MAXIMISE

YOUR
TIME
TIME AND TIDE WAIT FOR NONE

A PRESENTATION
BY
DR.S.RAMESH.
MOUNT CARMEL COLLEGE
BANGALORE
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 DIMENSIONS
(Lord Bramha)

 UNDERSTANDING TIME- WHAT IS IT?

 ANALYSING WHERE TIME GOES

 DO IT NOW, NOT TOMMORROW

 SAVING TIME AT WORK

 GET ORGANISED AND FEEL GOOD

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 WITHOUT GOOD TIME
MANAGEMENT
(MAN BY THE SEA SHORE)
– WE ARE
 INEFFICIENT (Class Room)
 UNFULFILLED (Singer)
 IN COMPETANT (JUNGLE SPIKE)
 PASSED OVER FOR PROMOTION (Refresher Courses)
 STRESSED
 DISGRUNTLED (Confused, Welcome)
 LOOSE LOT OF FRIENDS AND RELATIVES (Children)
 MISS OPPORTUNITIES WHICH COME ONLY ONCE
 FIND THAT SO MANY YEARS HAVE PASSED WITHOUT DOING
ANYTHING
“Men Talk Of Killing Time While
Time Quietly Kills Them”

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 TIME THIEVES
 WATCHING T.V. (2 HOURS EVERY DAY TAKES UP
72 MONTHS OF ACTIVE LIFE)
 COMMUTING TO WORK ( ONE HOUR EACH WAY
TAKE UP 5 YEARS OF ACTIVE LIFE)
 RISING LATE IN THE MORNING
 UN PRODUCTIVE MEETINGS
 BRINGING WORK HOME (In between Class)
 LOOSE TALKS AND GOSIPPING
 JUST IDLING TIME
 WAITING IN Q’S
 UNPRODUCTIVE ACTIVITIES
 EMOTIONAL EQUITIES
 BROODING OVER THE PAST
“Yesterday is a cancelled cheque
Tomorrow is a promissory note
Today is hard Cash”

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 TIME THIEVES

 CONFLICT AND ARGUMENT

 EXCESSIVE INDULGENCE
 BAD HEALTH
 NEGATIVE THINKING
 WAITING FOR OTHERS
 COMPROMISE ON TECHNOLOGY
 PLEASING OTHERS
 UNPLANNED ACTIONS
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 TIME SAVER
Saving per Saving per
Day Week
 Get up at 4.00am instead of 5.00am 60 min 7 hours
 Avoid Unproductive meeting 60 min 7 hours
 Cut Short Lunch time 15 min 1 1/2 hrs
 Reduce the Entertainment time 30 min 3 1/2 hrs
 Use Telephone, avoid traveling 30 min 3 1/2 hrs
 Make Scheduled visits and entertain scheduled
visitors 30 min 3 1/2 hrs
 Avoid unnecessary visits and 30 min 3 1/2 hrs
visitors
 Avoid lengthy discussions on unimportant matters(Arguments)30
min 3 1/2 hrs
 ADD YOUR OWN EXAMPLES

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 Saving Time in Teaching
 Lesson Plan
 Course Material, Home Assignments
 Delegation and Empowerment
 Topics for Self Study
 Continuous Evaluation
 E-Learning
 Networking
 Prioritising (Brief and Detailed Explanation)
 Student Orientation
 Segmentation
 Early Start
 Walking the Extra Mile
 ADD YOUR OWN EXAMPLES

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 LEARNING FROM OTHERS
 THINK OF FIVE PEOPLE YOU ADMIRE AND LIST THEIR ATTRIBUTES
THAT YOU THINK GAVE THEM AN EDGE (HISTORY OF THE WORLD)
 ………………………………..
 ………………………………..
 THEY ARE ALL ESSENTIALLY GOOD TIME MANAGERS.
 If you are not sure ask these questions:
How do they use their time? Are
they good delegators? Time Management
Do they minimise paper work?
Do their meetings run to time?
Are they well organized?
Are they Positive thinkers?
Did they have Noble intension?
How did they learn all this?
Though they are also Human being like Me!! (Impossibility)
 LEARN GOOD PRACTICE FROM OTHERS (Yoga, Meditation Etc.,)
 IDENTIFY UNPRODUCTIVE TIME
 SET GOALS FOR TIME SAVED 8
 WHAT WOULD YOU DO WITH
THE EXTRA TIME?
CREATIVITY
 WRITE A NOVEL  INVEST IN GETTING
 LEARN A NEW FIT
LANGUAGE  MASTER A NEW
 STUDY FOR A SPORT
PROFESSIONAL
QUALIFICATION  WRITE AN ARTICLE
 DO AN M.PHIL / PHD.  WRITE A SHORT
COURSE STORY
 Take Up Consultancy  TAKE UP SOCIAL
Work
CAUSE
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 THE ECONOMIC VALUE OF TIME
ALL MY POSSESSIONS FOR A MOMENT OF TIME
-QUEEN ELIZABETH

 When you are wasting Time think of you

HOURLY SALARY
Salary Money Lost by wasting Time
Drawn 5 Min 15 Min 1 Hr Monthly Loss
(approx) by wasting 1
(Rs.) (Rs.) (Rs.)
(Rs.) hr every day

10,000 13.020 39.061 156.24 4687.20

15,000 19.531 58.593 234.37 6093.62
20,000 26.040 78.122 312.48 8124.48
25,000 32.552 97.656 390.62 10,156.12
It is not possible to hold it. 10
But it is possible not to lose it - Sundial
 THE ECONOMIC VALUE OF
TIME

 STRIVE TO GIVE VALUE FOR MONEY ALL OF THE

TIME. (BUTCHER OR BREWER)
 AVOID FALSE ECONOMIES (Discount Sales Etc.,)
 ENCASH YOUR TIME.
 LEARN GOOD PRACTICE FROM THOSE AROUND
YOU THAT YOU RESPECT.
 IDENTIFY PRODUCTIVE AND UNPRODUCTIVE
PEOPLE AND EVENTS , AND CHANGE ROUTINE.

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 PRODUCTIVE UN-PRODUCTIVE
PEOPLE PEOPLE
Have Solutions Have Problems
Have Programmes Have Excuses
Let us Do it That’s not my Job
Say it may be difficult Say it is impossible
Hard Arguments Soft words Soft Arguments Hard words
Value Systems Petty Quarrels
Make it happen Let it happen
They Plan They Lean
I am Wrong You are Wrong
Have Dreams Have Schemes
I must do something Something must be done
See Gain everywhere See Pain everywhere
See Possibilities See Problems
I am OK you are OK I am OK you are Not OK
See the Potential See the Past 12
 WHAT IS STOPPING YOU FROM
USING YOUR TIME?
 NEVER HAVING A PRE DETERMINED PURPOSE CLEAR
DESK (PILING WORK)
 ALWAYS BEING INTERUPTED (Students, Colleagues, Etc.,)
 MIXING ISSUES (One thing)
 FAILURE TO TAKE RISK (SHIPS ARE SAFER)
 LOOSING DIRECTION (SANYASI)
 NOT BELIEVING IN OTHERS (Delegation)
 NOT SAYING NO TO WORK (Pleasing)
 NO CO-ORDINATION (Being in Country)
 POOR COMMUNICATION (HMT)
 LACK OF MOTIVATION
 POOR PLANNING It’s not enough to be busy (Dog), But what are you
busy with – Henry Thomas (CHOPPING A TREE)
(PROBLEMS ARE PLENTY)
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 HOW TO IMPROVE YOUR
UNDERSTANDING OF TIME
 TIME: Scarce resource, alternatives, has value,
can never be regained.
 START NOW: Accept that there is only one
chance in life to achieve what you want to
achieve (Journey of 1000 Miles)
 LOOK FOR OPPORTUNITIES: (Hyderabad Nizam)
 TIME UTILISATION: cost benefit analysis.
 MAKE RESOLUTIONS FOR USE OF TIME:
Achievable resolutions must be made for
spending time. (how to use , where to use)
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 PHYSICAL AND
PSYCHOLOGICAL TIME

 AN ATOMIC CLOCK CAN SET THE TIME TO AN

ACCURACY OF A TRILLIONTH OF A SECOND.
 DOES THE LAST FEW MINUTES OF THE CLASS
SEEM TO TAKE AGES TO GET OVER.
 YOU DIDN’T FEEL THE TIME PASS AT ALL? IT ALL
GOT OVER SO SOON?
 TIME DOES NOT BEHAVE UNIFORMELY FOR YOU.
YOUR DAY MAY PASS QUICKLY AND YOU MAY
HAVE ENJOYED IT. BUT AT THE END OF THE DAY
HAVE YOU ACHIEVED WHAT YOU WANTED?
(karmanye)
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| II | ANALYSING WHERE TIME GOES
 DISSECT A TYPICAL DAY:
Make a list of your activity and time spent in an average day. Create a
chart of your time usage (TIME BUDGET).
 REALISTIC AMBITION:
If you had more time what would you do with it? Are your
ambitions realistic?
 THE PARETO PRINCIPLE
Do you achieve 80% of your results in 20% of the time you put
in?
 FREE LUNCHES
The real price you pay by accepting a free lunch is the demand
on your time. (ATHI VINAYAM )
 UNDERSTAND WHERE ALL OF YOUR TIME GOES:
Find where you are wasting time.

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 HOW TO FIND WHERE TIME IS
WASTED

 FIND WHERE YOUR TIME IS GOING ?

 IDENTIFY WHERE YOU CAN MAKE SAVINGS?
 DECIDE WHAT TO DO WITH THE TIME SAVED?
 PUT YOUR AMBITIONS ON TOP?
 SET REALISTIC TARGETS?
 DECIDE TO CHANGE RIGHT NOW? (Alfred Noble
Prize) (Howard University)
 LIVE THE CONCEPT OF OPPORTUNITY COST?
 RECOGNISE THE DRAIN ON YOUR TIME CAUSED
BY OTHER PEOPLE?

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 DO IT NOW NOT TOMORROW
 TIME CANCER:
Understanding why you miss dead lines.(analyse and prepare time
budget)
 PROCRASTINATION:
Enslaves a person to time. I am not sure, I’ll do it next week, I’ll decide later,
I’ll take action later, It’s a difficult job, What if I go wrong?
Identify the reasons for delay - Boring, Fear, Don’t Know the work, Don’t have the
facts or the tools, Difficult (cowards die)
 BEAT PROCRASTINATION
* Analyse the symptoms
* Over come fear and use it positively (Degradation, Attachment)
* Use the list of things to be done in a day
* Reward your self He slept beneath the moon,
* Set dead lines He basked beneath
the sun.
* Immediate start (Bad decision better than indecision) He
* Set realistic standards lived a life of going-to-do
And ended with nothing
* Relate past success with future targets. (Swimmer)
done.
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DO IT NOW NOT TOMORROW
(Cont.d)

 OVERCOMING FEAR:
Fear of the unexpected expectations
(too many slips , As a guest speaker )

 MANAGING CRISIS
( Einstein, Wisdom of rats)

 POSITIVE THINKING:
Do not take a dim view
(African foot wear, utility building)

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 TIME SAVERS
1. MANAGING YOUR BOSS AND
SUBORDINATES: Urgency, Depth of precision,
2. STOPPING PEOPLE STOPING YOU.
3. BEATING THE THIEVES OF TIME:
Parkinson's law states that work expands to fill
time.
4. ORGANISING YOUR ENVIRONMENT.
5. DELEGATING PROPERLY.
6. DELEGATE THE RIGHT WORK,
EMPOWERMENT, RIGHT PERSON, NO
IMPRESSION OF DUMPING, CLEAR
COMMUNICATION, MONITORING AND
GUIDING, APPRECIATION, NO FEELING OF
THREAT TO AUTHORITY. 20
 TIME SAVERS (CONT.D)
7. DOING YOUR HOME WORK (Expect the Unexpected).
8. WORKING SMARTER NOT LONGER.
9. AVOIDING UNIMPORTANT MEETINGS.
10. AVOIDING UNEXPECTED AND UNWANTED GUESTS.
11. COUNT EVERY MINUTE.
12. ENJOY WHATEVER YOU ARE DOING.
13. BE OPTIMISTIC.
14. BUILD ON SUCCESS.
15. DON’T REGRET FAILURES.
16. DON’T FEEL GUILTY ABOUT WHAT YOU DON’T DO.
17. INVENT A NEW TECHNIC EVERYDAY.
18. TAKE LITE FOOD FOR LUNCH.

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 TIME SAVERS (CONT.D)
19. READ NEWS PAPER ONLY HEADLINES AND
SKIM THE BOOKS.
20. DON’T OWN A V.C.R / VCD / DVD.
21. KEEP YOUR HOUSE CLOSE TO YOUR OFFICE.
22. RE-EXAMINE OLD HABITS AND BE REALISTIC.
23. GIVE UP ALL WAITING TIME.
24. KEEP YOUR WATCH “10 MINUTES” FAST.
25. CARRY A SCRIBLING PAD.
26. REVISE LONG TERM PLANS ONCE IN A MONTH
27. REVIEW LIFE TIME GOALS EVERY DAY.
28. DISPLAY SIGNS OF YOUR GOALS IN
IMPORTANT PLACES TO KEEP YOU
REMINDING.

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 TIME SAVERS (CONT.D)
29. SET PRIORITIES FOR EVERY DAY IN MORNING.
30. CARRY A LIST OF THINGS PENDING ALL THE TIME
WITH YOU.
31. TAKE TIME OFF WHEN YOU HAVE ACHIEVED
SOMETHING.
32. DO FIRST THINGS FIRST.
33. TRY TO DO ONLY THE “A” QUALITY, NEVER “B”
AND “C”.
34. HAVE CONFIDENCE IN YOUR JUDGEMENT AND
PRIORITY EVEN UNDER TRYING CIRCUMSTANCES
(TOUGH GET GOING).
35. ASK YOUR SELF, WHAT IS THE WORSE THAT CAN
HAPPEN (HELL OR HEAVEN).
36. DON’T BE AFRIAD TURN A ROUND AND FACE IT.

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 TIME SAVERS (CONT.D)
37. CUT OFF UNPRODUCTIVE ACTIVITIES (SMOKING).
38. TAKE TIME TO THINK.
39. DEVELOP CONCENTRATION.
40. TAKE ONE THING AT A TIME.
41. FOCUS ON LONG TERM BENEFITS.
42. DO MUCH OF YOUR THINKING ON PAPER.
43. DO YOUR IMPORTANT THINGS IN THE MORNING
AND USE AFTERNOONS FOR OTHERS.
44. SET DEADLINES.
45. LISTEN ACTIVELY IN EVERY DISCUSSION.
46. DON’T WASTE OTHERS TIME.
47. BE A KING MAKER.
48. USE SPECIALIST WHEREVER REQUIRED.

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 TIME SAVERS (CONT.D)

49. EMPOWER OTHERS TO HANDLE MAILS, PHONE

CALLS AND ROUTINE MATTERS.
50. REDUCE PAPER WORK AS MUCH AS POSSIBLE
(MAILING).
51. REPLY MAILS AND PHONE CALLS IMMEDIATELY.
52. ORGANISE THINGS SYSTEMATICALLY SO THAT
YOU CAN REACH THEM IMMEDIATELY WHEN
REQUIRED (A STICH IN TIME SAVES NINE).
53. AVOID CONFLICTS.
54. RELAX ON WEEKENDS.
55. ACCEPT WHAT IS BEYOND YOUR CONTROL.
56. PUT THE TIME FOR BEST RIGHT NOW (KEYNES).

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 TIME SAVERS

57. ACCEPT CHANGE.

58. ACCEPT RESPONSIBILITY.
59. FOCUS ON WINNING.
60. MANAGE RELATIONSHIP.

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 GET ORGANISED AND FEEL GOOD

– ORGANISING YOUR WORK ENVIRONMENT:

Evolve practical systems,Work space, Identify Who is the time
waster? You or others?

 SETTING PRIORITIES: Devise ways to do work,

Delegate work to the right people. (Faith) (Stones in a
Vessel)
 PLANNING YOUR TIME: (a)Urgent/Important
(b)Urgent/Non important (c) Non-Urgent/Important
(d)Non urgent/Non important.
 DEVELOPING SPEED SKILLS: Planned
execution of work,Better organization, Better equipment's,
Practice etc,.

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 GET ORGANISED AND FEEL GOOD
(Cont.d)

 MANAGING INFORMATION FLOW: Speed reading, Skip

reading, Detail reading, Leisure reading (Valuation)

 FILLING IN DEAD TIME: Read Non urgent reports, Make

routine calls, Think and plan. (Have a Reminder Book)
 SAVING TIME WITH TECHNOLOGY.: Computers, mobile
phone, dicta phone, Answering machine, etc,.

 ACCEPTING WHAT CANT BE CHANGED (Philosophy)

 CONVERTING CALAMITY INTO OPPORTUNITY
(Banaras)

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 CONQUOR TIME BEFORE TIME
CONQUORS YOU…

TIME
START IN TIME FOR AN EASY CLIMB 29