Submitted To:

Robert Brown

Submitted By:
ABRAR AKRAM
H00029875

M.Sc. PROJECT MANAGEMENT

Online Programmes
University of Liverpool

Table of Contents
1.

Project Scope Statement ......................................................................................................... 2

2.

Work Breakdown Structure (WBS) and Project Schedule ....................................................... 2

3.

Staffing (Resource) Management Plan .................................................................................... 4

4.

Cost Estimates ......................................................................................................................... 5

5.

Risk Management Plan ............................................................................................................ 6

6.

Communication Plan ............................................................................................................... 8

7.

Quality Plan ............................................................................................................................. 8

List of Figures
Figure 1: WBS for Seismic Resistant Foundation Model Project ................................................. 3
Figure 2: Gantt Chart for Seismic Resistant Foundation Model Project ..................................... 3
Figure 3: PI Matrix to Show the Impact of Risks at Project ......................................................... 8

List of Tables
Table 1: Resource Management Plan for Seismic Resistant Foundation Model Project ................ 5
Table 2: Cost Estimate for Seismic Resistant Foundation Model Project ....................................... 6
Table 3: Risk Identification and Mitigation Plan .............................................................................. 7
Table 4: Project Communication Plan ............................................................................................. 8

Seismic Resistant Foundation Model Project

1.

Project Scope Statement

Flexible model (FM) has to produce foundation box of size 300 x 250 x 200 cm
with a slot of 10 x 10 x 25 cm. Boxes should be smooth in appearance and made
of 5 x 5 x 5 cm cubes of cardboard and metal sheet. Foundation boxes should
meet the strict quality control requirements with respect to dimensions defined by
PDDG. Boxes should have outer dimension tolerance +/-2cm and slot dimension
tolerance 0 to -3 mm making slot not more than 10 x 10 cm. However,
functionality of these boxes and quality of material used (defined by PDDG) is not
the responsibility of FM.
Project team should analyze detailed project requirements and develop a design
to implement by the Cutting Department and Assembly Department. Project will
complete in 50 working days and work will be carried out only at weekdays,
which is expected to cost 40,656 USD including administration costs. Foundation
boxes will be delivered to site for final implementation of project. However, site
preparation will be the responsibility of PDDG and FM will assemble the boxes at
site as required.

2.

Work Breakdown Structure (WBS) and Project Schedule

WBS for the project is prepared and shown in Figure 1 as WBS confirms the path
to success of project by documenting required activities (Portny, 2010). WBS
shows different parts of work required to complete the project according to
different departments in the FM organization. Relationship between different
activities shown in WBS was established to produce project schedule and Gantt
Chart shown in Figure 2. Project schedule has shown that project will be
completed in 50 working days.

Figure 1: WBS for Seismic Resistant Foundation Model Project

Figure 2: Gantt Chart for Seismic Resistant Foundation Model Project

3

3.

Staffing (Resource) Management Plan

Staffing or resource management plan identifies the responsible person for each
task and required effort for the completion of task (Sanghera, 2010) which help to
complete project successfully. Therefore, a resource management plan was
developed as shown in Table 1.

Table 1: Resource Management Plan for Seismic Resistant Foundation

Model Project
Project Activity

Task

Task
Duration
(Days)

Responsible
Department

Required
Effort
(Days)

Responsible
Person

Requirements
Analysis
Interview client
stakeholders
Product detail
analysis

Refinement of the
final draft

Designing and
Drafting
Designing and
Drafting,
Assembly
Designing and
Drafting

Roy Benjamin

10

Roy Benjamin,
Philip Cloony

10

Roy Benjamin

Design and
Concept

Roy Benjamin
High level design

Designing and
Drafting
Designing and
Drafting

Roy Benjamin

Details with
operation designs

12

Roy Benjamin

Cardboard sheet

Supply Chain
Management
Supply Chain
Management
Supply Chain
Management

Material
Cost
Material
Cost
Material
Cost

Jim Stanford

Metal sheets

Cubes

Set up
Cutting and parts
development
Sub-assembly 1
Sub-assembly 2
Sub-assembly 3
Assembly
integration

4
3

Assembly
Cutting

6
9

6
6
4
3

Assembly
Assembly
Assembly
Assembly

12
12
8
6

Philip Cloony
Michael
Gartner
Philip Cloony
Philip Cloony
Philip Cloony
Philip Cloony

Pre-delivery

Jim Stanford

Shipment/Deliver
y
Implementation

14

Supply Chain
Management
Supply Chain
Management
Design and
Drafting,
Assembly

Outsourced

Jim Stanford

18

Roy Benjamin,
Philip Cloony

Material
Purchase

Jim Stanford
Jim Stanford

Production

Delivery

4.

Cost Estimates

Total project cost is estimated to be 40,656 USD including administration costs

as shown in Table 2.

Table 2: Cost Estimate for Seismic Resistant Foundation Model Project

Project Activity

Task Duration
(Days)

Task

Required Effort
(Days)

Cost

Requirements
Analysis
Interview client
stakeholders
Product detail analysis

10

1200

Refinement of the final

2
draft
Requirements Analysis Total Cost

2400

10
600
4200

Design and
Concept
High level design

Details with operation

6
designs
Design and Concept Total Cost

600

12
1800
2400

Material Purchase
Cardboard sheet

50 sheets

1000

Metal sheets

50 sheets

1250

Cubes

900 pieces

9000

Material Purchase Total Cost

11250

Production
Set up

Cutting and parts

development
Sub-assembly 1

12

1800

Sub-assembly 2

12

1800

Sub-assembly 3

1200

Assembly integration

900

900
810

Production Total Cost

7410

Delivery
Pre-delivery

Shipment/Delivery

14

Implementation

Delivery and Implementation Total Cost

Initial Estimated Cost

Out sourced

3000
6000

18

2700
11700
36960

Administration Cost (10% to Initial Estimate)

3696

Total Cost for Boxes Production Project (USD)

5.

40,656

Risk Management Plan

A risk may occure anytime in a project which could cause schedule slippage,
additional cost or some other losses (Wysocki, 2012, p. 75). Therefore, risks in
6

the project and mitigation techniques were identified and as mentioned in Table
3. A PI matrix shown in Figure 3 also developed to evaluate the impact of risks at
project. Also there is 0.3 probability of material damage during shipment which
will increase the cost by 30% due to additional requirement of material therefore
an additional cost of 3,375 USD (30% of material cost 11,250 USD) should be
budgeted to cover this cost.
Table 3: Risk Identification and Mitigation Plan
Risk ID
R1

Risk Description
Delay in Material Supply

R2

Damage of components
during shipment

R3

Skilled Labor is not available

for cutting task.

R4

Client may request change in

design specifications

R5

Site may not be prepared for

implementation

R6

Foundation boxes may be in

correctly assembled at site

R7

Most of activities lie in critical

path and delay in any activity
could cause delay in project.

Risk Mitigation
Responsible person should
follow up with supplier
regularly and clearly
mentioned the supply date
in contract.
Responsible person should
communicate the impact of
damaging to delivery sub
contractor and ensure that
sub contractor implement
best practices to handle the
material.
Head of department should
be given required schedule
before many days to
arrange for skilled labor at
required time.
Specifications should be
finalized with client and strict
scope change process
should be defined.
Responsible person should
communicate the delivery
date to client and ensure
that client make all
arrangement for
implementation.
Responsible person should
ensure that experienced
staff is assigned to
implementation task.
Schedule should be
communicated to all
departments before some
time and project manager
should carefully observe the
progress at daily basis.

Responsible Person
Jim Stanford

Jim Stanford

Michael Gartner

Roy Benjamin

Philip Cloony

Roy Benjamin,
Philip Cloony

Project Manager

Probability
0.9
0.8
0.7
0.5
0.4
0.3
0.2

Priority Key

0.18
0.16
0.14
0.10
0.08
0.06
0.04
0.2

0.36
0.32
0.28
0.20
0.16
0.12
0.08
0.4

0.45
0.40
0.35
0.25
0.2, R5
0.15
0.10, R1
0.5

Low

Threats
0.63
0.56
0.49
0.35
0.28
0.21, R4
0.14
0.7

0.72
0.64
0.56
0.40, R6
0.32
0.24, R7
0.16
0.8

Medium

0.81
0.72
0.63, R3
0.45
0.36
0.27, R2
0.18
0.9

High

Figure 3: PI Matrix to Show the Impact of Risks at Project

6.

Communication Plan

Project success requires team work and good coordination between all
departments which could be ensured only by sharing required information to all
stakeholders. Therefore, a communication plan is prepared as shown in Table 4.
Table 4: Project Communication Plan
Communication
Kick off Meeting

Mode
Face to face

Frequency
Once

Progress Review
Meeting
Progress Report
Design Review
Meeting
Budget Review
Meeting

Face to face

Daily

Email
Face to face

Weekly
Once

Face to face,
Telephone, Email

As Required

7.

Stakeholders
Client, Project
Manager
Project Team
Project Manager
Design Team, Client,
Project Manager
Project Manager,
Supply Chain
Manager, Marketing
Lead

Quality Plan

Quality of production is defined by the PDDG in product specifications as boxes

should have outer dimension tolerance +/-2cm and slot dimension tolerance 0 to
-3 mm making slot not more than 10 x 10 cm. additionally it is suggested that
quality of final product should be managed by check list criteria and all produced
products should be tested against defined criteria to ensure final product quality.

References:
Portny, S.E. (2010), 'Improving Project Performance With Three Essential Pieces
of Information', Journal for Quality & Participation, 33, 3, pp. 1825, Business
Source Premier, EBSCOhost, (Accessed: 31 March 2011).
Sanghera, P. (2010), PMP in depth: project management professional study
guide for the PMP exam. 2nd ed.Boston: Course Technology/Cengage
Learning.
Wysocki, Robert K. (2012) Effective Project Management Traditional, Agile,
Extreme. 6th ed. Indiana: Wiley.