LESSON PLAN Letters Of Application

Theme Using Self Presentation Skills CAREER SKILLS Career Management KEY SKILLS Communication, Information and Communication Technology, Working With Others WORK RELATED LEARNING Learning or Work, Learning !"out Work COMPETENCIES #ai, #aii, #aiii, #"i, #"ii, #ci, #cii, #di, ##ei, ##eii, ##eiii, ##ei$, ##e$, ##e$i, ###fiii, ###fi$, ###hi, ###hiii, ###hi$, ###ki$, ###k$i, ####li, ####mi, ####%i S GGESTED S !"ECT AREA Technology, Personal &e$elo%ment, 'nglish Learnin# O$tco%es (y com%leting this task students )ill "e a"le to* Understand the nature and %ur%ose of a letter of a%%lication+ ',amine a $ariety of letters to determine "est layout, content and style+ &e$elo% and %roduce their o)n letter of a%%lication+

Preparation an& Materials Co%ies of Info Sheets -./, -0/, -1/ and -2/ 3Letter Of !%%lication4 as a%%ro%riate for each student -can "e %hotoco%ied "ack to "ack/+ Co%ies of 5o" ad$erts for 5o"s in your local area+ Plain %a%er -to )rite o$er lined/ for final drafts of letters+ !lternati$ely student could )ord %rocess their letters + (lack"oard6fli%chart+ Letters of a%%lication6co$ering letters can "e used in con5unction )ith lesson %lan 3Inter$ie) Techni7ues4+ Students may )ish to com%lete the e,ercise at home+

Met'o& .+ 0+ 1+ 2+ 9+ :+ ;+ <+ =+ ',%lain the aims of the lesson using the learning outcomes on Info Sheet -./+ Stress to the students that letters of a%%lication are one of the most im%ortant letters the students )ill ha$e to )rite they may lead to an inter$ie)+ With the students discuss the content of a letter of a%%lication and note the res%onses on the "lack"oard6fli%chart+ 8i$e out Info Sheets -./ and -0/ and discuss )ith the students any similarities and differences "et)een the "lack"oard6fli%chart list and the 3key issues4 checklist on Info Sheet -0/+ !sk the students to select a 5o" ad$ertisement from those a$aila"le and to )rite a letter of a%%lication+ 8i$e out Info Sheet -1/ to hel% them+ !sk the students to e,change their letters of a%%lication )ith a %artner )ho )ill then comment "y com%aring the letter )ith the 3key issues4 checklist on Info Sheet -0/+ If time allo)s, e,%lain the %ur%ose of a co$ering letter and gi$e out Info Sheet -2/+ !sk students to draft a co$ering letter in res%onse to a 5o" ad$ertisement of their choice+ !sk the students )hat they ha$e learned from the lesson+ Summarise the main learning outcomes+

Learning Outcomes: By completing this task you will be able to:

Understand the nature and purpose of a letter of application. Examine a variety of letters to determine best layout, content and style. Develop and produce your own letter of application.

INFO SHEET (1) Letter Of Application

t some point in your career you will have to write a letter of application. !his is probably one of the most important letters you will ever have to write. !he employer will probably have do"ens of letters in response to their advertisement and yours needs to stand out from the rest. #ou must use this opportunity to create the right impression.

$elect a %ob advert from those available and write an appropriate letter of application.

Exchange letters with a partner and use the checklist to see how well your partner has competed the letter.

&eed back your thoughts to your partner offering '()$!*U'!+,E criticism -how it could be improved, what could be done differently./

INFO SHEET ( ) Letters Of Application

./e0 Issues1 "HE"/LIST

IN"L#$E: #our address. #our telephone number and area code. !he date. !he employers name and address and the name of the person you are writing to. !he %ob you are applying for. +nformation about yourself that is relevant to that %ob such as your age, the school you attend, the exams you are taking etc. !he name and address of someone who would be willing to give a reference about you -you must ask this person if they are willing to act as a referee before you send off the letter/. %E&E&'E% TO: $ign the letter -a letter addressed 0Dear $ir1 should be signed 0#ours faithfully1 and one to 0Dear 2rs 3ohnson1 should be signed 0#ours sincerely1/ 4rint your name in capitals beneath your signature. 5rite neatly and clearly 6 no alterations. 7eep your letter concise. Enclose your *esume and send it with a covering letter if you want to give more information. Use your 4ersonal Education 4lan8progress file and ction 4lan to help you write your letter.

%emem(er t)at t)e time ta*en to complete a letter can (e re+ar,e, +it) an inter-ie+

INFO SHEET (!) Letters Of Application 2riting a letter of application

(T6:; 0. South$ie) Onslo), >ue"ec, ?=T 0(0 Tel @o* -<.=/ :.9 91:; 2th ?une 0AA0 Ms & ?ohnson Books and Co Waterside Montreal, @2 0?0 &ear Ms ?ohnson, I should like to a%%ly for the %osition of trainee clerical assistant as ad$ertised in the Montreal Mercury last Tuesday+ I am .9 years old and attend !sh"urton Bigh School )here I am studying eight su"5ect for my high school di%loma including (usiness Studies+ I ha$e 5ust com%leted t)o )eeksC )ork e,%erience at Baigh D (ro)n, Solicitors, )here I really en5oyed %utting into %ractice some of the "asic office skills I ha$e gained in school+ I %articularly en5oyed using the com%uterised data+ I am %articularly interested in )orking to)ards further 7ualifications and $alue the o%%ortunity to meet customers and )ork )ithin the accounts de%artment+ Mrs+ Enights, &e%uty Bead Teacher has kindly agreed to act as my referee and can "e contacted at !sh"urton Bigh School, Marine &ri$e, Onslo), >ue"ec, ?=T 1(2+ I am a$aila"le for inter$ie) at any time+ Fours sincerely, Chris G+ Simon

INFO SHEET (3) Letters Of Application 5riting a cover letter 4ou ma0 nee, to +rite a co-ering letter in or,er to: sk for relevant information about the %ob or course you have seen advertised. *espond to a %ob advertisement giving brief personal details and including your ',. (btain a prospectus from a college.
&ear Sir6Madam,

5oints to remem(er: Do use good 9uality paper. Do draft a rough letter first. Do check spelling, grammar etc. Do keep your letter brief.

With reference to the ad$ertisement in the Montreal Mercury last riday for the %ost of Clerical !ssistant, %lease for)ard further details and an a%%lication form+ I ha$e enclosed a Self !ddressed 'n$elo%e+ Fours faithfully,

&ear Mr+ Benderson, Please for)ard your current College Pros%ectus and any further information on courses in catering+ Fours sincerely, !le, (ingham

Sam (arker

&ear Mrs Bano$er, I )ould like to a%%ly for the %ost of trainee clerical assistant as ad$ertised in the Montreal Mercury last riday+ I am %articularly keen to )ork in a commercial accounts de%artment and gain further 7ualifications+ I ha$e enclose my resume and shall "e %leased to attend an inter$ie) at any time+ I look for)ard to hearing from you+ Fours sincerely, Chris (ro)n