GCSA Forum Minutes

2 December 2014
I. Call to Order and Invocation, Henry Hagen
II. Roll Call, Hannah Wardell
Pharyanna Marcelin, Absent
III. Approval of Minutes, Hannah Wardell
IV. Reports of Officers, Boards, and Standing Committees
i. Club Development Update, Gianna Scavo
ii. Academic Affairs Committee, Kristen Gandek
Finish the Course, coffee and snacks in the library during finals. AAC works with
the Academic support center to refresh coffee and snacks. Kristen will forward
the sign up, please sign up for at least one spot. AAC has been working on a
core report with Dr. Carmer.
iii. Communications Committee, John Buckley
Finishing up website over the weekend, hoping to present 80% of it at forum next
week. Finishing up residence hall identities, too. Getting things in order and
looking forward to app next semester.
iv. Financial Affairs Committee, Ryan Daly
Club contingency so far, weve spent $3,801.75 and we have $12,710.25
remaining. SVC is requesting a substantial amount for Chesters that we will be
bringing next week. Starting mid year evaluations and will present breakdown of
clubs at the beginning of next year.
v. Executive Council, Chelsea Kapes
CEC working on Winterball, SJI is working with ACD on theology and sexuality.
SJI and URC are working to send people to the Justice Conference. ASK doing
lightbulb caroling and showing a movie. Scot Radio covering the Basketball
games. Planning on a leadership fair the week of Feb. 3rd for all GCSA
organizations
V. New Business
i. Chesters Improvements, SVC
Working with Mark Stole to expand Chesters and redesign. Finally have
proposed budget. Expansion will knock down wall behind the bar, new cabinets
and counters and cost $6500. Increasing room behind the bar and adding a drop
off counter to stop cluster. Will be removing booth right of Chesters. Suggested
putting in a counter top where the microwave is now instead of in the back corner
to the Lions Den, extra $1000 for barstool top this is an estimate but it should
include chairs and counter top, if not we can add that into the total. Will be polling
students in Chester, please be asking students and get back to Jesse.
Renovation $7,500 total. Need new shot pitchers, portafilters, total extension
$18,127.98.
FAC met with them this week and wanted to give the forum time to talk to
students about these expenses. Polling students on where they want the bar
stool areas, in the back corner or in the microwave area? Can we get a graphic
to show this to students with the two options? They will have it done over winter
break if the money is approved.

GCSA Forum Minutes

2 December 2014
We will send out sketches and questions to ask students.
Please remember that this is a thing for student workers, even if people are
upset about losing a booth. Questions about how to arrange the seats we have,
not what people think of the expansion.
ii. Candy Cane Lane, Jamie Shore and Emily Parrot
Candy Cane Lane is an event for lunch and dinner Monday and Tuesday
December 8th and 9th where student can come to the decorated table at the
entrance of lane and send candycanes to their friends for free. Will be sending
out a sign up for GCSA members to volunteer. We also have to stuff candy
canes in mailboxes. 450 candy canes is a rough estimate. $80 for candy canes,
$47 for christmas paper and ribbon, $10 for decorations, $10 advertizing
Rosie--motion to approve candy cane lane
Kevin Seconded
Approved with the abstention of Jamie and Emily
iii. Puppies for Finals, Emily Parrot and Connor Wilson
December 16th there will be puppies in the main entrance of Jenks! Partnering
with Cape Ann Animal Aid. Will bring 1-2 dogs that they may switch out
depending on dog stress. Made sign up sheet for 1 hour shifts, 2 reps an hour, to
advise the dogs. Partnering with AAC to have hot chocolate and snacks and
donation buckets for animal shelter. They dont ask for any money to do this, so
we are planning to donate $100 for their awesome service. They are bringing a
pen to bring them in.
Jamie motion to approve puppies on campus
Rosie seconded
Approved with the abstention of Emily and Connor
v. Advisory Council Update
Director of Design
Looking at structure of Comm Committee-- pilot role of Abi Flynn as
Design Assistant for GCSA alongside SDA restructuring and solidifying.
Work to combine the two positions of Design Assistant and SDA director
to bridge the gap between the two and more comprehensively handle
student design.
Director of Business Management
Think that FAC could be leveraged more effectively than appointing a
person for that, but that conversation is being had.
Director of Student Facilities
Bring SVC into the fold of Student Government, supported by leadership.
VP of Student Life
Mirror J. Jackovichs Job and would have Director of Diversity and student
care under them. Res Life, athletics, career services, ect. Work for voices
that are one campus but do not have an outlet for advocacy.
Director of Diversity
appointed and to advocate on behalf of diverse identities on campus

GCSA Forum Minutes

2 December 2014
Director of Student Care
work for disabilities, chapel, sexual assault
Representatives
Proposal suggested 2 class reps instead of Reps at large, much
discussion focused around that change. However, the recommendations
of the committee and other voices on campus has decided that there is
value in having a single class rep and representatives at large. We are
planning on cutting the number of reps at large to 6. We are making sure
that expectations for Reps at large are clear.
Going Forward
Planning to meet once more and go through Bylaw skeletons. Looking at
all of the bylaws, we are realizing that they are not how GCSA functions.
We are asking for complete bylaw streamlining during christmas break to
clarify and stop miscommunications. We need to look at the bylaws as a
whole package and make sure they are clear and efficient. We want to
open a new advisory commission to look at the bylaws as a whole.
Splitting the bylaws into sections to examine over winter break.
VI. Reports of Councils
i. Social Justice Initiative
Student lead council seeking every day justice for social justice and create a
space for discussions and movement on campus. Work alongside IJM. Running
Systems of Oppressions Workshop, with events discussing different topics
surrounding oppression. Lead a workshop at Redeemed Mosaic. Brought in
president and CEO of world relief. Hunger Banquet went well. IJM is currently
running 12 days of Justice. Will be continuing workshops after break. March is
human rights week, centered around systems of oppression manifest through
education. Running theology and sexuality seminar with ACD and BIb Studies
department. Working to bring in IJM executives to have one day conference.
Justice Conference in June.
VII. Representative Initiatives
Very encouraged to see the awesome initiatives that are coming through!
Abel- Working with Tess on Senior Class gift.
VIII. Presidents Notes, Henry Hagen
Please send suggestions for Hall Decoration Judges
IX. Announcements
Christmas party 10-12am on December 13th. Please spend 10-15 dollars on your secret
santa.
X. Adjourn