Marketing & strategic Communications

UPDATE
Style Guide

University of Waterloo Writing Style Guide is

now available at
https://uwaterloo.ca/brand-guidelines/resourc
es-downloads/university-waterloo-writing-styl
e-guide
• PDF version now online
• Digital version coming this summer
ASSET BANK
UPDATE & OVERVIEW
Background

2012 – 2013 DMAM working group surveyed campus re: digital

asset management needs
Evaluated potential solutions
Selected Asset Bank
• More about Asset Bank at http://www.assetbanksoftware.com/

Pilot implementation includes MSC, ENG, IST and LIB

Process/Status

Downgraded from enterprise license due to cost restraints and

desire to evaluate solution prior to full commitment
• $25, 000 + support and storage fees to $8000 (includes 1 year support) and IST
provided server and storage (initially 3 TB)

Software purchased December 2013

Attempted installation in January 2014
• LDAT integration problem that required additional license
Resolved February 2014
Process/Status

Initial/starting taxonomy confirmed and implemented

February/March 2014
On-site training March 2014
Testing, troubleshooting, documentation and keyword/taxonomy
management plan April – June 2014
Estimated final report and recommendations September 2014
Installation details

Current license is shared with a single taxonomy

• Views/access can be restricted by user groups
• Additional metadata requirements handled by use of Keywords
• Admins have full access to all assets

Current install limited to images only

• Can accommodate video/audio/documents
Installation details
Requires CAS authentication
• Users managed via CHIP re: WATIAM

Accessible off-campus only with VPN

License is shared with a single taxonomy
• Views/access can be restricted by user groups
• Additional metadata requirements handled by use of Keywords
• Admins have full access to all assets

Pilot install limited to images only

• Can accommodate video/audio/documents
Key features
Tagged/searchable assets by taxonomy, keywords and attributes
Import of existing metadata
• Some customziation/mapping/work-arounds required

Batch upload and update feature

Controlled views/access by user groups
Customized permissions on usage
• Restricted to specific groups
• Approval required
• Open access (from campus)
Key features

Download/export size options

Lightbox feature to share/email collections
• Can share a lightbox with non-users on campus
• Currently looking for solutions to share a lightbox with non-users off campus

Active/expired dates specification

Reports on activity and usage
Limitations

NOT WCAG 2.0 compliant

• WCAG 1.0 compliant with active attention paid to resolving accessibility concerns

On-campus access only

• IST currently evaluation modification to this to enable sharing assets with external
audiences
• Can also be re-evaluated at time of enterprise license install

Licensed for 50 users total