Project Kick Off Briefing

Cost Data Integrity Project August 30, 2007

Agenda
Project Purpose & Scope Project Team & Timeline Project Organization Project Approach Project Deliverables Project Status Next Steps

Project Purpose and Scope

Address broken process with Project Management System Capturing Actual Costs Critical Project per CIO Data Capturing and Reporting Issues Different Data Streams:
Timesheets Vendor Invoices Employee Expenses

Scope of Project = IT Developmental Projects

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Project Team and Timeline

Four full time SME Subject Matter Experts
Project Management System Process Improvement / Six Sigma System Administrative Support = 1 Person Budgeted

Four Month Duration Three Important Sponsors:

Chief Information Officer (CIO) Project Management Office CIO Governance Council
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Project Organization
Secretary of Agency

Final authority Sets overall agency policy

Chief Information Officer

Champion the project results Critical to getting solutions implemented Main project sponsor Directly supports the project

Director, Project Management Office

Process Improvement Team

Works directly with other Project Managers Meets weekly with PMO Staff

Project Approach
Six Sigma DMAIC Approach
Design: Identify key inputs critical to the process Measure: Collect data and measure defects Analyze: Root causes of the problem Improve: Solutions to solve the problem Control: Reach higher sigma levels

Include Milestone Reviews for Quality Control Training and SOP Documents probably will be required
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Project Deliverables
SIPOC Diagram = Map the Process Gantt Chart = Main Impacts on Costs Critical to Quality = Key Process Inputs Performance Standards = What to measure performance against Attribute MSA = Reliability of Data Hypothesis Testing = What will work Control Charts = Visually monitor progress
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Project Status
Team in place Preliminary Work
Interviewing Targeted Projects Collecting and Reviewing System Data High Level Process Mapping (SIPOC) Project Selection Analysis Thought Process Map

Next Steps
Approval of Project Charter Finalize Project Plan and Schedule Initial Data Capture and Analysis Identification of Critical to Quality and Operating Definitions Establish Baseline Performance Levels Solutions > Improve > Control

Questions and Comments

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