Method of Preparing Minutes of Business Meeting (Format)

Meeting Minutes Project Name: Location: Date: Names of Attendees: Names of Team Members not in Attendance: Item #1 on the Agenda:

Include the name of the person making a presentation Set out what was discussed after the presentation and any decisions made Next steps: include specific task, name(s) of the person(s) who will be responsible for them, and a specific deadline

Item #2 on the Agenda: Repeat the information for each subsequent item on the meeting agenda. Signature of the Secretary (The person who made this) SAMPLE OF MINUTES

Minutes for SPI board meeting at January 21, 2002 Agenda: Attending: Branden Robinson Drew Streib Ean Schuessler Ian Jackson Martin `Joey' Schulze Wichert Akkerman Absent with Regrets: Nils Lohner Absent: Manoj Srivastava

The board meeting was held using Internet Relay Chat. Wichert opens the meeting at 20:08 UTC. 1. Approving minutes from previous meetings Vote to approve the minutes of the November 26 meeting minutes asposted to the SPI board in message 20020121201618.GE28679 at wiggy.net. Votes: Branden: Ean : Ian : Joey : Wichert: in favour in favour in favour abstains in favour

The minutes are accepted with 4 votes in favour, none against and one abstention. 2. Possible new board members Three people have been suggested as possible new members for the SPI board of directors: * Drew Streib * Thomas Bushnell * Martin Michlmayr Votes: Branden: Ean : Ian : Joey : Wichert: in in in in in favour favour favour favour favour

The vote is accepted with 5 votes in favour and none against. Drew joins the Board as a voting member.

3. OSI advisor exchange proposal Nils Lohner posted a draft advisor exchange proposal for OSI and SPI. Eanmentions he posted one comment. Branden agrees with the comment and prepares an update text. Ean thinks the proposal is a good first step 4. Enforcing SPI's trademarks Wichert explains: We have two options: 1. enforce the Debian trademark, which could cost us a lot of money 2. don't, so nobody else can get rights to it either Drew adds a third option: enforce the trademark loosely (i.e. with simple"cease-and-desist" letters) but with enough force that it could be legally considered taking `reasonable action'. 5. Joining FSG Wichert proposed a resolution to have SPI sign up as a member of the Free Standards Group (FSG). 6. Treasurer update 6.1 The 5% strategy Branden explains the proposed 5% strategy: If we keep money in accounts we hold on behalf of a member project,we retain 5% of all deposits made on behalf on that member project. 6.2 Accepting credit card and paypal donations There is a desire to be able to accept donations using a means that is

easier for donors than mailed checks or money orders. Both credit cards and PayPal have been suggested. 6.3 Investment strategy The vote is accepted with 3 votes in favour and 1 abstention. (Ean had departed the meeting by this time.) 7. Next meeting The next SPI Board of Directors meeting is set for March 4, 2002 at 20.00 UTC.