Shortcuts for selecting cells, rows and columns and objects

1 CTRL+SPACEBAR Select the entire column

2 SHIFT+SPACEBAR Select the entire row
3 CTRL+A Select the entire worksheet
With multiple cells selected, select only the active
4 SHIFT+BACKSPACE
cell
5 CTRL+SHIFT+SPACEBAR With an object selected, select all objects on a sheet
Alternate between hiding objects, displaying objects,
6 CTRL+6
and displaying placeholders for objects
Select the current region around the active cell (the
data area enclosed by blank rows and blank
7 CTRL+SHIFT+*
columns). In a PivotTable report, select the entire
PivotTable report
8 CTRL+/ Select the array containing the active cell
9 CTRL+SHIFT+O Select all cells that contain comments
In a selected row, select the cells that do not match
10 CTRL+\
the value in the active cell
In a selected column, select the cells that do not
11 CTRL+SHIFT+|
match the value in the active cell
Select all cells directly referenced by formulas in the
12 CTRL+[
selection
Select all cells directly or indirectly referenced by
13 CTRL+SHIFT+{
formulas in the selection
Select cells that contain formulas that directly
14 CTRL+]
reference the active cell
Select cells that contain formulas that directly or
15 CTRL+SHIFT+}
indirectly reference the active cell
16 ALT+; Select the visible cells in the current selection
Turn extend mode on or off. In extend mode, EXT
17 F8 appears in the status line, and the arrow keys
extend the selection
Add another range of cells to the selection; or use
the arrow keys to move to the start of the range you
18 SHIFT+F8
want to add, and then press F8 and the arrow keys
to select the next range
19 SHIFT+ARROW KEYS Extend the selection by one cell
CTRL+SHIFT+ARROW Extend the selection to the last nonblank cell in the
20
KEYS same column or row as the active cell
21 SHIFT+HOME Extend the selection to the beginning of the row
Extend the selection to the beginning of the
22 CTRL+SHIFT+HOME
worksheet
Extend the selection to the last used cell on the
23 CTRL+SHIFT+END
worksheet (lower-right corner)
24 SHIFT+PAGE DOWN Extend the selection down one screen
25 SHIFT+PAGE UP Extend the selection up one screen
END+SHIFT+ARROW Extend the selection to the last nonblank cell in the
26
KEYS same column or row as the active cell
 Extend the selection to the last used cell on the
27 END+SHIFT+HOME
worksheet (lower-right corner)
Extend the selection to the last cell in the current
row. This key sequence does not work if you have
28 END+SHIFT+ENTER
turned on transition navigation keys (Tools menu,
Options command, Transition tab)
SCROLL LOCK+ Extend the selection to the cell in the upper-left
29
SHIFT+HOME corner of the window
SCROLL LOCK+ Extend the selection to the cell in the lower-right
30
SHIFT+END corner of the window

Excel Shortcuts for entering, editing, formatting and calculating data

31 ENTER Complete a cell entry and select the cell below

32 ALT+ENTER Start a new line in the same cell
33 CTRL+ENTER Fill the selected cell range with the current entry
Complete a cell entry and select the previous cell
34 SHIFT+ENTER
above
Complete a cell entry and select the next cell to the
35 TAB
right
Complete a cell entry and select the previous cell to
36 SHIFT+TAB
the left
37 ESC Cancel a cell entry
38 ARROW KEYS Move one character up, down, left, or right
39 HOME Move to the beginning of the line
40 F4 or CTRL+Y Repeat the last action
41 CTRL+SHIFT+F3 Create names from row and column labels
42 CTRL+D Fill down
43 CTRL+R Fill to the right
44 CTRL+F3 Define a name
45 CTRL+K Insert a hyperlink
46 CTRL+; Enter the date
47 CTRL+SHIFT+ : Enter the time
Display a drop-down list of the values in the current
48 ALT+ARROW DOWN
column of a range
49 CTRL+Z Undo the last action
50 ALT+0162 Enters the cent character
51 ALT+0163 Enters the pound sterling character
52 ALT+0165 Enters the yen symbol
53 ALT+0128 Enters the euro symbol

Shortcuts to enter and calculate formulas in Excel

54 = Start a formula
Move the insertion point into the Formula Bar when
55 F2
editing in a cell is turned off
56 BACKSPACE In the Formula Bar, delete one character to the left

57 ENTER Complete a cell entry from the cell or Formula Bar

 Enter a formula as an array formula. Array formulas
58 CTRL+SHIFT+ENTER are enclosed between braces { } and are entered by
pressing CTRL+SHIFT+ENTER
59 ESC Cancel an entry in the cell or Formula Bar
60 SHIFT+F3 In a formula, display the Insert Function dialog box

When the insertion point is to the right of a function

61 CTRL+A name in a formula, display the Function Arguments
dialog box
When the insertion point is to the right of a function
62 CTRL+SHIFT+A name in a formula, insert the argument names and
parentheses
63 F3 Paste a defined name into a formula
64 ALT+= Insert an AutoSum formula with the SUM function
Copy the value from the cell above the active cell
65 CTRL+SHIFT+"
into the cell or the Formula Bar
Copies a formula from the cell above the active cell
66 CTRL+'
into the cell or the Formula Bar
Alternate between displaying cell values and
67 CTRL+`
displaying formulas
68 F9 Calculate all worksheets in all open workbooks
69 SHIFT+F9 Calculate the active worksheet
Calculate all worksheets in all open workbooks,
70 CTRL+ALT+F9 regardless of whether they have changed since the
last calculation

Rechecks dependent formulas and then calculates

71 CTRL+ALT+SHIFT+F9 all cells in all open workbooks, including cells not
marked as needing to be calculated

Keys for editing data and working with Excel cells

Edit the active cell and position the insertion point at
72 F2
the end of the cell contents
73 ALT+ENTER Start a new line in the same cell
Edit the active cell and then clear it, or delete the
74 BACKSPACE preceding character in the active cell as you edit cell
contents
Delete the character to the right of the insertion
75 DELETE
point, or delete the selection
76 CTRL+DELETE Delete text to the end of the line
77 F7 Display the Spelling dialog box
78 SHIFT+F2 Edit a cell comment
79 ENTER Complete a cell entry and select the next cell below
80 CTRL+Z Undo the last action
81 ESC Cancel a cell entry
When the AutoCorrect Smart Tags is displayed,
82 CTRL+SHIFT+Z
undo or redo the last automatic correction
83 CTRL+C Copy the selected cells
84 CTRL+X Cut the selected cells
 85 CTRL+V Paste copied cells
86 DELETE Clear the contents of the selected cells
87 CTRL+- Delete the selected cells
88 CTRL+SHIFT++ Insert blank cells

Shortcuts to format Excel data

89 ALT+' Display the Style dialog box
90 CTRL+1 Display the Format Cells dialog box
91 CTRL+SHIFT+~ Apply the General number format
Apply the Currency format with two decimal places
92 CTRL+SHIFT+$
(negative numbers in parentheses)
93 CTRL+SHIFT+% Apply the Percentage format with no decimal places
Apply the Exponential number format with two
94 CTRL+SHIFT+^
decimal places
95 CTRL+SHIFT+# Apply the Date format with the day, month, and year
Apply the Time format with the hour and minute, and
96 CTRL+SHIFT+@
AM or PM
Apply the Number format with two decimal places,
97 CTRL+SHIFT+! thousands separator, and minus sign (–) for
negative values
98 CTRL+B Apply or remove bold formatting
99 CTRL+I Apply or remove italic formatting
100 CTRL+U Apply or remove underlining
101 CTRL+5 Apply or remove strikethrough
102 CTRL+9 Hide the selected rows
103 CTRL+SHIFT+( Unhide any hidden rows within the selection
104 CTRL+0 Hide the selected columns
105 CTRL+SHIFT+) Unhide any hidden columns within the selection
106 CTRL+SHIFT+& Apply the outline border to the selected cells
107 CTRL+SHIFT+_ Remove the outline border from the selected cells

Excel Help Task Pane Shortcuts

108 F1 Display the Help task pane
Switch between the Help task pane and the active
109 F6
application
110 TAB Select the next item in the Help task pane
111 SHIFT+TAB Select the previous item in the Help task pane
112 ENTER Perform the action for the selected item
ARROW DOWN, ARROW In a Table of Contents, select the next and previous
113
UP item, respectively
ARROW RIGHT, ARROW In a Table of Contents, expand and collapse the
114
LEFT selected item, respectively
115 ALT+ARROW LEFT Move back to the previous task Pane
116 ALT+ARROW RIGHT Move forward to the next task Pane
117 CTRL+SPACEBAR Open the menu of Pane options
118 CTRL+F1 Close and reopen the current task pane
119 ARROW RIGHT Expand a +/- list
 120 ARROW LEFT Collapse a +/- list

Excel Shortcuts for the Help window

Select the next hidden text or hyperlink, or Show All
121 TAB
or Hide All at the top of a topic
Select the previous hidden text or hyperlink, or the
122 SHIFT+TAB Browser View button at the top of a Microsoft Office
Web site article
Perform the action for the selected Show All, Hide
123 ENTER
All, hidden text, or hyperlink
124 ALT+ARROW LEFT Move back to the previous Help topic.
125 ALT+ARROW RIGHT Move forward to the next Help topic
126 CTRL+P Print the current Help topic
ARROW UP, ARROW Scroll small amounts up and down, respectively,
127
DOWN within the currently-displayed Help topic
PAGE UP and PAGE Scroll larger amounts up and down, respectively,
128
DOWN within the currently-displayed Help topic
Change whether the Help window appears
129 ALT+U connected to (tiled) or separate from (untiled) the
active application
Display a menu of commands for the Help window;
130 SHIFT+F10 requires that the Help window have active focus
(click an item in the Help window)

Shortcuts to access and use task panes

131 F6 Move to a task pane
When a menu or toolbar is active, move to a task
132 CTRL+TAB pane. (You may need to press CTRL+TAB more
than once.)
When a task pane is active, select the next or
133 TAB or SHIFT+TAB
previous option in the task pane
Display the full set of commands on the task pane
134 CTRL+SPACEBAR
menu
ARROW DOWN or ARROW Move among choices in a selected submenu; move
135
UP among certain options in a group of options
Open the selected menu, or perform the action
136 SPACEBAR or ENTER
assigned to the selected button
Open a shortcut menu open a drop-down menu for
137 SHIFT+F10
the selected gallery item
When a menu or submenu is visible, select the first
138 HOME or END
or last command on the menu or submenu
139 PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list
CTRL+HOME or
140 Move to the top or bottom of the selected gallery list
CTRL+END

Access and use menus and toolbars with Shortcuts in Excel

 Select the menu bar or close an open menu and
141 F10 or ALT
submenu at the same time
When a toolbar is selected, select the next or
142 TAB or SHIFT+TAB
previous button or menu on the toolbar
CTRL+TAB or When a toolbar is selected, select the next or
143
CTRL+SHIFT+TAB previous toolbar
Open the selected menu, or perform the action for
144 ENTER
the selected button or command
145 SHIFT+F10 Display the shortcut menu for the selected item
146 ALT+SPACEBAR Display the Control menu for the Excel window
ARROW DOWN or ARROW When a menu or submenu is open, select the next
147
UP or previous command
Select the menu to the left or right. When a
ARROW LEFT or ARROW
148 submenu is open, switch between the main menu
RIGHT
and the submenu
Select the first or last command on the menu or
149 HOME or END
submenu
Close an open menu. When a submenu is open,
150 ESC
close only the submenu
151 CTRL+ARROW DOWN Display the full set of commands on a menu
152 CTRL+7 Show or hide the Standard toolbar

Use Excel dialog boxes with Shortcuts

153 TAB Move to the next option or option group
154 SHIFT+TAB Move to the previous option or option group
CTRL+TAB or
155 Switch to the next tab in a dialog box
CTRL+PAGE DOWN
CTRL+SHIFT+TAB or
156 Switch to the previous tab in a dialog box
CTRL+PAGE UP
Move between options in an open drop-down list, or
157 ARROW KEYS
between options in a group of options
Perform the action for the selected button, or select
158 SPACEBAR
or clear the selected check box
Select an option, or select or clear a check box of
159 ALT+LETTER
underlined LETTER option
160 ALT+ARROW DOWN Open the selected drop-down list
Perform the action for the default command button in
161 ENTER the dialog box (the button with the bold outline, often
the OK button)
162 ESC Cancel the command and close the dialog box

Working with Excel edit boxes within dialog boxes

163 HOME Move to the beginning of the entry
164 END Move to the end of the entry
ARROW LEFT or ARROW
165 Move one character to the left or right
RIGHT
166 CTRL+ARROW LEFT Move one word to the left
167 CTRL+ARROW RIGHT Move one word to the right
168 SHIFT+ARROW LEFT Select or unselect one character to the left
 169 SHIFT+ARROW RIGHT Select or unselect one character to the right
CTRL+SHIFT+ARROW
170 Select or unselect one word to the left
LEFT
CTRL+SHIFT+ARROW
171 Select or unselect one word to the right
RIGHT
Select from the insertion point to the beginning of
172 SHIFT+HOME
the entry
173 SHIFT+END Select from the insertion point to the end of the entry

Use the Open, Save As, and Insert Picture dialog boxes
174 ALT+1 Go to the previous folder
Up One Level button: open the folder up one level
175 ALT+2
above the open folder
Search the Web button: close the dialog box and
176 ALT+3
open your Web search page
177 ALT+4 Delete button: delete the selected folder or file
178 ALT+5 Create New Folder button: create a new folder
179 ALT+6 Views button: switch among available folder views
180 ALT+7 or ALT+L Tools button: show the Tools menu
Display a shortcut menu for a selected item such as
181 SHIFT+F10
a folder or file
182 TAB Move between options or areas in the dialog box
183 F4 or ALT+I Open the Look in list
184 F5 Refresh the file list

Keys for workbooks and worksheets

CTRL+P or
185 Display the Print dialog box
CTRL+SHIFT+F12
SHIFT+F11 or
186 Insert a new worksheet
ALT+SHIFT+F1
187 CTRL+PAGE DOWN Move to the next sheet in the workbook
188 CTRL+PAGE UP Move to the previous sheet in the workbook
Select the current and next sheet. To cancel
selection of multiple sheets, press CTRL+PAGE
189 SHIFT+CTRL+PAGE DOWN
DOWN or, to select a different sheet, press
CTRL+PAGE UP
190 SHIFT+CTRL+PAGE UP Select the current and previous sheet
Rename the current sheet (Format menu, Sheet
191 ALT+O H R
submenu, rename)
Move or copy the current sheet (Edit menu, Move or
192 ALT+E M
Copy Sheet command)
Delete the current sheet (Edit menu, Delete Sheet
193 ALT+E L
command)
194 ARROW KEYS Move one cell up, down, left, or right
195 CTRL+ARROW KEYS Move to the edge of the current data region
196 HOME Move to the beginning of the row
197 CTRL+HOME Move to the beginning of the worksheet
 Move to the last cell on the worksheet, in the
198 CTRL+END
bottom-most used row of the rightmost used column
199 PAGE DOWN Move down one screen
200 PAGE UP Move up one screen
201 ALT+PAGE DOWN Move one screen to the right
202 ALT+PAGE UP Move one screen to the left
Switch to the next pane in a worksheet that has
203 F6
been split (Window menu, Split command)
Switch to the previous pane in a worksheet that has
204 SHIFT+F6
been split
205 CTRL+BACKSPACE Scroll to display the active cell
206 F5 Display the Go To dialog box
207 SHIFT+F5 Display the Find dialog box
208 SHIFT+F4 Repeat the last Find action (same as Find Next)
Move between unlocked cells on a protected
209 TAB
worksheet

Excel Shortkeys to move within a selected range

210 ENTER Move from top to bottom within the selected range

211 SHIFT+ENTER Move from bottom to top within the selected range

Move from left to right within the selected range. If

212 TAB
cells in a single column are selected, move down

Move from right to left within the selected range. If

213 SHIFT+TAB
cells in a single column are selected, move up
Move clockwise to the next corner of the selected
214 CTRL+PERIOD
range
In nonadjacent selections, switch to the next
215 CTRL+ALT+ARROW RIGHT
selection to the right
216 CTRL+ALT+ARROW LEFT Switch to the next nonadjacent selection to the left

Use the Border tab in the Format Cells dialog box

217 CTRL+1 display this dialog box
218 ALT+T Apply or remove the top border
219 ALT+B Apply or remove the bottom border
220 ALT+L Apply or remove the left border
221 ALT+R Apply or remove the right border
If cells in multiple rows are selected, apply or
222 ALT+H
remove the horizontal divider
If cells in multiple columns are selected, apply or
223 ALT+V
remove the vertical divider
224 ALT+D Apply or remove the downward diagonal border
225 ALT+U Apply or remove the upward diagonal border

Working with the AutoFilter

 In the cell that contains the drop-ARROW DOWN,
226 ALT+ARROW DOWN
displays the AutoFilter list for the current column
227 ALT+ARROW UP Closes the AutoFilter list for the current column
228 ARROW DOWN Selects the next item in the AutoFilter list
229 ARROW UP Selects the previous item in the AutoFilter list
230 HOME Selects the first item (All) in the AutoFilter list
231 END Selects the last item in the AutoFilter list
Filters the range based on the item selected from
232 ENTER
the AutoFilter list

Show, hide, and outline data

ALT+SHIFT+ARROW
233 Groups rows or columns
RIGHT
234 ALT+SHIFT+ARROW LEFT Ungroups rows or columns
235 CTRL+8 Displays or hides the outline symbols
236 CTRL+9 Hides the selected rows
237 CTRL+SHIFT+( Unhides any hidden rows within the selection
238 CTRL+0 Hides the selected columns
239 CTRL+SHIFT+) Unhides any hidden columns within the selection
 Navigating within Word Documents with Keybboard Shortcuts
1 END
2 HOME
3 CTRL+ARROW LEFT
4 CTRL+ARROW RIGHT
5 CTRL+ARROW UP
6 CTRL+ARROW DOWN
7 ARROW RIGHT
8 ARROW left
9 ARROW UP
10 ARROW DOWN
11 TAB
12 SHIFT+TAB
13 PAGE UP
14 PAGE DOWN
15 CTRL+PAGE DOWN
16 CTRL+PAGE UP
17 ALT+CTRL+PAGE UP
18 ALT+CTRL+PAGE DOWN
19 CTRL+END
20 CTRL+HOME
21 SHIFT+F5
SHIFT+F5
22

Word Keyboard Shortcuts for Formatting Word dcouments

23 CTRL+B
24 CTRL+U
25 CTRL+I
26 CTRL+SHIFT+K
27 CTRL+SHIFT+W
28 CTRL+SHIFT+D
29 CTRL+SHIFT+A
30 CTRL+SHIFT+F
31 CTRL+SHIFT+P
32 CTRL+SHIFT+C
33 CTRL+SHIFT+V
34 CTRL+SHIFT+>
35 CTRL+SHIFT+<
36 CTRL+]
37 CTRL+[
38 CTRL+D
39 SHIFT+F3
CTRL+=
40
CTRL+SHIFT++
41
42 CTRL+SHIFT+*
43 CTRL+SPACEBAR
44 CTRL+SHIFT+Q
45 SHIFT+F1
46 CTRL+SHIFT+C
47 CTRL+SHIFT+V
48 CTRL+1
49 CTRL+2
50 CTRL+5
51 CTRL+0
52 CTRL+E
53 CTRL+J
54 CTRL+L
55 CTRL+R
56 CTRL+M
57 CTRL+SHIFT+M
58 CTRL+T
59 CTRL+SHIFT+T
60 CTRL+Q
61 CTRL+SHIFT+S
62 ALT+CTRL+K
63 CTRL+SHIFT+N
64 ALT+CTRL+1
65 ALT+CTRL+2
66 ALT+CTRL+3
67 CTRL+SHIFT+L

Working with Word Dialog Boxes in Word (e.g. Open Document)

68 CTRL+O or CTRL+F12
69 F12
70 TAB
71 SHIFT+TAB
72 F4 or ALT+I
73 ALT+1

ALT+2
74
75 ALT+4
ALT+5
76
ALT+6
77
78 ALT+7 or ALT+L
79 SHIFT+F10
80 HOME
81 END
82 ARROW LEFT or ARROW RIGHT
83 CTRL+ARROW LEFT
84 CTRL+ARROW RIGHT
85 SHIFT+ARROW LEFT
86 SHIFT+ARROW RIGHT
87 CTRL+SHIFT+ARROW LEFT
88 CTRL+SHIFT+ARROW RIGHT
89 SHIFT+HOME
90 SHIFT+END
F5
91

Working with the Word Help Task Pane using Keyboard Shortcuts
92 F1
93 F6
94 TAB
95 SHIFT+TAB
96 ENTER
97 ARROW DOWN, ARROW UP
ARROW RIGHT, ARROW LEFT
98
99 ALT+ARROW LEFT
100 ALT+ARROW RIGHT
101 CTRL+SPACEBAR
102 CTRL+F1
103 ARROW RIGHT
104 ARROW LEFT

Create, view and save Word documents with Shortcuts

CTRL+N
105
106 CTRL+O
107 CTRL+W
108 ALT+CTRL+S
109 ALT+SHIFT+C
110 CTRL+S
111 CTRL+F
112 ALT+CTRL+Y
113 CTRL+H
114 CTRL+G
115 ALT+CTRL+Z
116 ESC
117 CTRL+Z
118 CTRL+Y

Working with the Word Help Window using Keyboard Shortcuts

TAB
119
120 SHIFT+TAB
121 ENTER
122 ALT+ARROW LEFT
123 ALT+ARROW RIGHT
124 CONTROL+P
125 ARROW UP, ARROW DOWN
126 PAGE UP, PAGE DOWN
ALT+U
127
128 SHIFT+F10

Working with the Word Outline view

129 ALT+SHIFT+ARROW LEFT
130 ALT+SHIFT+ARROW RIGHT
131 CTRL+SHIFT+N
132 ALT+SHIFT+ARROW UP
133 ALT+SHIFT+ARROW DOWN
134 ALT+SHIFT++
135 ALT+SHIFT+-
136 ALT+SHIFT+A
137 / on numeric keypad
138 ALT+SHIFT+L
139 ALT+SHIFT+1
140 CTRL+TAB

Change View in Word with Keyboard Shortcuts

141 ALT+CTRL+P
142 ALT+CTRL+O
143 ALT+CTRL+N
144 ALT+R

Access and use menus and toolbars in Word 2003

145 F10 or ALT
CTRL+TAB or CTRL+SHIFT+TAB
146
TAB or SHIFT+TAB
147
ENTER
148
149 SHIFT+F10
150 ALT+SPACEBAR
151 ARROW KEYS
152 HOME or END
ESC
153
154 SHIFT+ARROW DOWN
CTRL+ARROW DOWN
155

Working with Word 2003 Task Panes

156 CTRL+F1
F6
157
CTRL+TAB
158
159 CTRL+SPACEBAR
160 ALT+HOME
161 ALT+ARROW LEFT
162 ALT+ARROW RIGHT
ESC
163
TAB or SHIFT+TAB
164
ARROW DOWN or ARROW UP
165
SPACEBAR or ENTER
166
167 SHIFT+F10
HOME or END
168
169 PAGE UP or PAGE DOWN
170 CTRL+ARROW RIGHT
171 CTRL+ARROW LEFT
172 CTRL+HOME or CTRL+END
 Insert special characters
173 CTRL+F9
174 SHIFT+ENTER
175 CTRL+ENTER
176 CTRL+SHIFT+ENTER
177 CTRL+SHIFT+SPACEBAR
178 ALT+CTRL+C
179 ALT+CTRL+R
180 ALT+CTRL+T
181 ALT+CTRL+.

Number and ALT+X

182

ALT+Number on numeric keyboard

183

Working with Word Dialog Boxes

ALT+F6
184
185 TAB
186 SHIFT+TAB
187 CTRL+TAB
188 CTRL+SHIFT+TAB
ARROW KEYS
189
190 SPACEBAR
191 ALT+LETTER
192 ALT+ARROW DOWN
193 ESC
194 ENTER

Delete text and graphics with Shortcuts

195 BACKSPACE
196 CTRL+BACKSPACE
197 DELETE
198 CTRL+DELETE
199 CTRL+X
200 CTRL+Z
201 CTRL+F3

Copy and move text and graphics

202 CTRL+C
F2 then ENTER
203
204 ALT+F3
205 CTRL+V
206 CTRL+SHIFT+F3
ALT+SHIFT+R
207

Using Word Keyboard for selecting Text

 SHIFT
208

CTRL
209
F8
210
211 SHIFT+F8
212 ESC
213 SHIFT+ARROW RIGHT
214 SHIFT+ARROW LEFT
215 CTRL+SHIFT+ARROW RIGHT
216 CTRL+SHIFT+ARROW LEFT
217 SHIFT+END
218 SHIFT+HOME
219 SHIFT+ARROW DOWN
220 SHIFT+ARROW UP
221 CTRL+SHIFT+ARROW DOWN
222 CTRL+SHIFT+ARROW UP
223 SHIFT+PAGE DOWN
224 SHIFT+PAGE UP
225 CTRL+SHIFT+HOME
226 CTRL+SHIFT+END
227 ALT+CTRL+SHIFT+ PAGE DOWN
228 CTRL+A
CTRL+SHIFT+F8
229

Working with Word Tables with Keyboard Shortcuts

230 TAB
231 SHIFT+TAB
SHIFT+ARROW KEYS
232
233 ALT+5 on the numeric keypad
234 ALT+HOME
235 ALT+END
236 ALT+PAGE UP
237 ALT+PAGE DOWN
238 ARROW UP
239 ARROW DOWN
240 ENTER
241 CTRL+TAB

Other frequent Word Shortcuts

242 CTRL+P
243 ALT+CTRL+M
244 CTRL+SHIFT+E
245 ALT+CTRL+F
246 ALT+CTRL+D
within Word Documents with Keybboard Shortcuts
To the end of a line
To the beginning of a line
One word to the left
One word to the right
One paragraph up
One paragraph down
One character to the right
One character to the left
Up one line
Down one line
One cell to the right (in a table)
One cell to the left (in a table)
Up one screen (scrolling)
Down one screen (scrolling)
To the top of the next page
To the top of the previous page
To the top of the window
To the end of the window
To the end of a document
To the beginning of a document
To a previous revision (change to the document)
After opening a document to the location it was in when the
document was last closed

oard Shortcuts for Formatting Word dcouments

Apply bold formatting
Apply an underline
Apply italic formatting
Format letters as small capitals
Underline words but not spaces
Double-underline text
Format letters as all capitals. Pressing it again reverses it.
Change the ffont
Change the font size
Copy formatting from text
Apply copied formatting to text
Increase the font size
Decrease the font size
Increase the font size by 1 point
Decrease the font size by 1 point
Change the formatting of characters (Menu: Format - Font)
Change the case of letters (all upper, all lower or mixed)

Apply subscript formatting (+ and = should be on the same key)

Apply superscript formatting (+ and = should be on the same key)

Display nonprinting characters
Remove manual character formatting.
Change the selection to the Symbol font
Review text formatting
Copy formats
Paste formats
 Single-space lines
Double-space lines
Set 1.5-line spacing
Add or remove one line space preceding a paragraph
Center a paragraph
Justify a paragraph
Left align a paragraph
Right align a paragraph
Indent a paragraph from the left
Remove a paragraph indent from the left
Create a hanging indent
Reduce a hanging indent
Remove paragraph formatting
Apply a style
Start AutoFormat
Apply the Normal style
Apply the Heading 1 style
Apply the Heading 2 style
Apply the Heading 3 style
Apply the List style

Word Dialog Boxes in Word (e.g. Open Document)

Display the Open dialog box
Display the Save As dialog box
Move forward between options or areas in the dialog box
Move forward between options or areas in the dialog box
Open the Look in or Save in list
Go to the previous folder
Open the folder up one level from the open folder (reach the
same effect by pressing BACKSPACE after pressing SHIFT+TAB
to move the focus to the directory tree)
Delete the selected folder or file (Delete button)
Create a new subfolder in the open folder (Create New Folder
button)
Switch between List, Details, Properties Preview Thumbnails,
Tiles and Icons views (click the arrow next to Views)
Show the Tools menu (Tools button).
Simulates right mouse button
Move to the beginning of the entry.
Move to the end of the entry.
Move one character to the left or right.
Move one word to the left.
Move one word to the right.
Select or unselect one character to the left.
Select or unselect one character to the right.
Select or unselect one word to the left.
Select or unselect one word to the right.
Select from the insertion point to the beginning of the entry.
Select from the insertion point to the end of the entry.
Update the files visible in the Open or Save As dialog box (File
menu)

he Word Help Task Pane using Keyboard Shortcuts

Display the Help task pane
 Switch between the Help task pane and the Word Work Area
Select the next item in the Help task pane
Select the previous item in the Help task pane
Perform the action for the selected item
In a table of contentsselect the next and previous item
In a table of contentsexpand and collapse the selected item
respectively
Move back to the previous task pane
Move forward to the next task pane
Open the menu of task panes
Close and reopen the current task pane
Expand a +/- list
Collapse a +/- list

iew and save Word documents with Shortcuts

Create a new document of the same type as the current or most
recent document
Open a document
Close a document
Split the document window
Remove the document window split
Save a document
Find text
Repeat find (after closing Find and Replace window)
Replace text
Go to a page
Switch between documents or sections of a document
Cancel an action
Undo an action
Redo or repeat an action

the Word Help Window using Keyboard Shortcuts

Select the next hidden text or hyperlink or Show All or Hide All at
the top of a topic
Select the previous item
Perform the action for the selected item
Move back to the previous Help topic
Move forward to the next Help topic
Print the current Help topic
Scroll small amounts up and down
Scroll larger amounts up and down
Change the Help window from being separate from (untiled) to
connected to (tiled) Word
Simulates right mouse button

Working with the Word Outline view

Promote a paragraph
Demote a paragraph
Demote to body text
Move selected paragraphs up
Move selected paragraphs down
Expand text under a heading
Collapse text under a heading
Expand or collapse all text or headings
 Hide or display character formatting
Show the first line of body text or all body text
Show all headings with the Heading 1 style
Insert a tab character

ge View in Word with Keyboard Shortcuts

Switch to print layout view
Switch to outline view
Switch to normal view
Switch to Reading View

s and use menus and toolbars in Word 2003

Select the menu
Select a task pane or toolbar after pressing F10 or ALT to select
the menu bar
Select the next or previous button or menu after pressing F10 or
ALT
Open the selected menu or perform the action for the selected
button or command
Simulates right mouse button
Display the title bar shortcut menu
Navigate in menu after pressing F10 or ALT
Select the first or last command on the menu or submenu
Close an open menu When a submenu is open close only the
submenu
Open the selected menu

When a shortened menu is opendisplay the full set of commands

Working with Word 2003 Task Panes

Open the task pane or hide the current task pane
Move to a task pane from another pane in the program window
(You may need to press F6 more than once)
When a menu or toolbar is active, move to a task pane (You may
need to press CTRL+TAB more than once)
Open the menu of task panes
Go to the Getting Started task pane
Reverse the sequence of task panes you opened
Repeat the sequence of task panes you opened

Close a menu if one is currently open or go back to the document

When a task pane is active select the next or previous option in
the task pane
Move among choices in a selected submenu or move among
certain options in a group of options
Open the selected menu or perform the action assigned to the
selected button
Open a shortcut menu in a document
When a menu or submenu is visible select the first or last
command on the menu or submenu
Scroll up or down in the selected gallery list
Expand collapsible item in the gallery list
Collapse a collapsible item in the gallery list
Move to the top or bottom of the selected gallery list
 Insert special characters
Insert a field
Insert a line break
Insert a page break
Insert a section break
Insert a nonbreaking space
Insert the copyright symbol
Insert the registered trademark symbol
Insert the trademark symbol
Insert an ellipsis

Insert characters by using Unicode character code For example

type 20AC in a regular word document, then press ALT+X
Insert ANSI character for the specified ANSI (decimal) character
code For example hold ALT key and press 0128 on the numeric
keypad to show Euro Symbol

Working with Word Dialog Boxes

Move from an open dialog box back to the document for dialog
boxes such as Find and Replace that support this behavior
Move to the next option or option group
Move to the previous option or option group
Switch to the next tab in a dialog box
Switch to the previous tab in a dialog box
Move between options in an open drop-down list or between
options in a group of options
Perform the action assigned to the selected button
Select the underlined option
Open a selected drop-down list
Close a selected drop-down list
Run the selected command

elete text and graphics with Shortcuts

Delete one character to the left
Delete one word to the left
Delete one character to the right
Delete one word to the right
Cut selected text to the Office Clipboard
Undo the last action
Cut to the Spike

Copy and move text and graphics

Copy text or graphics
F2 move the insertion point and press ENTER moves text or
graphics
Create AutoText
Paste the Office Clipboard contents
Paste the Spike
Copy the header or footer used in the previous section of the
document

sing Word Keyboard for selecting Text

 Select text by holding down SHIFT and pressing the key that
moves the insertion point
Select multiple areas that aren not next to each other After
making your first selectionhold down CTRLand then select any
other items you want
Turn extend selection mode on. Then use for example ARROW
KEYS to extend selection
Reduce the size of a selection
Turn extend mode off
Extend selection one character to the right
Extend selection one character to the left
Extend selection to the end of a word
Extend selection to the beginning of a word
Extend selection o the end of a line
Extend selection o the beginning of a line
Extend selection one line down
Extend selection one line up
Extend selection to the end of a paragraph
Extend selection to the beginning of a paragraph
Extend selection one screen down
Extend selection one screen up
Extend selection to the beginning of a document
Extend selection to the end of a document
Extend selection to end of a window
Select the the entire document
And then use the arrow keys: Select a vertical block of text. Press
ESC to cancel selection mode

g with Word Tables with Keyboard Shortcuts

Jump/ Select the next cells contents
Jump/ Select the preceding cells contents
Hold down SHIFT and press an arrow key repeatedly extends a
selection to adjacent cells
Select an entire table (with NUM LOCK off)
Jump to first cell in a row
Jump to last cell in a row
Jump to first cell in a column
Jump to last cell in a column
Go to previous row
Go to next row
New paragraphs in a cell
Tab characters in a cell

Other frequent Word Shortcuts

Print a document
Insert a comment
Turn track changes on or off
Insert a footnote
Insert an endnote