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COMMITTEE II – PLANNING & FACILITIESWEDNESDAY, September 19, 2012Committee Report to the Board, October 1, 2012
Chairperson Wong opened the meeting with a tribute to Dr. Shirley Wong who recently passed away. Herecognized her service to the District as Chair of Committee II from 2005 – 2008.
1. Standing Committee Orientation
The Chairperson of the Committee briefed the committee members on the “
Standing CommitteeOrientation”
information material dated September 2012. He stated that this memo outlines the function,responsibilities and protocol of all Standing Committees; and identifies the Committee composition, rulesof order and reporting procedures. He highlighted the new date and time of Committee II meetings for 2012/2013.This item was received for information.
2. Capital Project Bylaw – Queen Mary
(Attachment A)
J. Meschino, Director of Facilities, reported that the Ministry of Education requires the Board toadopt a capital project bylaw with regard to the Queen Mary Elementary project.IT IS RECOMMENDED that the Capital Project Bylaw No. 114864 be given all three readings at the Boardmeeting on the 1st day of October, 2012;IT IS RECOMMENDED that the Capital Project bylaw114864 be:Read a first time the 1st day of October, 2012;Read a second time the 1st day of October, 2012;Read a third time, passed and adopted the 1st day of October, 2012;and that the Chairperson and Secretary-Treasurer beauthorized to sign, seal and register Capital Project Bylaw No. 114864;and that the signed and sealed Capital Bylaw No. 114864 be forwarded to the Ministry of Education, CapitalManagement Branch for registration and certification asrequired.
VANCOUVER BOARD OF EDUCATION
COMMITTEE REPORT
Committee II - 2 - September 19, 2012
3. School District 5 Year Capital Plan (Attachment B)
J. Meschino, Director of Facilities, and D. McLauchlan, Manager of Planning, stated that the proposed Five Year Capital Plan includes over 60 proposed capital projects comprised of seismic and newschool projects, and includes building envelope and mechanical upgrade projects. A Five Year CapitalPlan Summary (proposed) was distributed and rationale for the plan was illustrated through a PowerPoint presentation.In response to queries, it was confirmed that:
o
As instructed by the Ministry, mechanical and building envelope projects are included in theCapital Plan; and
o
The intent of the Capital Plan is not to identify exact cost requirements. Replacementfunding figures have been used for the seismic projects as the Seismic Project IdentificationReports (SPIRs) have not yet been completed.A Trustee stated that this is an ambitious plan which will require a strongly coordinated effort between the Ministry and the VSB; a Project office is required as current staffing levels cannot carry outthis plan; and upfront funding for the SPIRs is crucial.IT IS RECOMMENDED THAT the Board:1. Approve for submission to the Ministry of Educationthe 2012/2013 Five Year Capital Plan for the VBEincluding the seismic capital projects and the MechanicalUpgrade and Building Envelope projects outlined in theFive Year Capital Plan Summary presented to Committee IIon September 19, 2012 (attached);2. Request funding in advance of the project approvalsfrom the Ministry of Education for the cost of planning andseismic investigation for each project;3. Request funding for the establishment of a projectoffice, under the direction of the VBE, so that sufficientstaff and expertise can be hired to support the proposedcapital plan; and4. Support the adoption of the seven year seismiccompletion timeline and that all H1/H2 seismic projects becompleted by 2020.
4. Renaming Committee – New School at Acadia Road (Verbal)
David Nelson, District Principal – Project Director – Elementary, provided a hand-out on the board policy for naming new facilities and gave an update on the committee struck for the naming of thenew elementary school at Acadia Road.This item was received for information.
Committee II - 3 - September 19, 2012
5. Project Status Update
J. Meschino, Director of Facilities, distributed a hand-out entitled “Status of Capital Projects – September 2012”. He indicated that Stage Completion date for Acadia Road should be revised to April2014; and confirmed that this spread sheet will be uploaded to the district website on Thursday.This item was received for information.
6. Date and Time of Next Meeting
The next meeting of this Committee is scheduled for Wednesday, October 17, 2012 at 5:00pm. ____________________________________ Allan Wong, ChairpersonCommittee II Members Present: Allan Wong, Fraser Ballantyne, Mike LombardiTrustees Present: Patti Bacchus, Ken Denike, Sophia WooSenior Management Present: Steve Cardwell, Rick Krowchuk, Jim MeschinoAssociation Representatives Present: Shaun van der Hoop, VSTAGlenn Vockeroth, VESTAPatti Park, VESTAJason Lauzon, VASSABruce Murton, VEPVPAJoey Lau, CUPE 15Colin Redfern, DPACBrent Boyd, CUPE 407
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