System Analysis Design

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS
TRANSACTION SYSTEM
SUMMARY OF THE PROPOSAL

System Title:
A Proposed Computerized Payroll System with Trips Transaction System
Proponents of the System:

Jolina E. Margallo
Bkl 1 Lot 9 Pilar Estate A. Francisco St. Sta.Ana, Manila
Jinky R. Rabino
Blk 41 Zone 2, Mandaluyong City
Emy Rose ER L. Villeza
309 San Fernando St. Fernando, Manila
Description of the System:

The basic purpose of this proposed system is to provide its direct and indirect
users of the company to have a better output, concrete information, to provide
accurate results and computations which will fair and square, to have a better and
faster work facilities. Moreover, it will lead to the users satisfaction. The direct
users which are the employees who are the direct users of the system who are the
one who computes and faces the loads of works to provide the fellow employee a
computation of their salaries and even the indirect users are the benefactors of this
system because having trouble with unequal distribution of salaries, errors of
manual computation and even the delay of issuing the payroll will be solved and the
receiver will receives his/ her slip on time. Additionally to this system the user may
know his status regarding with his benefits and balances because this system will
ready to process for the immediate results.
This system will greatly help the students of the institution to fulfil its mission
and to be fit into frameworks of finance and accounting because aside of having the
payroll transaction which are involve of computation of salaries, tax and benefits,
this includes a somewhat different kind of system because this is not about payroll,
it is also involve a transactions of trips since the main course of the business is land
transportation which they transport passengers and goods from different places. It
was included in the system because it was needed for the computation of payroll of
the drivers, it was base on per trips schedule and will paid with number of trips
theyve had and it is called trip folders which involves different transaction like
cash remittances, expenses and others. It is also serve as their attendance.
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TRANSACTION SYSTEM
These systems may particularly the same with the other area, especially in the
employees and maintenance who are the same with other employee who was being
paid every 15th and 30th of the month, which has the same process of computation
of salaries but the difference is with the drivers payroll system, they have been
being paid almost every day, their transactions within their trip will be used to
compute their salaries, every time they remitted it. What is unique with this system
is not only the payroll transaction we could monitor but also the every cash
remittances, their destination, even the number of passengers could be able to know.
Additionally, this system may use to know the other transactions such as their
shortage, cash advances, the expenses and the freight which other customers pay a
fare to deliver their goods.
This system deserve the prioritization more than others competing for attention,
because it serve not only the payroll transaction but it could also be used for other
transactions aside for payroll. Additionally, this system has a capacity to update the
employees benefit whether paid or unpaid. Not only to generate some reports but
the also the information that could give the idea of benefits of the employees are
still unpaid, this is often the problem of some companies having a large group of
employees, it hard to monitor their benefits if was been updated to payment or not.
Also, some of the employee has not given importance to it or the company is out of
financial to pay their benefits on time, at least with the use of this system, it can
provide a data which help the employees to lessen her burden to summarize and to
write all the details of the certain individual.
System Cost
This proposed system has three types of cost which are the development cost,
this includes all the cost of personnel, software, hardware and materials cost while
the system is still under the process of developing and it cost Php 668, 350.00.
Likewise the there will a monthly operational cost once this system will be installed
and ready to use and it cost Php 117,950.00. Aside from having expenses, the
company could expect to have a benefits from it and it cost them a monthly
benefits of Php 89,150.00.
Time Frame
After weeks of investigation about the system of the company, the proposed
system will be develop for about three months excluding the training with the users.
After one more weeks, the system will are ready to use. This system will lasts until
it is able to use, the system may not be use well if there is any modifications on
overall transactions.
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TECHNICAL DESCRIPTION
A. INTRODUCTION
BACKGROUND
The name of the bus company is derived from the founders of the company,
the Florida brothers - George Florida and Virgilio Florida, Jr. - of which their
initials of their first names were used as the name of the said company.
G.V. Florida Transport, Inc. was incorporated in 1999 by the Father
(Virgilio Florida) and Son (George Florida) from Barangay Matucay, Allacapan,
Cagayan Valley. That time the now defunct EMC Transportation, Inc. was the
largest bus company operating in Cagayan and Quirino provinces. The company
operated formerly as Florida Liner, which was founded by Virgilio Florida, Sr. at
the end of the 1970s. Even as a new player in the industry back then, GV Florida
has attracted the riding public with its ultra-luxury buses; with the distinctive
flowery livery, on a pink body color, their company color, adorning the all sides of
their buses. G.V. Florida Transport ferries goods and passengers from Metro
Manila to Cagayan Valley Region and Ilocos Region. Also, it operates interprovincial routes between neighboring provinces in Cagayan Valley.
G.V. Florida Transport started its Ilocos Route when they acquired F. Franco
Transit and B. Trans. It expanded more with the acquisition of Autobus
Transportation's Ilocos line.
They
also
expanded
its Cagayan
Valley and Isabela route when they acquired Viva Alladin, Ballesteros Express,
and Dagupan Bus Company's franchises. With the acquisition of the remaining of
Autobus' routes, GV Florida will commence its Baguio City's route.
G.V. Florida Transport is noted for being the first Philippine bus company to
introduce the "Sleeper class", with Higer andGolden Dragon sleeper buses currently
servicing Manila-Tuguegarao,and Manila-Laoag-Tuguegarao routes.
As the proponents of this system, we conducted an initial interview and the
interviewee even suggest to us to choose the payroll system because according to
her they find difficulties specially when the issuing the payroll, aside a manual
issuing of salaries, it was often delayed due to its slow process of computation
particularly in computing the drivers salaries due to undersized amount of
remittances. Moreover, we noticed a large group of drivers then we ask of how
many drivers they had and it was about five hundred drivers but they using manual
system. This triggered us to make a proposal of payroll system with trips
transactions.
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TRANSACTION SYSTEM
The problem with their current system, only the payroll employee who had
the computer that could be used for computation, and the employee who use
compute the undersized are using no computer at all, only manual note to the paper
then every day the trip folder are also tripping into the hands of different
employee, they don't produce a summary at all, it's the trip folder of each drivers
they use. We therefore conclude to proposed a change to their system. Additionally
to this, although the payroll employee used computer and used the excel it is very
timely to checked each of the trip folders for the computation of salaries, due to
this it is often that the drivers salaries are delayed. This was actually experience by
the drivers and the employees who computed them based on our interview with
them. The data that exist to validate the proposed system is the trip folders itself, it
has a note of short or undersized amount, the note of amount how much is the
deductions. Through this system, it will solve the problem, first the computation of
undersized amount of the drivers, it will be encode by the assigned employees,
because it is part of the proposed system to have them their own computer,
additionally noting and passing of trip folder for the computation of salaries will be
eliminated, only the data encode are needed, it will automatically been sent to
payroll employee with the use of this system and deduct the amount of deductions
due to its undersized amount without checking the trip folders because the data are
already available. For the employees transaction, computing for the hourly period
are no longer necessary because the system will processed them. Additionally, the
system will also provide them a document necessary for the transactions.
OBJECTIVES OF THE SYSTEM

The proposed has an objective to provide its users the following:
Finish their work for shorter period of time.

Loss of data or information will be solved.
Provide an accurate results and computations.
Increase the employees productivity.
Provide the users an accurate information and data to the employees.
Have a faster services.
Lead to users satisfaction.
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SIGNIFICANCE OF THE SYSTEM

The employees, the direct and the indirect users are initial benefactors of this
system. The benefactors could expect a results that would satisfy them because the
load of their work will be lessen, the time range of working will be used to other
transactions, overtime pay will be reduced and having an error due its computation
will be solve and this could lead to the receiver and their fellow employee to be
satisfied that they receives their salaries just equal to the data or attendance they had
given to the employees. This will help them in many ways, they will more time for
others activities, the issuing of salaries will be easy. Instead of counting the money
every day, it will be deposited to bank and all they need to do is to processed a
document for uploading of salaries, and the drivers will be ATM for receiving of
their salaries. Additionally, aside of payroll system, this could also monitor the trips
of the drivers, the cash remittances and transactions that are necessary for the
company. It sober to have a system particularly for large company as this, manual
system is no longer available and the transactions are growing, it is necessary to
have a system to have an accurate results of information. Moreover, it for the
company's betterment and less confusion of transactions and data. Their current will
continue be a problem and might increase for more problems. Having many
employees are not a problem but the system is the problem, which is inevitably be
changes
B. Analysis of the Current System
Assessment of the Current System

Hardware Set-up
The Company uses the Trip folders for the drivers to know their destination
and how many their passengers could be. It also includes the deductions for
their salary when their cost for the trip is short so it is deductible to their salary.
They also use the DTR or Daily Time Record for both the office employees and
the maintenance employees to record when they came in and their time spent on
work.
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Software Set-up
The current system that the GV Florida Company is using is a
manual-based system. It captures reports that are used in each transaction that
employees do especially in payrolls. They mainly use the Microsoft Excel to
make reports that are used in computing the salaries that and documenting the
trip reports of the drivers. However, for the computation of undersized
remittances, they use no computers at all, they computes it manually and note
how much will be the deducted to their salaries.
Personnel Involved
There are office, maintenance employees, conductors and drivers
that are working in the company. The office employees, their main role is to
transact the sales and computing the payrolls. The maintenance employees are
the one managing the companys premises. The drivers and conductors are the
most important in the business because they are the one that is working for the
whole companys income. There seven employees involve in computation of
undersized remittances and three for the computation of payroll.
Data Processing Procedures

The datas are processed through a manual-based system. It starts
from collecting trip folders from the drivers. Then the Trip folders are assessed
by the office employees for any short that is in the trip folder. Their salaries are
computed based on the trip folder that the office employees have received then
after the computation will issue the salaries to drivers and the drivers will sign
the paper, the drivers salaries issued without pay slip, same with the employees
and maintenance.. The employees stores data using the daily time record. The
maintenance employee stores data using the bandy clock. Their salaries are
computed using the daily time record that they have. It is for both the Office
employees and maintenance employees, once this salaries already computed, it
is necessary for the employee to all the concern to signed the produced
documents because the manager needs it to upload their salaries to online
banking and the employees and maintenance receives the salaries through ATM.
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USER'S INTERVIEW
Problem Definition
Many problems the analyst known based on the conducted interview, the
very most problem they encounter was the delay of salaries of the drivers to its
manual process, additionally, it is hard to monitor all the transactions because of the
current system. The information or the data are often loss due to its storage.
Moreover, when they are conducting a summary or making of report, it is necessary
to looked back all the related folders or data for the transactions. Also, the
computations of the payroll is another problem of the company, because of there
might be an error and unequal distribution of salaries, particularly for the company
who had many transactions, and likewise, this company had lots of workers to
compute the tendency is that the employee unable rechecks the computed amount.
User's Requirement Analysis

The proposed system still need the trip folders as based of transaction, this
will be provided by the drivers. The trip folders will be inputed and automatically
the needed computation of undersized amount of remittances will be computed
with the name of concerned drivers. Additionally, the employees may generate a
different document pertaining to the documents such as the payroll, expenses, cash
remittances and others with regards to the transactions. For the payroll employee,
the information of undersized remittances will automatically be displayed to them
all they have to do is to assess and enter a necessary amount for deductions. For
the employees and maintenance salaries, the use of daily time record are still in
need and will be served as their attendance. Entering the hourly period are needed
but the result of hourly period will automatically computed. For the payroll
document they generate it with the use of the system and print it. The payslip, the
bank documents and summary are all be generated even the data of employees
benefits could be generated and print. They could expects an output depending on
what need to produce with regards to this transactions.
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C. DESIGN OF THE PROPOSED SYSTEM

Data Design and Process Specification
Current and Proposed System Flowchart
FLOWCHART OF PAYROLL SYSTEM
BEGIN
DRIVERS PAYROLL
YES
DRIVERS PAYROLL
TRANSACTIONS
NO
GV FLORIDA TRANSPORT INC.
EMPLOYEES /
MAINTENANCE
PAYROLL
TRANSACTIONS
END
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FLOWCHART OF DRIVER'S PAYROLL SYSTEM

The payroll of the bus drivers of the GV Florida Transport Inc. are based on per
transport, the 'driver's salary will be paid every Monday, Tuesday, Thursday and Friday.
All drivers' salaries are to be computed and to be claim at the main office.
Upon arrival of the drivers in the terminal, drivers must submit their trip folder
(Trip folders is a list wherein the drivers note where the passengers will depart including
the amount of transportation fee) together with the remittances that the passenger paid for
their transportation directly to the drivers, which is also serve as their attendance. Before
submitting they must checks the data and the remittances, after checking, the driver will
submits the trip folder together with the remittances (money) to the cashier or remittances
personnel wherein it verifies whether the submitted remittance and the trip folder are
tallied, if not it will be give back to the drivers to recount and check the data, once it is
tallied then the cashier will collects the remittances together with its trip folder. After all
collecting the trip folders and remittances for that day, the cashier will collects the trip
folders and submits to employee who are assigned to compute its trip folder data whether
the drivers have an undersized amount remittances while the cash will be submitted to
payroll employee who will issue the salaries of the drivers once it was been computed.
Once the trip folders submitted, the employee (undersized amount) will computes the trip
folders data to check if certain driver has an undersized amount remitted, if it has an
undersized amount it will be noted to trip folder and submit it to payroll employee for
deductions, however, the cashier must also check the former trip folders to check whether a
driver has an unpaid undersized amount of remittances, which also be note to the present
trip folder for additional amount of undersized remittances to be paid by the driver.
Afterwards, it will be submitted to the payroll employee to computes the driver's salaries.
While the submitted cash by the cashiers to payroll employee will be recounted if they
receive the same amount as the cashiers counted, if the amount of cash are not tallied the
payroll employee will give it back to cashier subject for checking and recounting. If the
cash are tallied, it will be distributed to other payroll employee for computations and
issuing of salaries. The payroll employee will check the trip folder for the note of the
cashier if the certain driver has an undersized amount, if positive the payroll employee will
deducts an amount to be deducted in the driver's salary as payment to their short amount. If
the deducted amount still has a balance, it will be noted and be submitted back to cashier
for additional deductions next salary computations. Subsequently, after the checking and
deducting, the payroll employee will computes the drivers' salaries and checks if there is
any adjustment subject for recomputing before printing the payroll summary. The payroll
employee will produce a payroll summary documents and issues the payroll. The drivers
must present at the main office to signs and receives their salaries.
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TRANSACTION SYSTEM
FLOWCHART OF EMPLOYEES & MAINTENANCE PAYROLL SYSTEM
The payroll of GV Florida Transport Inc. are being paid every 15th and 30th of the
month while the maintenance are weekly. There are certain policy within the payroll of
employees and maintenance, only the employee has a privilege to have a vacation leave
and sick leave while the maintenance is no work no pay. The employees and maintenance
have the same payroll system except that the maintenance are being paid weekly.
The employee / maintenance have to secure their daily time record, corrects
information how time logged in, if an employee and maintenance have an overtime or paid
time off, he must secure a form for overtime and paid time off, then it will be submitted to
manager for approval . The manager will checks and approves the daily time records and
forms for overtime and paid time off that the employees and maintenance submitted then it
will pass to payroll employee for salary computation. The payroll employee will review if
the submitted daily time record are complete, if an employee and maintenance failed to
submit their daily time record, the payroll employee will contacts the concern employee
and maintenance to remind them to pass their daily time record. Once it becomes
complete, the payroll employee will start reviewing whether the employee and maintenance
have an overtime pay and paid time off for additional salary, he/she will checked if was
been approved, if it not, the payroll employee will resubmit it to manager for approval and
signs. Then, the payroll employee may proceed to computes the salaries, once it is
computed, he/she will check the computed payroll if there is any adjustment that is subject
for recomputing of salaries. After the salaries computed, the payroll employee will print the
summary of payroll and let employees and maintenance to sign. The payroll employee will
check if all employees and maintenance are already signed, if not the payroll employee will
contacts the concern employee / maintenance to have them signed. Once the signing is
completed, it will be submitted to manager for uploading of the employee and maintenance
salaries through online banking. The employee and maintenance will receives their salaries
through ATM.
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TRANSACTION SYSTEM
THE PROPOSED PAYROLL SYSTEM OF EMPOYEES, MAINTENANCE AND

DRIVERS OF GV FLORIDA TRANSPORT INC.
The payroll system of employees, maintenance and drivers will be change. If the
former payroll system are manual, it will now be converted into more easy process, the
computer based information system design. Due to its cases of having trouble with the
computations of their people's salaries particularly the salaries of the drivers who face the
most struggles among them all but with the use of CBIS the problems will be solve and will
have a more accurate amount of informations.
As for the change, the employees and maintenance who are always receives their
salaries through ATM will also be applied to the drivers. The use of trip folders which
serves as their attendance will still remain and still use. Moreover, the payroll employee
will issue a payslip which the former system only allows them to signs and receives their
salaries without any formal report of their income. As for the employees and maintenance,
the use of daily time record with bandy clock will be use for their attendance monitoring.
As the company's rule, they set a jurisdiction for maintenance, the place where the
maintenance assigned will also be responsible for the computations and issuing of their
salaries. This is the intention of having the driver their own payslip for them to provide
them an information or an idea about the computations of their salaries, also, it is right of
the drivers to know the record of their salaries, what are the deductions and overall data
about the computation, same goes with the employees and maintenance. Each of them will
be provided a payslips to report the income of certain workers. Likewise, the salaries of the
drivers will also be receives through ATM, it is very hassle to issue a payroll almost every
day, to count the money and issue it to the drivers. The cash remittances submitted by the
drivers will be deposited to the bank, it is up to them of how much cash they would to
retain. Here, once it became automated the bank is responsible for uploading it and it will
automatically be receives by the concern workers. The payroll of all workers will be issues
at the same time, every 15th and 30th of the month. Employees who are assigned for
computation of payroll will expects of instead doing it manually, it will be automatically
and all they have to do is to input the data and let the system process it. Additionally, the
reports will automatically could be generated depending to what reports they need. Now,
the proposal for the payroll system will be converted into computer based information
system.
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TRANSACTION SYSTEM
FLOWCHART OF PROPOSED DRIVERS PAYROLL SYSTEM
The proposed payroll of the drivers will be the same as the employees and
maintenance, every 15th of the month. The system of payroll will be now computer based
information system. The trip folders of the drivers will be entered every day, every time
they arrived at the terminal and submit it to payroll employee. There will be cut off wherein
only submitted trip folders within the prescribed payroll period will be accounted. Salaries
of employees and maintenance will be receives every 15th and 30th of the month,. same
with the employees and maintenance. To make it short, everyone will receives their salaries
at the same time. The salaries will be ATM, the reason for the drivers to be required to
have an ATM account. The attendance will still be base on their trip folders.
Once the driver/s is new, he is required to submits his information to the employee
for storage of personal data which will be needed for computation of salaries. The
employee who are assigned to compute the undersized amount of remittances will update
the payroll system if there is any new drivers without any personal data stored in the
database and saves it to drivers information database. Upon arrival of the drivers in the
terminal, drivers must submit their trip folder (Trip folders is a list wherein the drivers note
where the passengers will depart including the amount of transportation fee) together with
the remittances that the passenger paid for their transportation directly to the drivers, which
is also serve as their attendance. Before submitting they must checks the data and the
remittances, after checking, the driver will submits the trip folder together with the
remittances (money) to the cashier or remittances personnel wherein it verifies whether the
submitted remittance and the trip folder are tallied, if not it will be give back to the drivers
to recount and check the data, once it is tallied then the cashier will collects the remittances
together with its trip folder. After collecting the trip folders and remittances for that day,
the cashier will collects all the trip folders and submits it to employee who are assigned to
compute if the certain driver has an undersized amount of remittances, on the other hand
cashier employee will generates a report regarding with the cash remittances and deposits it
to the bank. Then the employee who are assigned to compute the undersized amount of
remittances will entered the trip folders, checks entered trip folder data if its tally or not, if
tallies the employee will remarks the trip folder, if not he will check the data and entered it
again or change the data which is wrong or not yet entered. Afterwards, the employee will
rechecks all the trip folder if all data is entered, if not the employee will enter the data but if
positive the employee will saves the data to the database to process the data to compute the
undersized amount. The employee will send the data to payroll system to compute the
undersized amount of remittances and saves it to the undersized amount database. If the
data was process the payroll employee will deducts an amount to drivers salaries, if not the
employee will checks the errors and contacts the I.T department for troubleshooting then
the employee will process it again. The payroll employee will the undersized remittances, if
there is an undersized cash remitted, the payroll employee will enters the amount of
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TRANSACTION SYSTEM
deductions then checks if there is an adjustment to re-enter or change. Then the payroll
employee will checks if its completed, if completed, he will send the data to payroll system
to process the salaries and saves it to payroll database. If there is a problem with the
system, the payroll employee will checks the error and call the I.T department for trouble
shooting but if it is processed he will prints the necessary documents of payroll to be
approves and signs by the manager then it will pass to the cashier to send it to bank for the
uploading of salaries. The drivers will present at the main office for signing and receiving
of payslips and wait for the uploading of salaries, and receives the salaries through the
ATM. The payroll employee will verify if all the drivers are reported, if not he will contact
the concern drivers and make him sign and receives his payslip.
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TRANSACTION SYSTEM
Database and Tables Structure

Employees and Drivers Payroll System
Employee 1
Employees and Drivers Payroll System
Employee 1
File
Maintenance
Drivers
Information
Trip Folders
Update
Trips
Transactions
Trip
Folders
Reports
User
Account
Trip
Folders
User
Drivers
Info
Password
Payroll
Exit
System
Log Out
Exit
Data
Restore
Data
Backup
Data
Delete
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TRANSACTION SYSTEM
Employee 1
File
Maintenance
Employees/
Maintenancee
Information
Update
Trips
Transactions
Reports
User
Account
Deductions
Payroll
User
Hourly
Period
Employees
Password
Exit
System
Log Out
Exit
Info
Data
Restore
Data
Backup
Data
Delete
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TRANSACTION SYSTEM
Drivers Information Data

This is the designed information data the employee may used. This is where
the employee will register the personal information of the drivers information
which will be needed for the computation of salaries because there are information
needed for their salaries. It includes the employee code, name, address and even the
information regarding with the employees benefits for documents purposes. And
everything are necessary for a certain employee.
Trip Folders Data

This is the designed trip folders transaction wherein once the trip data was
receive they could enter the data and will automatically computed for the
undersized amount of the drivers. It also involve the different transactions in the trip
folders, not only the payroll relevant but also the trips transactions could be
transacts in this design.
Undersize Amount of Remittance

This the designed for automatic computation of undersized amount, it is
auto generated design, after the trip folders transaction it will be automatically
register and provide the users a data about the amount of a undersized amount
remittances which the users must be generates, it has format which after entering
the data the undersized will monitor and will register automated.
Employees and Maintenance Information Data

This is the designed information data the employee may used. This is where
the employee will register the personal information of the drivers information
which will be needed for the computation of salaries because there are information
needed for their salaries. It includes the employee code, name, address and even the
information regarding with the employees benefits for documents purposes. And
everything are necessary for a certain employee.
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TRANSACTION SYSTEM
Employees & Maintenance Hourly Period

This is designed for the employees to enter the hourly period which the span
of time of the employees to do their works. This will register to their information,
and used for the computation of their salaries which the system will automatically c
computes the information entered by the payroll employee and provides them a
documents with regards to this transactions.
Payroll Transactions / Computations

This is the designed wherein payroll employee could see or monitor the
transactions, the drivers and employees, maintenance has different design, it could
also generated the 13th month pay if necessary and the computations of tax. The
employees could generated automatically the benefits of the employees, the needed
forms to be fill up and the necessary documents for the bank to upload the salaries
and to be approved by the manager and payslips of the employees.
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Data Dictionary
Driver's Trip Folder
Field Name
Description
Field Type
Bus no.
Bus number
text
Destination
Destination of trip
text
Employee Code
Driver's code number
text
Name
Name of driver
text
Cash Advance
Amount of cash in advance
integer
Toll Gate
Amount of toll gate
integer
Washing
Amount of washing
integer
Booking
Amount of booking
integer
Oil
Amount of oil
integer
Supplies
Amount of supplies
integer
Others
Other expenses
integer
Diesel
Name of gasoline
text
Trips Amount
Cash Payment
integer
Expenses
Expenses
integer
Deposit Slip
Total amount Deposit
integer
Cash Remittances Cash Remit
integer
Overages (Shortages)
Deduction
integer
Total Net
Total Amount
integer
Passenger
No of Passenger
integer
Freight
No of freight
integer
Amount
Amount of diesel
integer
Station
Name of station
text
Total Deposit
Total amount deposit
integer
Total Amount
Computer auto-generated
text
Field Length
4
20
6
20
10
10
10
10
10
10
10
20
10
20
10
10
Nullable or not Nullable

Remarks
not nullable
Required Entery
not nullable
Required Entery
not nullable
Required Entery
not nullable
Computer Auto Generated
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
Optional
not nullable
not nullable
not nullable
not nullable
not nullable
not nullable
not nullable
not nullable
not nullable
not nullable
Optional
not nullable
not nullable
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TRANSACTION SYSTEM
Driver Information
DRIVER information
Field Name
Description
Employee Code
Employee Unique Code
Date of Employment
Date of Employment
File Name
Employee's given name
Middle Name
Employee's middle name
Last Name
Employee's last name
Home Address
Residence full address
Mobile NO.
Employee's mobile no.
Gender
Employee's gender/sex
Email
Employee's email address
Phone No.
Employee's telephone no.
Status
Employee's civil status
No. of Dependants No. of children
Birthday
Date of birth
Age
Employee's age
ATM No.
Employee's personal ATM no.
SSS No.
Employee's personal SSS no.
Pagibig No.
Employee's personal Pagibig no.
Philhealth No.
Employee's personal Philhealth no.
TIN No.
Employee's personal TIN no.
Proof of Identity For identification purposes
Others
Identification proof not given
Field TypeField Length not nullable

integer
4 not nullable
date
not nullable
text
20 not nullable
text
20 not nullable
text
20 not nullable
integer
50 not nullable
text
15 not nullable
boolean
not nullable
text
30 not nullable
text
10 not nullable
boolean
not nullable
boolean
not nullable
date
not nullable
integer
5 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
boolean
not nullable
text
20 nullable
Remarks
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Optional
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
October 2014
19

TRANSACTION SYSTEM
Payroll Transactions
Drivers Undersized Amount Computation
Field Name
Description
Field Type Constraints
Employee Code
Employee Unique Code integer
Employees Code
Employee's unique code integer
Employees Name Employee's full name
text
Date Covered
Date of transaction
Date
Position
Employee's position
Text
Basic Salaries
Salaries before deductioninteger
Meals
Allowances
integer
Medical
Allowances
integer
13th month pay
Bonus
integer
Total Earnings
Salaries with additionals integer
Cash Advance
Deduction
integer
SSS
Deduction
integer
Pag-ibig
Deduction
integer
Philhealth
Deduction
integer
Total Deductions
Total Deductions
integer
Gross Pay
Total Deductions
integer
Undersized Amount Additional Deductions integer
Required Antry
Net Pay
Salaries After all Deduction
integer
October 2014
20

TRANSACTION SYSTEM
Employees Hourly Period
Hourly Period
Field Name
Description
Field TypeField LengthNullable or not Nullable
Remarks
Employee's Code Employee's unique code
text
20 not nullable
Required Entry
Date Covered
Date of transaction
text
4 not nullable
Required Entry
Employee's NameEmployee's full name text
20 not nullable
Computer Auto generated
Position
Employee's position text
20 not nullable
Sunday
Date of trip
Time
not nullable
Required Entry
Monday
Date of trip
Time
not nullable
Required Entry
Tuesday
Date of trip
Time
not nullable
Required Entry
Wednesday
Date of trip
Time
not nullable
Required Entry
Thursday
Date of trip
Time
not nullable
Required Entry
Friday
Date of trip
Time
not nullable
Required Entry
Saturday
Date of trip
Time
not nullable
Required Entry
In
Time log
Time
not nullable
Required Entry
Out
time log
Time
not nullable
Required Entry
Hourly Period
Total Time Hour
number
not nullable
Overtime Hour Excess Reglaur Hour number
not nullable
Hours Work
Total Hour Work
number
not nullable
Time Off Hour
Break Time Hour
number
not nullable
Total Hours
Total Hours
number
not nullable
Sick Leave
Absent
number
not nullable
Optional
Vacation Leave On leave
number
not nullable
Optional
October 2014
21

TRANSACTION SYSTEM
Employees Information
DRIVER information
Field Name
Description
Employee Code
Employee Unique Code
Date of Employment
Date of Employment
File Name
Employee's given name
Middle Name
Employee's middle name
Last Name
Employee's last name
Home Address
Residence full address
Mobile NO.
Employee's mobile no.
Gender
Employee's gender/sex
Email
Employee's email address
Phone No.
Employee's telephone no.
Status
Employee's civil status
No. of Dependants No. of children
Birthday
Date of birth
Age
Employee's age
ATM No.
Employee's personal ATM no.
SSS No.
Employee's personal SSS no.
Pagibig No.
Employee's personal Pagibig no.
Philhealth No.
Employee's personal Philhealth no.
TIN No.
Employee's personal TIN no.
Proof of Identity For identification purposes
Others
Identification proof not given
Field TypeField Length not nullable

integer
4 not nullable
date
not nullable
text
20 not nullable
text
20 not nullable
text
20 not nullable
integer
50 not nullable
text
15 not nullable
boolean
not nullable
text
30 not nullable
text
10 not nullable
boolean
not nullable
boolean
not nullable
date
not nullable
integer
5 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
integer
20 not nullable
boolean
not nullable
text
20 nullable
Remarks
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Optional
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
Required Entry
October 2014
22

TRANSACTION SYSTEM
USERS INTERFACE DESIGN

SYSTEM MENU
The employee will choose what transactions assigned to him/her, the employee 1 is
assigned for the trip folder and undersized amount while the employee 2 was the employee
and maintenance salaries and the deduction for drivers.
The employee 1 and employee 2 must enter the user and password for them to
transacts, this intended for jurisdiction for jobs. For them to have their own transactions
without doing the others. Only the assigned task will be able to transact.
October 2014
23

TRANSACTION SYSTEM
EMPLOYEE 1 - SYSTEM MENU
The File Maintenance menu has a transactions under it, the Drivers Information wherein
the employee will register the information of the drivers. The trip folders wherein the data
in trip folders will entered and registers. The update, here the update of employees benefits
like SSS, Pag-Ibig, Philhealth to be able to know what are the unpaid benefits.
The trips transactions, provide the information, or after the data has been entered it
will automatically register and print the document. It shows the overall data even without
generate it to show.
October 2014
24

TRANSACTION SYSTEM
The reports menu will provides its users for the different reports could be register
and can be generated and print, just like in trip transactions.
The User Account involve a user and password wherein the user could change
his/her user name and password. The data restore it could restore the data that has been
deleted, while the data back it will make a copy of the documents for security purposes.
The Exit System allows you to log out and exit the system.
October 2014
25

TRANSACTION SYSTEM
Other System Menu
The File system composed of new for new information,

open some data, save, save as, print and print preview are
necessary for the transactions.
The Edit menu has the modify if in case there are some
transaction need a modifications.
The Tools menu allows the employee or the users to

customized there system depending on the users desired.
The Help involves the contents, index and search and

about, if in case the user's needs some answer to their question
with regards to the system.
October 2014
26

TRANSACTION SYSTEM
FILE MAINTENANCE MENU SYSTEM
Drivers Information Registry
October 2014
27

TRANSACTION SYSTEM
Trips Folders Registry
October 2014
28

TRANSACTION SYSTEM
Trips Informations Registry
This allows the users to have monitor to the freight which some individual pay a fare for
the delivery of goods came from other places, it will provide the data how much and the
destination of said goods.
October 2014
29

TRANSACTION SYSTEM
Freight Informations Registry
This will allow the users to monitor the destination of the drivers and how many passenger
it also involves how much the amount has been paid for the trips.
October 2014
30

TRANSACTION SYSTEM
Update
This system allows the users to have an update for those transactions which are the benefits
like SSS, Pag-Ibig, Philhealth be updated and known which are the unpaid and paid. This is
for the update specifically for benefits transactions.
October 2014
31

TRANSACTION SYSTEM
TRIPS TRANSACTIONS MENU SYSTEM
Computed Undersized Remittances
This allows the users to have a monitor of computed undersized remittance, it shows the
data of drivers who has an undersized amount of remittances but entering the amount of
deduction is not allowed only a report of payroll will be able to transacts by the assigned
employees.
October 2014
32

TRANSACTION SYSTEM
REPORTS MENU SYSTEM
Trip Folders
It allows the users to know the data about the entered trip transaction, after imputing the
data it will automatically and directly list it by this system design, it allows the users to
monitor the data.
October 2014
33

TRANSACTION SYSTEM
Drivers Information
It will gives the user an information with regards to the drivers with regards to their salaries
included on how many trips they had and the balances for their undersized remittances and
the cash advance that will continue to be deducted until it was paid.
October 2014
34

TRANSACTION SYSTEM
Payroll Information
Only the information about the payroll of drivers that this employee could access
because there is another who was been assigned to computes the payroll computation, it
allows them to know the data for the instances there a need for it. For example it was the
top management who demands it.
October 2014
35

TRANSACTION SYSTEM
EMPLOYEE 2 - SYSTEM MENU
The file maintenance has the employees and maintence information registry for registration
of information and the update for updating of benefits of employees and maintenance.
The Payroll Transactions allows the user to have the computations of payroll both
employees, maintenance and drivers.
The Reports Menu System allows the users to produce the reports for different payroll
transactions and documents.
October 2014
36

TRANSACTION SYSTEM
The User Account involve a user and password wherein the user could change his/her user
name and password. The data restore it could restore the data that has been deleted, while
the data back it will make a copy of the documents for security purposes.
The Exit System allows you to log out and exit the system.
October 2014
37

TRANSACTION SYSTEM
The File system composed of new for new information, open

some data, save, save as, print and print preview are necessary
for the transactions.
The Edit menu has the modify if in case there are some
transaction need a modifications.
The Tools menu allows the employee or the users to customized

there system depending on the users desired.
The Help involves the contents, index and search and about, if in
case the user's needs some answer to their question with regards
to the system.
October 2014
38

TRANSACTION SYSTEM
FILE MAINTENCE MENU SYSTEM
Employees And Maintenance Information Registry
October 2014
39

TRANSACTION SYSTEM
Update
This system allows the users to have an update for those transactions which are the benefits
like SSS, Pag-Ibig, Philhealth be updated and known which are the unpaid and paid. This is
for the update specifically for benefits transactions.
October 2014
40

TRANSACTION SYSTEM
PAYROLL TRANSACTIONS
Undersized Remittances (Deductions)
This allows the users to shows the data of certain driver, only the driver who has an
undersized amount of remittances will appear for entering of deductions.
October 2014
41

TRANSACTION SYSTEM
Employees and Maintenance Hourly Period
This will allows the users to enter the hourly work period of the employees and
maintenance and automatically computes its work hours and salaries.
October 2014
42

TRANSACTION SYSTEM
REPORTS MENU SYSTEM
Drivers Report System
This allows the users to have a monitoring or detail and summary of transactions. Once the
need transactions are entered it will be automatically appear and ready for printing.
Additional it has the button ready for the printing of pay slip, tax, employees benefits and
for bank purposes, other documents could also be printed.
October 2014
43

TRANSACTION SYSTEM
Employees Report System
This allows the users to have a monitoring or detail and summary of transactions. Once the
need transactions are entered it will be automatically appear and ready for printing.
Additional it has the button ready for the printing of pay slip, tax, employees benefits and
for bank purposes, other documents could also be printed.
October 2014
44

TRANSACTION SYSTEM
Employees Report System
It allows the users to have a view of an employees and maintenance information. To update
for certain transactions.
October 2014
45

TRANSACTION SYSTEM
REPORT REQUIREMNT SPECIFICATIONS

SUMMARY OF REPORT REQUIREMENTS
Payslip
Payroll of Summary for approval
Banks Document for uploading of salaries
Payroll Summary
Other Report May Generate
List of trips
Trips Expenses and diesel
Freight
Cash remittances
Employees Benefits
Other transactions with pertaining to the entered data
Report Designs/Layout
Payslip (Driver)
Manila
PAYSLIP
AS OF MONTH OF OCTOBER
Employee Code :
First Name
:
Middle Name
Last Name
Status
EARNINGS
No of Trips
Rates Per Trips
Basic Salaries
13th Month Pay
Meal Allowance
Medical Allowance
Total Earnings
Net Pay
014-143
Joel
Plaridel
Cruz
Married
Position
Date Employed
Home Address:
Driver
1-Jun-14
143 Di Makita St.
San Ka Na, Manila City
Mobile No.
0912-456-1111
AMOUNT
DEDUCTIONS
AMOUNT
7 Cash Advance
1,500.00
2,500.00 Undersized Remittance (Short)
2,000.00
17,500.00
2,000.00
1,500.00
21,000.00
SSS
Pag-Ibig
Philhealth
Total Deductions
600.00
100.00
500.00
4,700.00
16,300.00
Noted By:
Date Printed: 10/08/14
Page : 1
October 2014
46

TRANSACTION SYSTEM
Payslip (Employees & Maintenance)

Manila
PAYSLIP
Employee Code :
First Name
:
Middle Name
Last Name
Status
EARNINGS
014-143
Joel
Plaridel
Cruz
Married
Position
Date Employed
Home Address:
Office Staffe
1-Jun-14
143 Di Makita St.
San Ka Na, Manila City
Mobile No.
0912-456-1111
AMOUNT
DEDUCTIONS
AMOUNT
Cash Advance
1,500.00
35,000.00
Undersized Remittance (Short)
2,000.00
2,000.00 SSS
600.00
1,500.00 Pag-Ibig
100.00
Philhealth
500.00
Basic
Salaries
13th Month
Pay
Sick Leave
Vacation Leave
Overtime Pay
13th Month Pay
Total Earnings
Net Pay
Noted By:
38,500.00 Total Deductions
4,700.00
33,800.00
Payroll of Summary for Approval (Drivers)

Manila
DRIVERS PAYROLL REPORT
Allowances
Employee
Code
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
Drivers
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
Jua n Cruz
No. of Trips
15
12
13
14
15
16
12
10
14
13
12
11
10
15
16
Rates
per Trips
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
1,500.00
Total Amount
Approved By :
Basic
Salaries
22,500.00
18,000.00
19,500.00
21,000.00
22,500.00
24,000.00
18,000.00
15,000.00
21,000.00
19,500.00
18,000.00
16,500.00
15,000.00
22,500.00
24,000.00
Meal
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
297,000.00
3,000.00
Noted By :
Deductions
Medical
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
Total
Earnings
23,700.00
19,200.00
20,700.00
22,200.00
23,700.00
25,200.00
19,200.00
16,200.00
22,200.00
20,700.00
19,200.00
17,700.00
16,200.00
23,700.00
25,200.00
Cash
Advance
500.00
100.00
600.00
800.00
400.00
300.00
1,000.00
450.00
650.00
850.00
1,200.00
950.00
780.00
630.00
960.00
Undersized
Remittances
200.00
300.00
450.00
600.00
200.00
800.00
450.00
350.00
650.00
350.00
1,200.00
980.00
450.00
300.00
200.00
SSS
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
Pag-Ibig
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
Philhealth
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
Total
Deductions
1,350.00
1,050.00
1,700.00
2,050.00
1,250.00
1,750.00
2,100.00
1,450.00
1,950.00
1,850.00
3,050.00
2,580.00
1,880.00
1,580.00
1,810.00
Net Pay
22,350.00
18,150.00
19,000.00
20,150.00
22,450.00
23,450.00
17,100.00
14,750.00
20,250.00
18,850.00
16,150.00
15,120.00
14,320.00
22,120.00
23,390.00
15,000.00
315,000.00
10,170.00
7,480.00
5,250.00
1,500.00
3,000.00
27,400.00
287,600.00
Crea ted By :
Page : 1
October 2014
47

TRANSACTION SYSTEM
Payroll of Summary for Approval (Employees & Maintenance)

Manila
Employee
Code
001
002
003
004
005
006
007
008
009
010
011
012
013
014
015
Employee
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Juan Cruz
Total Amount
Approved By :
Basic
Salaries
22,500.00
18,000.00
19,500.00
21,000.00
22,500.00
24,000.00
18,000.00
15,000.00
21,000.00
19,500.00
18,000.00
16,500.00
15,000.00
22,500.00
24,000.00
Paid Time Off

Vacation
Sick Leave
Leave
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
200.00
1,000.00
297,000.00
Noted By :
3,000.00
15,000.00
Deductions
Overtime
1,500.00
2,300.00
4,800.00
200.00
1,500.00
600.00
750.00
500.00
350.00
780.00
120.00
360.00
13,760.00
Total
Earnings
25,200.00
19,200.00
23,000.00
27,000.00
23,900.00
26,700.00
19,200.00
16,800.00
22,950.00
21,200.00
19,550.00
18,480.00
16,320.00
24,060.00
25,200.00
Cash
Advance
500.00
100.00
600.00
800.00
400.00
300.00
1,000.00
450.00
650.00
850.00
1,200.00
950.00
780.00
630.00
960.00
SSS
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
350.00
Pag-Ibig
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
100.00
Philhealth
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
200.00
Total
Deductions
1,150.00
750.00
1,250.00
1,450.00
1,050.00
950.00
1,650.00
1,100.00
1,300.00
1,500.00
1,850.00
1,600.00
1,430.00
1,280.00
1,610.00
328,760.00
10,170.00
5,250.00
1,500.00
3,000.00
19,920.00
Created By :
October 2014
48

TRANSACTION SYSTEM
Payroll of Summary

Manila
Total Basic Salaries
Add: Allowance
13th Month Pay
Meals
Medical
Total
Less: Deductions
Cash Advances
Undersized Remittances (Short)
SSS
Pag-Ibig
Philhealth
Total Salaries
297,000.00
3,000.00
15,000.00
18,000.00
315,000.00
10,170.00
7,480.00
5,250.00
1,500.00
3,000.00
27,400.00
287,600.00
Page : 1
October 2014
49

TRANSACTION SYSTEM
Other Report May Generate
DATE
10/1/2014
10/2/2014
10/3/2014
10/3/2014
10/4/2014
10/5/2014
10/6/2014
10/6/2014
10/7/2014
10/8/2014
10/9/2014
10/10/2014

Manila
REPORT OF TRIPS
AS OF THE MONTH OF OCTOBER
BUS NO. DRIVERS / CONDUCTOR FROM POST
TO POST NO. OF PASSENGER
0001
Cruz, Joel
Toguegarao
Cagayan
7
De Leon, Danny
Pangasinan
La Union
12
Victor, Victory
Candon
San fernando
5
Vigan
Laoag
10
0002
Pivet, Babby
Manila
Vigan
18
Stanford, Byan
Vigan
Manila
16
Lim, Bryan
Laoag
Pangasinan
10
Cagayan
San fernando
5
0003
Shin Woo, Kyle
Toguegarao
Cagayan
25
Fuentabella, Kent
Vigan
Manila
46
Romualdes, Harley
Loag
Pangasinan
36
Vigan
Laoag
27
TOTAL AMOUNT
AMOUNT
10,000.00
5,000.00
2,000.00
4,500.00
15,000.00
13,500.00
8,700.00
4,300.00
25,000.00
45,000.00
35,750.00
30,365.00
199,115.00
FROM POST
Toguegarao
Pangasinan
Candon
Vigan
Manila
Vigan
Laoag
Cagayan
Page : 1

Manila
REPORT OF TRIPS
TO POST
NO. OF PASSENGER
Cagayan
32
La Union
12
San fernando
5
Laoag
37
Vigan
18
Manila
62
Pangasinan
46
San fernando
5
AMOUNT
35,000.00
5,000.00
2,000.00
34,865.00
15,000.00
58,500.00
44,450.00
4,300.00
199,115.00
Page : 1
October 2014
50

TRANSACTION SYSTEM

Manila
REPORT OF TRIP EXPENSES
DATE
10/1/2014
10/2/2014
10/3/2014
10/3/2014
10/4/2014
10/5/2014
10/6/2014
10/6/2014
10/7/2014
10/8/2014
10/9/2014
10/10/2014
BUS NO.
0001
0002
0003
DRIVERS / CONDUCTOR
FROM POST
Cruz, Joel
Toguegarao
De Leon, Danny
Pangasinan
Victor, Victory
Candon
Vigan
Pivet, Babby
Manila
Stanford, Byan
Vigan
Lim, Bryan
Laoag
Cagayan
Shin Woo, Kyle
Toguegarao
Fuentabella, Kent
Vigan
Romualdes, Harley
Loag
Vigan
TO POST
Cagayan
La Union
San fernando
Laoag
Vigan
Manila
Pangasinan
San fernando
Cagayan
Manila
Pangasinan
Laoag
TOTAL
TOLL GATE
200.00
500.00
450.00
150.00
300.00
300.00
250.00
200.00
150.00
200.00
150.00
150.00
WASHING
150.00
200.00
150.00
150.00
150.00
150.00
150.00
150.00
200.00
200.00
150.00
200.00
BOOKING
335.00
335.00
335.00
335.00
335.00
335.00
335.00
335.00
335.00
335.00
325.00
325.00
OIL
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
SUPPLIES
835.00
835.00
835.00
835.00
835.00
835.00
835.00
835.00
835.00
835.00
825.00
825.00
OTHERS
500.00
3,000.00
2,000.00
4,000.00
30,000.00
10,000.00
2,300.00
500.00
600.00
400.00
300.00
TOTAL AMOUNT
TOTAL
4,520.00
4,370.00
4,270.00
4,470.00
4,120.00
4,720.00
4,070.00
4,420.00
4,020.00
4,370.00
3,950.00
4,000.00
51,300.00
Page : 1

Manila
DATE
BUS NO. DRIVERS / CONDUCTOR FROM POST
10/1/2014 0001
10/2/2014
10/3/2014
10/3/2014
10/4/2014 0002
10/5/2014
10/6/2014
10/6/2014
10/7/2014 0003
10/8/2014
10/9/2014
10/10/2014
Cruz, Joel
De Leon, Danny
Victor, Victory
Pivet, Babby
Stanford, Byan
Lim, Bryan
Shin Woo, Kyle
Fuentabella, Kent
Romualdes, Harley
TOTAL
Toguegarao
Pangasinan
Candon
Vigan
Manila
Vigan
Laoag
Cagayan
Toguegarao
Vigan
Loag
Vigan
TO POST
Cagayan
La Union
San fernando
Laoag
Vigan
Manila
Pangasinan
San fernando
Cagayan
Manila
Pangasinan
Laoag
CREDIT
STATION
Petron
2,500.00
Shell
DIESEL
CASH
TOTAL
3,500.00
6,000.00
2,000.00
6,000.00
8,700.00
1,500.00
2,000.00
3,900.00
1,500.00
1,000.00
2,000.00
6,000.00
Shell
Petron
Caltex
3,500.00
1,500.00
2,000.00
Unioil
1,500.00
Caltex
1,000.00
5,200.00
3,900.00
14,000.00
18,600.00
32,600.00
Page : 1
October 2014
51

TRANSACTION SYSTEM

Manila
DIESEL
DATE
TOLL GATE
WASHING
BOOKING
OIL
SUPPLIES
OTHERS
TOTAL
CREDIT
CASH
TOTAL
STATION
10/1/2014
200.00
150.00
335.00
2,500.00
835.00
10/2/2014
500.00
200.00
335.00
2,500.00
835.00
4,370.00
10/3/2014
450.00
150.00
335.00
2,500.00
835.00
4,270.00
10/3/2014
150.00
150.00
335.00
2,500.00
835.00
10/4/2014
300.00
150.00
335.00
2,500.00
835.00
10/5/2014
300.00
150.00
335.00
2,500.00
835.00
10/6/2014
250.00
150.00
335.00
2,500.00
835.00
10/6/2014
200.00
150.00
335.00
2,500.00
835.00
10/7/2014
150.00
200.00
335.00
2,500.00
835.00
10/8/2014
200.00
200.00
335.00
2,500.00
835.00
10/9/2014
150.00
150.00
325.00
2,500.00
825.00
3,950.00
10/10/2014
150.00
200.00
325.00
2,500.00
825.00
4,000.00
3,000.00
2,000.00
4,000.00
30,000.00
10,000.00
TOTAL
500.00
4,520.00
500.00
Petron
2,500.00
Shell
2,000.00
3,500.00
4,470.00
2,000.00
6,000.00
6,000.00
5,200.00
8,700.00
4,120.00
600.00
400.00
4,720.00
Shell
3,500.00
4,070.00
Petron
1,500.00
4,420.00
Caltex
2,000.00
4,020.00
300.00
4,370.00
6,000.00
1,500.00
2,000.00
3,900.00
3,900.00
Unioil
1,500.00
1,500.00
Caltex
1,000.00
1,000.00
2,300.00
14,000.00
18,600.00
51,300.00
32,600.00
TOTAL EXPENSES
83,900.00
Page : 1

Manila
EXPENSES
TOLL GATE
WASHING
BOOKING
OIL
SUPPLIES
OTHERS
TOTAL
DIESEL
CASH
CREDIT
TOTAL
TOTAL EXPENSES
AMOUNT
3,000.00
2,000.00
4,000.00
30,000.00
10,000.00
2,300.00
51,300.00
18,600.00
14,000.00
32,600.00
83,900.00
Page : 1
October 2014
52

TRANSACTION SYSTEM

Manila
REPORT OF FREIGHT
FREIGHT
BUS NO.
10/1/2014
10/2/2014
10/3/2014
10/3/2014
10/4/2014
10/5/2014
10/6/2014
10/6/2014
10/7/2014
10/8/2014
10/9/2014
10/10/2014
0001
0002
0003
DRIVERS / CONDUCTOR
FROM POST
Cruz, Joel
De Leon, Danny
Victor, Victory
Toguegarao
Pangasinan
Candon
Vigan
Pivet, Babby
Manila
Stanford, Byan
Vigan
Lim, Bryan
Laoag
Cagayan
Shin Woo, Kyle
Toguegarao
Fuentabella, Kent Vigan
Romualdes, Harley Loag
Vigan
TO POST
FARE
Cagayan
La Union
San fernando
Laoag
Vigan
Manila
Pangasinan
San fernando
Cagayan
Manila
Pangasinan
Laoag
TOTAL
1,500.00
2,000.00
3,000.00
1,800.00
2,900.00
2,300.00
4,000.00
8,500.00
2,500.00
6,300.00
1,200.00
4,300.00
40,300.00
.
.
Page : 1

Manila
REPORT OF FREIGHT
FROM POST
TO POST
Toguegarao
Cagayan
Pangasinan
La Union
Candon
San fernando
Vigan
Laoag
Manila
Vigan
Vigan
Manila
Laoag
Pangasinan
Cagayan
San fernando
Toguegarao
Cagayan
TOTAL
FARE
1,500.00
2,000.00
3,000.00
6,100.00
2,900.00
8,600.00
5,200.00
8,500.00
2,500.00
40,300.00
Page : 1
October 2014
53

TRANSACTION SYSTEM
Manila
REPORT OF TRIPS INCOME
FROM POST
Togue ga ra o
Pa nga s i na n
Ca ndon
Vi ga n
Ma ni l a
Vi ga n
La oa g
Ca ga ya n
Togue ga ra o
Vi ga n
Loa g
Vi ga n
TO POST
Ca ga ya n
La Uni on
Sa n fe rna ndo
La oa g
Vi ga n
Ma ni l a
Pa nga s i na n
Sa n fe rna ndo
Ca ga ya n
Ma ni l a
Pa nga s i na n
La oa g
NO. OF PASSENGER
7
12
5
10
18
16
10
5
25
46
36
27
AMOUNT
10,000.00
5,000.00
2,000.00
4,500.00
15,000.00
13,500.00
8,700.00
4,300.00
25,000.00
45,000.00
35,750.00
30,365.00
TOTAL GROSS
199,115.00
LESS: TRI P EXPENSES

Tol l Ga te
Wa s hi ng
Booki ng
Oi l
Suppl i e s
Othe rs
3,000.00
2,000.00
4,000.00
30,000.00
10,000.00
Me a l s
Dri nks
2,000.00
300.00
51,300.00
CASH
3,500.00
6,000.00
5,200.00
3,900.00
18,600.00
DI ESEL
CREDI T
2,500.00
4,000.00
3,500.00
4,000.00
14,000.00
TOTAL REVENUE
TOTAL CASH REMI TTACES
CASH ADVANCE
Dri ve r
Dri ve r
Conductor
OVERAGES (SHORTAGES)
129,215.00
104,015.00
2,500.00
3,000.00
1,500.00
TOTAL NET
7,000.00
18,200.00
129,215.00
FREI GHT
FROM POST
Togue ga ra o
Pa nga s i na n
Ca ndon
Vi ga n
Ma ni l a
Vi ga n
La oa g
Ca ga ya n
Togue ga ra o
TOTAL REVENUE:
TO POST
Ca ga ya n
La Uni on
Sa n fe rna ndo
La oa g
Vi ga n
Ma ni l a
Pa nga s i na n
Sa n fe rna ndo
Ca ga ya n
FARE
1,500.00
2,000.00
3,000.00
6,100.00
2,900.00
8,600.00
5,200.00
8,500.00
2,500.00
40,300.00
169,515.00
Page : 1
October 2014
54

TRANSACTION SYSTEM

Manila
REPORT OF CASH REMITTANCES
DATE
10/1/2014
10/2/2014
10/3/2014
10/3/2014
10/4/2014
10/5/2014
10/6/2014
10/6/2014
10/7/2014
10/8/2014
10/9/2014
10/10/2014
SHORT
1,000.00
150.00
450.00
1,000.00
3,000.00
2,500.00
2,500.00
1,200.00
1,300.00
1,200.00
1,500.00
2,400.00
CASH
ADVANCE
1,000.00
500.00
100.00
550.00
450.00
750.00
850.00
550.00
650.00
550.00
450.00
600.00
18,200.00
7,000.00
CASH REMITTANCE
1,480.00
1,980.00
180.00
280.00
4,330.00
2,630.00
5,280.00
6,630.00
17,630.00
45,180.00
31,050.00
27,665.00
TOTAL AMOUNT
144,315.00
TOTAL
169,515.00
Page : 1

Manila
REPORT OF TRIPS INCOME
TOTAL GROSS
LESS: TRI P EXPENSES
DI ESEL
CREDI T
CASH
199,115.00
51,300.00
14,000.00
18,600.00
TOTAL REVENUE
TOTAL CASH REMI TTACES
CASH ADVANCE
OVERAGES (SHORTAGES)
129,215.00
104,015.00
7,000.00
18,200.00
TOTAL NET
FREI GHT
129,215.00
40,300.00
TOTAL REVENUE:
169,515.00
Page : 1
October 2014
55

TRANSACTION SYSTEM

Manila
EMPLOYEES BENEFITS
SSS
PAG-IBIG
PHILHEALTH
TOTAL
EMPLOYEE
5,250.00
1,500.00
3,000.00
EMPLOYER
5,250.00
1,500.00
300.00
TOTAL
10,500.00
3,000.00
3,300.00
9,750.00
7,050.00
16,800.00
Page : 1

Manila
EMPLOYEES BENEFITS (UNPAID)
AUGUST
EMPLOYEE
5,250.00
1,500.00
3,000.00
EMPLOYER
5,250.00
1,500.00
300.00
TOTAL
10,500.00
3,000.00
3,300.00
9,750.00
7,050.00
16,800.00
EMPLOYEE
5,250.00
1,500.00
3,000.00
EMPLOYER
5,250.00
1,500.00
300.00
TOTAL
10,500.00
3,000.00
3,300.00
9,750.00
7,050.00
16,800.00
EMPLOYEE
5,250.00
1,500.00
3,000.00
EMPLOYER
5,250.00
1,500.00
300.00
TOTAL
10,500.00
3,000.00
3,300.00
TOTAL
9,750.00
7,050.00
16,800.00
TOTAL
29,250.00
21,150.00
50,400.00
SSS
PAG-I BI G
PHI LHEALTH
TOTAL
SEPTEMBER
SSS
PAG-I BI G
PHI LHEALTH
TOTAL
OCTOBER
SSS
PAG-I BI G
PHI LHEALTH
Page : 1
October 2014
56

TRANSACTION SYSTEM
DATE
10/1/2014
10/2/2014
10/3/2014
10/3/2014
10/4/2014
10/5/2014
10/6/2014
10/6/2014
10/7/2014
10/8/2014
10/9/2014
10/10/2014

Manila
REPORT OF CASH FLOWS
GROSS AMOUNT
GROSS
BUS NO.DRIVERS / CONDUCTOR
FROM POST TO POST NO. OF PASSENGERAMOUNT
FREIGHT
AMOUNT EXPENSES
0001 Cruz, Joel Toguegarao Cagayan
7
10,000.00
1,500.00 11,500.00
4,520.00
De Leon, DannyPangasinan La Union
12
5,000.00
2,000.00
7,000.00
4,370.00
Victor, Victory Candon
San fernando
5
2,000.00
3,000.00
5,000.00
4,270.00
Vigan
Laoag
10
4,500.00
1,800.00
6,300.00
4,470.00
0002 Pivet, Babby Manila
Vigan
18
15,000.00
2,900.00 17,900.00
4,120.00
Stanford, ByanVigan
Manila
16
13,500.00
2,300.00 15,800.00
4,720.00
Lim, Bryan Laoag
Pangasinan
10
8,700.00
4,000.00 12,700.00
4,070.00
Cagayan
San fernando
5
4,300.00
8,500.00 12,800.00
4,420.00
0003 Shin Woo, KyleToguegarao Cagayan
25
25,000.00
2,500.00 27,500.00
4,020.00
Fuentabella, Kent
Vigan
Manila
46
45,000.00
6,300.00 51,300.00
4,370.00
Romualdes, Harley
Loag
Pangasinan
36
35,750.00
1,200.00 36,950.00
3,950.00
Vigan
Laoag
27
30,365.00
4,300.00 34,665.00
4,000.00
TOTAL AMOUNT
199,115.00
40,300.00
239,415.00
51,300.00
DIESEL
CASH
3,500.00
6,000.00
5,200.00
3,900.00
18,600.00
CASH
NET
ADVANCECASH REMITTANCE
3,480.00
1,000.00
1,480.00
2,630.00
500.00
1,980.00
730.00
100.00
180.00
1,830.00
550.00
280.00
7,780.00
450.00
4,330.00
5,880.00
750.00
2,630.00
8,630.00
850.00
5,280.00
8,380.00
550.00
6,630.00
19,580.00
650.00 17,630.00
46,930.00
550.00 45,180.00
33,000.00
450.00 31,050.00
30,665.00
600.00 27,665.00
169,515.00
7,000.00
144,315.00
October 2014
57
SHORT
1,000.00
150.00
450.00
1,000.00
3,000.00
2,500.00
2,500.00
1,200.00
1,300.00
1,200.00
1,500.00
2,400.00
18,200.00

TRANSACTION SYSTEM
D. APPENDICES
Appendix A - Project Schedule of Activities (Gantt Chart)
October 2014
58

TRANSACTION SYSTEM
Appendix B - Project Cost and Benefits Analysis (CBA)

Changing the system of the company's payroll is a one way to give its employees a
motivations to pursue a very good outcome of vocation. It could give them another reasons
for them to stay loyal and continue their professionalism within its stay to the company.
Moreover, the employees would show a great concentration and importance with to reflect
that the company has given them an importance that to point that the company are prepared
to disburse a certain
amount to provide them a better way of working. Additionally, it is also for the benefits of
the company particularly the top-management level because they need a very accurate
result and quality of performance to help to them to provide a good decisions with regards
to persist the company. Computerized Based Information System gives the company,
employees, other personnel and the top level management an economic future benefits and
for the betterment and improvement of the entire company
DEVELOPMENTAL COST OF THE SYSTEM
QTY
A. PERSONNEL COST
Systems Analysts
Database Administrator
Network Administrator
Total
B. HARDWARE REQUIREMENTS
Server
Fire Wall
Router
Hub
Cable
Laptop Computer
Desktop Computer
Printer
Total
C. SOFTWARE REQUIREMENTS
Windows 2008
MYSQL 2014
Total
D. MATERIAL COSTS
Bond Paper (reams)
Printer Inks
Total
E. TRAINING REQUIREMENTS
User's Training
Materials
Total
Unit Cost
1 Php
1
1
40,000.00
29,000.00
29,000.00
Sub-Total
Php 40,000.00
29,000.00
29,000.00
Total Cost
(For 3 months)
Php
120,000.00
87,000.00
87,000.00
Php 294,000.00
1 Php 130,000.00
1
25,000.00
1
2,000.00
1
500.00
1
1,000.00
1
30,000.00
4
27,000.00
1
8,000.00
Php
3 Php
1
Php
5
3
6,000.00
25,000.00
230.00
600.00
Php
Php
130,000.00
25,000.00
2,000.00
500.00
1,000.00
30,000.00
108,000.00
8,000.00
Php 304,500.00
Php
18,000.00
25,000.00
43,000.00
Php
3,450.00
5,400.00
8,850.00
1,150.00
1,800.00
15,000.00
3,000.00
DEVELOPMENTAL COST OF THE SYSTEM (for 3 months)
Php
Php
15,000.00
3,000.00
18,000.00
Php 668,350.00
October 2014
59

TRANSACTION SYSTEM
The table shows personnel cost, cost of the hardware and software requirements,
material costs and training costs. The development of this system set approximately for
three months.
To build up this proposed project, the services of one analysts, one database
administrator and one network administrator are the needed. The company already has a
programmer hired for to make a program. For hardware requirements, four additional
desktop computer for the personnel who still under the usage of manual system who assign
for the computations of undersized remittance of money of the drivers, three computer are
available and under the usage of three employees who are assign for the computations of
overall employee's payroll and one computer laptop for the top management including the
printer for back up and router, hub, and cable for the connection purposes. Additionally, it
is essential to have a server wherein the data base server, file server, application server and
web server that will provides data to other computers. It may serve data to systems on local
area network or wide area network over the internet. Moreover, Firewall is necessary for
the security purposes of the system and to avoid unnecessary transactions or events and to
prevent unauthorized personnel to access to this system . Windows 2008 and MSSQL
2014 are necessary for storing and retrieving the data as requested by the other software
applications, it will be on the same computer or those running on another computer across
the network (including the Internet). The other software which also be needed are Visual
studio Net 2014 for the development and Windows Sever 2012 already purchased and
currently being used by the company's programmer for the company's system. This
software are fundamentals particularly for the purposes of reporting a report to the higher
management wherever their location is. Bond paper, printer inks and other supplies are
furthermore be needed and it will be part of material costs. There will an allocated budget
for the costs of the training. The total developmental costs of the project is P883,350.00.
MONTHLY OPERATIONAL COST OF THE SYSTEM
QTY
A. PERSONNEL COST
Computer Operator
Computer Operator - Clerk
Database Administrator (Retainer)
Network Administrator (Retainer)
Total
B. HARDWARE COST
Maintenance
Total
C. MATERIAL COST
Bond Paper
Printer Inks
Total
OPERATIONAL COST OF THE SYSTEM
Unit Cost
3 Php 15,000.00
4
12,000.00
1
3,500.00
1
3,500.00
Total Cost
(Per Month)
Php
45,000.00
48,000.00
3,500.00
3,500.00
Php 100,000.00
15,000.00
5
3
Php
15,000.00
15,000.00
Php
1,150.00
1,800.00
2,950.00
230.00
600.00
Php 117,950.00
October 2014
60

TRANSACTION SYSTEM
The operational costs are to be incurred after the proposed system has been
implemented. It consists of salaries of ten computer personnel operator and one database
administrator - retainer and one network administrator-retainer which will paid on a percall basis. For the maintenance costs of the hardware are obligatory for convenience of the
system and the costs of the necessary materials and office supplies are included for
operational costs. The monthly operational costs of the proposed system was estimated for
about P117,950.00.
MONTHLY BENEFITS OF THE SYSTEM

QTY
A. POSITIVE BENEFITS
Additional Income
Employee Productivity
Total
B. COST-AVOIDANCE BENEFITS
Personnel
Overtime Pay
Total
C. MATERIAL COST
Bond Paper (Reams)
Other Costs
Total
BENEFIT OF THE SYSTEM
Unit Cost
Total Cost
(Per Month)
Php 12,000.00
22,000.00
Php 12,000.00
22,000.00
Php 34,000.00
3
10
12,000.00
1,500.00
36,000.00
15,000.00
Php 51,000.00
230.00
3,000.00
1,150.00
3,000.00
4,150.00
Php
Php 89,150.00
October 2014
61

TRANSACTION SYSTEM
Benefits from the proposed system includes an additional income due to its lesser
expenses and it will increase the company's employees productivity. The personnel's
salaries and its overtime pay will be diminish if it is not totally abolish. Employees who
will be affected by the new system might be entrust with more productive assignments and
transactions. Likewise, other employees could be trained with the new system to able for
them to adopt by the new working environment and system. Additionally for the company's
benefit, the some costs on other materials will be lessen. The company expects the
estimated benefits in the amount of P84,650.00 once the new system is implemented.
YEAR
0
1
2
3
4
5
COSTS
COMMULATIVE
COSTS
1,729,900.00
1,415,400.00
1,486,170.00
1,560,478.50
1,638,502.43
1,720,427.55
1,729,900.00
3,145,300.00
1,486,170.00
1,560,479.00
1,638,503.00
1,720,428.00
BENEFITS
802,350.00
1,069,800.00
4,631,470.00
6,191,949.00
7,830,452.00
9,550,880.00
COMMULATIVE
BENEFITS
802,350.00
1,872,150.00
2,995,440.00
4,174,895.00
5,413,323.00
6,713,672.00
Appendix C - Office Layout
October 2014
62

TRANSACTION SYSTEM
Appendix D - Organizational Chart

Appendix E - Source of Documents
October 2014
63

System Analysis Design

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System Analysis Design

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A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

SUMMARY OF THE PROPOSAL

Proponents of the System:

Description of the System:

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

OBJECTIVES OF THE SYSTEM

Finish their work for shorter period of time.

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

SIGNIFICANCE OF THE SYSTEM

B. Analysis of the Current System

Assessment of the Current System

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Data Processing Procedures

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

User's Requirement Analysis

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

C. DESIGN OF THE PROPOSED SYSTEM

FLOWCHART OF PAYROLL SYSTEM

GV FLORIDA TRANSPORT INC.

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

FLOWCHART OF DRIVER'S PAYROLL SYSTEM

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

FLOWCHART OF EMPLOYEES & MAINTENANCE PAYROLL SYSTEM

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

THE PROPOSED PAYROLL SYSTEM OF EMPOYEES, MAINTENANCE AND

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

FLOWCHART OF PROPOSED DRIVERS PAYROLL SYSTEM

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Database and Tables Structure

Employees and Drivers Payroll System

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Drivers Information Data

Trip Folders Data

Undersize Amount of Remittance

Employees and Maintenance Information Data

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Employees & Maintenance Hourly Period

Payroll Transactions / Computations

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Nullable or not Nullable

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Field TypeField Length not nullable

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Drivers Undersized Amount Computation

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Employees Hourly Period

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Field TypeField Length not nullable

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

USERS INTERFACE DESIGN

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

EMPLOYEE 1 - SYSTEM MENU

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

Other System Menu

The File system composed of new for new information,

The Tools menu allows the employee or the users to

The Help involves the contents, index and search and

A PPROPOSED COMPUTERIZED PAYROLL SYSTEM WITH TRIPS

FILE MAINTENANCE MENU SYSTEM