3.

2 Writing In Formal
Business Style

- when writing in a formal business style, it's important to use

professional language and adhere to standard formatting.
This includes using complete sentences, proper grammar and
punctuation, and avoiding contractions. Additionally, it's essential to
address the recipient with the appropriate title and maintain a
respectful tone throughout the communication.
- it is typically employed for official, such as contracts, legal
documents, research papers, and formal letters
3.2 Writing In Formal
Business Style
 3.2 Writing In Formal Business Style

Business Writing Principle 1: Decide

On The Right Focus Of The Sentence
Subject

You-Voice : your focus is on the reader where you describe how products
and services benefit clients,customers or colleagues.

We-Voice : your focus is on the shared efforts, interests and problems and
is ussually well- suited to messages witthin the
company
Impersonal- : your focus is to explain business ideas, plans and reports.
Voice

I-Voice : is best reserved for situations that involve badnews or

difference of opinions
 3.2 Writing In Formal Business Style

Business Writing Principle 2:

Use Plain Language Over
Stuffy Words
‘Writing Style’ - it refers to your way of expressing yourself – from
choice of words to your preferred way of building your ideas in
sentences and in paragraphs.
- is responsible in creating a certain tone in your
messages.
Set of word that is more appropriate in business writing
as request as per your request
in as much as because
about in regard to
pursuant to according to
 3.2 Writing In Formal Business Style

Business Writing Principle 3:

Choose More Concise Words

- is related to the previous principle where you are encourage to write

in a straightforward, plain language to effectively communicate your
message.
-through the use of specific, clear, and precise words
List of repetitious words commonly used in workplace
communication

Repetitious Concise
during the course of
for the purpose of
in an effort to
each and every
 3.2 Writing In Formal Business Style

Business Writing Principle 4:

Use Active Voice

- it is vital that you construct your sentences in a way that it help

your reader create meaningful images in his or her mind.

Active Voice : grammatical construction where the ‘subject’ of a

sentence ‘performs’ the ‘action’. (subject+verb+object)

Passive Voice : grammatical construction where the the ‘subject

of a sentence ‘receives’ the ‘action’.
-the object is in the position of subject
(object+verb+subject)
 3.2 Writing In Formal Business Style

Business Writing Principle 5:

Use Diplomatic And
Constructive Terms

- the tone that you create through your writing style is

responsible in conveying your attitude towards the
receiver of your message.
-it helps maintain professionalism , foster positive
relationships, and ensure effective communication.
To: Marie Joana
From: Bernice White
Subject: Data???

Where is the data I asked you for? You

said you'd send it to me by yesterday,
but you didn't. If you don't send it to me,
my report will also be late, which will be
your fault.
Send it ASAP.

Bernice
I apologize for the delay. I appreciate
your patience. I'll send you the data
immediately. Let me know if there's
anything else you need.

Regards,
Marie Joana
3.2 Writing In Formal Business Style