FIRST PART

A) Timig exercise
50 points

10 minute

B) Dictation
Deduct 2 points

25 points.

C) Technical part
25 points

10 minute

SECOND PART
SHORTHAND 100 points
A) Dictation on two letters
dictation

2 minute

1. 60 words a minute
2. 50 words a minute
B) Transcription of one letter
transcription

20 minute

THIRD PART
CORRESPONDENCE 100 points
A) CREDIT LETTER
Mr. Ralph Foy decides to place an order of twenty-five copies after Reading the book
communuty development he does not have the complete amaunt of Money top ay
for them in cash, so he writes to the teaching production materials
requestig credit for his purcharse. prepare a credit for his purcharse. prepare a
credit letter with the above mentioned information
B) ACEPTING LETTER
Mr. teaching producction materials replies Mr. Foys letter acepting him as a credit
customer. the firm asks for certain requirimets. please indicate them in your letter
and request a promissory note due in sixty days.
FOURTH PART
FILING 100 points
File the previous documents using the VARIADEX System

FIFTH PART
TRANSLATION 100 Points.
A) Translate into spanish the letter dictated in the shorthand part .
25 points

B) Translate into spanish the dictation given in the tiping part.

25 points C) Translate into english the selection given to you in spanish.
25 points

PREPARING FOR DICTATION.

Many secretaries make it a habit to check the first thing in
1
the morninig to be sure their dictation tools are in order: pen
2
filled, pencils sharpened, and notebook checked to see that it
3
contains plenty of unused sheets. If the old notebook is about
4
used up, they keep a fresh one handy in case it is needed.
5
When you are called for dictation, make sure that you have all
6
the references you are likely to need: reporst , correspondence
7
statistics, and so on. In this way, you will avoid delaying trips
8
back and foth from your boss office to your desk files for
9
information that you should anticpate he would need.
10
Many executives set aside a special time of the day in which to
11
dctate to their secretary, usually soon after they have read the
12
morning mail. Others have no special time, theymay wish to dctate
13
the first thing in the morninig. The last thing in the afternoon,
14
or at intervals throughout the day. Several times during the
15

day the secretary is likely to hear the call. Will you come in,
16
Miss Jones? and usually she does not know in advance whether
17
she is going to be asked to take dictation, get some records from
18
the files, cash a check, make a telephone call, or obtain infor
19
mation from someone on another floor. The experienced secretary
20
always goes into her boss office prepared for any office task.
12
I wouldn t think of answering my boss call without a shorthand
22
notebook and my pen, says one secretary, Its as natural to
23
pick up my notebook and pen as it is to pick up my purse when
24
I am leaving the building. It is good advice to follow the motto
25
of the sailor: Semper paratus always prepared. The best short26
hand notebook is one that is spiral-bound. This type has stiff
27
covers, lies flat when open, and stands up better during trans28
cription. It may have a strip of rubber on the egdges so that it
29
stands more firmly on its feet.
30
The pen is the standard writing tool of the efficient secretary.
31
Pen notes are easier to read and they are preserved better.
32