VANCOUVER BOARD OF EDUCATION

Re

COMMITTEE REPORT
COMMITTEE II PLANNING & FACILITIES WEDNESDAY, September 19, 2012

Committee Report to the Board, October 1, 2012 Chairperson Wong opened the meeting with a tribute to Dr. Shirley Wong who recently passed away. He recognized her service to the District as Chair of Committee II from 2005 2008. 1. Standing Committee Orientation

The Chairperson of the Committee briefed the committee members on the Standing Committee Orientation information material dated September 2012. He stated that this memo outlines the function, responsibilities and protocol of all Standing Committees; and identifies the Committee composition, rules of order and reporting procedures. He highlighted the new date and time of Committee II meetings for 2012/2013. This item was received for information. 2. Capital Project Bylaw Queen Mary (Attachment A)

J. Meschino, Director of Facilities, reported that the Ministry of Education requires the Board to adopt a capital project bylaw with regard to the Queen Mary Elementary project. IT IS RECOMMENDED that the Capital Project Bylaw No. 114864 be given all three readings at the Board meeting on the 1st day of October, 2012; IT IS RECOMMENDED that the Capital Project bylaw 114864 be: Read a first time the 1st day of October, 2012; Read a second time the 1st day of October, 2012; Read a third time, passed and adopted the 1st day of October, 2012; and that the Chairperson and Secretary-Treasurer be authorized to sign, seal and register Capital Project Bylaw No. 114864; and that the signed and sealed Capital Bylaw No. 114864 be forwarded to the Ministry of Education, Capital Management Branch for registration and certification as required.

Committee II
3.

-2-

September 19, 2012

School District 5 Year Capital Plan (Attachment B)

J. Meschino, Director of Facilities, and D. McLauchlan, Manager of Planning, stated that the proposed Five Year Capital Plan includes over 60 proposed capital projects comprised of seismic and new school projects, and includes building envelope and mechanical upgrade projects. A Five Year Capital Plan Summary (proposed) was distributed and rationale for the plan was illustrated through a PowerPoint presentation. In response to queries, it was confirmed that: o As instructed by the Ministry, mechanical and building envelope projects are included in the Capital Plan; and o The intent of the Capital Plan is not to identify exact cost requirements. Replacement funding figures have been used for the seismic projects as the Seismic Project Identification Reports (SPIRs) have not yet been completed. A Trustee stated that this is an ambitious plan which will require a strongly coordinated effort between the Ministry and the VSB; a Project office is required as current staffing levels cannot carry out this plan; and upfront funding for the SPIRs is crucial. IT IS RECOMMENDED THAT the Board: 1. Approve for submission to the Ministry of Education the 2012/2013 Five Year Capital Plan for the VBE including the seismic capital projects and the Mechanical Upgrade and Building Envelope projects outlined in the Five Year Capital Plan Summary presented to Committee II on September 19, 2012 (attached); 2. Request funding in advance of the project approvals from the Ministry of Education for the cost of planning and seismic investigation for each project; 3. Request funding for the establishment of a project office, under the direction of the VBE, so that sufficient staff and expertise can be hired to support the proposed capital plan; and 4. Support the adoption of the seven year seismic completion timeline and that all H1/H2 seismic projects be completed by 2020. 4. Renaming Committee New School at Acadia Road (Verbal)

David Nelson, District Principal Project Director Elementary, provided a hand-out on the board policy for naming new facilities and gave an update on the committee struck for the naming of the new elementary school at Acadia Road. This item was received for information.

Committee II
5. Project Status Update

-3-

September 19, 2012

J. Meschino, Director of Facilities, distributed a hand-out entitled Status of Capital Projects September 2012. He indicated that Stage Completion date for Acadia Road should be revised to April 2014; and confirmed that this spread sheet will be uploaded to the district website on Thursday. This item was received for information. 6. Date and Time of Next Meeting The next meeting of this Committee is scheduled for Wednesday, October 17, 2012 at 5:00pm. ____________________________________ Allan Wong, Chairperson Committee II Members Present: Trustees Present: Senior Management Present: Association Representatives Present: Allan Wong, Fraser Ballantyne, Mike Lombardi Patti Bacchus, Ken Denike, Sophia Woo Steve Cardwell, Rick Krowchuk, Jim Meschino Shaun van der Hoop, VSTA Glenn Vockeroth, VESTA Patti Park, VESTA Jason Lauzon, VASSA Bruce Murton, VEPVPA Joey Lau, CUPE 15 Colin Redfern, DPAC Brent Boyd, CUPE 407

ATTACHMENT A
CAPITAL PROJECT BYLAW 114864 Queen Mary Elementary School - Seismic Renewal Project Funding A BYLAW by the Board of Education of School District No. 39 (Vancouver) (hereinafter called the "Board") to adopt a Capital Project. WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved a capital plan of the Board. NOW THEREFORE the Board agrees to the following: (a) upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete the project substantially in accordance with the Project Agreement (where required); observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the Project; and, maintain proper books of account, and other information and documents with respect to the affairs of the Project, as may be prescribed by the Minister.

(b) (c)

NOW THEREFORE the Board enacts as follows: 1. The capital project of the Board approved by the Minister and specifying a maximum expenditure of $19,935,220 for Project No. 114864 (Queen Mary) is hereby adopted. 2. This Bylaw may be cited as School District No. 39 (Vancouver) Capital Project Bylaw No. 114864 (Queen Mary). READ A FIRST TIME THE 1st day of October, 2012. READ A SECOND TIME THE 1st day of October, 2012. READ A THIRD TIME, PASSED AND ADOPTED THE 1st day of October, 2012.

_________________________________ Board Chair _________________________________ Secretary-Treasurer

I HEREBY CERTIFY this to be a true and original School District No. 39 (Vancouver) Capital Project Bylaw No. 114864 (Queen Mary) adopted by the Board the 1st day of October, 2012. _________________________________ Secretary-Treasurer

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

N/A

201201

REPLACE - KILLARNEY SECONDARY SEISMIC MITIGATION REPLACEMENT

$0

$0

$59,894,847

N/A

201202

REPLACE - DAVID THOMPSON SECONDARY SEISMIC MITIGATION REPLACEMENT

N/A

201203

REPLACE - MAPLE GROVE ELEMENTARY SEISMIC MITIGATION REPLACEMENT

N/A

201204

REPLACE - LORD TENNYSON ELEMENTARY SEISMIC MITIGATION REPLACEMENT

N/A

201205

REPLACE - DR. ANNIE B. JAMIESON ELEMENTARY SEISMIC MITIGATION REPLACEMENT

N/A

201206

115889

201207

116157

201208

R P
BEP - MAGEE SECONDARY BUILDING ENVELOPE PROGRAM

SPS - QUEEN ELIZABETH ELEMENTARY QUEEN ELIZABETH ELEMENTARY - SEISMIC MITIGATION

NEW - NEW ELEMENTARY SCHOOL AT SE FALSE CREEK NEW ELEMENTARY SCHOOL AT SE FALSE CREEK (OLYMPIC VILLAGE)

S O P O
$0 $0 $50,823,866 $0 $0 $15,117,920 $0 $0 $13,351,139 $0 $0 $16,039,733 $0 $0 $7,842,840 $0 $0 $14,532,505 $4,520,000 $0 $0

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 1 of 9

$59,894,847

$50,823,866

$15,117,920

$13,351,139

$16,039,733

$7,842,840

$14,532,505

$4,520,000

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

116161

201209

BEP - SIR WINSTON CHURCHILL SECONDARY BUILDING ENVELOPE PROGRAM

$485,000

$0

$0

10

N/A

201210

MECHUP - KILLARNEY SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

11

N/A

201211

MECHUP - DAVID THOMPSON SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

12

116166

201212

MECHUP - LORD TENNYSON ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

13

N/A

201213

MECHUP - DR GEORGE M WEIR ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

14

N/A

201214

15

N/A

201215

16

N/A

201301

R P

MECHUP - SIR CHARLES TUPPER SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

MECHUP - SIMON FRASER ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

S O P O
$6,000,000 $0 $0 $6,000,000 $0 $0 $2,171,000 $0 $0 $1,500,000 $0 $0 $6,000,000 $0 $0 $1,500,000 $0 $0 $0 $0 $49,820,577

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 2 of 9

$485,000

$6,000,000

$6,000,000

$2,171,000

$1,500,000

$6,000,000

$1,500,000

REPLACE - ERIC HAMBER SECONDARY SEISMIC MITIGATION REPLACEMENT

$49,820,577

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

17

N/A

201302

REPLACE - POINT GREY SECONDARY SEISMIC MITIGATION REPLACEMENT

$0

$0

$38,390,775

18

N/A

201303

REPLACE - RENFREW COMMUNITY ELEMENTARY SEISMIC MITIGATION REPLACEMENT

19

N/A

201304

REPLACE - SIR ALEXANDER MACKENZIE ELEM SEISMIC MITIGATION REPLACEMENT

20

N/A

201305

REPLACE - WAVERLEY ELEMENTARY SEISMIC MITIGATION REPLACEMENT

21

N/A

201306

REPLACE - EDITH CAVELL ELEMENTARY SEISMIC MITIGATION REPLACEMENT

22

N/A

201307

23

N/A

201308

24

N/A

201309

R P

MECHUP - ERIC HAMBER SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

MECHUP - POINT GREY SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

S O P O
$0 $0 $13,927,979 $0 $0 $16,803,722 $0 $0 $13,506,755 $0 $0 $12,222,482 $0 $6,000,000 $0 $0 $6,000,000 $0 $0 $1,500,000 $0

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 3 of 9

$38,390,775

$13,927,979

$16,803,722

$13,506,755

$12,222,482

$6,000,000

$6,000,000

MECHUP - RENFREW COMMUNITY ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

$1,500,000

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

25

N/A

201310

MECHUP - SIR ALEXANDER MACKENZIE ELEM MECHANICAL SYSTEM UPGRADE PROGRAM

$0

$1,500,000

$0

26

116159

201311

MECHUP - DAVID OPPENHEIMER ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

27

116158

201312

MECHUP - SOUTHLANDS ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

28

N/A

201313

MECHUP - WAVERLEY ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

29

N/A

201314

MECHUP - EDITH CAVELL ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

30

N/A

201315

31

N/A

201401

32

N/A

201402

R P

MECHUP - WORKSHOP AND OFFICES MECHANICAL SYSTEM UPGRADE PROGRAM

REPLACE - PRINCE OF WALES SECONDARY SEISMIC MITIGATION REPLACEMENT

S O P O
$0 $1,500,000 $0 $0 $1,577,000 $0 $0 $1,500,000 $0 $0 $1,500,000 $0 $0 $1,500,000 $0 $0 $0 $38,895,275 $0 $0 $40,017,233

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 4 of 9

$1,500,000

$1,500,000

$1,577,000

$1,500,000

$1,500,000

$1,500,000

$38,895,275

REPLACE - TEMPLETON SECONDARY SEISMIC MITIGATION REPLACEMENT

$40,017,233

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

33

N/A

201403

REPLACE - GENERAL WOLFE ELEMENTARY SEISMIC MITIGATION REPLACEMENT

$0

$0

$12,744,056

34

N/A

201404

REPLACE - DAVID LLOYD GEORGE ELEMENTARY SEISMIC MITIGATION REPLACEMENT

35

N/A

201405

REPLACE - BAYVIEW COMMUNITY ELEMENTARY SEISMIC MITIGATION REPLACEMENT

36

N/A

201406

REPLACE - DAVID LIVINGSTONE ELEMENTARY SEISMIC MITIGATION REPLACEMENT

37

116163

201407

MECHUP - PRINCE OF WALES SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

38

116165

201408

39

N/A

201409

40

116168

201410

R P

MECHUP - TEMPLETON SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

MECHUP - GENERAL WOLFE ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

S O P O
$0 $0 $14,514,684 $0 $0 $11,863,175 $0 $0 $12,901,115 $0 $0 $6,000,000 $0 $0 $6,000,000 $0 $0 $1,500,000 $0 $0 $1,970,000

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 5 of 9

$12,744,056

$14,514,684

$11,863,175

$12,901,115

$6,000,000

$6,000,000

$1,500,000

MECHUP - BAYVIEW COMMUNITY ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

$1,970,000

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

41

116169

201411

MECHUP - ADMIRAL SEYMOUR ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

$0

$0

$2,644,000

42

N/A

201412

MECHUP - EMILY CARR ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

43

N/A

201501

REPLACE - WINDERMERE COMMUNITY SECONDARY SEISMIC MITIGATION REPLACEMENT

44

N/A

201502

REPLACE - GLADSTONE SECONDARY SEISMIC MITIGATION REPLACEMENT

45

N/A

201503

REPLACE - HENRY HUDSON ELEMENTARY SEISMIC MITIGATION REPLACEMENT

46

N/A

201504

47

N/A

201505

48

N/A

201506

R P

REPLACE - FLORENCE NIGHTINGALE ELEMENTARY SEISMIC MITIGATION REPLACEMENT

REPLACE - DR H N MACCORKINDALE ELEM SEISMIC MITIGATION REPLACEMENT

S O P O
$0 $0 $1,500,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

$45,761,750

D E
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Page 6 of 9

$2,644,000

$1,500,000

$45,761,750

$45,490,467

$45,490,467

$12,744,170

$12,744,170

$12,962,533

$12,962,533

$11,744,170

$11,744,170

REPLACE - LORD BEACONSFIELD ELEMENTARY SEISMIC MITIGATION REPLACEMENT

$13,143,846

$13,143,846

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

49

N/A

201507

NEW - NEW ELEMENTARY SCHOOL AT EAST FRASERLAND NEW ELEMENTARY SCHOOL AT EAST FRASERLAND

$0

$0

$0

$10,590,484

50

116164

201508

MECHUP - GLADSTONE SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

51

N/A

201509

MECHUP - HENRY HUDSON ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

52

N/A

201510

MECHUP - FLORENCE NIGHTINGALE ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

53

N/A

201511

MECHUP - DR H N MACCORKINDALE ELEM MECHANICAL SYSTEM UPGRADE PROGRAM

54

N/A

201512

55

116167

201513

56

N/A

201601

R P

MECHUP - NOOTKA COMMUNITY ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

MECHUP - BRITANNIA COMMUNITY SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

S O P O
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

D E
$0 $6,000,000 $0 $1,500,000 $0 $1,500,000 $0 $1,500,000 $0 $1,500,000 $0 $6,419,000 $0 $0 $32,043,767 Page 7 of 9

$10,590,484

$6,000,000

$1,500,000

$1,500,000

$1,500,000

$1,500,000

$6,419,000

REPLACE - KING GEORGE SECONDARY SEISMIC MITIGATION REPLACEMENT

$32,043,767

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

57

N/A

201602

REPLACE - SIR WINSTON CHURCHILL SECONDARY SEISMIC MITIGATION REPLACEMENT

$0

$0

$0

58

N/A

201603

REPLACE - FALSE CREEK ELEMENTARY SEISMIC MITIGATION REPLACEMENT

59

N/A

201604

REPLACE - QUEEN ALEXANDRA ELEMENTARY SEISMIC MITIGATION REPLACEMENT

60

N/A

201605

REPLACE - SIR JOHN FRANKLIN COMMUNITY SEISMIC MITIGATION REPLACEMENT

61

N/A

201606

REPLACE - SIR WILLIAM OSLER ELEMENTARY SEISMIC MITIGATION REPLACEMENT

62

N/A

201607

63

N/A

201608

64

N/A

201609

R P

NEW - NEW UBC SOUTH CAMPUS ELEMENTARY SCHOOL NEW ELEMENTARY SCHOOL AT UBC SOUTH CAMPUS

MECHUP - SIR WINSTON CHURCHILL SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

S O P O
$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

D E
$0 $51,939,061 $0 $10,064,148 $0 $10,798,845 $0 $10,226,989 $0 $11,488,040 $0 $12,200,456 $0 $6,000,000 $0 $6,000,000 Page 8 of 9

$51,939,061

$10,064,148

$10,798,845

$10,226,989

$11,488,040

$12,200,456

$6,000,000

MECHUP - KING GEORGE SECONDARY MECHANICAL SYSTEM UPGRADE PROGRAM

$6,000,000

Ministry of Education Resource Mgt.

19 SEP 2012 08:09:37 dianne mclauchlan (PRD01)

CP2 - Five Year Capital Plan Summary

School District: 39 Vancouver Project Title Capital Plan Year: Year One 2012/2013 Year Two Year Three

Version: rder0320.05 Capital Plan Submission Date: Year Four Year Five Unsubmitted Total Funding

Existing Project School District Priority No. Reference No.

65

N/A

201610

MECHUP - FALSE CREEK ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

$0

$0

$0

66

N/A

201611

MECHUP - QUEEN ALEXANDRA ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

67

N/A

201612

MECHUP - SIR JOHN FRANKLIN COMMUNITY MECHANICAL SYSTEM UPGRADE PROGRAM

68

N/A

201613

MECHUP - SIR WILLIAM OSLER ELEMENTARY MECHANICAL SYSTEM UPGRADE PROGRAM

R P

S O P O
$0 $0 $0 $0 $0 $0 $0 $0 $0

D E
$0 $1,500,000 $0 $1,500,000 $0 $1,500,000 $0 $1,500,000

$1,500,000

$1,500,000

$1,500,000

$1,500,000

Total:

$28,176,000

$22,577,000

$472,824,678

$170,856,420

$156,761,306

$851,195,404

Page 9 of 9