Business and Technical English (ENG201)

Fall 2010

Assignment # 2
Total Marks: 15
Due Date: November 15, 2010

Objective:
To assess students’ understanding of the course and to prepare them for practical
application of communication skills through writing practices.

Instructions:

1. Late assignments will not be accepted.

2. If the file is corrupt or problematic, it will be marked zero.
3. Plagiarism will never be tolerated. Plagiarism occurs when a student uses work
done by someone else as if it was his or her own; however, taking the ideas from
different sources and to express it in your own words will be encouraged.
4. No assignment will be accepted via e-mail.
5. The file should be in Word doc form; the font color should be preferably black
and font size can be 12 Times New Roman.

Question No.1 (10)

Your Company wants to serve as trustee for the project of Social welfare Foundation,
which is working for poor and destitute. Write a letter of inquiry to the head of the
foundation and ask about funding, benefits, desired results and facilities being offered to
the people.

Key:

LETTER

Following is the recommended format for any type of business letter:

November 21, 2010

Sender's address

742 Green Town

City12345 (e.g. Lahore)

Recipient's name and address

Project Manager

XYZ Housing Society

City ABC

Salutation

Dear Sir or on the situation

Body of the Letter

(Content)

Closing

Yours truly / sincerely

Signature

Type full name and signature above

Question No.2 (5)

Correct organization of a business message is important for both the audience and the
communicator? Explain.

Key:
A good organization of a message will:
1. Improve productivity. ( See the next page)
By arranging the ideas in a logical and diplomatic way, you will increase the chances of
satisfying the audience’s needs.
2. Boost understanding.
Audience will understand exactly what you mean
3. Increase acceptance.
Audience will comparatively believe the information/message conveyed.
4. Save audience’ time.
Well organized messages contain relevant information, so the audience does not waste
time with superfluous information.