Format for Internship Report

BS Commerce (COMI619)
Title Page:

The title page of the report will include:

a. The names of the organization

b. The name of the internee, Student ID and session
c. The date of the final report
d. Name of the university
e. VU logo

Dedication

Write down the dedication of your internship report.

Acknowledgement

Write down the Acknowledgement for your internship report.

Executive Summary

An Executive Summary deals with every section of the report in a short form. It can be
called as micro image of the report. An executive summary is overview of the complete
report which helps the reader to get quick glance at the report before reading it in detail.
Everything important that you have done, discovered and concluded should be
mentioned, but briefly and concisely.

Table of contents

List the important headings and sub headings in the report with page numbers. Also
make a separate list of tables and figures in the table of contents if you have used any.

Brief introduction of the Organization Business Sector

Describe the Overview of the complete sector in which the organization falls according to
current scenario.

Business/ service sector basically means the main area which the organization deals in
i.e. consumer consumable, consumer durable or services, e.g. Textile, Dairy or Telecom
etc. Thus, you are required to discuss the main business/ service sector in which the
organization falls and NOT the description of the organization under consideration.
Overview of the organization

1. Brief history
2. Nature of the organization
3. Business volume
4. Product lines
5. Competitors

Organizational structure

1. Organizational Hierarchy chart

2. Number of employees
3. Main offices
4. Introduction of all departments
5. Comments on the organizational structure

Plan of your internship program

1. A brief introduction of the branch where you did your internship

2. Starting and ending dates of your internship
3. Detailed description of the departments you worked in during your internship

Training program

1. Detail description of the operations/activities of the department you worked in.

2. Detail description of the tasks assigned to you.

OR
Detail description of the project assigned to you to you during your internship.

Management functions of the organization

a. Planning
• Decision making process
• Organizations current strategies

b. Organizing
• Organizational design
Departmentalization
Span of control
Chain of command (Organizational Hierarchy chart)
Centralization/Decentralization
Formalization
Work specialization
• Managing change and innovation
 • Managing IT and communication

c. Leading
• Leadership style

d. Controlling
• Controlling operations
• Controlling performance
Performance appraisal system

Critical analysis

Relate the theoretical concepts of "management" with your practical experience during
your internship in the organization.

SWOT Analysis

Clearly describe all the strengths, weaknesses, opportunities and threats. Remember that
strengths and weaknesses are internal to the organization and represent its culture while
opportunities and threats correspond to the environment outside the organization.
Strengths are those qualities which distinguish or give an edge to the organization over
other organizations.

Conclusion

In this section you are required to describe the organization according to your
evaluation/assessment in the light of critical and SWOT analysis.

Recommendations

In this section you are required to suggest a solution for all the problems or discrepancies
that are found in the organization that you have pointed out in critical and SWOT
analysis.

Reference & Sources used

In this section provide all the references and sources that you have used for data
collection for your internship Report.

Annexes

At the end of your report, attach all of the supportive material you have used for the
preparation of your report, like any brochures, forms, newsletters, interviews,
questionnaires etc.
Important Note:

a. Complete all the required parts of your report.

b. The student should prepare the internship report according to his/her area of study in
BS program. The internship report should be double space typed on A4 size 75 gram
paper with bold headings and sub headings, with margins set at top, bottom and right
1 inch whereas left margin should be 1.5 inch. Minimum words required for
internship report are 20,000 words. Program specialization, current mailing address,
student ID, and telephone number should be clearly mentioned in the report.
c. Students are required to submit their internship report at comi619@vu.edu.pk .
Students can submit their internship report only once that will be considered as final
and marked accordingly.
d. Students will be provided reference letter by the university on request. They have to
specify the name and address of the organization, concerned person (optional), along
with their own complete mailing address and phone number. Students can send their
request for internship letter at this mailing address: comi619@vu.edu.pk.