Cash Journal

Cash Journal
Complied By S.N.Padhi, ACA
FI/CO Consultant http://www.surya-padhi.net

This is complied for understanding of basic concepts of cash journal configuration; I dont take any responsibility if liabilities come by action upon this document. However comments are largely invited for any errors, omissions prevail and content not considered in this document

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal

Cash Journal
A. Create Cash Journal (T. Code FS00).................................................... 3 B. Define Document Types for Cash Journal Document (T. Code OBA7)............. 3 C. Define Number Range Intervals for Cash Journal Document (T Code FBCJC1) .. 4 D. Setup Cash Journal (T Code FBCJCO) .................................................. 4 E. Create Business Transactions ( T. Code FBCJC2) ..................................... 5 F. Cash Journal Entry ( T Code FBCJ) ..................................................... 6

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal A. Create Cash Journal T Code FS00 IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Path
Journal > Create G/L Accounts for Cash Journal In this activity, you create a G/L account, for the cash journal in the required company code. Ensure that the account can only be posted to automatically and displays a unique account currency If you want to run several cash journals with different currencies in this account, make sure that the indicator Balances in local currency only is not set, The account currency corresponds to the company code currency

B. Define Document Types for Cash Journal Document T Code OBA7 Path IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Journal > Define Document Types for Cash Journal
You can select existing document types for cash journal documents, or define new document types in this activity. You must have document types for the following postings: G/L account postings, Outgoing payments to vendors, Incoming payments from vendors, Incoming payments from customers, Outgoing payments to customers. Ensure that on the detail screen, the selection fields under Permitted account types, your postings are selected accordingly. Useful selections are for example, account types customer, vendor, G/L account. Documents Type Controls: ** Number Range of Document ** Accounts Groups to be allowed for Posting ** Reverse Document Type Allowed for Reversal of Cash Journal ** Persons authorized allowed for cash journal Posting

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal

C. Define Number Range Intervals for Cash Journal Document T Code FBCJA1 IMG > Financial Accounting > Bank Accounting > Business Transactions > Cash Path
Journal > Define Number Range Interval For Cash Journal Document You have to define a number range interval for cash journal documents. Each document then receives a unique number that does not clash with the G/L document number. Note This number range assigns a unique number per company code to each cash journal document. In addition, the cash journal documents are numbered sequentially per company code and cash journal.

D. Setup Cash Journal T Code FBCJC0 Path IMG > Financial Accountings > Bank Accounting > Business Transaction > Cash Journal > Setup Cash Journal
In this Activity we will do 1. Set Cash journal indicator for easy identification. 2. Assignment to G/L account , which will automatically updates the G/L Account 3. Set Currency that is allowed for posting of cash journal Posting 4. Document type allowed for cash journal 5. Naming of Cash Journal

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal

Co. Code Cash Journal Indicator

GL Account Cash journal Currency

E. Create Business Transactions (T. Code FBCJC2) T Code FBCJC2 Path IMG > Financial Accounting > Bank Accounting > Business Transaction > Cash Journal > Create, Change, Delete Business Transaction
It is a business transaction Name, Which is attached to G/L Account for carrying out posting of cash payment or receipt entry directly to GL Account other then cash account. This can be configured or as well as created fro SAP Menu, while entering New Transaction. While Carrying out Cash journal Entry Business Transaction name will be asked not G/L Account

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal

Company Code Random Numbers Accounting Transaction type GL Account Attached to Business Transaction Business Transaction Name Tax Code

F. Cash Journal Entry (T Code FBCJ) T Code FBCJ SAP > Accounting > Financial Accounting > Bank > Out going Payments > Cash Path
journal Note: While entering transaction we need to select the Transaction name, instead of G/L account.

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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Cash Journal

Click here for changing the CoCd Enter Business Transaction Name Document Processing Status, It will be green when Document

Document No.SNPFIIMG10001

Copy right S.N.Padhi 2005 http://www.surya-padhi.net/ Dated: Friday, October 07, 2005

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