Organizing and Preparing Reports and Proposals

Topics to be Covered
O Parts of formal report O Organization of formal report O Writing Style for Formal Reports O Short reports O Parts of proposals O Collaborative skills for team writing

Report Text Prelimina ry Part Addenda

Parts of Forma l Report

Parts of Formal Report

O Preliminary Parts
O Title Page O Table of Contents O Table of Figures O Executive Summary

O Report Text
O Introduction O Discussion O Analysis

Parts of Formal Report

O Addenda
O References

O Appendix

O Index

Outlining and Sequenci ng

Organizati on of Formal Report

Using Headings Effectivel y

Writing Style for Formal Reports

O Avoid first-person

pronouns as a rule
O Use active voice O Use tense consistently O Avoid placing two

headings consistently
O Use a variety of

coherence techniques

Short Reports
O Memorandum,

Email, Letter Reports

O Form Reports

Parts of a Proposal
O Problem and/or

Purpose
O Scope O Methods and/or

Procedures
O Qualifications O Budget O Summary O Addenda

Collaborative Skills for Team Writing

O Open Discussion O Generation of

document outline
O Discussion of content

within outline
O Composing by sub-

teams
O Online feedback and

discussion
O Verbal walk-through

Thank You

13