RECREATION, CULTURE, AND PARKS

ADVISORY COMMITTEE
Wednesday, April 8, 2009 commencing at 7:00 p.m.
Salmon River Committee Room
4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present:
Gail Aitken, Remi Camparmo, Kristen Charlesworth, Suzan Guest, Hatti Hogeterp,
Arthur Moeller, Jamey Paterson, Dan Sheel and Judith Veresuk

Council Appointee:
Councillor Grant Ward

Staff:
David Leavers, Tab Buckner, Al Neufeld and Sylvia Carneiro

A INTRODUCTIONS

1. D. Leavers welcomed the members to the first official 2009 Recreation, Culture, and
Parks Advisory Committee meeting. There was a round table of introductions by the
members.

B ORIENTATION

1. D. Leavers explained that all advisory committees have youth representation.

Appointments commence in September and end in June of the following year.

The Recreation, Culture, and Parks Advisory Committee consists of 12 voting

members and the quorum is 7 voting members.

The role of the Recreation, Culture, and Parks Advisory Committee was circulated
with the agenda package.

D. Leavers explained the following:

• The Chair generally speaks on behalf of the Committee.

• Delegations are allowed to appear before the Committee.
• The agenda is set by staff and the Chair and members can add items to the
agenda at the meeting or by sending items to be added, to the Chair, prior to the
meeting.
• The Committee meets once a month on the second Wednesday except July and
August.
• The Committee will present the Work Plan to Council for approval in May.

The Advisory Committee may review their Terms of Reference every two years or
establish a Terms of Reference and make any suggested changes to Council for
approval.
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Recreation, Culture, and Parks Advisory Committee Minutes -2-

C APPROVAL OF AGENDA

1. Recreation, Culture, and Parks Advisory Committee

April 8, 2009

Moved by S. Guest,
Seconded by J. Paterson,
That the Council Recreation, Culture, and Parks Advisory Committee approve the
Agenda of the April 8, 2009 meeting.
CARRIED

D. ELECTIONS

1. Election of Chair - 2009

Moved by D. Sheel,
Seconded by H. Hogeterp,
That J. Paterson be appointed Chair for the year 2009.
CARRIED

2. Election of Vice-Chair – 2009

Moved by H. Hogeterp,
Seconded by J. Paterson,
That S. Guest be appointed Vice-Chair for the year 2009.
CARRIED

E. APPROVAL OF MEETING NOTES

1. Recreation, Culture, and Parks Advisory Committee

February 11, 2009

Moved by D. Sheel,
Seconded by G. Aitken,
That the Recreation, Culture, and Parks Advisory Committee adopt the Meeting
Notes of the February 11, 2009 meeting.
CARRIED

F. DELEGATIONS

G. PRESENTATIONS
1. Capital Budget Program

D. Leavers gave a presentation regarding the Capital Budget program.

The number 1 priority in capital expenditure is the resurfacing of the McLeod Athletic
Park running track.
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Recreation, Culture, and Parks Advisory Committee Minutes -3-

G. PRESENTATIONS
Some of the other highlights of the Capital Budget program are:
• Fort Langley – completion of Fort Langley Spirit Square
• McLeod Athletic Park – grandstand seating
• McLeod Athletic Park Stadium Fencing – 360 degree perimeter fence
• McLeod Athletic Park Stadium - Scoreboard
• Motorized vessel launch program study
• Trans Canada Trail on Bedford Channel – an opportunity to connect Fort to Fort
trail through to Marina Park
• Derek Doubleday Sustainable Horticulture Centre planning
• Willoughby Community Park Field No. 2 design
• Yorkson Phase 1 Playground Project
• Willoughby Community Park Sand Volleyball Courts
• Aldergrove Community Arena dehumidifier replacement

Budget open houses were held last week to receive feedback from the community.

2. Trans Canada Trail Connection

A. Neufeld gave a presentation regarding the status of the Trans Canada Trail. He
explained that with the discontinuing of the Albion Ferry, the Trans Canada Trail
needed to be re-routed to follow the Fort-to-Fort Trail through Derby Reach Regional
Park and connect to the Golden Ears Bridge. Council approved this proposal last
year.

The trail will extend from Fort Langley on the West along the Fraser River Corridor to
the location of the Golden Ears Bridge to provide a connection to Maple Ridge
where the Trans Canada Trail continues.

An open house for public input is planned and it will be advertised in the local
newspapers.

H. REPORTS (VERBAL)

1. Director, Recreation, Culture, and Parks Report

D. Leavers reported that the Recreation, Culture, and Parks Division is going
through a restructuring process and the key vacancy to be filled is that of a Manager,
Recreation Facilities and Services. It is expected that this hiring will be in place by
June.

The Langley Events Centre is expected to receive the certificate for substantial
completion by the end of this week. The 2009 BC Gymnastics Championship will be
held at the Langley Events Centre from April 17-19, 2009.

H. REPORTS (WRITTEN)
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I. CORRESPONDENCE

1. Municipal Awareness Day – April 23, 2009

D. Leavers reported that the Municipal Awareness Day is an annual event to raise
awareness of the services provided by the Township of Langley. There will be
approximately 1,800 elementary school students participating this year. The
Township is looking for volunteers to help at the event and if anyone is interested
are requested to contact Lisa Egan.

J. 2009 WORK PROGRAM

1. Draft 2009 Work Plan

D. Leavers presented the Draft 2009 Work Plan. The Work Plan will be discussed in
greater detail at the May meeting. Once the committee has approved the Work Plan
it will go to Council for endorsement.

Some of the highlights of the Work Plan are:

• Go Active Langley Program

• British Columbia Recreation & Parks Association Annual Symposium
• Willoughby Community Park Plan
• 2010 BC Summer Games
• Parks and Trails Guide partnership with Tourism Langley
• Derek Doubleday Sustainable Horticulture Centre Planning
• Motorized Boat Launch Planning
• Fort-to-Fort Trail Planning
• Langley Centennial Museum Operations Assessment
• S. Langley Regional Trail Design
• Yorkson Phase I Playground Project
• Aldergrove Athletic Park Trail Widening
• Community Storage Policy for Facilities and Parks
• Cemetery Bylaw Review and Amendment
• Arts & Culture Plan
• Joint Committee meetings
• Park/Facility Openings
• Sub-Committees (Task Force)

It was suggested that the Aldergrove Aquatic facility be included in the work program.

2. Langley Events Centre/Willoughby Community Centre

A joint tour of the Langley Events Centre with the Youth Advisory Committee has
been organized for Wednesday, April 15, 2009 from 7:00 to 8:15 p.m.

3. BCRPA Symposium

D. Leavers informed the members that every year one committee member and one
Council member joins the Recreation, Culture, and Parks Division staff to attend the
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J. 2009 WORK PROGRAM

annual conference from May 27 to 30, 2009 at Whistler. Those interested were
requested to inform D. Leavers at dleavers@tol.bc.ca to receive more details.

K. COUNCIL RESOLUTIONS AND REFERRALS

1. Regular Council Meeting dated April 6, 2009

MOTION
Recreation, Culture, and Parks Advisory Committee

That Councillor Ward be appointed to the Recreation, Culture, and Parks Advisory
Committee and that Councillor Bateman be appointed as the alternate.

That Council appoint Suzan Guest, Artur Moeller, Judith Veresuk, Remi Camparmo,
Kirsten Charlesworth, Hattie Hogeterp and James Michael Jack to a two (2) year
term ending December 31, 2010 to the Recreation, Culture, and Parks Advisory
Committee.

L. TASK FORCE

D. Leavers, S. Guest and J. Paterson will discuss representation on the various

Task Forces/Sub-Committees and will present it at the next Recreation, Culture, and
Parks Advisory Committee meeting.

1. Awards Committee

D. Sheel reported that the Awards Committee met to select the recipients for the
Muriel Arnason, Pete Swensson and Eric Flowerdew Awards.

2. Langley Arts Council

S. Guest reported that the Langley Arts Council is in the process of coining their
vision and mission statements. She suggested that the Arts Council do a
presentation to the Recreation, Culture, and Parks Advisory Committee.

3. Langley Field Sport Association

No report

4. Langley Walk Committee

No report

5. Pool Advisory Group

No report
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M. ITEMS FOR INFORMATION

1. Arbour Day – April 26, 2009

N. OTHER BUSINESS

O. ROUND TABLE

1. A. Moeller reported that culture and arts are very important to the community and he
would like the Recreation, Culture, and Parks Advisory Committee to work closely
with the Langley Arts Council.

2. D. Leavers reported that Wendy Johnson is the School District representative on the
Committee.

P. NEXT MEETING

Date: Wednesday, May 13, 2009

Location: Salmon River Committee Room
4th Floor 20338 – 65 Avenue, Langley BC
Time: 7:00 p.m.

Q. TERMINATE

Moved by D. Sheel,
Seconded by S. Guest,
That the Recreation, Culture, and Parks Advisory Committee meeting terminate at
9:23 p.m.
CARRIED

CERTIFIED CORRECT:

________________
Chair, J. Paterson