE:
Water Supply System by Type and Number of Population Served

Location of Number of No. of HH

Number of Barangays
Water Communal Population
Pumps Served
Sources Faucet Served
 INFRASTRUCTURE:
Communication Services Facilities

Type Barangay Ownership

Public Private
Postal services
Internet
providers
Telephone
service provider
Cell sites
network
Public calling
stations
Broadcast and
television
Network ( radio
and TV stations,
cable TV)
Others
 SOCIAL:
Disaster Experience ( per hazard)

Year Disaster Effect/ Impact Lessons Learnt

 SOCIAL:
Organizations in the Barangay

Organizations in the
Sector Type of Services
Barangay
Social
Economic
Infrastructure
 SOCIAL:
Attitude

Disaster Phase Positive Negative

Before ( preparedness,
mitigation, prevention)

During (emergency
response)

After (recovery ,
rehabilitation)
 Process

• Draw the spot map of your

barangay (include landmarks,
facilities, resources )
• Identify the low-, medium- and
high- risk areas to specific hazards
(i.e. flood, landslide)
• Put a legend on the map for easy
recognition of the significant marks
and drawings you have placed
Hazard Map prepared by partners of Child Fund Japan (CFJ) Philippines in the village of Catalotoan, Naga City

Vulnerabilities: Hazards:
• Houses made of light materials • Typhoon
• Location of bridge made of coconut trunk • Floods
• Nearness to Sangay River.
Source: Caracaran Contigency Plan, ASCEND Project, 2011
2. Hazard Assessment
Matrix
Hazard Assessment Matrix

Objective:
• Identify and understand the nature
and behavior of hazards affecting
the barangay.
 Warning
Disaster
Forewar signs Speed of Frequen
s and Force When Duration
ning and Onset cy
Hazards
signals
*24-
hours of
Seasonall June to
rain 3 days to
Flood Water 2-3 days Rapid y ( Wet Novembe
*Dark 1 week
season) r
clouds
3. Disaster Timeline
 Disaster Timeline
Objective
• Learn what are the
significant disasters
that occur in the
barangay
• Identify the impacts
and lessons learnt
from the disaster
events
 Sample Key Questions
1. What are the disaster that
happened or are happening
in the barangay? When did
they happen?
2. What significant events
affected the barangay?
When did they happen?
 Process

• Discuss the past and recent

disasters that hit your barangay.
• You should start from the most
recent down to the earliest
disaster that you can recall.
 Effect/Impact
Lessons Learnt
(Epekto)

• Social
-Specially
Vulnerable
• Groups
Disaster -Health
Year
(i.e. Bagyo, -Housing
(Taon)
Lindol) -Education
-Social Services
• Economic
-Agriculture
-Commerce and
Trade
-Tourism
• Infrastructure
-Transportation
-Water Utilities
-Power Utilities
Source: Poblacion Contingency Plan, ASCEND Project, 2011
4. DRRM Experience and
Coping Strategies
 DRRM Experience and
Coping Strategies
Objectives
• Lay down the existing
DRRM activities of the
families, Barangay
Council/ BDRRMC, NGOs
and Municipal
Government/ MDRRMC
• Identify if there are
present activities which
are geared toward
adaptation
Sample Key Questions
• What are the activities that
various stakeholders (i.e.
families, Barangay
Council/ BDRRMC, NGOs
and Municipal
Government/ MDRRMO/C )
in the barangay do/ have
done in relation to DRRM?
• Who initiated those
activities? How frequent do
they undertake such
activities?
Sample Key Questions
• What type of activities do
they implement/ involve
in?
• Are there activities which
people do for adaptation?
 DRRM Experience and Coping
Strategies
Recovery
Climate
Preparedness Emergency / Mitigation
Disaster Stakeholder Change
Response Rehabilitatio /Prevention
Adaptation
n

Secure Cleaning of
Pre-emptive Cleaning of
Family important clogged Recycling
evacuation surroundings
belongings canals

Repair of
Barangay Drill Search and Planting of
damaged
Council Rescue trees
facilities
Typhoon
/Flood
Public Training on
Relief
NGO Awareness alternative
Distribution
Campaign livelihood

Repair of Implementation
Relief
Setting up of damaged of RA 10121
LGU Distribution
EWS facilities *Construction
of sea wall
5. Evacuation Matrix
 Evacuation Matrix
Objectives
• Learn the process of
evacuation that
people in the
barangay do in times
of disaster events
• Identify challenges
and issues that need
to be addressed to
facilitate proper and
timely evacuation
 Sample Key Questions

• Where do people
evacuate ( public and
private structures)? Are
there identified pick-up
points?
• Who leads and
manages the
evacuation process?
• How long do they stay
in the evacuation area?
Sample Key Questions
• What are the
challenges, issues and
problems which people
encounter when they
evacuate/ during their
stay in the evacuation
area/ upon return to
their homes or
relocation?
 Evacuation Matrix
Duration
Who
Where? (How long
evacuates?
( Location of do they stay Challenges
( Identify
evacuation in the / Issues
the number,
area) evacuation
purok)
area)
• Evacuees
are
unorganize
Bagong Pag-
d
150 families asa
2 days • No regular
Purok 1 Elementary
monitoring
School
• Lack of
toilet
• Crowded
6. Seasonal Calendar
 Seasonal Calendar
Objective:
Learn about hazards,
disasters, weather,
livelihood, health
condition , seasonal
events and other
relevant activities
throughout the annual
cycle
 Sample Key Questions
1. What are the different
seasons in a year?
2. What are the
hazards/disasters that
occur in the community?
When do they happen?
3. When is there scarcity in
food supply?
4. What are the common
illnesses during rainy
season or cold season?
Situation/ Activity J F M A M J J AS O N D
Livelihood activities e.g.
Agricultural activities
Events e.g. festivities i.e.
Santa Cruzan
Health hazards i.e.
Influenza, Dengue Fever
Shortage/ Scarcity of
supplies e.g. Food
Period of high indebtedness
Disaster events e.g.
Typhoon period, drought
7. Social Venn Diagram
 Social Venn Diagram
Objectives
• Describe various
organizations which
operate in the
barangay
• Identify the
organizations that
can potentially help
advance or hinder the
development of the
barangay in terms of
DRRM
 Sample Key Questions
• What are the internal and
external organizations that
exist and operate in the
barangay? In which sectors
do these organizations
belong ?
• How long are the
organizations working in the
barangay? What is their
degree of relationship with
the barangay?
 Sample Key Questions
• What are their programs,
projects and services in
relation to DRRM?
• What approaches do these
organizations utilize in dealing/
partnering with the people,
Barangay Council and other
relevant stakeholders?
 Process
• List the organizations within the
barangay and those outside, but
maintains connection with the
barangay.
• Draw circles representing the
organizations, the size of which being
in proportion to the size of the
organization. Draw a heart at the
center symbolizing the heart of the
barangay. The nearness and farness of
the circles to the heart indicate the
closeness of the organization to the
heart of the people in the barangay.
Social Venn Diagram
8. Attitudinal Matrix
 Attitudinal Matrix
Objective:
Identify the positive and
negative characteristics,
practices and
beliefs/norms of the
people in the barangay
before, during and after
a disaster
 Sample Key Questions
• What are the characteristics,
practices and beliefs evident
in the barangay that
facilitate the implementation
of DRRM programs and
services?
• What are the characteristics,
practices and beliefs in the
barangay that hinder the
implementation of DRRM
programs and services?
 Before the Disaster During the Disaster After the Disaster

Positive Negative Positive Negative Positive Negative

Characteristics Cooperative Individualist Bayanihan Anxious Bayanihan Hopelessn

(Kaugalian) ic (cooperati ess
on)

Practice ( Gawi) *Securing of * Evacuates Stays at Conscious Doesn’t

belongings Dependent prior to home in keeping not
and properties to the the despite the the participate
*Storing of assistance warning/ advice to communit in
food and other provided by advice evacuate y clean communit
basic supplies authorities/ y clean-up
NGOs drive

Beliefs and *Time is Gold Disaster is

Principles “Daig ng God’s way
(Paniniwala at maagap ang of punishing
Prinsipyo) masipag” the people
9. Before, NOW and
Tomorrow
 Before, NOW and
Tomorrow
Objectives
• Describe the image of the
barangay in the past in
terms of the environment,
landscape and resources
• Identify the changes in the
environment, landscape
and resources that have
affected the barangay over
time because of disasters
and human activities
 Before, NOW and
Tomorrow
Objectives
• Illustrate the
people's vision of
their barangay in
the future
 Sample Key Questions
• How will you describe your
barangay 20-30 years ago?
• What are the observed changes
in the environment, landscape
and resources that took place in
the barangay?
• What are the factors that
triggered the changes?
 Sample Key Questions
• How do you see your barangay
in the future in the context of
resilient and developed
barangay?
• What do you think is the role of
the different stakeholders in
achieving a resilient and
developed barangay?
 Process

Draw a picture of your barangay:

❑ 20-30 years ago
❑ At present
❑ After 10 years
showing the following features:
❑Natural resources
❑Land use
❑Effect of recent disasters
 Content
9. Identify Hazard, Vulnerability,
Capacity and People’s Perception
of Risk

Vulnerability People’s
Hazard (Elements at Capacity Perception of
Risk) Risk

Ex.
Flood
Landslide
Earthquake
 Content
10. Prioritize Hazards and Prepare a
Hazard specific Contingency Plan
Example:
9.1. Flood Warning System and
Evacuation Plan
9.2. Landslide Warning System
and Evacuation Plan
9.3. Earthquake Evacuation Plan
9.4. Fire Warning System and
Evacuation Plan
9.5. Tsunami
 Content
11. Identify DRRM Programs/ Projects/

Activities
Mitigation/ Rehab/
Hazards Preparedness Response Adaptation
Prevention Recovery

1. Flood

2. Landslide

3. Fire

4. Earth -quake
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

STRATEGIES
How can we effectively get there?
List down specific strategies that have to be
initiated effectively reach the goals of the
plan
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

ACTIVITIES
What action has to be done?
For each strategy listed, write the
corresponding action(s) or activities that
have to be carried out to sustain the efforts.
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

TIME FRAME
When does the activity/ies have to be done?
Each planned activity should have a
corresponding time frame when it has to be
done.
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

TARGETS
What group/s of people is the focus of your
efforts?
Identify the focused groups of
people/office/unit of each action.
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

ITEM
What resources do you need to
accomplish your goal?
Resources can be people, materials, or
time. People can be resource persons,
materials can supplies and equipment,
and time can be time from work to
undergo training.
Consider what resources you will need
to achieve each activity.
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

COST
How much will it cost?
How much will each resource cost?
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

RESPONSIBLE PERSON/UNIT
Who will initiate the action?
Identify who will carry out the activity.

Who will approve the action?

If the activity needs approval from a
superior, indicate person of office vested
with authority to approve the activity
 Content
12. DRRM/CCA Action Plan
STRATEGIES ACTIVITIES TIME FRAME TARGETS RESOURCE RESPON- PERFOR-
REQUIREMENTS SIBLE MANCE
PERSON/ INDICATOR
ITEM COST UNIT

At the end of each activity, what end results are

you expecting that will signal success or
accomplished activity
13. BDC Resolution
14. Annexes
END OF LESSON 11