Professional Documents
Culture Documents
January 26, 2014 At Clarion Resorts, North Bay, Ontario 1. Call to order 2. Quorum established Attendan e! "usan #ilburn, $eter %oolnou&h, 'aurel " ott, (a)e " ott, Caroline *a+son, #i helle ,raham, Jason #ilburn, "helley -llis, Amanda # Cartney, #ary Ja .son, Judy Co+an, Jose/h #euleman, 'auren ,ledhill 0. A//ro)al o1 A&enda 4. A//ointment o1 s rutineers 2. No on1li t o1 interest 6. Adoption of minutes: Motion; 3hat the minutes o1 the 2010 Annual ,eneral #eetin& 4January 20, 20105 be ado/ted as read #o)ed! Caroline *a+son "e onded! #i helle ,raham Carried Motion! 3hat the minutes o1 the 2010 $lannin& #eetin& 4O tober 16, 20105 be ado/ted as read. #o)ed! #ary Ja .son "e onded! (a)e " ott Carried 7. inancial Report a5. 3he 2010 8inan ial "tatement /ro)ided by our treasurer, Jose/h #euleman, has a balan e o1 916,016.46 in the administration bud&et and a balan e o1 :902.27 in the A+ards and Ban;uet side o1 the bud&et. Motion< 3hat the 1inan ial statement be ado/ted as /resented. #o)ed! "helley -llis "e onded! #i helle ,raham Carried =5 A//ointment o1 Auditor Motion; 3hat 'ine Ri hard be a//ointed as auditor 1or the 2010 1inan ial re/ort. #o)ed! Caroline *a+son "e onded! 'aurel " ott Carried 3he e>e uti)e +as dire ted to arran&e 1or a &i1t 1or 'ine 1or her assistan e +ith our 1inan ial audit. 65 a! "ro#incial THJA $pdate :the /ro)in ial 3*JA has ?ust un)eiled a ne+ +ebsite, +++.trilliumhunter?um/erasso iation. om or sim/ly +++.th?a. a . 3*JA membershi/s 1or 2014 are no lon&er a)ailable throu&h O-8 and must be /ur hased se/arately throu&h this +ebsite. :3here is dis ussion at the /ro)in ial le)el about a blan.et insuran e /oli y to o)er all o1 the @ones o11i ers and dire tors. :it +as noted that the re&istration o11i e at -#, is o)erloaded and ro+ded at the Cham/ionshi/s. $erha/s more sta11 is re;uired andAor )olunteers ould be sou&ht to assist them. :3here should be a list o1 the Cham/ionshi/ host @one res/onsibilities to &uide them :3he lini s held durin& the Cham/ionshi/s +ere +ell attended and su ess1ul.
Page 1
:3he "ho+ "tandards Committee is +or.in& to de)elo/ their re ommendations. :3here +as dis ussion about the ne+ "ho+ A//li ation $ro ess and the ste/s re;uired 1or it. %! North East Trillium &e#elopment ees Motion; 3hat our 3rillium (e)elo/ment 1ees stay as they urrently are! 912.00 /er entry /lus 9200 1rom ea h sho+. #o)ed! "helly -llis "e onded! #i helle ,raham Carried c! '()* +hampionships +ommittee 3he North -ast is the s/onsorin& @one 1or the 2014 $ro)in ial Cham/ionshi/s. Joe #euleman a&reed to hair the ommittee +ith assistan e 1rom Caroline *a+son. Other )olunteers are needed. %e +ill be loo.in& 1or s/onsorshi/s 1rom +ithin our @one, ideas 1or s/e ials e)ents and )olunteers to assist +ith or&ani@in& a ti)ities as +ell as assistin& on site durin& the ham/ionshi/s. "ome ideas /ut 1or+ard 1or s/e ial e)ents +ere! /an a.eAma/le syru/ brea.1ast, s a)en&er hunt, sno+shoe ra es, 3erry 1o> Ride. B1 +e &o +ith some ty/e o1 C%interD 3heme to;ues andAor hand +armersA1oot +armers mi&ht ma.e &reat &i1t ba& items. d! 3han.s to the assistan e o1 John 'eonard +e ha)e a +ebsite 1or our @one at +++.neth?a. om %e e>/e t to ha)e the in1ormation on the site u/:to:date by the end o1 8ebruary. 3he /ro/osed 2014 Omnibus and sho+ /ro&ram +as re)ie+ed. Bt +as a&reed that any and all Cmis ellaneous lasses to be o11ered at a sho+ must be listed in the $ri@e 'ist 1or that sho+. Bndi)idual sho+s may de ide to a//ly 1or a Bron@e le)el /ermit 1or su h mis ellaneous lasses. )(! Election of &irectors: 3he 1ollo+in& +ere nominated and a laimed 1or their /ositions Ei e:/resident< Caroline *a+son 4a laimed 1or a 2 year term5
(ire tors at 'ar&e! (a)e " ott 4a laimed 1or a 2 year term5 #i helle ,raham 4a laimed 1or 2 year term5 Other ->e uti)e< $resident< "usan #ilburn 41 year remainin& in term5 "e retary:3reasurer! Jose/h #euleman 41 year remainin& in term5 (ire tor at 'ar&e< "helley -llis 41 year remainin& in term5 Meeting Ad,ourned
Page 2