Professional Documents
Culture Documents
Agenda
Topics: I. Overview II. Processing Individual Billing Documents III. Processing Billing Due List IV. References
I.
Overview
Billing Documents
Billing document is a generic term for invoices, credit memos, debit memos, proforma invoices, and cancellation documents.
A billing document is made up of a header, which contains data that applies to the whole document, and of any number of items.
An accounting document records changes in values in a company code arising from accounting transactions. They consist of one or more line items (postings) each of which represents an individual transaction posted to an account. When posting an accounting document, the system updates the transaction figures in the accounts the document is posted to.
Billing Document (Invoice) List of Accounting Documents for Invoice
Billing Documents
The Billing Document represents the final function in the SD order process chain. Billing documents can be issued through deliveries, sales orders, credit memos, and debit memos.
II.
Billing Document Description Invoice that references a delivery note. Proforma Invoice for an order. Proforma Invoice for a outbound delivery. Credit Memo Debit Memo Invoice Contract - Service Customer Property Invoice Credit for Returns
However, an individual billing document can be created in VF01 following the menu path: Logistics, Sales and Distribution, Billing, Billing Document, Create.
If creating FD Related party invoices or Proforma invoices, you must designate that first in the billing type before entering the document number.
Save Icon
Review the document to check pricing, taxes, freight,etc. are correct. Then click on the save icon to complete the invoice.
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NOTE: The billing document is not complete until the corresponding accounting documents have been generated.
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A list of the accounting documents associated with the invoice will be displayed. Double click on a specific document to view it.
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Proforma Invoices
A proforma invoice is an invoice that is generated before the shipment is made. Often the proforma invoice is used by our customers to obtain importation license when shipping overseas. There are two methods by which a proforma invoice is generated: For an entire sales documentissued for the entire open order. For an outbound deliveryissued for just the material on a specific delivery. Note: Data from Proforma invoices is not transferred to Accounting.
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From the drop down menu, choose the billing type Proforma for Order.
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Once the invoice has been generated, the document number will appear at the bottom of the screen.
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Review
Where are the majority of invoices going to be generated? What is a proforma invoice?
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If during processing any problems or errors arise, you view the billing log to determine which billing documents were created from the billing due list and whether any errors occurred.
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Follow the menu path: Logistics Sales & Distribution, Billing, Billing Document, Process Billing
Due List
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Field Name
Billing date from/to Billing type
Description
Range of billing due dates to be selected Identifier for the types of billing documents that require different processing by the system Number of the reference document
Field Name
Destination country Sort Criterion
Description
Identifier for the country of the ship-to party Sort term that determines how the documents are sorted w hen the system creates the billing documents Flag that determines if the system should select sales documents that have not been invoiced Flag that determines if the system should select deliveries documents that have not been invoiced Flag that determines if the system should select rebate sales documents that have not been invoiced Flag that determines if the system should select intercompany transactions that have not been invoiced Flag that determines if the system should select sales documents that have been blocked for billing
SD document
Order-related
Sales Organization
Organization responsible for the sale of Deliveries certain products The w ay product and services reach a Request for rebate customer Grouping of a materials Intercompany billing
Distribution channel
Division
Shipping Point
A Physical location from w here material No docs w ith billing is shipped blocks Number of the sold-to party
Sold-to party
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Both order-related and Delivery-related documents should be checked when running the daily list.
Note: <Client> will not utilize rebate-related and intercompany billing functions here.
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Deselect All
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At the bottom of the screen, the system will indicate what sales document it is currently processing.
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The condensed log will be displayed. To see more detail, click on the Documents button.
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Clicking on Disp. Doc. button would show each billing document detail individually.
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Clicking on the Document flow button would show a list of all the sales document associated with each billing document.
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The error log will be displayed with the specific problem on the sales document.
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Review
Who will processes the Billing Due List?
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IV. References
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Third Party Order (ZTA) Inquiry (IN) Quotation (QT) Scheduling Agreement (DS) Quantity Contract (CQ) Service Contract (WV) Credit Memo Request (CR) Returns (RE) Returns Exchange (ZE) Returns Customer Property (ZE1) Consignment Pick-up (KA) Consignment Returns (KR) Credit Memo (G2) Debit Memo Request (DR) Debit Memo (L2) Outbound Delivery (LF) Outbound Delivery Consignment (ZX) Invoice (F2) Invoice Contract Service (FV) Credit for Returns (RE) Customer Property Invoice (ZF2) Pro Forma for Order (F5) Customer Property Repair (ZC) Rush Outbound Delivery (ZF) Returns Delivery (LR) Returns Exchange (ZR)
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