CONSTRUCTION DOCUMENTS

BoT Construction

Process

Scoping

Feasibility

Programming

Schematic Design

Design Development

Construction Documents

Construction

Closeout

GMP Buyout Permitting

Goal The Construction Documents (CD) phase is the last stage of the design process. The Consultant Group is focused on finalizing the drawings and specifications for all components and systems of the building producing the Contract Documents. A complete set of Contract Documents provides a comprehensive, fully coordinated set of construction documents and specifications that the Contractor uses to determine a Guaranteed Maximum Price or lump sum price, obtain necessary permits and construct the project. During this phase, the Technical Group performs an interim review of the drawings and specifications at 50% CD completion for constructibility and advises the Consultant Group of any conflicts from the previously signed-off Design Development drawings. When the construction documents are 95% complete, the Technical Group and Structural Peer Group review the drawings for content and provide final comments. Because the Consultant Group is tasked with delineating the signed-off building design (signed-off at the end of the Design Development phase), changes to the scope or program in this phase will incur budget impacts and schedule delays. The completed Contract Documents and schedule are bid priced and the information is summarized in a Write-up which is presented by CP&M to the Board of Trustees for Construction Approval. Tasks Finalize coordination of systems designs Finalize coordination of all drawings Finalize selections of finishes & materials Finalize construction details Finalize Site Logistics Plan Complete 50% Technical Group constructibility review Complete 95% Technical Group constructibility review Complete 95% Structural Peer review Detail Sustainability components Finalize specifications Finalize Commissioning Plan Develop a 50% CD budget Finalize GMP Budget (95% - 100% CD) Submittal to County/City for plan check Revise project schedule Sign-off on design mock-ups Deliverables Complete set of Contract Documents Bid priced budget and schedule Construction Management Plan Commissioning Plan Board of Trustees Write-up for Construction Approval Approvals Project Manager Facility Coordinator Associate Vice Provost, CP&M Dir of Fin, Vice Provost Land & Buildings Dean/Department Chair and Provost Board of Trustees Construction Approval
PDP 8/01

Resources Facility Design Guidelines (FDG) Facilities Operations 2001 PDP Manual Volume 2 Task and Drawing Checklists Capital Planning and Management 1996 - Research Park Planning Handbook with Guidelines Stanford Management Company Guidelines for Sustainable Buildings Stanford University Environmental Stewardship Committee

The following from University Architect/Planning: 1989 Landscape Design Guidelines 1999 - Central Campus: General Design Guidelines BROWN BOOK 2001 Permitting Process Interaction with SC County (includes Community Plan and General Use Permit) BLUE BOOK 1994 - Historic Building Guidelines 1992 Medical Center Design Guidelines Tree Protection Guidelines: University Resources & Site Protection during Construction

11.1

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: Project #: Date:

Task List
1. Finalize coordination of systems design
Task

Volume 2

Remarks

Site Utilities o Steam o Sanitary Sewer o Storm o Site electrical o High volt o Domestic Water o Fire Water o Irrigation HVAC systems Plumbing systems Process Piping Site Lighting Electrical Power Electrical Lighting Fire Sprinklers Fire Alarm Telecommunications (Tel/Data/Networking, Audio Visual)

2. Finalize coordination of drawings

Task Remarks

Architectural with all systems Architectural with site utilities o Steam o Sanitary Sewer o Storm o Site electrical o High volt o Domestic Water o Fire Water o Irrigation Architectural with civil, Landscaping and Site Utilities Architectural with interior finishes Architectural with furniture plans

PDP 8/01

11.2

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: 3. Finalize selections of finishes & materials
Task Remarks

Project #: Date:

Select exterior palettes with University Architect Walls Bases Window and Door Frames Doors Curtain Wall Glazing Eaves Gutters Roofing Walks Lighting Signage and Wayfinding Other exterior Connecting Elements Confirm interior palettes with University Architect for Major Public Spaces If Housing Project then Finishes are selected by Housing If OSHPD then confirm finish materials meet State requirements Select materials with recycled content 4. Finalize Construction Details
Task Remarks

Site Utilities High Voltage Civil Landscape Architectural Interiors Mechanical Plumbing Electrical Power Electrical Lighting Telecommunications Fire Sprinklers Fire Alarm

PDP 8/01

11.3

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: Project #: Date:

5. Finalize Site Logistics Plan (same as construction coordination plan)

Task Remarks

Site access & materials delivery Laydown area Crane location(s) Security/Safety requirements Site preservation Traffic re-routing (vehicular and pedestrian) Temporary services Mitigations of Environmental pollution, dust, noise, etc. Site boundaries Delivery access Emergency vehicle access Pedestrian access and flow Laydown area Campus parking Construction parking Fencing location Trailer location(s) Temporary services Regional Sign Plan 6. Complete 50% Technical Group Constructibility Review
Task Remarks

Facilities Operations Zone Manager Reviews with Maintenance Shop (Note: if School of Medicine then review by SoM Engineering; if Housing then review by Housing Facilities Operations) HVAC Shop Plumbing Shop Electrical Shop Lock Shop Grounds Site Utilities High Volt Water Chilled Water Steam Storm Water Environmental Health & Safety Fire Marshal - Exiting & Occupant Loads Fire Sprinkler Fire Alarm Communications Services Engineering Telephone
PDP 8/01

11.4

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: Data Networking Audio Visual Web Casting Security Card Readers CCTV Site Lighting Parking & Transportation Public Safety/Security ADA Planning Office, University Architect Risk Management (FM Global, if required) Review coordination of sustainability components to ensure the design intent is satisfied Project #: Date:

7. Complete 95% Technical Group Review

Task Remarks

Facilities Operations Zone Manager Reviews with Maintenance Shop (Note: if School of Medicine then review by SoM Engineering; if Housing then review by Housing Facilities Operations) HVAC Shop Plumbing Shop Electrical Shop Lock Shop Grounds Site Utilities High Volt Water Chilled Water Steam Storm Water Environmental Health & Safety Fire Marshal - Exiting & Occupant Loads Fire Sprinkler Fire Alarm Communications Services Engineering Telephone Data Networking Audio Visual Web Casting Security Card Readers CCTV
PDP 8/01

11.5

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: Site Lighting Parking & Transportation Public Safety/Security ADA Planning Office, University Architect Risk Management (FM Global, if required) Project #: Date:

8. 95% Structural Peer Review

Task Remarks

Hold final Structural Peer Group meeting Sign-off by Peer Group on structural design and details

9. Detail sustainability components

Task Remarks

10. Finalize Specifications

Task Remarks

CSI Format Sections 1-16 Commissioning Plan Instructions to Bidders Soils Reports Vibration Analysis Acoustical Requirements Audio Visual/Web Casting Site Logistics Plan

11. Finalize Commissioning Plan (if required)

Task Remarks

Identify systems to be commissioned o Mechanical o Electrical o Plumbing o Process Piping o Controls o Fire Protection/Life Safety o Sprinklers o Audio/Visual Equipment o Telecommunications Determine Commissioning Plan format Define the scope of the commissioning
PDP 8/01

11.6

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: process Identify roles and responsibilities within the Design and Technical Groups (and in some cases PIs) Determine lines of communications between each group Establish a commissioning schedule Evaluate the operating condition of the system at the completion of functional testing Identify deficiencies during testing and measures taken to correct them Identify uncorrected deficiencies that are accepted by the University Report on field activities and testing procedures Estimate schedule for required deferred testing Project #: Date:

12. Finalize Budget for GC Contract (typically a Guaranteed Maximum Price)

Task Remarks

Finalize Contractors GMP Hard Costs Allowances Construction Contingency Bond Cost Insurance Cost Contractor Fee Itemized General Conditions Confirm CATS items Review Controls section of PDP Manual Volume 2 for Budget Development Confirm financing costs with CP&M Associate Director of Finance

13. Submit to County/City/State for plan check

Task Remarks

Determine Fees from rate schedule Complete application Determine required number of sets of Construction Documents

PDP 8/01

11.7

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: Project #: Date:

14. Revise project schedule

Task Remarks

Confirm buy-out strategy Confirm status of long-lead items Include detailed contractor schedule in Master Project Schedule

15. Sign-off on mock-ups (these mock-ups are geared toward evaluating constructibility issues and are additional to the mock-ups that may have been developed in the SD and DD phases to aid in design)
Task Remarks

Exterior wall construction Roofing details Hardscape

Deliverables
1. Complete Set of Construction Documents and Project Manual (specs) Refer to Drawing checklist which follows this section
Task Remarks

Coordinated Drawings Project Manual

2. Bid-priced Budget and Schedule

Task Remarks

General Contractors construction schedule with detailed tasks and milestones

3 copies of GMP (2 Procurement, 1 CP&M)

3. Construction Management Plan

Task Remarks

Use CMP template. Revise for projectspecific information as necessary Submit draft CMP for ASA Submit final CMP at end of CDs

PDP 8/01

11.8

CONSTRUCTION DOCUMENTS CHECKLIST

Project: Project Manager: 4. Commissioning Plan
Task Remarks

Project #: Date:

Confirm systems to be commissioned Sign-off on plan by CP&M, Zone Manager and Contractor

5. Board of Trustees Write-up to include the following: (refer to Board submittal checklist and Board write-up template at beginning of manual)
Task Remarks

Budget (GMP) Confirm 100% CDs or indicate percentage completed Buyout date Schedule

Approvals
Task Remarks

Facility Coordinator Associate Vice Provost of CP&M Dean Provost Board of Trustees - Construction Approval

PDP 8/01

11.9

CONSTRUCTION DOCUMENTS DRAWING CHECKLIST

Project: Project Manager: General Information Life Safety Plan with egress routes, ADA accessibility and Title 24 calculations Occupant Loads Fire apparatus access Sheet Index Site Site Plan Parking stall types and locations Bike rack locations Site Furnishings Landscaping Irrigation Plan and Details Plans 1/8 Floor Plans with dimensions Enlarged Plans Enlarged Stair and Elevator Plans 1/8 Roof Plan with roof pads, drains, equipment screens and OSHA compliance Utility main locations Utility entrance locations Mechanical single line Distribution Plan Mechanical, Electrical and Telecom Room layouts. Electrical Power Plans Electrical Lighting Plans Structural plan with column spacing and shear walls locations Furniture Plans Interior Finish Plans Lab Equipment Plan Kitchen and Specialty Equipment Plan Reflected Ceiling Plans with dimensions and heights above finished floor Casework location Rated wall locations Door locations and handing Vertical Circulation locations and sizes Specialty locations (whiteboards, projections screens, etc.) Audio Visual Equipment locations Card Reader locations Security/CCTV locations Fire Alarm and Sprinkler Shop Drawings Elevations Exterior Elevations indicating location of fixed and operable windows, doors, overall dimensions and floor-to-floor heights Casework elevations Exterior finish materials Exterior cladding systems Exterior lighting locations Roof profile and finish material Interior Elevations of major/complicated spaces Sections Building Sections showing floor-to-floor heights, space relationships, and mechanical plenums Exterior Wall Sections Stair, elevator and shaft sections Details Exterior Wall Details Roof Details Floor Details Wall Types Casework Details Ceiling Details Interior Details Significant Structural Details Window types Door and Door Frame types Door and Window Schedule Mechanical Equipment Schedules Mechanical Details Electric Panel Schedules Electrical Details Plumbing riser diagrams Plumbing Details ADA and Title 24 code required details Specialty Walls (blast walls, dust barriers etc.) Project #: Date:

PDP 8/01

11.10

CONSTRUCTION DOCUMENTS DRAWING CHECKLIST

Project: Project Manager: Project #: Date:

Project Manual Preliminary Specifications MEPS Basis of Design Narratives with load requirements and distribution plan Cable tray/J-hook requirements Fume Hood and Lab equipment inventory Signage Narrative Vibration Analysis Soils Report Acoustical requirements Lighting level requirements Hardware Schedule with Types General Requirements with Bidding Instructions

PDP 8/01

11.11