METROPOLITAN GRAND LODGE OF LONDON

LONDON LODGE HANDBOOK

November 2010

PUBLICATION V7.1 at 02 Dec 2010

CONTENTS
FOREWORD BY THE METROPOLITAN GRAND MASTER AND THE DEPUTY METROPOLITAN GRAND MASTER USING THIS HANDBOOK PART 1: METROPOLITAN GRAND LODGE PART 2: RESPONSIBILITIES OF A LODGE AND ITS OFFICERS The Master The Wardens The Secretary The Treasurer The Director of Ceremonies Other Officers PART 3: LODGE MEETINGS Introduction The Summons Salutations and the Retiring Procession The Risings After-proceedings Procedure for Official Visits PART 4: LODGE MEMBERSHIP The R3M Initiative - Recruitment, Retention, Rejuvenation & Mentoring Possible Strategies to arrest/reverse decline PART 5: ADMINISTRATIVE PROCEDURES Introduction Annual and Installation Returns Summonses Dispensations Long Service Certificates Grand Lodge Certificates Surrendering the Warrant of a Lodge Lodge of Instruction Cessation of membership Candidate from outside London Banners and Banner Dedications Unattached Member Honorary Member Lodge Committee Lodge By-Laws Lodge Records, Data Protection requirements Masonic Discipline, Investigations and Tribunal External Relations PART 6: HONOURS PART 7: THE VISITING OFFICER SCHEME PART 8: THE ROYAL ARCH PART 9: PORCHWAY PART 10: PROTOCOL

FOREWORD

OUR VISION
To ensure that all London Masons enjoy being members of a worthwhile movement by building a strong, innovative and vibrant organisation that has a clear and positive identity.

This new version of the London Lodge Handbook is a welcome addition to the information now available to London masons, replacing the Handbook for London Lodges and Chapters prepared by London Management in 2002. I trust that London masons will find this handbook helpful and informative and whilst it is principally for Brethren either in office or heading towards office, I hope that other Brethren will find it adds to their Masonic knowledge. It embraces the technology now available to us. It is an electronic document, with links to live documents on Porchway and the facility to return quickly to the main text in the Handbook. A hard copy can be downloaded from Porchway. I am most grateful to Stuart Henderson, the Metropolitan Grand Secretary, for his work with the team under Stewart Nardi to resuscitate this project and to bring it to completion in a matter of months. Their work is not yet done, as they will now move on to create a parallel London Chapter Handbook for our Companions in the Royal Arch. Russell J. Race DL
Metropolitan Grand Master

Michael Ward
Deputy Metropolitan Grand Master

September 2010

USING THIS HANDBOOK

1. The London Lodge Handbook is a resource of first resort for all members of London Lodges. It is published on Porchway in instantly-accessible form and may be downloaded as required, either in whole or in part. It is comprehensive so that it can be used as a ready reference by Lodge Masters, Secretaries, Treasurers and other officers, but easy to read for all those with an interest in furthering their knowledge of the procedures by which the Craft is managed. It is hoped that this publication will be of value to all involved in Freemasonry in London by providing clear and accessible information. It could also help to ease the calls upon staff and volunteers in the MetGL office. Where there is a reference in the text to either a Rule in the Book of Constitutions, to a By-Law of MetGL, or to a specific topic, this is shown as a link such as [Rule XX] or [topic 123]. The reference can be accessed directly by clicking on the link, which will then display the Rule or By-Law or item. To return to the Handbook click the Back button. This has been done to reduce the amount of additional text in the Handbook when only a simple reference is required, and to reduce the need for updating as the linked documents will be updated as necessary. Please address any queries and suggestions regarding the Handbook to the Metropolitan Grand Secretary at office@metgl.com.

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ACKNOWLEDGEMENTS Many thanks to those who have assisted in the production of this new London Lodge Handbook to replace the London Management Handbook. Stewart Nardi PAGStB Michael Kushin PPAGDC [Essex] Peter Lewin PSGD Riki Samuel PAGDC Clive Temple-Court SLGR David Wilkinson PDepGSuptWks Particular thanks to John Churly PAGDC for acting as supervising editor and to John Wood, DepMetGSec PAGSwdB for his invaluable input. The support of the Rulers of Metropolitan Grand Lodge is also very much appreciated.

Stuart Henderson PAGDC

Metropolitan Grand Secretary

September 2010

1: METROPOLITAN GRAND LODGE

1.1 UGLE Freemasons Hall in Great Queen Street, London, is the world headquarters of the United Grand Lodge of Ancient Free and Accepted Masons of England. This is usually abbreviated to UGLE or to Grand Lodge. It is also the home of the Metropolitan Grand Lodge of London (MetGL), which oversees more than 1500 Lodges, with some 44,000 members. There are also about 600 Royal Arch Chapters administered by the same staff. UGLE, under the leadership of the Most Worshipful The Grand Master, HRH the Duke of Kent, is the supreme Masonic authority for all Lodges under the English Constitution, both in the UK and in Districts and Territories overseas. In England and Wales, most of these Lodges are administered by the Provincial Grand Lodge of the area in which they are located. London is a Metropolitan area and not a Province, and is much larger in purely numerical terms, but administratively it shares many of the same characteristics. Metropolitan Grand Lodge is governed by the Right Worshipful Metropolitan Grand Master, appointed by the Grand Master. Metropolitan Grand Lodge Metropolitan Grand Lodge was inaugurated by the Grand Master on 1 October 2003 in an Inauguration ceremony at the Royal Albert Hall. Prior to that date, Freemasonry in London had been administered by London Management, which was a semi-autonomous body within UGLE. Because it is so much larger than even the largest Province, the structure of MetGL is necessarily somewhat more complex. At its head is the Metropolitan Grand Master. He is assisted by the Deputy Metropolitan Grand Master and six Assistant Metropolitan Grand Masters, three of whom have direct responsibility for the Craft Lodges. Under them are 15 Metropolitan Grand Inspectors for the Craft, each of whom has a team of Senior Visiting Officers (SVOs). Each SVO is responsible for a number of Visiting Officers (VOs). The Metropolitan Executive comprises the Metropolitan Grand Master, the Deputy Metropolitan Grand Master, the Assistant Metropolitan Grand Masters, the Metropolitan Grand Treasurer, the Metropolitan Grand Registrar and the Metropolitan Grand Secretary. The Metropolitan Grand Charity Steward and the Metropolitan Grand Almoner are ex officio members of the Executive. The London Visiting Scheme has developed over a number of years, to ensure that every Lodge has a clear line of communication to MetGL. Every VO is expected to maintain close liaison with the Master, Secretary, and members of each Lodge in his care, and to act as friend and adviser. [Part 7: The Visiting Officer Scheme] There are important structural differences between MetGL and a Province. For example, the office of Metropolitan Grand Inspector, each of whom is responsible for about 100 Lodges. These appointments are unique to London. London Honours There are three London honours. These are Senior London Grand Rank, London Grand Rank and London Rank. London Grand honours are awarded to Past Masters, but London Rank honours are for Brethren who have not been through the Chair. The Metropolitan Grand Master also appoints active Metropolitan Officers annually to assist him in running MetGL. These are active offices, not ranks, and they are held by the appointee only for the period of the appointment. They do, however, 4

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1: METROPOLITAN GRAND LODGE

carry with them an automatic appointment to either LGR or SLGR, which then becomes the Masonic rank of the individual concerned. 1.10 There are no Past Metropolitan Grand Ranks, except the Past Metropolitan Grand Master, which is a Grand Rank. In the Provinces, however, there are past ranks, such as Past Provincial Grand Registrar. Generally Any organisation as large as MetGL must rely on an essential element of uniformity, but it is also accepted that each Lodge is a private entity, albeit operating under the authority of Grand Lodge. The ultimate objective is for each and every member to derive the maximum enjoyment and personal satisfaction from his Freemasonry, and this publication is designed to assist in that endeavour.

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2: RESPONSIBILITIES OF A LODGE AND ITS OFFICERS

2.1 The Warrant Lodges under the United Grand Lodge of England (UGLE) are constituted by the granting of a Warrant of Constitution by the Most Worshipful the Grand Master. Without such a Warrant, no Lodge can be considered regular. The safekeeping of the Warrant is the responsibility of the Master of the Lodge. No meeting of the Lodge can be held without it being produced. [Rule 101] The Grand Master can, in certain circumstances, demand the surrender of a Lodges Warrant. At the same time as granting powers to make, pass and raise Freemasons, the Warrant imposes several important obligations on a Lodge: To act at all times in accordance with the Book of Constitutions. To construct a set of By-Laws for the conduct of its internal and administrative affairs. These By-Laws must conform exactly to the UGLE model and be submitted to MetGL for approval. To keep a record of all meetings of the Lodge in a Minute Book kept specifically for that purpose, as well as a record of all those Brethren attending. To submit all such Returns and payment of dues as may be required by UGLE and MetGL, in the manner specified, without delay. Regular Officers The Regular Officers of a Lodge are the Master, Senior Warden, Junior Warden, Treasurer, Secretary, Senior Deacon, Junior Deacon, Inner Guard, and Tyler. The Master and the Treasurer must be elected by ballot, or be declared elected in the approved manner [Rule 105] or [Rule 112] at the annual election meeting of the Lodge. The Tyler must also be elected by show of hands at the same meeting, unless the Lodge resolves by show of hands to empower the Master to appoint a member of the Lodge as Tyler without emolument. [Rule 113] The Master must appoint as Additional Officers an Almoner and a Charity Steward, and also may appoint as Additional Officers a Chaplain, Director of Ceremonies, Assistant Director of Ceremonies, Organist, Assistant Secretary and Steward/s. No Brother can hold more than one Regular Office in the Lodge at the same time, but the Master may appoint a Brother who is holding a Regular Office to one Additional Office also. [Rule 104(a)] In addition, the Lodge is encouraged by MetGL to appoint a Lodge Mentoring Officer and a Royal Arch Representative. The order of precedence of the Officers of a Lodge is as Rule 104(d). The Master The Master for the time being holds authority over the Lodge and all its committees and sub-committees, and bears ultimate responsibility for ensuring that the Lodge complies with all its obligations under the Book of Constitutions. The Master must therefore make himself familiar with the principal duties of his regular officers, in order to ensure that those obligations are being met. The Master is solely responsible for appointing all those officers of the Lodge who are not required to be elected by the members, but prudence will suggest that he 6

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take advice from other senior members of the Lodge. He should especially have regard for the progression of those more junior Brethren who have not yet reached the Chair, as well as ensuring that the skills available amongst the Past Masters are employed to their, and the Lodges, best advantage. 2.15 The Warrant of the Lodge is delivered into the Masters special keeping during the Installation ceremony, and it remains his responsibility to take care of it until he hands it to his successor. Wherever the Warrant is kept, such as with the other items in the Lodges secure locker, the Master remains responsible for it at all times. The Wardens The two Wardens are the assistants to the Master in the Lodge, and their duty is to assist the Master in the ruling of the Lodge. The Master and the Wardens have the right and responsibility of attending the Quarterly Communications of Grand Lodge, which are held at Freemasons Hall, and they should be provided with the relevant papers by the Secretary. Having served a full year as Warden of any regular Lodge, a Past Warden is entitled to stand for election to the Mastership of any Lodge of which he is a member, regardless of whether or not he is currently a Warden of that Lodge. The Wardens should be aware that they may soon be elected Master, and should prepare themselves accordingly in all matters, including being as proficient as possible in the ritual of the Lodge. Should the Master be unable to attend, the Senior Warden might, in certain circumstances, be required to convene the Lodge meeting, but the work from the Chair may only be done by an Installed Master or Past Master. The Junior Warden is responsible for ensuring that any unknown Visitor to the Lodge is properly entitled to visit, and this he should do by proving the Visitor, and checking his Grand Lodge Certificate. If the Visitor is from abroad, the Junior Warden must check that the Visitors Lodge meets under a Grand Lodge recognised by UGLE. In these matters, he is well-advised to liaise with the DC and the Secretary. The Secretary In practice, the Secretary will usually be the main point of contact in any Lodge. [Part 5: Admin Procedures]. He is responsible for the day-to-day administrative functions, including, but not restricted to:Assisting and advising the Master on Lodge matters, such as committees. Issuing the Summons for each meeting of the Lodge. Keeping the Minute Book and attendance records. Completing all Returns and other information as may be required by MetGL and /or UGLE, such as returns for existing members, joining members and initiates. Liaising with other officers in the performance of their respective duties. 7

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2.29 2.30 2.31 2.32 Dealing with all propositions / applications for membership, and ensuring that they are handled in conformity with the Book of Constitutions. Maintaining contact with the Lodges Visiting Officer and assisting him in his endeavours on behalf of the Lodge. Ensuring that all general information distributed by MetGL / UGLE is communicated to all members of the Lodge. [Risings] Routine communications with MetGL, which will normally be by e-mail. MetGL has a website for London Masons www.porchway.org which is accessible by all registered members. This provides much improved speed and reliability, and saves a great deal of time and expense. If a Lodge Secretary does not have access to the internet, it is essential that another member be nominated to receive e-mails on behalf of the Secretary. Masters are encouraged to appoint as Secretary someone who is net-enabled, with an operational e-mail address. Planning for the Meeting The process of planning for a meeting will often begin at a meeting of the Lodge committee. It is a good idea for the Secretary and the Master to work together to ensure that committee meetings are as efficient as possible. The Master may quite properly defer to the Secretary on matters of procedure. For example, when explaining the interview and balloting procedure to a candidate at interview, but the Master remains the overall authority at all times. It is obviously essential to maintain close liaison between the Master and the DC prior to a meeting. Absentees create the need for personnel changes, often at the last minute, and co-operation between the various members of the team is vital. Summonses Once the format of the forthcoming meeting has been agreed, the Secretary will prepare the Summons. There is no stipulated format for Lodge Summonses, but the wording of their content is laid down in specific circumstances. This wording must be strictly adhered to where so required. [Part 5: Administration] Proof-reading is an item that seems to be too often neglected. It gives a very poor impression of a Lodge if its Summons has errors in spelling and grammar. A few extra minutes spent checking is well worth the effort. Electronic transmission of Summonses is to be encouraged. A Brother can agree by e-mail that all Summonses can be sent to him by this method. It is no longer required that he confirm this by letter, nor that he confirm this annually. Every member who has not asked for Summonses to be sent by e-mail must continue to receive them by post. An occasional reminder to keep the Secretary informed of changes in personal details is always useful. Summonses should be sent out in good time. Three to four weeks in advance of the meeting is generally found to be appropriate for most London Lodges, the majority of whom meet only about three or four times a year. A minimum of ten days is required when a ballot for a candidate for initiation or for a joining member is to take place. [Rule 164(b)] A copy of every Summons must be sent to the Metropolitan Office [By-law 13] at the same time as the mailing to the members, unless agreement has been given by 8

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MetGL for MetGL to receive them by e-mail. It is MetGL policy to agree to this. [By-law 14]. Every Secretary must keep a hard-copy of each Summons. 2.40 The Summons for the annual election meeting is especially important. There are now two permitted methods by which the Master and Treasurer may be elected: either by Ballot or by Declaration. If only one candidate has been nominated for either office, it may be stated on the Summons that the Master will declare that candidate elected unless any member shall have previously called for a ballot. If this alternative procedure is not adopted a full ballot must be conducted, but in any case Secretaries are recommended to consult the guidance notes in Part 3. Candidates There is a specific sequence of events for proposition of a candidate for Initiation. A candidate must only be proposed and seconded at a regular meeting. He must be balloted for at the next regular meeting. If the ballot is not taken, the proposal lapses. In addition, Secretaries should always ensure that they do not allow, for instance, a proposition to be read in open Lodge before the candidate has been properly interviewed and approved [Rule 159]. Other procedures, such as Rule 158 enquiries, may be required in the case of candidates, who neither live nor work in London. A candidate for Initiation will require formal written instructions from the Secretary as to how and when to present himself on the day. The Secretarys letter should also invite a telephone call in case of any query or difficulty. If there is to be a candidate for a degree ceremony, it should be impressed upon him that non-attendance would cause a great deal of inconvenience all round. It is a good idea for the Secretary to keep in touch with the candidates Proposer / Mentor, just to be sure on this matter. After the initiation, the Secretary must send in the Registration form to MetGL with the correct fees. The Risings It is an important part of the Secretarys duties at a Lodge meeting to communicate all necessary information to the members and Brethren present. This will be done under the Risings. [3.11-3.13] The First Rising relates to matters concerning Grand Lodge. [3.11] The Second Rising is for MetGL matters and propositions. [3.12] The Third Rising is for the Lodges domestic business. [3.13] If the Secretary has to report the resignation of a member under the Third Rising, [R183] he must ensure that the VO is made aware of this, as he needs to report it to the Contact Officer. The Secretary should notify his VO of any notice of resignation within 72 hours of receipt. [4.12] Minutes The Secretary will find it essential to keep a precise record of the proceedings for later transcription in the form of the Minutes, which are a requirement. [Rule 144] It is advisable that these are written promptly after the meeting, whilst they are still fresh in the memory, and that any administrative matters arising are dealt with.

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2.51 Post-meeting administration If a Brother has been raised to the Third Degree, the Secretary must complete and despatch LP & A5 to apply for a Grand Lodge Certificate. The certificate will be sent to the Secretary. He will then need to ensure that he brings the Certificate to the next meeting for presentation and includes an appropriate item on the Summons. Certificates are normally presented by a Grand Officer, an SVO/ VO, or a senior member of the Lodge. There are other important administrative matters which the Secretary should be sure to attend to without delay. First amongst these will be the Installation Return and the Annual Return. These are sent to the Secretary at the appropriate time of each year, and it is essential that he deals with them promptly. The Annual Return also constitutes a statement of the annual dues payable by the Lodge to Grand Lodge and MetGL, and after checking by the Secretary it should be forwarded to the Lodge Treasurer for him to attach a cheque for the amount due and submit it to MetGL office. There are penalties which may be applied to any Lodge which fails to meet its obligations. The Secretary is responsible for the communication of matters advised under External Relations [5.70] The Treasurer The Treasurer is elected annually in Open Lodge. This is an indication of the importance of his office. It carries great responsibility and requires the confidence of the members. In addition to keeping all the necessary financial records, he must:Oversee all bank accounts held by the Lodge, and ensure that they are operated correctly. Collect subscriptions, dining fees, and any other sums due from the members, and ensure timely payment of invoices etc from suppliers of goods and services. Pay promptly all dues and fees required by MetGL and / or UGLE. Liaise with the Lodge Charity Steward with regard to any charity collections, the Lodge Relief Chest account, if any, and charitable disbursements. Maintain close attention to the overall financial position of the Lodge. The notice of motion to adjust subscriptions is to be given at a regular meeting and to be put on the summons for the next meeting. Prepare a full statement of account annually, showing the financial position oLodge and all its accounts, income and expenditure, and submit those accounts to an Audit Committee, to be elected annually in Open Lodge, in good time for submission to the Lodge for approval, as required by the Lodge By-Laws and the Book of Constitutions. [R153]. The Auditors must not propose or second that adoption of the accounts [The Lodge Treasurer- a booklet by Michael Birkett, a former Met Grand Treasurer] The Director of Ceremonies As the title suggests, the Director of Ceremonies is expected to oversee the ceremonial aspects of the Lodges meetings, especially where a degree ceremony or an Installation is being conducted. He will be appointed for his experience 10

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and knowledge of the ritual, but he must also be able to enthuse, guide and motivate the Brethren without being overbearing. 2.62 If the Lodge has a Lodge of Instruction, it often falls to the DC to act as its Preceptor, encouraging members to take part in the activities of the Lodge and to prepare themselves for higher office where appropriate. On occasions when the Lodge is to be honoured with a visit by an official Guest of Honour, who will usually be accompanied by an Escorting Officer, there should be liaison in good time before the meeting between the Escorting Officer and the DC to ensure that the correct protocol is observed. [Part 10: Protocol] This will normally involve ensuring that the Lodges officers are present early enough to have a briefing and rehearsal. The Director of Ceremonies should be consulted by the Master and the Secretary at the planning stage of any meeting, as his input will always be important to its smooth running. Whenever there is some uncertainty as to how to proceed during a meeting, the Director of Ceremonies is most often the officer who is expected to give a lead. This should be done as discreetly and decisively as possible, so as to minimise delay and embarrassment. The Director of Ceremonies sets the tone for the entire meeting. If the DC is authoritative and competent there is a good chance that everybody else will respond in like manner. The contrary is also true. He should not be openly critical or ill-tempered when things go wrong, but should not hesitate to take a firm but friendly hold on matters when circumstances require it. The DCs demeanour is absolutely crucial to the efficient and enjoyable conduct of the proceedings. Close co-operation with the Master and the Secretary at the planning stage of any meeting is essential. It is self-evident that the DC must be familiar with the ritual and procedures, and on special occasions he will need to ensure that he and all the other participants have prepared everything as thoroughly as possible, and that nothing has been left to chance. The DC should pay particular attention to the layout of the Lodge room to ensure that all elements, including Books of Constitutions and By-Laws are available as required. Whilst the Tyler is responsible for laying out the Lodge Room, it is the responsibility of the DC to make sure that all is present and correct. Salutations to Grand Officers can cause confusion. There is a good deal of latitude in the way this can be handled, and it is the DCs responsibility to ensure that he knows the correct procedure for any given situation, but he should also take advice from a visiting official DC when appropriate. [Part 3.15] The Almoner The complexity of the Almoners job is often under-estimated by the Brethren, and the full extent and importance of the duties attached to the appointment are not always properly understood. In the past, the Almoner was seen largely as a figurehead, a representative of a fraternity that cares for its members and their dependants during times of need. The position was, and often still is, perceived as mainly reactive, but in reality it is much more important than that. 11

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2.71 The core role of the Almoner is to be the eyes and ears of the Lodge and the job can often be very demanding. A good Almoner needs to maintain contact with Lodge members, including those who are not regular attendees, and with widows and dependants of former members. He should be alert to problems they may face, and aware of the range of support that can be called upon. At the same time, confidentiality and discretion are of primary importance, so that Brethren may not fully appreciate the work that goes on unseen. People are now living longer, with a consequent increase in the medical and financial problems of old age, so that the demands on Almoners can be even greater. This makes it especially important that the Almoner should be familiar with the appropriate support resources that are available. The first point of contact for advice, help or training should be the Metropolitan Grand Almoners team. [MetGAlmoner] In addition, a good Almoner will make himself aware of happier events, such as birthdays, births and special wedding anniversaries, so that the Lodge can send appropriate greetings. To perform his role the Almoner will need to possess considerable tact, courtesy, discretion, patience and humour, together with a sympathetic disposition, a commitment to helping people, and time and energy to devote to the benefit of Lodge members and their dependants. Poverty is not an easy thing to admit to. Health worries are often kept hidden. It is often painful to admit to others what may seem to be a failure and an inability to cope. Confidentiality and a caring approach can be the key to relieving those worries. The office is one that benefits from continuity and it is suggested that a term of five years is generally appropriate. The Charity Steward Charity is one of the main pillars of Masonry. The raising of funds through charitable donations is the principal means by which the Craft is enabled to help members and others. The Lodge Charity Stewards office is a very important one. Detailed guidance and contact with the Metropolitan Grand Charity Stewards team are available. [MetGCharity Steward] Each Charity Steward should consider the use of the Relief Chest Scheme, which is managed by UGLE. There is no charge for using the Relief Chest. The Lodge account is credited with the tax received from HM Treasury through the Gift Aid scheme. The Lodge controls which causes it wishes to support. However, under the requirements of the Gift Aid scheme, payments from the Lodges Relief Chest account may only be made to registered charities. [Gift Aid] From time to time Metropolitan Grand Lodge supports a specific Appeal, launched by the MetGM. This may be either for a Masonic or non-Masonic cause. The Charity Steward is well advised to access regularly the Charity section on Porchway. This will keep him up to date with current activities. There are also contact details for the Met Grand Charity Steward and his team. A member of the team is assigned to each Lodge.

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2.82 It is not essential for the Charity Steward to be a Past Master, although it is customary. If possible, the office should not be held for more than five years. 2.83 2.84 The Charity Steward is should liaise with the Secretary of the Lodge and ensure that there is appropriate communication with the External Relations Team [2.53 and 5.70] There are several Masonic charities: The Metropolitan Masonic Charity, the Royal Masonic Benevolent Institution, the Masonic Samaritan Fund, the Grand Charity, the Royal Masonic Trust for Girls and Boys, and the Masonic Housing Association. The Lodge Mentoring Officer The importance of mentoring to the personal development of any Mason, and not only new members to Freemasonry, has been recognised by the creation of a new additional office which MetGL would like to see included in the Lodge team. The Lodge Mentoring Officer is expected to ensure that all members of the Lodge are made to feel welcome and valued throughout their Masonic career, and to oversee the provision of appropriate support and guidance at all times. All Lodges are encouraged to make sure that a knowledgeable brother accompanies an EA, FC or MM when he is required to leave the Lodge for certain parts of a ceremony, to be with him and to explain the procedure. Strenuous efforts are being made throughout the Craft to retain and increase membership, and mentoring is a vital part of that work. A full description of the duties of a Mentor is in Part 4. The Royal Arch Representative An indissoluble link exists in English Freemasonry between the Craft and the Royal Arch. It is evidenced by Companions wearing their Royal Arch jewel at all Craft meetings. They are also able to wear the Royal Arch tie at most Lodge meetings, should they so wish.[Ties 10.6] Each Lodge has been requested to appoint a Royal Arch Representative responsible for promoting the Royal Arch and encouraging all Craft Masons to complete their journey through Pure, Antient Masonry by progressing from Initiation to Exaltation. The Royal Arch Representative should work closely with the Lodge Mentoring Officer, so that comprehensive guidance may be given to members of a Lodge in planning the development of their Masonic careers. This will ensure they are provided with timely and relevant information about the Royal Arch and, when appropriate, introduced to a Chapter that suits their personal circumstances, which may not necessarily be the Chapter linked to their Lodge.

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3: LODGE MEETINGS
3.1 Introduction This part is intended to provide both Lodge Officers [2.8 -2.12] with essential information about the conduct of Lodge meetings. It is hoped that this will help to ensure a successful meeting. However, individual Officers, especially the Secretary and the Director of Ceremonies, should consult the relevant sections of this Handbook regarding specific topics. Secretaries are strongly recommended to familiarise themselves with the relevant parts of the Book of Constitutions, especially those relating to Private Lodges and the conduct of meetings. Many Lodges have established local customs, and provided they are not contrary to or in conflict with the landmarks of the Order, the Book of Constitutions or other guidance they ought to be respected. The Summons The Summons is a calling notice which informs members of the details of a forthcoming meeting, such as place, date, time, and the business to be transacted. There is no specified format for a Summons, which may be a single sheet of paper or a full-colour booklet, according to the custom of the Lodge. A copy of every Summons must be sent to the Metropolitan Office [By-law 13] MetGL does not seek to impose any standard format. However, the Book of Constitutions stipulates certain requirements with regard to the conduct of Lodge meetings, and these must be reflected in the wording of the relevant items on the Summons. MetGL staff check all Lodge Summonses as received, to ensure that they conform to the BofC, and it is strongly recommended that every Lodge Secretary takes great care when compiling them. Detailed guidance about the structure and content of summonses is available on Porchway, [Summons Guidance]. It will save a great deal of time and effort if this is used regularly as a reference. In addition to the mandatory items referred to above, a variety of optional information may be included, such as members contact details, arrangements for dining, Lodge of Instruction, whom to contact about joining the Royal Arch, and coming events. Lodge Secretaries should be aware that there may be sensitivities regarding the publication of members contact details on the Summons. Precisely how these are to be communicated between the members is a matter for the Lodge. It is expected that the date of the Annual Meeting of Metropolitan Grand Lodge and the name of the Lodges Visiting Officer, preferably with contact details, should be shown on the Summons. In addition, the Lodge may, and is encouraged to, include Lodge honorifics such as RMBI Patron or Founder Lodge of Metropolitan Grand Lodge. Lodges are urged to include on the Summons, at least once each year, a note regarding visits by Brethren from other Grand Lodges, and attendance by Brethren at Lodges overseas. Brethren should be reminded that they must not associate Masonically with members of unrecognised constitutions, and that they should not attempt to make any Masonic contact overseas without having first checked (preferably in writing) with the Grand Secretarys office, via MetGL, that there is 14

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recognised Freemasonry in the country concerned and, if so, whether there is any particular point which should be watched. This should also be emphasised during presentation of Grand Lodge Certificates. 3.11 The Risings Matters which are properly brought forward under the three Risings [2.44] in a London Lodge are:First Rising - Grand Lodge matters only Official communications received from UGLE may be read at this time. Salutations [3.15] may be given to Grand Officers at this point, if it is not the usual custom of the Lodge to do this at another stage in the programme. The VO may speak, but briefly, on this rising, but only if he needs to address matters concerning Grand Lodge, which have not been covered by the Secretary. Second Rising - Metropolitan Grand Lodge matters and Propositions MetGL sends out an e-mail to all Secretaries with the headlines of the Second Rising at intervals during the year. This is also copied to SVOs and VOs. It is expected that each Secretary will communicate these headlines to members at the meeting and forward the e-mail to all members. These headlines enable the reader to access the full story on Porchway. There is a Second Rising button on Porchway. The VO may also speak briefly on this Rising if he wishes to add any more immediate information. Propositions for Initiation or Joining will normally be made under the Second Rising, although they may be given their own item on the Summons if that is the Lodges usual practice. A proposition may be read by the Secretary, or given personally by the Proposer and /or Seconder. Third Rising - The Lodges Domestic Business This will include correspondence from members or from other Lodges, apologies for absence, news about any forthcoming Lodge events, the Lodge of Instruction, and any items of general interest referred back from the Lodge Committee. It may also include any relevant news about the Masonic Charities, if not already covered in the Charity Stewards report. General correspondence and other administrative matters can be dealt with and discussed briefly under this heading, and any apologies for absence noted. The Secretary should always be invited to speak first on each of the three Risings. After the Secretary, any other Brother is entitled to speak, provided that his contribution is relevant to the matter under consideration. All remarks should be addressed to the Master, rather than to another person present. Salutations and the Retiring Procession The giving of a salutation is a courtesy and recognition of the individuals rank in the Craft. There is no correct time for the giving of salutations, which varies from Lodge to Lodge, according to custom. Points in the proceedings at which salutations might be given are:Immediately after the confirmation of the Minutes Immediately before the Risings During the Risings 1st Rising: Grand Officers 2nd Rising: Holders of London Honours and Provincial & District Grand Officers. 15

3.12

3.13

3.14

3.15

3.16

3: LODGE MEETINGS
3.17 The number of salutes to be given is: Most Worshipful Brethren Deputy & Assistant Grand Masters (Present and Past) Other Right Worshipful Brethren Very Worshipful Brethren Met Grand Inspectors and other Grand Officers Holders of London Honours and Provincial Officers 11 9 7 5 3 3

Note that the Visiting Officer is not saluted separately, and only responds in the category of the salutation, Grand officers, who are visitors and below the rank of a MetGInspector, are not saluted separately. 3.18 It is common practice that, following closing of the Lodge, the Master and his Wardens will leave in procession. The composition of this procession should normally follow Lodge customs, subject to any specific requirements as a consequence of an official visit. Procedure for Official Visits by Visiting Officers When making an official visit, the VO is the representative of the Metropolitan Grand Master, and he will sit on the immediate right of the Master of the Lodge [Rule 124] [Part 7: Visiting Officer Scheme] [Part 10: Protocol.] The VO will not make a formal entry into the Lodge, and will not be offered the gavel. If it is the practice of the Lodge to salute Grand Officers and holders of London Rank this should be done. The VO will receive the salutation appropriate to his rank. He will not be saluted separately. The VO, on an official visit, will take his place immediately behind the Senior Warden in any outgoing procession. The VO has discretion as to when he will address the Brethren. He would normally address the Lodge on the Second Rising. If he wishes to speak on Grand Lodge matters, such as to refer to items raised at the Quarterly Communications, it is appropriate for him to do so on the First Rising. It is however, primarily the responsibility of the Lodge Secretary, who must be asked to speak first. The VO may, however, wish to address the Brethren on matters concerning Metropolitan Grand Lodge, in which case he should do so on the Second Rising. It is suggested that he should limit his remarks to three minutes. The Secretary should be again asked to speak first. To avoid any confusion, it is recommended that the VO should agree with the Master and the Secretary regarding the format to be adopted before the start of the meeting. Any comments he may make in Open Lodge will be recorded in the Minutes, whereas this may not be the case if he reserves his remarks for the

3.19

3.20 3.21

3.22 3.23

3.24

3.25

16

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Festive Board, and he should bear this in mind when deciding when to address the Brethren. 3.26 In addition to any comments he may offer during the Lodge meeting itself, the VO should also be invited to respond to the toast to MetGL at the Festive Board. [3.42] After-proceedings - the Festive Board The after-proceedings are not part of the Lodge meeting, and there is no mandatory requirement to hold such a function, but, if arranged, it can take several forms, ranging from an informal buffet or other meal in a suitable restaurant to the traditional and formal Festive Board. If the meal is held in an area open to the public, there must be no Masonic fire, but where it is possible for the room to be kept private at the appropriate times, the Director of Ceremonies should satisfy himself that this is the case before permitting proceedings to continue. The notes which follow refer specifically to those occasions where the necessary privacy can be maintained. The after-proceedings are under the control of the Director of Ceremonies. In most Lodges, after the Brethren have taken their places at the table, the DC will ask them to stand to receive the WM, accompanied, if appropriate, by the Brother Initiate, who will sit on the right of the Master. If the VO is present on an official visit, he should be seated to the right of the Master (or the Initiate), and should take his place before the Master enters. [For other situations. [Part 10: Protocol.] The Hall Stone Collarette and Jewel, held by a Hall Stone Lodge, is worn by the Master on all Masonic occasions during his term of office, when Craft regalia is being worn. It must not be worn at the Festive Board, unless it is the Lodges custom to dine in Masonic regalia. The use of the gavel is the prerogative of the Master. It is not to be used by the DC or the IPM at the Festive Board, except for the toast to the Master. Brethren should not leave the room, except for reasons of essential personal comfort, until after the toast to The MW The Grand Master. Most Lodges follow the custom of wine-taking, although this not obligatory. An excessive number of wine takings is not encouraged as they can disrupt the flow of conversation. The usual format is for the Master to gavel, and for the DC or IPM to announce that: The Worshipful Master will be pleased to take wine with . The following list may be taken as a guide from which to select as required: 1. His Wardens 2. All the Brethren (who may remain seated) 3. The Grand Officers

3.27

3.28

3.29 3.30

3.31

3.32

3.33 3.34 3.35

3.36 3.37

17

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4. The officers of Metropolitan Grand Lodge, holders of Metropolitan ranks and Provincial & District Grand officers 5. The Officers and Past Masters of (and in) the Lodge 6. The Initiate (if applicable) 7. The Joining Member (if applicable) 8. The Installing Master (at Installation only, announced by the DC) 9. Members of the Lodge of Instruction 10. The Visitors 11. Members of the Royal Arch. 3.38 Depending upon individual circumstances, it may be appropriate to include others in the above list at certain times, such as the founders of the Lodge, the Master elect, or Brethren who have performed particular duties. The Toast List is available for downloading from Porchway. It should however always be checked, preferably immediately before any meeting, for changes. Masonic Fire is given to all toasts, including that to The Queen and the Craft. Immediately following Grace, which may be sung, the Brethren should sit. The first toast will always be proposed by the Master and the correct preface is The first toast I have the honour to propose is to the Queen and the Craft. This will be followed by the toasts to the Grand Master and the other names shown on the Toast List. It should be noted that the honorifics, such as KG, must always be omitted when proposing these toasts. When the VO is present on an official visit, he should be invited to respond to the toast to MetGL. It should be remembered that on these occasions he is the representative of the Metropolitan Grand Master. [3.26 Procedure for Official Visits] White Table Meetings It is perfectly acceptable for Lodges to invite non-Masonic guests to attend certain meetings. These are commonly termed White Table meetings, and they enable the Masonic fraternity to cement good relationships with friends and family members who are not Masons but who have shown an interest in knowing more about the reality rather than the myth. They can often prove extremely helpful aid to recruitment. Wives, families and friends of members may be invited to a White Table Meeting. The Lodge is opened, conducts its business, and is closed in the usual manner. Non-Masonic guests may be entertained outside the Lodge meeting, and they will then join the members for a non-Masonic Festive Board. For the avoidance of doubt, non-Masonic guests may not attend a Lodge meeting, but the Master may invite them into the Lodge room when the Lodge is not engaged in Masonic business.

3.39

3.40

3.41

3.42

3.43

3.44

18

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3.45 A less common variation of the above procedure has been found to be helpful in attracting potential recruits. This is sometimes called a Blue Table Meeting. NonMasonic guests are invited, and, again, they are entertained outside the Lodge room whilst the Lodge is opened. However, the Lodge is Called Off at some convenient point, at which time the non-Masons are welcomed and given a talk on some relevant aspect of Freemasonry. There may be a question-and-answer session. The non-Masonic guests then leave with their hosts, the Lodge is Called On and continues with its business. Once again, a non-Masonic Festive Board may be held afterwards. The format of White Table and Blue Table Meetings is extremely flexible. It offers an opportunity for guests to ask questions and to meet informally. If formal toasts are to be given, these must be limited to The Queen and The Grand Master, His Royal Highness the Duke of Kent, but Masonic Fire must not be given. Attendance at a Lodge under the English Constitution by Brethren from Other Grand Lodges A Brother from a different Grand Lodge wishing to attend a meeting held under the English Constitution, must provide proof that he is in good standing within his Constitution, and establish his Masonic identity with such as his Grand Lodge certificate or other Masonic documents that the T.G.A.O.T.U is a landmark in that Constitution. It is the Masters responsibility to ensure that [Rule 125(b)] is adhered to. Attending a Lodge Overseas A Brother must have confirmation, preferably in writing, from the Grand Secretary that the Constitution which he wishes to attend is recognised by UGLE. This request must be submitted through the MetGSec. No Brother should attempt to make contact with UGLE or the Overseas Constitution directly. [QC Sept 2010] Installed Masters Work The Board of General Purposes has issued guidance [QC Sept 2010] about the work which must be carried out by a Past Master. 1. Opening and Closing the Lodge 2. Administration of the Obligations and the communication of secrets. 3. The Ceremony of Initiation to the end of the entrustment of the candidate with the secrets of the degree 4. The Ceremony of Passing, including the test questions and the subsequent entrustment, to the end of the entrustment of the candidate with the secrets of the degree 5. The Ceremony of Raising, including the test questions and the subsequent entrustment, to the end of the main part of the Ceremony, the Traditional History, but not the explanation of the Tracing Board, and the communication of the full secrets 6. The whole Ceremony of Installation, including the three Addresses, but excluding the Working Tools. 19

3.46

3.47

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4: LODGE MEMBERSHIP
4.1 R3M Recruitment, Retention, Rejuvenation and Mentoring These are key initiatives in the drive to achieve our Vision to ensure that all London Masons enjoy being members of a worthwhile movement, by building a strong, innovative and vibrant organisation, which has a clear and positive identity. [Key Initiatives] Much has been achieved in the relatively short time that these programmes have been established. It is up to Lodges to make the best use of the tools that are available from the individual project teams, as well as employing the wealth of material that is available on Porchway. Recruitment Recruitment is the responsibility of every London Mason. Current figures indicate that numbers are stabilising, but it is extremely important that everyone accepts his own share of this responsibility and actively seeks to introduce quality candidates to assure the future of Freemasonry. [Stating the Obvious]) Even Lodges with no apparent recruitment problem cannot afford to be complacent. The Recruitment Team has been set up to provide advice and assistance to Lodges keen to ensure their own future recruitment and growth. Two booklets are available: A Recruitment Guide and An Interview Guide. The Recruitment Guide is designed to give essential, practical information and advice on the easiest ways to start a successful recruitment programme; The Interview Guide is about the preliminary process, leading to an interview and the steps to be taken to move a prospective candidate to successful Initiation and long-term membership. The Recruitment Team is also available to help with arranging Group Seminars, Cluster Meetings, and individual Active Workshops. Contact details and scheduled meetings will be found on Porchway. The Seminars, for small teams of Brethren from a number of Lodges, are organised regularly, and details of these are also published on Porchway. Cluster Meetings will be arranged through MetGInsps, to encompass a number of Lodges in their care. These meetings will normally be organised through one Lodge acting as host, ideally when that Lodge does not have ceremonial work scheduled. The Interactive Workshop is designed to be presented to an individual Lodge that is actively involved in an ongoing recruitment programme, to assist its members in developing its strategy and building further ideas. [Recruitment] Retention A Retention process, incorporating Recovery and Support, has been developed to address membership issues with the aim of understanding the real reason/s for resignation and seeking to persuade the Brother to withdraw the resignation. The Secretary should notify his VO of any notice of resignation within 72 hours of receipt. [He would normally address the Lodge on the Second Rising.

4.2

4.3

4.4

4.5 4.6 4.7

4.8

4.9 4.10

4.11

4.12

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20

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The Visiting Officer Exit Form] is downloadable from Porchway.) This procedure must be followed in order to enable the real, often unstated, reasons for the resignation to be established. 4.14 The Retention Team will make contact with every member who resigns, and conduct a sympathetic and completely confidential exit interview. A resignation may well be a somewhat emotional event for the brother concerned, and experience has shown that any avoidable delay will almost certainly render him irretrievable and an unnecessary loss to the Craft. It is the VOs responsibility to forward the completed form to the Senior Contact Officer at MetGL (whose name will be shown on the form) and to ensure that as much relevant information as possible has been given. This must be done immediately. The Retention initiative has achieved remarkable success - around one in three cases have been resolved with a positive result for Freemasonry and for the member concerned. Brethren have, for example, withdrawn resignations and / or joined another Lodge. Clearly, there will be occasions when the brother concerned feels that he must resign due to age or infirmity, but such cases must not be ignored or classed as inevitable. It can often be that a Brother who has not attended his Lodge for some time will really appreciate having a friendly call to thank him for his contribution over the years - and, of course, to assure him that the benefits of membership (such as those accessible through the Almoner Service) are still available to him. If financial difficulties have given rise to the resignation, this needs to be handled extremely delicately, and the Contact Officer will make sure that the brother knows that the door is always open for him to return to active Freemasonry as and when circumstances permit. The Retention Programme continues to enhance and benefit the membership. Saving the Mason is every London Masons responsibility. [Retention] Rejuvenation Rejuvenation (literally: to make young again) in the Masonic sense, is another essential element of R3M. It is the process by which London Masons who may be involved with declining or failing Lodges can be encouraged to revitalise their Lodges and impart a fresh vitality to their Masonic experience. The aim is to assist in retaining the membership of London Masonry by creating an enjoyable environment and build a firm basis for future development. The Rejuvenation Team is keen to work with Lodges to help identify the causes of reductions in membership and to encourage growth, and, on the rare occasions when closure of a Lodge becomes inevitable, to assist members to find a suitable new Masonic home. [Members of the Rejuvenation team] The Lodge Health-Check Any Lodge which has concerns about its membership numbers and, perhaps, its future viability as a unit, should undertake an assessment of its current situation, in much the same way as a commercial organisation might conduct a SWOT analysis, focusing on Strengths, Weaknesses, Opportunities and Threats. 21

4.15

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4.17

4.18

4.19

4.20

4.21 4.22

4.23

4: LODGE MEMBERSHIP
4.24 It is worthwhile even for a healthy Lodge to undertake this exercise, as it may not only highlight potential problems, but also help to identify creative strategies for the future. [Lodge & Chapter Health Assessment] [Rejuvenation team paper: Numbers Getting Dangerously Low.] Mentoring The Mentoring programme in London is in many ways different from that introduced by many Provincial and District Grand Masters following publication of the Rulers Forum report to UGLE in late 2007. London has a large Masonic membership with great diversity. It is therefore impractical to adopt a one size fits all approach. The MetGMentor is responsible for arranging learning Workshops and resources to assist the Lodge Mentoring Officer to address the specific needs of his Lodge. A MetGL Mentoring Liaison Officer is appointed by the MetGMentor to work with each London Lodge. [MetGMentor] A mentor is an inexperienced persons advisor [Oxford Dictionary]. This sums up the aim of the Mentoring programme, which provides advice and instruction for the inexperienced newcomer to the Craft as well as assisting more experienced members. The candidate's sponsors may often become his Mentor. However, it can be advantageous for a third party to be involved, to focus on the new Brother for the first two or three years of his membership of the Craft and oversee his Masonic education. It must be stressed that the aim of this programme is to complement, rather than replace, any existing Lodge procedures by providing guidelines on this important issue. Some Initiates take their three Degrees and then drop out, either by terminating their membership or by not attending Lodge meetings, and proper mentoring can prevent this by identifying potential problems before they become insoluble. Similarly, many Past Masters who have worked very hard to reach to the Chair occasionally lose a sense of purpose after completing their IPM year. It is important for Lodges to ensure that they make the best possible use of every members talents. A Mentor should work with the Brethren to ensure that their Masonic progression enables them to continue to enjoy their Freemasonry to the full. Every London Lodge should send a suitable candidate to a Mentoring Workshop, on completion of which he will be presented with his Mentors lapel badge. His Certificate of Attendance will be posted to his Lodge, for presentation by the VO, SVO, or Metropolitan Grand Inspector on their next visit. Attendance at a Mentoring Workshop is highly recommended, and places are easily booked via www.porchway.org Feedback and questions are also welcomed, and should be addressed to the Metropolitan Grand Mentor metmentor@btinternet.com Strategies to arrest / reverse decline These have been devised as part of a toolkit to address issues which have already been identified. 22

4.25

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4.30 4.31

4.32 4.33

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4: LODGE MEMBERSHIP
4.35 Inter-Visiting This option involves the Master, during his year in the Chair, being invited to, and expected to attend, the Installation meetings of other Lodges. If this becomes accepted practice, it generally leads to stronger links between those Lodges as well as creating opportunities for lasting friendships between the members. Such arrangements need not be limited to Masters, or even to Installations. It can, within the rules, extend to Initiations, without restriction on attendance. The point of inter-visiting is that everybody should be made to feel welcome, and for the process to grow from there. Conjoint Meetings A conjoint meeting is when two Lodges, which would normally meet separately on the same day, agree to hold their meetings together in the same Lodge room, followed by a joint Festive Board, with the members of one Lodge being the guests of the other. Each Lodge must open and close its own meeting. This arrangement is particularly suitable in cases where:Both Lodges meet at the same venue Both Lodges have a common meeting date One Lodge has a ceremony (either a degree or Installation) and the other does not. 4.39 Possible benefits of a conjoint meeting might include: Greater attendance at both Lodges Use of one Lodge room rather than two, leading to cost saving Use of one Tyler / one organist etc., also leading to cost saving Ability to fill offices vacant due to absence Building a mutually supportive relationship between Lodges, consequent building of more Masonic friendships. 4.40

4.36

4.37

4.38

and

For full details of procedures and administrative requirements are available by downloading Forging Links with other Lodges/Chapters. Exploring the Lodges Family Tree The best starting point from which to establish any Lodges Masonic Family is by visiting www.freemasonry.london.museum. This will provide much of the information about the Lodges antecedents and history, which will help in exploring the potential for inter-visiting or conjoint meetings. Surrendering the Warrant of the Lodge If all possible strategies for reversing a Lodges decline in membership have been exhausted, and all avenues for obtaining assistance have been explored, it may be that closure will become inevitable. In such a case, the following guidance notes are available. Surrendering the Warrant of the Lodge 5.21 sets out the procedure which must be followed for closure. The Visiting Officers Checklist and Guidance Notes for the Closure of a Lodge is an aide-memoire for the VO, to enable him to ensure that the required procedures have been followed, and that every member of the closing Lodge is afforded the opportunity of joining another Lodge, preferably in London. [See Retention.]

4.41

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4.44 Before any formal proceedings, such as Notices of Motion, it is vital to ensure that all members have been properly consulted on the proposal to close. This should normally take the form of a Committee Meeting to which all members are invited, or a Regular Lodge Meeting It is also essential for the VO to attend this meeting, to explain that he must oversee the closure process. To ensure that all members of a closing Lodge are given all possible support and assistance in finding a suitable alternative Lodge, the VO will be required to submit the relevant details on a form provided for that purpose with the Guidance Notes referred to above. Amalgamation Certain MetGL criteria must be satisfied before an amalgamation is considered. At least one of the units must be a strong, healthy and vibrant Lodge in its own right. If an agreement in principle is reached to amalgamate, an Amalgamation Officer will be appointed to manage the entire process from that point onwards. [The amalgamation Process]

4.45 4.46

4.47 4.48 4.49

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5: ADMINISTRATION
5.1 Introduction Whilst the Book of Constitutions requires all Lodges to make certain returns and requests to the Grand Secretary, all communications, returns and requests from London Lodges and individual London Masons must be addressed to the Metropolitan Grand Secretary. Direct communication should not be made with UGLE. Annual Return In accordance with Rules 146 and 149 Lodges are required to submit, through their Secretaries, an Annual Return of members on Form AR1, which is sent to the Lodge Secretary at the appropriate time. This must be completed and signed according to the instructions given, and submitted within one month of the end of the Lodges subscription year. Cheques for dues payable are to be submitted with the Annual Return. In the case of London Lodges, two separate cheques will be required. One for Metropolitan Grand Lodge dues, payable to MetGL and a separate cheque for United Grand Lodge dues payable to UGLE. Both of these cheques and returns should be sent to the MetGL office. Secretaries are reminded of the provisions of Rule 152 which renders a Lodge liable to erasure or other penalties if dues are not paid promptly. Installation Return Rule 151 requires Lodges, through their Secretaries, to submit an Installation Return annually, immediately after the Installation meeting of the Lodge, showing details of the Master, Wardens and Past Masters of the Lodge. Failure to submit this return may render the Lodges officers and/or Past Masters unable to gain admission to meetings of Grand Lodge or other meetings. Summonses The Lodge Secretary must issue a Summons to every member of the Lodge a minimum of ten days before the date of each meeting of the Lodge. Secretaries are recommended to consult and, where possible to use, the standard wording for the agenda items to be included on such Summonses. [Part 2 & Summons Guidance] By-Law 13 of the Metropolitan Grand Lodge of London requires a copy of every Summons for a Regular or Emergency Meeting to be submitted to MetGL at the same time as it is circulated to the members of the Lodge. Final responsibility remains with the individual Lodge to ensure that its Summonses comply in all respects with the Book of Constitutions, but, as part of its service to London Lodges, all Summonses are scrutinised by MetGL. Secretaries are therefore requested to make sure they are received by the MetGL office at least two or three weeks before the meeting. This will give time for the scrutiny by MetGL and ensure that no amendments are needed before despatch to the Brethren. Summonses may be sent electronically by prior agreement. [2.39] It is particularly important that the Summons has agenda items for elections of officers and the presentation of the Lodge accounts at the correct meetings each year in accordance with the By-Laws of the Lodge.

5.2 5.3

5.4

5.5

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Dispensations All Dispensations are issued by the Grand Master, but in many instances he has devolved authority to the Metropolitan Grand Master. Dispensations can only be issued in accordance with the Book of Constitutions. If the Book of Constitutions does not expressly permit the issue of a Dispensation, then it cannot be granted. All requests for Dispensations are to be made through the Metropolitan Grand Secretary. Detailed guidance on applying for Dispensations is available on Porchway, [Dispensation Forms] but Secretaries are recommended to consult Metropolitan Grand Lodge office dispensations@metgl.com or by telephone) for general advice regarding applications. Applications for Dispensations made via the website may qualify for a discounted rate, provided that no additional communication is required from the MetGL office to resolve an issue. Long Service Certificates Framed Long Service Certificates, signed by the Metropolitan Grand Master or his Deputy, are available for presentation to Brethren who have completed 50 years or more in the Craft. Application should be made using the form on Porchway, well in advance of the meeting at which it is required. Grand Lodge Certificates A Brother is entitled to receive a Grand Lodge Certificate as soon as he has been Raised to the Third Degree, and application for his Certificate should be made by the Secretary of his Mother Lodge to the Grand Secretary. There is a pre-printed application form on Porchway. Hard copies are normally sent to Secretaries at regular intervals. A Brothers Grand Lodge Certificate should be presented to him in Open Lodge, and the fact recorded in the Lodge Minutes. If, for reasons beyond the Lodges control (for example if the Brother has relocated to somewhere from which it is not possible for him to attend the Lodge), his Certificate should be sent to him by Registered Post, and the fact reported and recorded by the Secretary. [Rule 174] A Brother must sign his Grand Lodge Certificate in the space provided for that purpose, usually at the Secretarys desk, upon receiving it. In the case of a Grand Lodge Certificate being lost or destroyed, this must be reported to the Grand Secretary via the MetGSec, who may arrange for the issue of a duplicate, for which a fee is payable, as prescribed in Rule 270. [Rules 174 & 175] Surrendering the Warrant of a Lodge If, after all possible options have been explored [4.42] it is determined that a Lodge is no longer a viable unit, closure may become unavoidable. At the penultimate meeting of the Lodge it is recommended that the agenda should include two Notices of Motion. The first to surrender the Warrant of the Lodge and the second to dispose of the assets of the Lodge, such as regalia, furniture, money 26

5.11 5.12

5.13 5.14

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5.19 5.20

5.21 5.22

5: ADMINISTRATION
held in bank and / or the Relief Chest, if any, accounts. This is not a requirement of the BofC, but is advised as best practice. [Guidance on the disposal of assets is at 5.9] 5.23 The following wording is recommended for these Notices of Motion. Notice of Motion is given that a proposition will be made that, due to [set out reasons, such as lack of members, no prospect of candidates for membership], this, [.] No. [] has ceased to be viable. Accordingly, the meeting to be held at [place] on [date] will be considered to be the last meeting of this Lodge, and thereafter the affairs of the Lodge will be finally wound up, and the Warrant of the Lodge and any such documents and records as are required will be returned to the Most Worshipful The Grand Master, in accordance with Rule 190, Book of Constitutions. Notice of Motion is given that, subject to the proposal to surrender the Warrant of the Lodge being carried, a proposition will be made to dispose of the assets of the Lodge as follows: [.] The Officers of the Lodge remain responsible for the affairs of the Lodge until the return of the Warrant is accepted by UGLE and the Lodge ceases to exist. Some residual duties rest with the Secretary, such as the issue of Clearance Certificates. 5.24 5.25 These propositions should be brought before the Lodge, pursuant to the Notices of Motion, at the next Regular Meeting, and voted upon. If either of the Regular Officers meeting, and if the agenda must include subject to the motion for Meetings referred to above is the normal Election of the second of those meetings is the Installation Meeting, those items as usual, but with the proviso that they are closure not proceeding.)

5.26

Once the Notices of Motion have been brought forward and carried, the Secretary must write to the Metropolitan Grand Secretary informing him of:The reasons for requesting erasure of the Lodge The actual voting figures The Lodges which the remaining members have joined or already belong to How the Lodges funds and other assets are to be disposed of The name of any brother who is the subject of a current recommendation for honours.

5.27 5.28

A copy of this letter should be sent to the Lodges Visiting Officer. On receipt of the letter mentioned above, the Metropolitan Grand Secretary will send to the Lodge Secretary a Closing Return, which must be completed and returned with the relevant dues payable. In completing this return, the amount of dues outstanding from any Brother in arrears must be stated. Any other administrative matters such as Installation Returns, Registration Forms and Requests for Grand Lodge Certificates must also be brought up to date.

27

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5.29 In addition to the Closing Return, the following items will need to be brought up to date and delivered to the Metropolitan Grand Secretary at a meeting arranged by appointment:The Warrant of the Lodge The Minute Books The Hallstone Jewel (if there is one) The Attendance Books The Membership Records Any outstanding Annual Returns or Installation Returns. 5.30 The following will need to be cancelled: Temple bookings Lodge of Instruction bookings Hire of lockers/boxes, and keys to be returned Festive Board bookings Tyler and/or Organist bookings. 5.31 5.32 All outstanding rents, fees and accounts payable for any of the above items must be settled before closure. Other formalities which will need to be attended to include:Notifying the Grand Charity, London Grand Rank Association, and any of the other institutions, if they are involved in making payments to or for Brethren of the Lodge or their dependants; Notifying the appropriate Metropolitan Assistant Grand Almoner, of the names and contact details of all the widows and dependants of the Lodge. Notifying the widows and dependants of the closure of the Lodge, and informing them that their details have been passed to the Metropolitan Grand Secretary. Clearing all outstanding debts, and producing a final set of Lodge accounts, which must be circulated to all members of the Lodge 5.33 5.34 5.35 When considering disposal of the Lodges assets, care must be taken to ensure that no limitations are imposed by, for example, trust deeds. It is suggested that an inventory of such assets be made at an early stage, in order to facilitate consideration of the most appropriate disposal. Any monies or other assets which have been donated or purchased for charitable purposes must be disposed of accordingly for charitable purposes. All other monies and assets are the property of the members of the Lodge, and they may be disposed of as they legally see fit, having cleared all debts. For example:Donating (or selling) Lodge regalia and equipment to other Lodges, Lodges of Instruction and Masonic Centres.

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Some assets may be of particular interest to the Library & Museum of Freemasonry Using a cash surplus in the general fund to pay the joining fees of members wishing to join another Lodge; Holding a memorable final Festive Board; Making special charitable donations. 5.36 If there is a Royal Arch Chapter attached to a Lodge which is surrendering its Warrant, the Scribe E of that Chapter should be informed as early as possible, to enable the Chapter to make arrangements to transfer its attachment to another Lodge, under Royal Arch Regulation 45. Lodge of Instruction No Lodge of Instruction may be held except under the sanction of a Regular Lodge, or by special permission of the Metropolitan Grand Master [Rule 132], and every Lodge of Instruction is required to be conducted in accordance with the rules laid down in Rules 132 135. Termination of Membership A Brothers membership of a Lodge may be terminated in a number of ways, and it is important for Lodge Secretaries to understand the distinctions between them. A brother may also be suspended or expelled from the Craft. [5.66] Resignation A member wishing to terminate his membership must either inform the Lodge Secretary in writing, or tender his resignation orally in Open Lodge, in accordance with Rule 183. He is entitled to then receive a Clearance Certificate as prescribed in Rule 175. If he subsequently wishes to rejoin the Lodge, he becomes subject to the rules relating to re-joining members. [Rules 163 & 164] Cessation of Lodge Membership under Rule 148 Any member whose subscription remains unpaid for a period of two years automatically ceases to be a member. There is no need for any propositions for exclusion or other formalities of any kind. The Lodge Secretary will simply write on the Annual Return against the Brothers name: Ceased, Rule 148. The Lodge remains liable for UGLE/MetGL dues for that Brother until the cessation is notified. Permanent Exclusion from the Lodge A Lodge may proceed against any of its members with a view to permanent exclusion for any sufficient cause. This may, if so provided for by its ByLaws, include the non-payment of subscriptions. [Rule 181] It is important to remember that for an exclusion to be valid, the procedures must be complied with. Lodges considering the permanent exclusion of a member are encouraged to seek guidance about the procedures and issues from the MetGL office.

5.37

5.38

5.39

5.40

5.40

5.41

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5.42 The suggested wording for a proposition to exclude is To ballot for the exclusion of member(s) in accordance with Rule 181 and the Lodge By-Law no The names of the member/s must not be included on the summons. A Mason excluded under R181 may appeal to the MetGM under Rule 182 by writing to the MetGSec setting out the grounds of his appeal. There are two grounds of appeal: (1) Due cause has not been established, and (2) Non-compliance with the procedures of R181. Candidate from outside London [Rule 158] In the case of a candidate, seeking Initiation in a London Lodge, who neither lives nor works in London, he is required to state in writing his reasons for not wishing to join a Lodge in the area where he lives or where he works. The Lodge to which he seeks admission is required to make enquiries of the Masonic Province in which he lives (or works) as to his suitability as a candidate for Freemasonry. (Rule 158) This should be done directly with the Province or District. In the case of foreign jurisdictions the R158 clearance application should be sent to the MetGL office which will liaise with UGLE. No proposition for such a candidate can be made until a reply has been received to the enquiry under R 158. It is suggested that, when publishing details of such a proposition on the Summons, a note be appended to the effect that: Rule 158 has been complied with. Procedures for Design and Dedication of Lodge Banners A Lodge is permitted to adopt a design of its choice to be used on the Lodge banner, subject to conformity with UGLEs requirements for the design of banners. [Banner Design Guidance] The approved banner design may be used in the Lodge or printed on Lodge stationery. Copyright will often subsist in many designs, and UGLE and MetGL have a duty to ensure that Lodges do not act in contravention of such copyright by, for instance, including an armorial bearing to which they are not entitled. The fact that the design of a Lodges banner has been in use for a very long period of time does not exempt it from these legal constraints. In the event that a Lodge banner has deteriorated to the point where it is thought necessary to replace it, any replacement will be subject to the approvals process. This is because many banners currently in use were adopted unilaterally before the approval process was instituted. The proposed design should be drawn and submitted to MetGL, with an explanation of each of its elements. MetGL will conduct a general review and, once satisfied that the design is likely to be acceptable, will forward it to UGLE for approval by the Grand Secretary. The completion time for this approval process varies considerably, but a minimum of 6 to 8 weeks should be allowed. Approval from UGLE must be obtained BEFORE any commitment is made to have the banner made. The dedication of the banner will be undertaken by a team from MetGL led by a Senior Metropolitan Grand Lodge officer. This will be arranged once a delivery date for the approved and completed banner is known.

5.43

5.44

5.45 5.46

5.47

5.48

5.49

5.50

5.51

5.52

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5: ADMINISTRATION
5.53 No Private Lodge is permitted to use the Arms of the United Grand Lodge of England or of Metropolitan Grand Lodge. Certain other elements are also forbidden. Honorary Membership A Lodge which wishes to confer Honorary Membership upon any Brother who has rendered exceptional service, (either as a member of the Lodge or otherwise), should refer in the first instance to the Book of Constitutions for guidance on the necessary procedures to be observed. [Rule 167) An essential preliminary step is to ascertain whether or not the Brother concerned is willing to accept Honorary Membership if it were to be offered, as there may be circumstances, which could render this impractical. For example, he may be unwilling to forego the right to vote on propositions in the Lodge, as is required by the rules of Honorary Membership. A little forethought can save much embarrassment later. Once the idea has been confirmed in principle, a Motion must be included on the Summons for the next meeting of the Lodge. The proposition will be voted upon by ballot, in the usual manner. Lodge Committee Forming a Committee is a domestic matter for the Lodge to decide. Whilst it is obviously necessary for its membership to include the principal officers of the Lodge, the inclusion of other members is entirely optional, but it is usual for Past Masters, either of the Lodge or of and in the Lodge, to be included. [Model ByLaws: No 4] As a general principle, a small committee tends to be more efficient, and additional members should only be appointed if there is a clear need. It should also be remembered that, by definition, the Master of the Lodge automatically holds authority as Chairman of any Lodge committee. [2.13] The Lodge Committee does not have the power to make decisions on behalf of the Lodge. The committee reports back to the Lodge, and may make recommendations as it sees fit. These recommendations may then form the basis of propositions to be voted upon by the full membership. By-Laws Every Lodge has the power, and a duty, to frame By-Laws for its government, but no By-Law, or any alteration thereto, shall come into operation until it has been approved by the Grand Master, who has delegated some powers to the MetGM. The By-Laws and every alteration thereto shall be submitted to the Metropolitan Grand Secretary, and when finally approved, the By-Laws must be printed and two copies sent to the Metropolitan Grand Secretary. UGLE has recently resolved that all changes to a Lodges By-Laws must be in total conformity with the approved Model By-Laws. A copy of the Lodges By-Laws must be given to the Master on his Installation, and his acceptance of them is deemed to be a solemn pledge on his part that he will observe and enforce them. [Model By-Laws]

5.54

5.55

5.56

5.57

5.58

5.59

5.60

5.61 5.62

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5: ADMINISTRATION
5.63 Masonic Discipline in London The Metropolitan Grand Master has approved procedures to be followed in dealing with complaints in accordance with Rule 75, which empowers him to determine all cases of Masonic complaint or irregularity regarding Lodges or individual Masons within London, and to impose suspension or admonition. The Metropolitan Grand Master has the power to remove London Honours. There is no appeal against such action. The Masonic disciplinary jurisdiction under Rule 75 covers matters falling within Rule 179, which states that As a citizen, every Freemason has a duty not to engage in conduct which is contrary to the law of the land. As a Freemason he also has a duty not to engage in any activity which may bring Freemasonry into disrepute. The jurisdiction also applies to breaches of the Rules contained in the Book of Constitutions and the edicts of the Grand Lodge. The penalties, which may be imposed by UGLE, include suspension or expulsion from the Craft. The rules of natural justice must be followed in dealing with every aspect of a complaint. In summary, these require:The subject of the complaint to have proper notice of the matters raised against him so that he is able to deal with those matters and defend himself A disinterested tribunal to adjudicate on the complaint Fairness, reasonableness and rationality in the conduct of the complaints process, with no irrelevant factor taken into account and no relevant factor disregarded. 5.68 5.69 All complaints must be sent to the Metropolitan Grand Secretary. Complaints may be dealt with in various ways which include summary dismissal, local resolution, investigation, and a hearing before a Committee of Inquiry appointed by the Metropolitan Grand Master. [Masonic Discipline in London] External Relations The Metropolitan Grand Master has appointed an External Relations Team, headed by the Metropolitan Information Officer [MIO], who reports to an Assistant Metropolitan Grand Master. The MIOs role is to explain and promote the benefits of membership of our fraternity to the wider public and to specifically demonstrate the ways in which Metropolitan Grand Lodge is supporting the community through lodges or individual masons. The External Relations Team can also respond on behalf of Metropolitan Grand Lodge to any challenges to the integrity of Freemasonry or the actions of individual members of Lodges within its jurisdiction. Lodges are encouraged to communicate with the External Relations Team through the MIO about activities and support for the community.

5.64 5.65

5.66

5.67

5.70

5.71

5.72

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5: ADMINISTRATION
Whilst not each and every action can be publicised, Metropolitan Grand Lodge wishes to promote these actions (with photographic support) where space and time allows. 5.73 It is the role of the Lodge Secretary and the Lodge Charity Steward to identify those initiatives which are worthy of publication and to communicate that information to the External Relations Team. Matters of adverse publicity will arise from time to time. Lodge Secretaries are required to bring these to the attention of the External Relations team as they arise and to provide a full commentary together with contact details of the parties involved.

5.74

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6: HONOURS
6.1 London Grand Rank and London Rank London Grand Rank and London Rank honours recognise and reward merit, performance and contribution throughout an individuals Masonic career, and potential for future development. [R61(a) (iii) and (iv)]. Senior London Grand Rank Senior London Grand Rank, in addition, seeks to identify leadership qualities and other key skills and abilities which should enable the individual to make a notable contribution to Freemasonry in the future. [R61(a)(v)]. Active Metropolitan Office Active Metropolitan office recognises and rewards merit with an emphasis upon contribution to London Freemasonry and demonstrable future potential. [R61(c)(e)]. It seeks to identify leadership and other key skills /qualities that can be of benefit to Masonry, in particular in London, together with the provision of a longer term development path for those so identified. Eligibility SLGR: A candidate must be a Past Master of or in the Lodge, qualified to attend Grand Lodge in accordance with Rule 9 in the Book of Constitutions. He must have been a subscribing member of the recommending Lodge for at least three consecutive years immediately prior to the date of the recommendation, with the exception of newly consecrated Lodges. He will normally have been a member of a London Lodge for at least 10 years and served for five years* after being awarded London or Provincial Grand Rank. *In exceptional cases, this period may be reduced to two years. LGR: A candidate must be a Past Master of or in the Lodge, qualified to attend Grand Lodge in accordance with Rule 9 in the Book of Constitutions. He must have been a subscribing member of the recommending Lodge for at least three consecutive years immediately prior to the date of the recommendation, with the exception of newly consecrated Lodges. Normally he must have at least ten years membership of a London Lodge or Lodges and must have been installed as Master of any Lodge at least six years before the next LGR investiture date. LR: Normally a candidate must have at least ten years membership of a London Lodge or Lodges, must not have been through the Chair and must have served a minimum of seven years in a non-progressive office or offices, in a London Lodge or Lodges. He must have been a subscribing member of the recommending Lodge for at least three consecutive years immediately prior to the date of the recommendation, with the exception of newly consecrated Lodges. Active Office: The Brother must have been a subscribing member of the recommending Lodge for at least three consecutive years immediately prior to the date of the recommendation. A candidate must be a Past Master of or in a London lodge or lodges, qualified to attend Grand Lodge in accordance with Rule 9 in the Book of Constitutions. Candidates, other than those for appointment as a MetGSteward, should normally meet the eligibility requirements for LGR. That is a candidate would have at least ten years membership of a London lodge or lodges and have been installed as Master of any Lodge at least six years before XX XXXXXX 2012. A candidate for appointment as a MetGSteward must be a Master or Past Master of a London lodge or lodges. It is desirable that a candidate has been 34

6.2

6.3

6.4

6.5

6.6

6.7

6.8

6: HONOURS
installed as a Master of a London lodge two years before the relevant Investiture. A candidate would normally be a younger mason. 6.9 The Brother must have been a subscribing member of the recommending Lodge for at least three consecutive years immediately prior to submission date [usually the end of June]. Candidates, other than those for appointment as a MetGStwd, should normally meet the eligibility requirements for LGR. Thus a candidate would have at least ten years membership of a London Lodge or Lodges and have been installed as Master of any Lodge at least six years before the MetGL Annual Meeting. MetGStwd: A candidate must be a Master or a Past Master of a London Lodge or Lodges. It is desirable that a candidate shall have been installed as a Master of a London Lodge two years before the MetGL Annual Meeting. Although some appointments are made for long and meritorious service, most successful candidates will normally be those expected to have the potential to become future leaders in London, or to make a significant contribution to the future activities of MetGL. Fair and impartial consideration must be given to all eligible candidates in a Lodge, based on merit and not solely on seniority. Not having performed all ceremonies does not debar a candidate from consideration. Guidelines The criteria and process are set out in the Guidelines documents. [LINKS to LR LGR SLGR and Active] Any recommendation should be developed with the active involvement of the Lodges Visiting Officer. The submitter should discuss the merits of candidates with the VO before the recommendation form is submitted, to gain advice on the most suitable candidate and to ensure that the nominees merits are best presented. Grand Rank 6.16 The MetGM makes recommendations to UGLE annually for the award of Grand Rank. MetGL receives a quota from UGLE each year for the number of first appointments and promotions that may be put forward. [Craft Grand Rank] Guidance [Appointment] [Promotion]

6.10

6.11 6.12

6.13

6.14 6.15

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7: THE VISITING OFFICER SCHEME

Introduction The Visiting Officer Scheme is an integral part of the structure of Metropolitan Grand Lodge, and the effective implementation of this scheme is vital to the continuing success of Freemasonry in London. Each of the three AMetGMs primarily responsible for the Craft has five MetGInspectors reporting to him, each responsible for 100 Lodges. Each Inspector has a team of Senior Visiting Officers [SVO], who in turn have a number of Visiting Officers [VO]. Most Lodges have an allocated SVO and VO. These Brethren are the operational management of Freemasonry in London. Their task is to improve communications with London Lodges and to provide a member-friendly management service to London masonry. This will enable achievement of the MetGL vision. Visiting Officer Scheme The detailed aims of the scheme are:To provide advice, guidance and assistance to his assigned Lodges, as and when required To provide a communications channel by which the views and opinions of London Masons can be made known to the Metropolitan Grand Master To ensure that London Lodges are conversant with the policies and business of Grand Lodge and Metropolitan Grand Lodge To ensure that the operation and administration of the London Honours system is properly conducted, so that it recognises and rewards merit, performance and contribution throughout an individuals Masonic career, and his potential for future development. To ensure that London Lodges are compliant with the Book of Constitutions in all aspects of their operations and activities 7.5 New arrangements and guidance were introduced for the 2010 2011 Masonic season. This sets out the process for the identification, nomination, selection, training and appointment of Visiting Officers. A VO is a Grand Officer or is, or has been previously, a Metropolitan Grand Officer, or is a holder of Senior London Grand Rank. He will have a demonstrable commitment to Masonry and the ability to commit time to the position, without detriment to his family and working life. He is expected positively to represent the views and policies of MetGL and be able to provide useful feedback to his SVO from those Lodges to which he is assigned. Potential candidates for the role of Visiting Officer (VO) will normally be identified by present Visiting Officers, SVOs or Inspectors. Following approval from the VO Selection Panel appointed by the MetGM, a candidate will be required to attend a briefing. Thereafter he is available for appointment.

7.1

7.2

7.3

7.4

7.6

7.7

7: THE VISITING OFFICER SCHEME

7.8 Authority to appoint VOs and SVOs is vested in the Metropolitan Grand Master, and includes inter alia authority to request their resignation. This authority is delegated to AMetGMs. There is an Aide Memoire for VOs. VO Reports Each VO is required to submit a report to his SVO after his official visit. This will set out key issues, such as the vibrancy of the Lodge and the potential of members for promotion. It provides a practical means of informing the AMetGM regularly about the Lodge. London Honours The Visiting Officer plays an important part in ensuring that the London Honours system operates in a manner which is both transparent and fair to all Brethren. The VOs input is required for all submissions for London Honours. The role of the VO, in consultation with his SVO, is to recognise Masonic capability, to overview recommendations made by the Lodges in his care, and to act as a mentor and advisor to the Lodge in the progress of such recommendations. The decision to nominate a candidate for London honours is the prerogative of the Past Masters of the Lodge. They are however strongly advised to consult the VO, since no recommendation will be considered without the input from the VO.

7.9 7.10

7.11

7.12

7.13

37

8: THE ROYAL ARCH

8.1 The Book of Constitutions states that Freemasonry consists of three degrees and no more those of the Entered Apprentice, the Fellow Craft, and the Master Mason, including the Supreme Order of the Holy Royal Arch. The Ceremony of Raising implies that there is more to learn, for it urges us to lift our eyes beyond our civil duties and routine existence. The Royal Arch develops this theme and teaches us that the true secrets of a Freemason are to be found within ourselves. It is a continuation of the Craft and is considered to be the completion of the Masonic journey in pure ancient Freemasonry. It seeks to express the new and intensified life to which the candidate can be raised and the exalted degrees of consciousness which accompany it. Whilst the overall organisation of Royal Arch Masonry is quite similar to that of the Craft, the detail is markedly different. The layout of the Chapter room and the regalia have symbolic meanings. As in Craft Masonry, there is a system of progressive offices, leading in due time to the first of the three Principals Chairs. The three Principals rule the Chapter conjointly, although the First Principal is broadly equivalent to the Master of a Lodge. A member of the Order should always wear his Royal Arch breast-jewel when attending Craft meetings, to show that he is also a Royal Arch Mason. This is to emphasise the important and indissoluble connection between the two, which is evident from the fact that in times long ago, Royal Arch ceremonies were often worked in Craft Lodges. A Brother who has been a Master Mason for at least four weeks may be exalted into the Royal Arch, and he should enquire of the Royal Arch Representative or the Secretary of his Lodge for further details. There is much more information about the Royal Arch on Porchway and on the Supreme Grand Chapter website.

8.2

8.3

8.4

8.5

8.6

9: PORCHWAY
9.1 Porchway is the MetGL and MetGC website, which is accessible by London Freemasons as registered users. It is also a data portal. This not only contains information for users, such as details of events, forms for use by Secretaries and others, and essential information for the Second Rising, but it can also be used interactively for booking seminars and submitting reports etc online. The address is www.porchway.org Registration is a simple online process. The welcome page shows photographs of the Met Executive. There is also a navigation bar at the top for key search areas such as Craft, Royal Arch, and Charity. Each subsequent page also has a left-hand menu. The homepage also has boxes for Whats New items and Useful Links for such items as social events, seminars and workshops, and for downloading documents. Secretaries can access: Forms for Secretaries Honours Guidelines The Second Rising Second Rising Extra (for information which was published after the last Communication. 9.8 Secretaries and members can also read about: Charity Matters Almoner Matters Key Initiatives. 9.9 9.10 9.11 There is also a powerful search facility, which will greatly assist in locating a specific subject. The webmaster is Ben Jennings, who is based at MetGLs offices in Great Queen Street. Telephone 020 7539 2944. b.jennings@metgl.com There are a few Secretaries who do not have an e-mail connection, and MetGL makes every effort to ensure that they are not left without important information. However, it is essential that every Lodge has a nominated e-mail representative, and if this is not the Secretary, the name and contact details of the individual so nominated must be registered with MetGL. MetGL operates an external website with public access at www.metgl.com. This is being upgraded, with new design and content, and will be available at londonmasons.org.uk later this year.

9.2 9.3 9.4 9.5 9.6

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10: PROTOCOL
10.1 Introduction and Definition Masonic Protocol is the set of rules which defines standards, practices and procedures, and sets out the forms of ceremony and etiquette to be observed. There is a wide range of matters which form Masonic protocol, many of which are embodied in the ritual and regulations. Some Lodges have long-established customs and practices, which are acknowledged provided they are not contrary to the Constitutions of the fraternity, but it must be noted that they do not constitute precedents for other Lodges. Many questions of protocol can be answered by reference to the Book of Constitutions, which provides clear guidance on most issues. [LINK BofC main page] This section covers those matters which relate directly to the interface between private Lodges, Metropolitan Grand Lodge and UGLE. There is detailed information in MetGL Visit Responsibilities and Protocols. DRESS Clothing Standards of dress preserve the dignity of Freemasonry. Brethren are expected to wear a dark jacket and trousers, a white shirt, black shoes and an appropriate tie. Lodge customs may allow a wide range of dress styles, but these are normally stated on the Summons. For example, in some Lodges the requirement is evening dress. In most Lodges white gloves are worn. Met GL will provide guidance on request. In Metropolitan Grand Lodge and at official MetGL events, such as Consecrations, active Officers are expected to wear full morning dress with black morning tail coat. Others, including investees, are encouraged to wear a short black jacket, waistcoat and striped trousers, but may wear a dark suit. White gloves are worn. In Grand Lodge, the requirement is for a black morning tail coat for active Grand Officers and short black jacket, waistcoat and striped trousers for Past Grand Officers. Masters and Wardens and others attending may wear a dark suit. White gloves are worn and all Brethren must wear the collar of their rank. REGALIA General The distinguishing badge of a Mason is his apron. Whilst it always relates to the white skin of the Entered Apprentice Apron, the progress made by the individual is shown by the apron which he is entitled to wear. The wearing of an apron to which a Brother is not entitled is not permitted.

10.2

10.3 10.4 10.5

10.6

10.7

10.8

10.9

Metropolitan Grand Lodge 10.10 The collar jewel of a Metropolitan Grand Officer must not be worn on a Grand Officers collar. 10.11 Regalia to be worn by Officers of Metropolitan Grand Lodge who hold Metropolitan Grand Rank (LR, LGR or SLGR) is set out in [Rule 247(b)Rule 260] 10.12 Breast Jewels should be worn on the left breast of the jacket or coat and not on a Past Masters or other collar and must pertain to the recognised degrees of Craft or Royal Arch Freemasonry and appropriate charity jewels. Qualified Brethren are 40

10: PROTOCOL
expected to wear the appropriate Royal Arch jewel and Metropolitan Grand Lodge Founders Jewel at all Lodge meetings. Private Lodges 10.13 In private Lodges the collar of an active Lodge officer is always worn over that of the Brothers other collar, if he has one. In Private Lodges, Past Masters, Centenary, Founders and other specifically authorised jewels may also be worn. On the award of London Grand Rank it is usual to restrict display to the Royal Arch and Metropolitan Grand Lodge jewels. This enables the brother so promoted to return his Past Masters jewel to the Lodge for re-use if desired. Dress and Undress 10.14 The wearing of dress or undress regalia for holders of Senior London Grand Rank, London Grand Rank, London Rank and Provincial Grand Rank is generally the choice of the brother, except as set out below. It is, however, considered usual etiquette to wear undress regalia at meetings other than celebratory events. Grand Officers will normally wear undress regalia in a Lodge unless the practice within the Lodge suggests otherwise. 10.15 On special occasions, such as Centenaries and other special events, dress regalia will normally be worn. MetGL Visit Responsibilities and Protocols. 10.16 At meetings of Metropolitan Grand Lodge full dress regalia is worn. Metropolitan Grand Stewards wear the red Stewards apron and collar when ordered by the Metropolitan Grand Master. The Stewards apron is not worn in private Lodges when not on MetGL duty. RANK AND PRECEDENCE, SEATING Etc 10.17 Rank and resulting precedence are detailed in the Book of Constitutions and seating and other issues follow. The MetGL office should be consulted in case of doubt. On his official visit, the Visiting Officer will normally be seated on the immediate right of the Worshipful Master. [3.19] MET GL VISIT RESPONSIBILITIES & PROTOCOLS 10.18 Certain Masonic occasions are celebrated formally. Responsibilities and Protocols. They are summarised below. LINK MetGL Visit

Grand Lodge Occasions 10.19 A Bicentenary, a 250th and 275th celebratory meeting are Grand Lodge occasions, but the Lodge must contact the MetGL office, not UGLE. Considerable planning and preparation are required for these events. This is usually a minimum of 24 months. An appropriate Lodge committee should be formed to manage the event. Consecrations, Centenaries, Amalgamations and Banner Dedications 10.20 These ceremonies are MetGL occasions. Met GL VR & P Section 2. Centenaries are particularly important and require around 24 months lead-time for planning. Banner dedications require the Lodge to start with a request to MetGL at least 12 months in advance. Other Celebratory Events 10.21 These include the presentation of Long Service Certificates, anniversaries other than 100, 200 or 250, Metropolitan course certificates, major charity donations and other similar matters. The principal point of contact for all such events is the relevant Metropolitan Grand Inspector Met GL VR & P Section 3. 41

10: PROTOCOL
London Lodge Visits 10.22 Visits by the Metropolitan Executive or Inspectors, SVOs and VOs will be ongoing, and are part of the interface between Metropolitan Grand Lodge and its constituent Lodges. Met GL VR & P Sections 4 and 5. The distinctions between official and unofficial visits relate primarily to the informality of the latter. The Festive Board 10.23 The degree of formality will vary from Lodge to Lodge but, whilst traditions should be respected, precedence must also be considered in the seating arrangements and certain principles should be observed. The protocol for the Festive Board is largely covered by Lodge Meetings [3.27 3.42] Correspondence 10.24 Correspondence between one Freemason and another will usually contain Masonic designations, but envelopes should only ever be addressed to Mr. X, not Bro. X or W.Bro. X. Formal invitations should elicit a formal response as a matter of courtesy, and a letter of thanks should always be sent within a week after the event.

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