45956a SP-1171 - Specification For Quality Assurance Requirements For P 1

Petroleum Development Oman L.L.C.
Specification for Quality Management System

Requirements for Product and Service
Document ID
SP-1171
Document Type
Specification
Security
Unrestricted
Discipline
Owner
Issue Date
Version
Quality Management
CFDH Quality
th
24 June 2012
Keywords: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor
any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or
transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise)
without prior written consent of the owner.
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SP-1171 - Specification for Quality Management System

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The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.
Petroleum Development Oman LLC
Version: 3.0
Effective: July 2012
This page was intentionally left blank
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Document Authorisation
Authorised For Issue June 2012
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ii Revision History
The following table lists the most recent revisions to this document. Details of all revisions prior
to these are held on file by the issuing department.
Version No.
Date
Author
Checked
Scope / Remarks
Version 1.0
24/04/2000
OTT/151
OTT/15
Revision and re-formatting of ERD

84-02 (September 1995 issue).
Version 2.0
17/12/2007
UEC/111
UEC/11
Revised following Shell Philosophy
Version 3.0
24/06/2012
UEQ/11
UEQ
Re-formatted and revised entirely.
iii Related Business Processes

Code
Business Process
QIPS
Quality Integration & Project Support
iv Related Corporate Management Frame Work (CMF)

Documents
The related CMF Documents can be retrieved from the CMF Document Control.
Doc. ID
Document Title
CP-117
Project Engineering Code of Practice
CP-190
Quality Management System for Project Delivery Code of Practice
CP-131
Risk and Opportunity Management Code of Practice
SP-1122
Specification for Project Quality Plan
SP-2061
Technical Authority System
SP-2065
Document Management for Projects
PR-1247
Project Management of Change Procedure
PR-1964
Equipment and-or Materials Receipt Inspection Procedure
PR-1984
Criticality Rating Procedure
PR-1866
Quality Audit Procedure
GU-364
Vendor Registration Guidelines
DEP 82.00.10.10
Project Quality Assurance
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TABLE OF CONTENTS
i
Document Authorisation ........................................................................................... 3
ii
Revision History ....................................................................................................... 4
iii
Related Business Processes ................................................................................... 4
iv
Related Corporate Management Frame Work (CMF) Documents .......................... 4
Introduction............................................................................................................... 7
1.1
Purpose .................................................................................................................... 7
1.2
Scope ....................................................................................................................... 7
1.3
Changes to the Specification ................................................................................... 7
1.4
Specification Owner's Responsibility ........................................................................ 7
1.5
Effective period ........................................................................................................ 7
1.6
Review and Improvement ........................................................................................ 7
Specification Requirements ..................................................................................... 8
2.1
Quality Management System ................................................................................... 8
2.2
Quality Plan .............................................................................................................. 8
2.3
Quality Control Plan (QCP) / Inspection and Test Plan (ITP) .................................. 9
Additional Company Requirements to ISO/TS 29001 ............................................ 10
3.1
ISO/TS 29001 - Add the following under Clause 4.2.3 .......................................... 10
3.2
3.3
3.4
ISO/TS 29001 - Add the following under clause 5.6.1: .......................................... 11
3.5
ISO/TS 29001 - Add the following under clause 6.1: ............................................. 12
3.6
ISO/TS 29001 - Add the following under clause 6.2.2: .......................................... 12
3.7
3.8
ISO/TS 29001 - 7.4.1.2 Criteria for Vendor Selection, Evaluation and Re-Evaluation
- Supplemental ....................................................................................................... 17
3.9
ISO/TS 29001 - 7.4.3.1 Verification of Purchased Product - Supplemental .......... 17
3.10
ISO/TS 29001 - 7.5.1.2 Process Controls - Supplemental .................................... 19
3.11
ISO/TS 29001 - 7.5.3.1 Identification and Traceability - Supplemental ................. 19
3.12
ISO/TS 29001 - 7.5.5.2 Periodic Assessment of Stock - Supplemental ................ 20
3.13
ISO/TS 29001 - 7.6.1 Control of Monitoring and Measuring Equipment Supplemental ......................................................................................................... 20
3.14
ISO/TS 29001 - 8.2.2.1 Internal Audit - Supplemental ........................................... 20
3.15
ISO/TS 29001 - 8.2.2.2 Response Times - Supplemental ..................................... 21
3.16
ISO/TS 29001 - 8.3.1 Release or Acceptance of Nonconforming Product Supplemental ......................................................................................................... 21
3.17
3.18
ISO/TS 29001 - 8.5.2.2 Response Times Supplemental .................................. 22
Appendix 1
Glossary of Definitions, Terms and Abbreviations ................................................ 23
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Appendix 2 References ............................................................................................................. 26

Appendix 3
Contract / Project Quality Plan Contents ............................................................... 27
Appendix 4 Quality Alighment Meeting ..................................................................................... 31

Appendix 5 Example Quality Control Plan / ITP Template........................................................ 33
Appendix 6 User Comment Form ............................................................................................. 36
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Introduction
1.1
Purpose
Version: 3.0
This document is intended to specify Company Quality Management System

requirements for project delivery during design, procurement, construction, and
commissioning phases of facilities.
This specification revises SP-1171, Version 2.0, Dec 2007.
1.2
Scope
This document specifies the Company's minimum requirements for
Management System in all Contracts and Purchase Orders with the Suppliers.
Quality
This specification is based on International Technical specification ISO/TS 29001: 2010

- Petroleum, Petrochemical and Natural Gas Industries Sector-Specific Quality
Management Systems --- Requirements for Product and Service Supply
Organizations which is adopted by the Company with additional requirements as
specified in this document.
This Specification is not applicable to ex-stock items. Use of ex-stock items shall be
endorsed by the relevant Company Project Manager / Project Engineer in consultation
with Company Project Quality Manger and/or CFDH depending on criticality of the item
and taking into account inspection and test requirements, documents, material
identification requirements, etc.
1.3
Changes to the Specification

This specification shall not be changed without approval from the Document Authority.
Any user of this specification, who encounters an inaccuracy or ambiguity, is requested
to notify the Document Custodian, using the User Comment Form provided, see
Attachment 6.
1.4
Specification Owner's Responsibility

The owner of this specification, CFDH Quality, is responsible for authorising all
proposed deviations or amendments to the specification and for the instigation of
periodic reviews and updates in accordance with Clauses 1.2 and 1.5.
1.5
Effective period
The requirements of this specification shall remain in force indefinitely unless
superseded by an authorised revision.
1.6
Review and Improvement

As a minimum, this specification will be reviewed and if necessary updated when current
version of ISO/TS 29001 (Year 2010) is revised or every three years whichever is
earlier.
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Specification Requirements
2.1
Quality Management System
Version: 3.0
The Supplier (Consultant, Contractor, Manufacturer or Vendor) shall implement and

maintain a Quality Management System that complies with ISO/TS 29001, and
additional requirements of this specification.
Suppliers shall attain Third Party Registration of their Quality Management System to
ISO 9001 or sector specific international standard e. g. ISO/TS 29001, ISO/IEC 17025,
API Spec Q1 etc. The registration shall be from an Accredited Certifying Body (for
example, BSI (British Standards Institution), BV (Bureau Veritas), DNV ( Det Norske
Veritas), and LRQA (Lloyds Register Quality Assurance) etc, who are themselves
accredited by a National Accreditation Board to assess Quality Management Systems.
Where Suppliers are not yet certified, they shall demonstrate that they have a Quality
Management System that complies with appropriate ISO standard requirements until
they are certified as above.
If any part of the Contract is outsourced, the Supplier shall ensure that the Sub-supplier
maintains a Quality Management System that meets the requirements of this
specification for the outsourced scope of work. The Supplier shall remain ultimately
responsible for the quality of the outsourced scope of work.
2.2
Quality Plan
Where stated specifically in a contract or a Purchase Order, a specific Contract Quality
Plan (CQP) or a Project Quality Plan (PQP) shall be prepared at the beginning of
Contract / Order. The CQP / PQP shall describe the organizations corporate quality
management system elements applied to the project and additional measures in order
to comply with the requirements of this specification and any other contract specific
quality requirements. The CQP / PQP shall be submitted within stipulated time as per
the Contract. The Contractor shall not commence any work until the CQP / PQP is
approved.
Subcontractors shall comply with main Contractor CQP. In case the CQP of the main
Contractor does not adequately cover sub-contracted scope of work, the main
Contractor shall ensure that the Sub-contractor submits a separate CQP for the
applicable scope of work to Company for approval complying with this specification.
The need for a CQP / PQP for procured products will be determined based on its
criticality. Generally Quality Plan (PQP / CQP) is not required for packaged products
(e.g. skids mounted manifolds, pressure vessels, cyclones, heat exchangers, surface &
sub-surface equipment of Electrical Submersible Pump Systems) and Bulk Products (e.
g. pipes, fittings, flanges, valves).
CQP / PQP should be prepared using the Suppliers standard templates / formats and
taking appropriate guidance from ISO 10005: Quality Management Systems Guidelines for quality plans, CP-190 and DEP 82.00.10.10. Gen. as applicable. Example
content of a Contractors CQP and Vendors PQP is included in Appendix 3.
CQP / PQP shall address inter-related systems which are applicable to the scope of
work such as Discipline Controls and Assurance Framework (DCAF), Operations
Readiness and Assurance, Technical Integrity Verification (TIV) and Flawless Project
Delivery (FPD) etc.
The Tender issue of Contract Quality Plan (normally Revision 0), is a preliminary issue
addressing all requirements of this specification in general terms in such a way that it
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demonstrates the understanding of the SP-1171 requirements. On award of the

contract, the Contract Quality Plan shall be revised addressing specific details.
CQP shall be maintained and updated as a live document. As a minimum, it shall be
reviewed every six months and / or revised when significant changes are identified by
Contractor and/or Company. Learnings from current quality alerts / quality notes,
lessons learnt etc. shall be addressed in CQP.
2.3
Quality Control Plan (QCP) / Inspection and Test Plan (ITP)

Where stated in a contract or a Purchase Order (PO), a Quality Control Plan (QCP) or
an Inspection and Test Plan (ITP) shall be prepared by the respective service providers
or manufacturers and shall be submitted to the Company approved Quality
Management TA-2 for approval before the start of the relevant activities. This shall also
apply to Supplier and Sub-supplier activities as applicable. The Company has the right
to identify in the ITP the review, surveillance, witness and hold points. No work shall
start unless the QCP / ITP is approved.
Note: QCP / ITP is applicable to MESC and Non-MESC Items based on criticality rating.
Appendix 5, Inspection and Test Plan (ITP) Guidelines, offers Suppliers guidelines on
the contents and development of a Quality Control Plan that will meet the requirements
of this specification.
QCP / ITP shall be maintained updated as a live document and shall be revised when
significant changes are identified. Learning from current quality alerts / quality notes,
lessons learnt etc. shall be addressed in QCP / ITP.
Company approval / endorsement of a QCP/ITP do not give Supplier a variance to the
PO/ contract or specification requirements.
Supplier is to ensure all requirements omitted or incorrect, are revised in the document
and resubmitted
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Additional Company Requirements to ISO/TS 29001

The following sub section details Amendments/Supplements to ISO/TS 29001.
3.1
ISO/TS 29001 - Add the following under Clause 4.2.3

4.2.3.3 Contract Documentation
The Supplier shall establish a system to substantiate that they maintain the latest
revision of all Contract Requirements including statutory, Regulatory, Contractual and
Technical Specifications.
All documentation related to the Quality Management System shall be available at the
location where work is being carried out.
The Supplier shall maintain the latest revision of the relevant Contract Documents,
Drawings, Contract Technical Specifications, International Standards, CQP, ITPs,
Procedures and Work Instructions, etc. at the location where work is being carried out.
The following documents shall be approved by the Company or at the discretion of the
Company, Company approved technical authorities.
Table-1
Sl No Document Description
3.2
Approval Authority
Contract / Project Quality Plan
Quality Management TA-2
CVs of Quality Manager
QCPs / ITPs
CVs of QA Engineer, and other Quality

Inspection personnel
Approval Discipline Engineers to TA-2
Functional CFDH TA-1
Design and Engineering Deliverables
As per Design Deliverables

Verification Matrix (ref. SP-1122)
and DCAF
Procurement, Construction, Commissioning As per DCAF

and Operation Deliverables
Site related
Procedures
Deviations from
specifications
10
Deviation
from
Company
approved
Manufacturers, Suppliers,
Stockists &
Vendors
Method
statements
Contract
&
Functional TA-2.
technical
Functional TA-1.
Functional
Product
Group
Service Codes
Custodian
(PGSC list)

5.5.1.1 Inspector Roles & Responsibilities.
Inspector (QA/QC Inspector & TPI) roles and responsibilities shall be as follows but not
limited to:
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Verify the product conformance to contractual requirements at various stages of

the fabrication/manufacturing as stated in approved QCP / ITP and applicable
technical specifications.
Review quality documentation to verify product conformance to contractual

requirements.
Carry out surveillance inspections to verify processes and procedures

compliance.
Issue Inspection Release Note of Product/ Sign test packs (QA/QC dossier).
Report to relevant authorities on daily, weekly and other defined frequencies as

applicable.
The surveillance role shall be as follows but not limited to:
To monitor manufacturers/contractors activities with respect to quality

performance.
To ensure that the materials are from the approved suppliers.
To ensure close out of NCRs with suitable corrective and preventive actions.
The signature of the Companys Inspection personnel (QA/QC Inspector/TPI) shall not
absolve the suppliers responsibilities to supply the product that meets contractual
requirements.
3.3

5.5.2.1. Responsibilities of the Management Representative (MR).
The roles and applicable responsibilities of the MR for the Contract shall be stated in the
CQP.
3.4
ISO/TS 29001 - Add the following under clause 5.6.1:

5.6.1.2 Contract Quality Management Review
Supplier shall ensure that the contract quality management system is frequently
reviewed at an appropriate frequency in order to ensure timely development and
continued suitability of the quality management system:
Initial review within 6 (six) months from effective date of the contract focussing
mainly on ensuring that all contract enablers such as resources, plans,
procedures, tools, systems etc. are in place.
Thereafter the review frequency may be changed to once a year unless system
deficiencies impacting project delivery requires more frequent reviews.
Within one month prior to the demobilisation of the key project team members,
a final contract quality management review shall be performed focussing mainly
on contract results and capturing lessons learned.
The Suppliers Contract Quality Manager shall participate in the review meeting.
The minutes of meetings of the review shall be maintained and shall be made available
to Company on request. It shall contain areas of concern and weakness identified in the
Quality Management System and actions recommended for mitigation.
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3.5
ISO/TS 29001 - Add the following under clause 6.1:

6.1.1 Quality and Inspection Resources
The Supplier shall determine the number of all quality function resources including
Inspection personnel based on the contract requirements and the quality risk
assessments in such a way that all contract activities are adequately covered and to
ensure that the Quality Management System is effectively established, implemented and
maintained throughout the Contract. Refer Table 6 under section 2.8 of CP-190 for
indicative QA/QC requirements.
The Supplier shall assign at least one dedicated quality focal point (Quality Manager /
Lead Quality Engineer) for each contract. The quality focal point shall functionally report
to the Suppliers Corporate Quality Representative on all Quality and technical matters
and report to the Contract Project Representative on day to day activities.
There shall be sufficient Inspection personnel to cover all disciplines work and activities,
all Sub-Contractor's work at the site and off site facilities based on criticality of the
activities and the number of locations. They shall be independent of the work being
performed and shall have no other duties or responsibilities. Details of QA/QC resources
shall be clearly documented along with their responsibilities and authorities in the CQP.
The proposed quality organisation chart covering all personnel shall be submitted to the
Company for approval prior to the mobilisation phase of the contract. The quality
organisation chart shall be maintained updated at all times.
Supplier shall prepare quality personnel resource plan on a monthly basis or as
identified within contract to cover all verification activities as required by ITP. The
adequacy of the Quality resources shall be reviewed by the Company quality
representatives during progress review meetings.
3.6
ISO/TS 29001 - Add the following under clause 6.2.2:

6.2.2.2 Competency of Quality personnel
The Supplier shall establish control features (technical authority system) for ensuring
quality and Inspection personnel are competent. Records shall be established and
maintained to demonstrate that all Inspection personnel are competent.
Quality and Inspection personnel working for the contract on site shall be approved by
the Company as stated in Table-1.
The minimum qualification and experience requirements of Quality and Inspection
personnel shall be as detailed below:
Contract Quality Representative (Quality Manager)
Qualifications
Duties
1. Shall be a Graduate Engineer (B.Sc. Eng. /

BE/B.Tech.)
either
in
Mechanical
/
Metallurgical / Welding / Electrical /
Instrumentation/Civil
engineering
as
appropriate.
1. Shall be responsible for advising, guiding

and motivating project line management on
all Quality and verification activities and
related technical matters.
2. Shall be a Registered Lead Assessor with

IRCA, RABQSA or equivalent.
(Where
equivalent is proposed, evidence of
equivalence shall be provided).
3. Shall have minimum of 12 years of relevant
experience in onshore oil and gas facility
projects, including live installations. Out of 12
years of experience, 5 years of experience
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2. Shall be responsible for implementation,

operation and maintenance of Quality
Management System in compliance with
SP-1171.
3. Shall be responsible for allocation of quality
recourses and for Quality training for all
project personnel and overseeing all
personnel understand and effectively
deliver their Quality responsibilities as per

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shall have gained preferably in the Middle
East. Shall have a minimum of 5 years
management experience in establishment,
operation and maintenance of quality
management system in accordance with
applicable international standard with the
capability of developing quality system,
quality plans, work procedures and inspection
plans.
quality plan and procedures.

4. Shall
report
to
highest
executive
management within the organisation to
ensure authority and freedom to execute
assigned responsibilities.
4. Shall have sound knowledge in quality

management in projects covering design /
engineering,
procurement,
construction,
inspection/testing
and
commissioning
phases.
5. Shall have sound knowledge in quality
management aspects within various technical
disciplines and shall be familiar with
standards and codes used in oil and gas
industries.
6. Preferably be familiar with practices such as
Flawless Project Delivery (FPD) and
Technical Integrity Verification (TIV).
Lead / Senior Quality Engineer

Qualifications
Duties
1. Shall be a Graduate Engineer in relevant
1. Preparation, implementation, monitoring,
discipline. Alternative qualification may be

accepted at the discretion of the
Company.
2. Development, preparation, implementation

IRCA, RABQSA or equivalent. (Where
equivalent is proposed, evidence of
equivalence shall be provided).

experience in oil and gas projects. He
shall have a minimum of 2 years
management experience in establishment,
operation and maintenance of a quality
management system in accordance with
applicable international standard with the
capability of developing and implementing
quality system, quality plans, work
procedures and inspection plans.
4. Shall
have
experience
in
quality
engineering, procurement, construction,
inspection/testing and commissioning
phases.
5. Shall have supervisory skills

6. Shall have technical knowledge
of
inspection and exposed to multi discipline
works of oil and gas construction field.
revision and updating of the Suppliers

Contract Quality Plan.
and monitoring of all Contract Specific

Procedures and Work Instructions.
3. Review and Monitoring Sub-Contractors

Quality Systems and quality performance.
4. Preparation, implementation, revision and

monitoring
(QCP/ITP).
Quality
Control
Plans
5. Maintaining of Quality records.

6. Reporting Quality activities as directed.
7. Liaison with the Company on matters
related to Quality as applicable.
8. Auditing - internal and external, and follow

up of Corrective Actions.
9. Overall
control,
supervision
and
implementation of Contract quality and
technical requirements; resolution of
quality
problems;
preparation
and
maintenance of Contract quality records.
7. Shall be familiar with relevant codes used

in oil and gas industries.
8. Preferably be familiar with practices such

as Flawless Project Delivery (FPD) and
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Quality Engineer
Qualifications
1. Shall be a Graduate Engineer in relevant

discipline. Alternative qualification may
be accepted at the discretion of the
Company.
Duties
Same as the duties of Lead / Senior
Engineer except that it is done under
supervision.

experience in oil and gas projects. Shall
have the capability of developing and
implementing quality system, quality
plans, work procedures and inspection
plans as directed.
3. Shall
have experience in quality

engineering, procurement, construction
and commissioning phases.
4. Shall
have technical knowledge of

inspection and testing, and exposed to
multi discipline works of oil and gas
construction field.
5. Shall be familiar with relevant codes used

in oil and gas industries.
6. Preferably be familiar with practices such

as Flawless Project Delivery (FPD) and

IRCA, RABQSA or equivalent.
Note: Lead Auditor registration is not
required if auditing is not part of the
activities.
Auditors
Quality Manager and Lead / Senior Quality Engineer who meets the above requirements
are automatically qualified to lead and/or participate in quality audits.
Other Auditors (team members, not lead) shall be graduates with at least five years Oil
and gas experience in the same field being audited and shall have conducted minimum
10 relevant audits. They shall be trained to carry out audits as follows:
For External Audits 5 day course registered with IRCA, RABQSA or equivalent
acceptable to Company.
For Internal Audits - 2 day course registered with IRCA, RABQSA or equivalent
acceptable to Company.
Competency of the Inspection personnel

The Inspection personnel shall have formal qualifications (e.g. CSWIP, AWS, and
British Gas or equivalent) as appropriate and should have previously worked on similar
Contracts in similar capacities and/or shall have technical knowledge and hands on
experience with the similar products.
When the Supplier has its own internal qualification scheme (e.g. Welding Inspector,
Painting Inspector), the qualification scheme shall be approved by the Company.
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Company reserves the right to independently test and assess inspection personnel
competence levels. Personnel who fail to meet company minimum requirements shall
be removed and replaced at contractor cost.
Quality Control Inspector - (Welding/ Painting/ NDT/GRE/PE)
Qualifications
1. HND/Diploma
in
Mechanical
/
Metallurgical Engineering or equivalent
with minimum 4 years of inspection
experience in construction industries out
of which 2 years shall be gained in oil and
gas facility construction.
2. Welding Inspector shall possess CSWIP

3.1 / AWS for welding inspection or
equivalent and Certified to ASNT / EN 473
/ PCN level II in RT, PT, MT and UT
techniques.
3. Painting Inspector shall possess min.

BGAS II or equivalent in NACE for
painting inspection.
4. NDT Inspector shall be certified to ASNT

level II in RT, PT, MT and UT techniques
or demonstrate adequate knowledge of
NDE techniques. RT person conducting
RT interpretation shall be qualified
ASNT/PCN Level-II in Interpretation for
respective materials.
Duties
1. Implement QA/QC activities including those

of sub-contractors works in accordance
with approved QCP /ITPs and Procedures,
method statements and other contract
documents.
2. Prepares and sign off applicable records

for quality surveillance / inspections / tests.
3. Maintain records of calibration, inspection

and testing equipment.
4. Ensure availability of appropriate version of

applicable work documents such as
Drawings, Specifications, SPs, PRs, DEPs
and Standards.
5. Witness procedures, tests and certify the
results.
6. Provide sufficient feed back to Lead Quality

Engineer on the day to day quality issues
5. For Fusion Bonded Epoxy (FBE) or Shrink

Sleeve or Glass Reinforced Epoxy
materials or PE works, Supplier shall
mobilise
and
deploy
personnel
appropriately qualified, suitably trained
and
formally
certified
(contractors
established certification schemes may be
accepted if agreed by CFDH) for
verification of these works.
6. GRE Inspector shall have worked as GRE

fitter/bonder a minimum of 3 years or
supervisor for a minimum of 1 year. Shall
pass a qualification test with Company
approved Function TA 2
QC Inspectors - Civil and Structural

Qualifications
Duties
1. Shall be HND or Diploma in Civil
1. Implement QA/QC activities including those
engineering.
2. Shall have a minimum of 4 years of quality

control and inspection experience in
construction industries. The experience
shall include works involving soil
excavation and earth works, concrete
works, block works, structural steel works
and roofing, roads and paving, tank pads
and bunds and general activities
associated with civil and building works.
of sub-contractors works in accordance

with approved QCP /ITPs and Procedures,
method statements and other contract
documents.
2. Prepares and signoff applicable records for

quality surveillance / inspections / tests.

4. Ensure availability of appropriate version of

applicable
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work
documents

such
as
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3.
Shall be thoroughly familiar with civil

construction materials and construction
methods, testing of civil construction
materials,
international
codes
and
standards for civil design, construction
and testing of materials and works.

and Standards.
5. Witness procedures, tests and certify the
results
6. Provide sufficient feed back to Lead Quality

Engineer on the day to day quality issues
Q C Inspectors Instrumentation
Qualifications
1. Shall be HND/Diploma in Electronics /
Duties
1. Implement
QA/QC activities including

those of sub-contractors works in
accordance with approved QCP /ITPs and
Procedures, method statements and other
contract documents.
Instrumentation engineering.

construction industries. The experience
shall include electronic and pneumatic
equipment including analogue and digital
control systems, relay based and solid
state logic systems, transmitters, control
valves and accessories.
3. Shall
be thoroughly familiar with

instrument construction materials and
construction
methods,
testing
of
instrumentation
and
installations,
international codes and standards for
instrumentation design, construction and
testing of facilities and works.
2. Prepares and signoff applicable records


4. Ensure availability of appropriate version

of applicable work documents such as
and Standards.
5.
Witness procedures, tests and certify the

results
6. Provide sufficient feed back to Lead

Quality Engineer on the day to day quality
issues
QC Inspectors Electrical
Qualifications
1. Shall
be HND/Diploma in Electrical
engineering and Compex certified.
Duties
1. Implement
QA/QC activities including

those of sub-contractors works in
accordance with approved QCP /ITPs and
Procedures, method statements and other
contract documents.

construction industries.
3.
Shall be thoroughly familiar with electrical

construction materials and construction
methods, testing of electrical equipments
and installations, international codes and
standards
for
electrical
design,
construction and testing of facilities and
works.
4.
Shall have experience on Ex inspection

and maintenance plan creation.
5.
Attended an OPITO certified training

course in EX equipment
2. Prepares and sign off applicable records


4. Ensure availability of appropriate version

of applicable work documents such as
and Standards.
5.
Witness procedures, tests and certify the

results
6. Provide sufficient feed back to Lead

Quality Engineer on the day to day quality
issues
Note:
For information on qualification and experience of various jobs not described in this
document, contact the relevant Corporate Function Discipline Head.
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3.7
Version: 3.0

7.3.3.2 Approval of Design Deliverables
Design Deliverables as identified in the approved Project Controls and Assurance Plan
(PCAP) / Design Deliverables Verification Matrix shall be submitted to the Company for
approval.
Company approval of design deliverables shall be as per Companys DCAF system and
SP-1122 as applicable.
The Suppliers shall establish and document Control measures for criticality rating of
materials to be purchased based on PR-1984. If Contractor intends to apply its own
criticality procedure, this shall be approved by Company Quality Management TA-2
before use.
Criticality rating of materials to be purchased shall be included in all buying descriptions.
3.8
ISO/TS 29001 - 7.4.1.2 Criteria for Supplier Selection, Evaluation

and Re-Evaluation - Supplemental
Add the following at the end:
The Supplier shall have access to latest PGSC List directly or through Company
Representative. The Supplier shall procure materials, equipment etc. from vendors
listed in Company PGSC List. The Supplier shall provide those items which are not in
their limit of production, through other Company approved vendors. Products made at
any other place than the approved factory are not acceptable for the same approved
vendor.
The Supplier shall be accountable for procurement of materials, equipment etc. that
comply with the Company specifications and shall be able to demonstrate the
compliance by maintaining the records.
The Local Agent representing a foreign Supplier is responsible for seamless and on
time communication between the Supplier and Company such as contract / PO
clarifications, document approvals, deviation / concession requests, performance
feedback etc. Where yellow card / red card is issued to a Supplier as per GU-364, the
Local Agent shall ensure that further orders are not issued to the same Supplier until the
mitigation actions are completed to the satisfaction of the Company and the yellow card
/ red card is formally withdrawn.
Procurement of material, equipment etc. from the manufacturers listed in PGSC list
does not absolve the responsibility of the Supplier from supplying material meeting
relevant specification. It is the Suppliers responsibility to assess their Sub-supplier to
ensure they are capable of executing the specific scope of supply meeting all
contractual and technical requirements.
3.9
ISO/TS 29001 - 7.4.3.1 Verification of Purchased Product Supplemental

Inspection level based on criticality rating of purchased materials shall be included in all
purchase specifications and purchase orders.
Quality Alignment or Pre-Inspection meeting (PIM)
Requirements for the Quality Alignment or pre-inspection meetings shall be identified
during the criticality rating process.
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The participants of Quality Alignment / PIM may include representatives from the
Company or the authorised representative, Suppliers Third-Party Inspection Authority
(TPIA) if specified, Supplier and Sub-suppliers involved in the supply chain.
Refer Appendix 4 for further details.
Specific Verification and Test Requirements.
The Supplier shall ensure that the material test certificates conform to Contract
requirements.
Where Third Party Certification is specified in the Suppliers Scope of Work in the
Contract, the Supplier shall use a Third Party Inspection Agency that is approved by the
Company or recognized by European Union member states**. The Supplier shall ensure
that the TPI agency is suitable for the scope of work and personnel deployed to certify
are competent.
** Inspection agencies outside European Union that are directly under technical control
of a TPI agency recognized by European Union member states are acceptable.
The Suppliers Third Party Inspection Agency shall carry out the following activities as a
minimum:
Conform the Supplier processes, procedures are effective in meeting product

requirements, where specified.
Carry out surveillance, inspection and witnessing sufficient to ensure specified

requirements are met and to enable Certification to be issued, where specified.
Ensure the Supplier personnel including QA/QC personnel are suitably qualified
and competent, where specified.
Ensure proper test & inspection equipment is used, calibrated and certified.
Ensure all NCRs closed out.
Review and endorse inspection certificates.
Review and endorse material test certificates.
If Inspection Release is issued based on approved variance / specific project

team instructions, state such conditions of product release along with any
Outstanding Working List / Punch List as applicable.
The Release note shall have statements:

1) Final documentation has or has not been reviewed
2) Punch list items outstanding or not
3) No NCRs outstanding
Witness Packing for shipping, based on Shipping Release Note from the
Purchaser or the Customer.
Comply with the ITP requirement with respect to review/witness/hold points

process
Pressure Vessels shall be ASME U / U2 coded and constructed to in accordance with

ASME Section VIII Division 1 or 2 and SP-2069 unless specified otherwise in the
contract / Purchase Order.
Where the Company deploys a Third Party Inspection agency to represent the Company
in addition to the Suppliers TPI, the Supplier shall not use the same agency.
All materials shall be inspected on receipt by the Supplier / Contractor prior to Company
inspection. No materials shall be installed without company inspection/ acceptance.
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The Company reserves the right to inspect products or services purchased by the
Suppliers from Sub-suppliers. Such inspection shall take place at the source, in the
Supplier's premises, on site or at the Sub-supplier's premises. Verification or Inspection
by the Company is not a substitute for verification or Inspection by the Supplier nor
absolve the Supplier of its contractual obligations. Hold, Review and Witness Points
shall be identified in the Inspection and Test Plans for Suppliers, Sub- suppliers, Third
Party Inspector / Authorised inspector and Company. Company shall be given at least
10 working days notice to attend such verifications/Inspections.
Where the Company employs a Third Party Inspection Agency, they shall have the
same access to the Suppliers Quality System documentation and reports as the
Company.
3.10
ISO/TS 29001 - 7.5.1.2
Process Controls - Supplemental

All welding and related activities (e. g. Post Weld Heat Treatment and Non Destructive
Examination) shall satisfy the requirements of relevant SPs, DEPs and international
standards as specified in the contract / purchase order.
Special processes (e.g. welding, painting, PWHT, NDE, GRE bonding, Concreting,
grouting, HDPE fusion bonding, FBE coating, cable jointing, roto-lining, glass flake
lining ) shall be carried out under supervision of a competent person as defined by the
respective specifications. All special processes shall be executed in accordance with
documented and qualified procedures that ensure work is complying with company
technical specifications.
The Supplier shall maintain an index or register of all approved welders and NDE
operator continuity records which shall be made available to Company when requested.
The register shall give information on training of the welders and date and results of
qualification tests. WPS number, PQP number, base metal, type of welding
consumable, joint design, welding position etc shall also be recorded in the register.
The procedure qualification tests for special processes and the operator (e. g. welder,
jointer, NDT technician, painter etc.) performance qualification tests shall be witnessed
by Company representative or by TPI agency that is approved by the Company or
recognized by European Union member states.
Process control documents as required by the Contract shall be submitted well in
advance prior to commencement of the activities for review and approval (as applicable
and as stated in the Contract). They shall be available at the location where the activities
are carried out.
3.11
ISO/TS 29001 - 7.5.3.1 Identification and Traceability - Supplemental

Identification and traceability of materials, component and equipments shall be
maintained and documented throughout the pre-fabrication and installation process for
all pressure retaining components and non-pressure retaining components welded to
pressure retaining components including welding consumables, paints, coatings,
adhesives and CRA internals etc. Additional precautions shall be applied for
manufacturing SS / DSS / CRA and low temperature materials.
The Supplier / Contractor is responsible for ensuring identification, colour coding and
material traceability including positive material identification (PMI) meeting the
requirements of DEP 31.10.00.10: Positive Material Identification (PMI), program as
amended as follows:
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3.12
100% for items in criticality rating 1 and 2.
10% for items in criticality rating 3.
ISO/TS 29001 - 7.5.5.2 Periodic Assessment of Stock - Supplemental

The frequency of assessment shall be in accordance
recommendations or six months whichever is earlier.
with
manufacturers
The preservation program shall be implemented as per DEP 70.10.70.11.Gen and

applicable manufacturer recommendations.
3.13
ISO/TS 29001 - 7.6.1 Control of Monitoring and Measuring

Equipment - Supplemental
Measuring and test equipment used to monitor products and processes shall have
documented calibration status.
3.14
ISO/TS 29001 - 8.2.2.1 Internal Audit - Supplemental

The Supplier shall carry out internal audits on their activities and external audits on subsuppliers based on the criticality of the activities and the confidence level on the quality
management system applied for these activities. As a minimum, audits shall be
performed at the following project phase stages covering all activities at all work
locations on every project:
Design phase: 25 % and 75 % (approximately)
Procurement phase: 25 % and 75 % (approximately)
Construction phase: 25 % and 75 % (approximately)
For projects less than six months duration one audit covering all activities (after
completion of 50% project progress, but after start of the construction scope of work if
applicable) may be sufficient.
An Audit Schedule shall be included in the Contract Quality Plan, which shall be
approved by the Company. The Audit Schedule shall include External Audits carried out
by the Supplier on Sub-suppliers.
Audit schedule shall be reviewed at the time of the contract quality management review
and updated as required. The updated audit schedule shall be issued to Company for
information.
ISO 19011 shall be used for guidance on auditing quality management system.
Contractor shall notify Company Quality Management function and Project
representative to participate in internal audits, external audits on sub-suppliers and third
party certification audits as an observer. The audit notification shall be delivered to the
Company at least five working days in advance of the audit date.
Any NCR identified during the audit, shall be classified based on the risk severity as
Serious, High, Medium and Low as per PR-1866.
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The audit reports shall be issued to the Company within 2 weeks after the audit close
out. The audit opinion shall be derived on a four point scale based on PR-1866 as
GOOD, FAIR, UNSATISFACTORY and UNACCEPTABLE.
The Company reserves the right to carry out scheduled or unscheduled audits, reviews
and surveillance of the Supplier and Sub-suppliers.
The Supplier shall maintain a tracking system of all Corrective Action Requests raised
during Internal and External Audits and Third party certification audits including audits
carried out by the Supplier on sub-suppliers. The audit tracking system shall be updated
monthly and a copy is issued to the Company on monthly basis.
3.15
ISO/TS 29001 - 8.2.2.2 Response Times - Supplemental

Root cause, action to prevent recurrence and target date for completion of Corrective
Action shall be submitted to the Company within 14 working days after completion of the
audit.
The target completion date of Corrective Action shall be commensurate with the quality
risk and shall be realistic. Corrective action for serious and high NCR shall be
immediate; concurrence of the Company shall be obtained for the target completion
date.
3.16
ISO/TS 29001 - 8.3.1 Release or Acceptance of Nonconforming

Product - Supplemental
Nonconforming product shall be brought to the attention of the Company using nonconformance report within 24 hours with the proposed resolution for Company
consideration.
Closed out NCRs shall be reviewed by Company and/or TPI as applicable and included
in the final documentation.
3.17

8.4.1.1 Contract Monthly Reports
The following Quality matters shall be reported in the Contract Monthly Report for
Contracts (e. g. EPC, EP, Construction, EMC, ODC etc.).
Page 21
Summary of Project / Contract Quality Documents development and Procedure

development and approvals.
Project / Contract Quality Management review minutes of meeting as

applicable,
Summary of Internal and External Audits carried out and reported against the
Audit Schedule.
Up-dated audit tracking system listing corrective Actions for each Audit, the
current status and the planned dates for follow up and closeout.
Details of any investigations into non-conformance, root causes, action to

prevent recurrence and effectiveness of corrective actions implemented.
Summary of Tests and Inspections carried out on site and off site including
those on Sub-Contracted activities.
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Look ahead for planned inspections and tests (Vendor).
Statistics that indicate quality trend from the start of contract for the following as
a minimum:
a) Number of Customer Complaints/Site Inspection Reports.
b) Variances raised.
c) Product NCRs.
d) Welder performance and repair rates based on radiography.
e) Status of deployment of QA and QC resources against the resource
plan
f)
Rework and repairs carried out etc.
g) Recurring nonconformities.
h) Concerns on Preservation of items and equipments
3.18
i)
Test packs / As built documentation / CCMS status
j)
Other Performance Indicators as per Contractors Quality Plan
ISO/TS 29001 - 8.5.2.2 Response Times Supplemental

The response time with actions taken shall be as given in clause 8.3.1. The
effectiveness of corrective actions taken shall be demonstrated through quality
performance trends (refer clause 8.4.1).
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Appendix 1- Glossary of Definitions, Terms and Abbreviations
Definitions
Company
Petroleum Development Oman L.L.C.
Contractor
The party which carries out all or part of the design, engineering,
procurement, construction, commissioning or management of a
project, or operation or maintenance of a facility
Contract Quality Plan
Quality Plan specific to the Contract
Ex-stock
Off the shelf items
Manufacturer
The party, which fabricates and manufactures equipment and

provide services to perform duties specified by Company or
contractor
Quality Control Plan
Quality Control Plan is a means of setting out practices,

resources, and sequences of activities relevant to the quality
control of a particular product, service, contract, or project (also
called Inspection and Test Plan).
Supplier
The term Supplier, as used in ISO 9000, shall refer to the

Company's appointed Consultants, Contractors, Manufacturers
and Vendors
Sub-supplier
The term Sub-supplier refers to any organisation employed by

the Supplier to perform part of the Contract on its behalf
Shall
The word 'shall' used throughout this specification indicates a

Contract requirement
Should
The word should used throughout this specification indicates a

recommendation.
User
The Company or Supplier who uses this Specification
Vendor
A person or agency that sells.
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Abbreviations
API
American Petroleum Institute
ASME
American Society of Mechanical Engineers
ASNT
American Society for Non-Destructive Testing
AWS
American Welding Society
CAR
Corrective Action Request
CCMS
Certification & Completion Management System
CFDH
AWS
CP
Corporate Functional Discipline Head
CQP
Contract Quality Plan
CRA
Corrosion Resistant Alloy
CSWIP
Certification Scheme for Welding and Inspection Personnel
CV
Curriculum Vitae
DCAF
Discipline Control and Assurance Framework
DEP
Design and Engineering Practice
DSS
Duplex Stainless Steel
EMC
Engineering Maintenance Contract
EP
Engineering and Procurement
EPC
Engineering, Procurement and Construction
GRE
Glassfiber Reinforced Epoxy
GU
Guidelines
HDPE
High Density polyethylene
IRCA
International Register of Certificated Auditors
ISO
International Organisation for Standardisation
ITP
Inspection and Test Plan
MESC
Materials and Equipment Standards and Code
MT
Magnetic Particle Testing
NACE
National Association of Corrosion Engineers
NCR
Non conformance Report
NDE
Non Destructive Examination
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Code of Practice

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ODC
Off-plot Delivery Contract
PCN
Personnel
Certification
Non-Destructive Testing
Product Group
Service in
Category
PE
PGSC
Polyethylene
PT
Penetrant Testing
PGSC
Product Group Service Category
PMI
Positive Material Identification
PWHT
Post Weld Heat Treatment
QA
Quality Assurance
QC
Quality Control
QCP
Quality Control Plan
RABQSA
RABQSA
A
personnel
and training
certification
body body
created
merging
RABQSA
is a personnel
and training
certification
created
in 2004Registrar
merging
Accreditation
Board (RAB)
with(RAB)
Quality
Society
ofSociety
Australasia
(QSA). (QSA).
Registrar Accreditation
Board
with
Quality
of Australasia
RT
Radiographic Testing
SP
Specification
SS
Stainless Steel
TA
Technical Authority
TPI
Third Party Inspection
UT
Ultrasonic Testing
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Appendix 2- References
In this specification, reference is made to the following publications. Unless specifically
designated by date, the latest edition of each publication shall be used together with any
amendments.
International Standards
Specification for quality programs for the petroleum, petrochemical
and natural gas industry
API Spec Q1
Petroleum, petrochemical and natural gas industriesSector

specific quality management systemsRequirements for product and
services supply organizations
ISO/TS 29001
Quality Requirements for fusion welding of metallic materials
ISO 3834
Quality Requirements for fusion welding of metallic materials, Part1:

Criteria for the selection of the approval level of Quality Requirements
ISO 3834-1
Quality Requirements for fusion welding of metallic materials, Part2:

Comprehensive Quality - Requirements
ISO 3834-2
Guidelines for Quality and/or Environmental Management Systems

auditing
ISO 19011
General requirements for the competence of testing and calibration

laboratories
ISO/IEC 17025
Quality Management Systems- Guidelines for quality plans
ISO 10005
Guidelines for Quality Management System documentation
ISO/TR 10013
Quality Management Systems- Requirements
ISO 9001
Non-destructive Testing Qualification and Certification of Personnel
ISO 9712
Company Specifications
Project Engineering Code of Practice
CP-117
Quality Management System for Project Delivery Code of Practice
CP-190
Specification for Project Quality Plan
SP-1122
Technical Authority System
SP-2061
Document Management for Projects
SP-2065
Specification for Pressure Vessels
SP-2069
Project Management of Change Procedure
PR-1247
Equipment and-or Materials Receipt Inspection Procedure
PR-1964
Criticality Rating Procedure
PR-1984
Quality Audit Procedure
PR-1866
Vendor Registration Guidelines
GU-364
Shell Specifications
Project Quality Assurance
DEP 82.00.10.10
Preservation of New and Old Equipment Standing Idle
DEP 70.70.70.11
Positive Material Identification (PMI) Program
DEP 31.10.00.10
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Appendix 3- Contract / Project Quality Plan Contents

Contents of Contractors Contract Quality Plan:
Contents of the CQP should follow the following structure and contents (where applicable).
A. Purpose and Scope
B. Special Terms, Definitions, Acronyms and Abbreviations
C. References
D. Requirements
1. Project Codes and Standards
2. Regulatory, Legislation, Permits and Consents Compliance
E. Quality Policy, Objectives and strategy
F. QMS Structure
G. Management Responsibility
1. Management Commitment
2. Management Review
H. Quality Organization
1. Roles and Responsibilities and Accountabilities
2. Project Quality Organization and Quality Function Organization Charts
3. Quality Resources
4. Training and Competency
I.
Information Management
1. Document Control
2. Quality Records Management and Certification
3. Control of Software
J.
Communication and Interface Control
K. Management of Change
L. Continuous Improvement
1. Audits
2. Health Checks
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3. Corrective and Preventive Actions

4. Lessons Learned
5. KPIs
M. Interrelated Systems
1. Discipline Controls and Assurance Framework (DCAF)
2. Operations Readiness and Assurance
3. Technical Integrity Verification
4. Flawless Project Delivery (FPD)
N. Project/Product Realization
5. Quality Planning
6. Quality Risk Assessment
7. Equipment Criticality Rating
8. Design/Engineering Management (If applicable)
I.
Design Planning
II.
Engineering Deliverables
III.
Design Reviews
IV.
Technical Assurance
a) Design Verification
b) Design and Novel Technology Validation
V.
Technical Deviations
9. Contracting and Procurement (If applicable)

I. Prequalification Requirements
II. Contract Quality Requirements
III. Tender Documentation and Assessment
IV. Post Contract Award Requirements
V. Performance Monitoring
10. Fabrication, Construction, Assembly, Mechanical Completion (if applicable)
I. Material Management
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a) Control of Company Supplied Materials

b) Packaging and Preservation requirements
11. Inspection and Testing
I. Inspection and Test Plan
II. Inspection and Test Execution and Monitoring
III. Verification Activities by Company
IV. Inspection Function and Competency
V. Pre-inspection and Quality Alignment
VI. Inspection and Test Records
VII. Control of Measuring and Testing Equipment
12. Hook-Up, Commissioning, Start-up and Handover (If applicable).
I. Commissioning Planning
II. Commissioning Execution
III. Completion and Handover
O. Non-Conformance Management and Control
P. Appendices (as needed)
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Contents of Vendors Project Quality Plan:

A satisfactory Quality Plan from a Vendor should address all the items in the checklist below which
are relevant to the agreed scope of supply. The Plan needs to contain only an Index to the detailed
procedures; however, the procedures shall be readily available for reference but need not form part
of the document itself.
Description of the QA organization
1. Resources
2. Position in the management structure
3. Procedures for review of effectiveness
Inspection / Test Schedule
1. Where and when quality-related processes, tests and inspection occur
Index of Procedures
1. Quality-related processes tests and inspections
2. The quality of sub-supplier products
3. Qualification of work, inspection and test procedures
4. Qualification and identification of operators
5. The quality and identification of incoming material
6. Calibration and maintenance of inspection and test equipment
7. Packing, shipping, protection and preservation of finished products
8. Preparation and supply of finished documentation.
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Appendix 4- Quality Alignment Meeting

Example Project Kickoff Meeting
A Kickoff meeting agenda should be customized for the Scope of Work and shall meet
formally with the contractor after award with the following objectives:
A. Review the project definition information provided in the CONTRACT
B. Confirm clear understanding of the contents and requirements of the CONTRACT
C. Outline Company HSSE goals and expectations for the project
D. Company confirm nomenclature for drawings and documents, unique tag name/numbers
E. Identify and discuss interface information deficiencies and implications
F. Define outstanding interface information milestone dates related to free issue equipment
G. Review the first draft quality plan and other project management documents listed in the
Company specifications
H. Perform a detailed specification review and ensure alignment (document any further
concessions or deviations agreed to the Company specifications in the CONTRACT)
I.
Discuss any key Subcontracted Scope of Work process and approvals
J.
Discuss first draft of the Risk List
K. Review project organization chart and introduce the Company

personnel as necessary
and the contractor
L. Prepare project team contact list for all key personnel on the organization chart, including
street mail address, e-mail address, office/mobile/home phone numbers, and pager
numbers
M. Review in detail the proposed Project Schedule
N. Contractor submit schedule for all work
O. Review the proposed Document Register
P. Agree on Document Distribution Matrix and ensure recipient electronic and office address
details are accurate
Q. Agree to review period for Company review and comment of project documents
R. Discuss reporting requirements and frequency
S. Customize final documentation
T. Discuss Inspection and Non-conformance Notification Procedures including distribution
lists, inspection waiver procedures, notification timelines, and approval process.
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Example Pre-Inspection Meeting

Where identified, a pre-inspection meeting shall be conducted in Suppliers premises prior to
the start of the manufacturing processes. The agenda should be customized for the Scope of
supply and shall contain the following as applicable:
A. Define contact names and positions of all involved parties. Define lines of communication
between all parties.
B. Review supplier organisation for the supply.
C.
Reconfirm and agree on the scope of work. Review Workscope breakdown between
Supplier and sub-suppliers. Confirm location of all sub-suppliers.
D. Confirm documentation requirements.

E. Confirm production schedule and inspection / testing programme.
F. Confirm procedures for notifications, approvals, reporting progress (format, frequency),
deviations, non-conformities, concession requests and quality issues.
G. Confirm specifications, codes and standards; and their availability.
H. Clarify identification and traceability requirements.
I.
Confirm / Clarify Companys Quality Assurance, Inspection, Testing and Certification

requirements.
J.
Confirm / Clarify Inspection visit arrangements. Confirm arrangement for office and
communication facilities for Company /TPI.
K. Confirm / Clarify Factory acceptance testing / Final inspection and Release authorisation.
L. Confirm / Clarify packing, packaging, protection and preservation requirements.
M. Confirm / Clarify handling and transportation requirements.
N. Confirm / Clarify requirement for progressive compilation of manufacturing data book and
labelling / index of manufacturing data book.
O. Review purchase order status status of document approval, material status,
P. Review status of Inspection and Test Plan, clarify sign off authority of ITP and re-confirm
quality intervention points.
Q. Review the plan for ITP execution.
R.
Review manufacturing and testing resources, facilities and processes.
S. Review production and inspection /test procedures and record forms.

The meeting minutes shall be documented and endorsed by the parties involved and
distributed to all stakeholders.
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Appendix 5- Example Quality Control Plan / ITP Template

Each Manufacturer/Contractor typically has their own process and template. Typically the
Inspection and Test Plan should be completed as follows:
Note: the numbers below refer to those on the ITP (next page).
1. Title of the ITP, describing product / service being supplied.

2. Contract number or purchase order number. The name of the Manufacturing Supplier or the
Construction Contractor. The address (City and Post Code) where the item is being
manufactured or the Job Site, in the case of construction.
3. Sequential number. Each entry in the ITP shall have a unique number. This shall be used
when notifying inspection parties of an impending inspection or test.
4. Description of the activity being inspected, tested or documented. All operations shall be
listed in the sequence in which they will be performed and shall include the inspection method
to be used.
5. Reference to the controlling procedure and the form to be used to record the results of the
inspection and/or test.
6. Either the specification and clause that provide the acceptance criteria or the criteria itself.
7. Identify Suppliers responsible person for verification. This person shall be competent for the
activity.
Identify inspection and test interventions M, W, H, R or A by the involved parties. The
inspection and test mark-up of all parties involved shall be finalised during the pre-inspection
meeting and typed under each inspection partys column and this shall then become the
master document. Each party shall be presented with the master document immediately
following an inspection or test point. Once they are satisfied that the inspection and/or test
activity has been successfully completed, they shall sign and date the inspection or test report
relevant to that activity.
8. Comments or remarks relevant to the inspection or test if applicable.
9. On completion of the Inspection and Test plan, all involved parties shall sign the master
document indicating their satisfaction with the product and the corresponding documentation.
This document shall be signed-off by all parties before final shipment to site or to another
supplier.
The following definitions shall apply:
Hold Point (H): A critical step in fabrication and testing where it is mandatory that the
Company inspect the component/equipment or witness an activity. Activities designated as a
Hold Point shall not proceed unless the Company/Representative is present or the Hold Point
is formally waived. The Company shall be notified at a duration specified in the contract in
advance of the activity.
Witness Point (W): A critical step in fabrication and testing where it is desirable that the
Company/Representative inspect the component/equipment or witness an activity. The
Company shall be notified at a duration specified in the contract in advance of the activity.
Once proper notification is given, the activity may proceed according to the schedule
regardless of the Companys attendance.
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Monitor Point (M): A critical step in fabrication and testing where it is optional that the
Company inspect the component/equipment or witness an activity. The Company shall be
notified at a duration specified in the contract in advance of the first occurrence of the activity
at each worksite. No further notification for like activities at each worksite shall be required.
The activity may proceed with or without the Companys attendance.
Approval Point (A): A critical step in design, procurement, and or fabrication and testing
where it is mandatory that the Company approve a document/qualification/ equipment/or
activity. The Company shall be notified at a duration specified in the contract in advance of
the first occurrence of the activity or provided the document in a period of time specified by
the contract. The activity may not proceed without the Companys approval.
Review Point (R): A critical step in design, procurement, and or fabrication and testing where
it is desirable that the Company review the document/qualification/ equipment/or activity. A
separate notification is not needed unless otherwise specifically requested; the Company may
perform this along with any of the other intervention types.
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Contract/PO No.:
Inspection & Test Plan

Project Name X
Seq.
No
Description /
Activity
Controlling
Procedure
Product / Service:
Organization:
ITP No:
Location:
Specification
Acceptance
Criteria
Reference
Suppliers
Verification
Personnel
Form to
record
results of
compliance
Intervention (M, H, W, R or A)*
Subsupplier
rd
Supplier 3 Party (e.

g. ASME
AI, TPI etc.)
Company
Comments/Remarks
Other
Example Only
*Inspection and test mark-up legend: I = Inspect/Test, M = Monitor, W = Witness, H = Hold Point, R = Document Review, A= Document Approval
Inspection and testing activities completed

Signed on behalf of:
Sub-Supplier
Supplier
rd
3 Party
Company
Other
Signature:
Print Name:
Date:
Page 35
SP-1171 - Specification for Quality Management System Requirements for Product and Service
Printed 04/06/12
Version: 3.0
Appendix 6
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Any user who identifies an inaccuracy, error or ambiguity is requested to notify
the custodian so that appropriate action can be taken. The user is requested
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recommended.
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Brief Description of Change Required and Reasons
CFDH Quality
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Printed 04/06/12

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Petroleum Development Oman L.L.C.

Specification for Quality Management System

SP-1171 - Specification for Quality Management System

Petroleum Development Oman LLC

This page was intentionally left blank

SP-1171 - Specification for Quality Management System

Petroleum Development Oman LLC

Authorised For Issue June 2012

SP-1171 - Specification for Quality Management System

Petroleum Development Oman LLC

Revision and re-formatting of ERD

Revised following Shell Philosophy

Re-formatted and revised entirely.

iii Related Business Processes

Quality Integration & Project Support

iv Related Corporate Management Frame Work (CMF)

Project Engineering Code of Practice

Quality Management System for Project Delivery Code of Practice

Risk and Opportunity Management Code of Practice

Specification for Project Quality Plan

Technical Authority System

Document Management for Projects

Project Management of Change Procedure

Equipment and-or Materials Receipt Inspection Procedure

Criticality Rating Procedure

Quality Audit Procedure

Vendor Registration Guidelines

Project Quality Assurance

SP-1171 - Specification for Quality Management System

Petroleum Development Oman LLC

Document Authorisation ........................................................................................... 3

Revision History ....................................................................................................... 4

Related Business Processes ................................................................................... 4

Related Corporate Management Frame Work (CMF) Documents .......................... 4

Changes to the Specification ................................................................................... 7

Specification Owner's Responsibility ........................................................................ 7

Effective period ........................................................................................................ 7

Review and Improvement ........................................................................................ 7

Specification Requirements ..................................................................................... 8

Quality Management System ................................................................................... 8

Quality Plan .............................................................................................................. 8

Additional Company Requirements to ISO/TS 29001 ............................................ 10

ISO/TS 29001 - Add the following under Clause 4.2.3 .......................................... 10

ISO/TS 29001 - Add the following under Clause 5.5.1 .......................................... 10

ISO/TS 29001 - Add the following under Clause 5.5.1 .......................................... 11

ISO/TS 29001 - Add the following under clause 5.6.1: .......................................... 11

ISO/TS 29001 - Add the following under clause 6.1: ............................................. 12

ISO/TS 29001 - Add the following under clause 6.2.2: .......................................... 12

ISO/TS 29001 - Add the following under Clause 7.3.3 .......................................... 17

ISO/TS 29001 - 7.4.3.1 Verification of Purchased Product - Supplemental .......... 17

ISO/TS 29001 - 7.5.1.2 Process Controls - Supplemental .................................... 19

ISO/TS 29001 - 7.5.3.1 Identification and Traceability - Supplemental ................. 19

ISO/TS 29001 - 7.5.5.2 Periodic Assessment of Stock - Supplemental ................ 20

ISO/TS 29001 - 8.2.2.1 Internal Audit - Supplemental ........................................... 20

ISO/TS 29001 - 8.2.2.2 Response Times - Supplemental ..................................... 21

ISO/TS 29001 - 8.3.1 Release or Acceptance of Nonconforming Product Supplemental ......................................................................................................... 21

ISO/TS 29001 - Add the following under Clause 8.4.1 .......................................... 21

ISO/TS 29001 - 8.5.2.2 Response Times Supplemental .................................. 22

Glossary of Definitions, Terms and Abbreviations ................................................ 23

SP-1171 - Specification for Quality Management System

Petroleum Development Oman LLC

Appendix 2 References ............................................................................................................. 26

Contract / Project Quality Plan Contents ............................................................... 27