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  • Flow of Documentation Between

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    faiffg123
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    The document outlines the typical flow of documentation between a customer and supplier for a product purchase. It shows that a customer would first send an inquiry letter to a supplier to get information on price, availability, and quality of a product. The supplier would then respond with a quotation. If the customer agrees to the price, they would send a purchase order and the supplier would send an acknowledgment and confirmation of order. Further documentation includes a remittance advice, delivery note, dispatch note, invoice, debit note if returning goods, and credit note. The supplier would also send periodic statements detailing transactions.

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    The document outlines the typical flow of documentation between a customer and supplier for a product purchase. It shows that a customer would first send an inquiry letter to a supplier to get information on price, availability, and quality of a product. The supplier would then respond with a quotation. If the customer agrees to the price, they would send a purchase order and the supplier would send an acknowledgment and confirmation of order. Further documentation includes a remittance advice, delivery note, dispatch note, invoice, debit note if returning goods, and credit note. The supplier would also send periodic statements detailing transactions.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
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    8 views2 pages

    Flow of Documentation Between

    Uploaded by

    faiffg123
    The document outlines the typical flow of documentation between a customer and supplier for a product purchase. It shows that a customer would first send an inquiry letter to a supplier to get information on price, availability, and quality of a product. The supplier would then respond with a quotation. If the customer agrees to the price, they would send a purchase order and the supplier would send an acknowledgment and confirmation of order. Further documentation includes a remittance advice, delivery note, dispatch note, invoice, debit note if returning goods, and credit note. The supplier would also send periodic statements detailing transactions.

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    © All Rights Reserved
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    of 2

    FLOW OF DOCUMENTATION BETWEEN

    CUSTOMER
    Inquiry Letter

    SUPPLIER
    To get information about Availability, Price, Time of available, Quality of product
    To give the required information (Price)

    Purchase Order

    Agree to purchase on quoted price


    Conformation and acceptance of order

    Remittance Advice

    Acknowledgment

    Conformation of Goods delivered. Name, Quantity, Quality

    Delivery Note

    Inform that Goods dispatched. Name of Cargo, Time of reaches

    Dispatch Note

    Bill/Demand for payment within agreed time period. Name, Quantity, Quality, and Price

    Debit Note

    Quotation

    Invoice

    For return of goods and request of Credit Note. Name, Quantity, Reason
    Acceptance of return /Reduce the value of invoice

    Credit Note

    Detail of transaction. Sale, Return and Payment

    Supplier statement

    Detail of payments / List of invoices covered by payments

    (Request for Material Purchase)


    `
    (Information
    about goods received)

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