7.

1 State of Divinity

Overall Evaluation
This function is a Chinese gathering, in which the lively atmosphere is very
important and all the games as well as the food should hold people as many as
possible. We need participants join the games heartily. The most difficult part in this
kind of function is the purchase of materials due to the large amount of them. In our
function, people enjoyed a lot in our games and the problem in buying materials had
been settled in time. Overall, we think this function was held successfully.

Pic
NING Yan

Vpic

ZHAO Yunwei

GUO Zilin

Objectives

To introduce the new cabinet and let people know more information and get
familiar with Ex-cos.

To promote the art and traditional culture of the lifestyle of ancient dynasty.

To simulate an ancient lifestyle and let participants experience the ancient life.

To promote friendship among mainland students, local students and

international students through exploring and experiencing the traditional culture.

Date

Time

19:00-21:00

Venue

April 20th

Seafront 1F Common 5&6

Arrived Groups

Number of Participants

Helpers: 3

Participants: 91
Member: 70
Non-member: 17
Walk-in: 4

Prepared Materials
Materials

Amount(pc)

Shuttlecocks

Paper boomerangs

Check-in Form

Dice Cup

Dice

Chess

10

Clothes of Tang

15

MC Speech

Hand-made tokens

Computers

Pot

Electric Stove

Paper Medicine Bags

Coconut Drinks

20

Decoration Materials

76

Wedding Ball

Prizes

Ancient Coins

1000

Camera

Promotion Item

Amount(pc)

Poster

15

Promotion Video

PowerPoint

Leaflets

2000

Promotion Item

Sponsor
Company

Sponsored Items

Amount
(pc)

Hee kee crab general

Refreshment

10

Letter for free meals

Hotpot

Desserts

Cold Dishes

Noodles

Hot-pot Express

Games of Each Counter

1) House of Chinese Martial Arts

-Used materials: 2 shuttlecocks and 2 paper boomerangs

-Two Ex-cos were responsible for this counter (Huang Shan &Du Xinnan).
-Participants can choose whether to play Style 1 or Style 2:
-Style 1: Participants should spend 1 coin to play the game. They may kick
shuttlecock to the basket in front of them. If they kick in, then Ex-cos would give 3
coins back to them.
-Style 2: Participants should spend 1 coin to play the game. They may throw the
paper boomerangs into the box in front of them. If they throw in, then Ex-cos would
give 3 coins back to them.
2) House of Ancient Gambling
-Used materials: 2 dice cups, 6 dices and 1 spinning disk
-Two Ex-cos were responsible for this counter (Yang Mingwu & GUO Zilin).
-Participants can choose whether to play Style 1 or Style 2:
-Style 1: Participants can put any amount of their money on the white cloth that has
been divided into different areas by drawing. Each area has a requirement on it, such
as small, big, all red and so on. Every round, Ex-co will shake the dice cup with 3
dices inside for 10 seconds. After shaking, Ex-co will putting it on the table and
opens it. If the number of dots on the side of the 3 dices facing up meets the
requirement that the participant has chosen, participant will get twice of the money
that they have put on the cloth back.
-Style 2: Participants can put any amount of their money on the white cloth, which
has been divided, into different areas by drawing. Each area has a Chinese character
on it, such as Zi Chou . Ex-cos will spin the disk with the same characters.
After the disk stops, the hand will point to one character. If the participants have
chosen the same character on the white cloth, they will get 24 times of the money,
which they have put on the cloth back.
3) House of Chinese Chess
-Used materials: A set of Chinese chess.
-One Ex-co was responsible for this counter (LI Yefeng).
-The participants will choose one of the chess pieces. After that they will shoot it to
collide with others chess piece by hand. The winner is the one that make all the
other chess pieces go out of boundary. And the winner will get 6 coins for prize.
4) House of Restaurant

-Used materials: Food and drinks that have been made or bought by Ex-cos
-One Ex-co was responsible for this counter (WANG Jiahui).
-Participants can use their coins to buy any food or drink they like.
5) House of Chinese Medicine
-Used materials: 9 paper medicine bags
-One Ex-co was responsible for this counter (QIN Mengyi).
-Participants will spend one coin to play the game. They will use pole to fish the
bag in front of them and follow the instructions on the back of the bag to get prizes
and reward coins.
6) House of Chinese Government
-Used materials: 5 hand-made tokens.
-One Ex-co was responsible for this counter (CHEN Yuan).
-This counter is for financial aid. Participants who have spent all their money can
come and turn over the tokens and follow the instructions on the tokens for prizes
and coins. After they finish, they can come again to get rewards.
7) House of Chinese Candied Fruit
-Used materials: 1 electric stove, 1 cooking pot, fruits, sugar syrup.
-One Ex-co was responsible for this counter (ZHAO Yunwei).
-Participants can use three coins to buy a chance to make their own Chinese Candied
Fruit using 4 kinds of fruits at most.

Final Game---The Sword Competition On Mount Hua

There are three games for the warriors to pass for the final prize.
1) The challenge of drinking coconut drinks
-Participants will drink one bottle of coconut drinks. People who drink fastest
win this game.
2) The challenge of eating biscuits with face

-Participants are asked to eat biscuits which have been put on their face. People who
finish this task will pass this game.
3) The competition of occupying the chairs
-Participants should walk around the settled chairs to the music. Once the music is
turned off, they should get a chair as soon as possible. People who dont own a chair
will be out.
The people who pass the three games will be the winner of the competition on
Mount Hua.

Choose bridegroom by Wedding Ball

-At the end of the function, Ex-cos hold an auction. During the auction, there are 6
Ex-cos dressing up as brides and holding different gifts. They throw the ball into the
crowd. People who get the ball will get the prize in the brides hand.
Rundown

-17: 30-18: 10
-All the Ex-cos arrived at common room 5&6.
-NING Yan was responsible for holding a brief rehearsal.
-DU Xinnan was responsible for the final check of all the equipment.

-18:10-18:30
-YANG Mingwu and DU Xinnan were responsible for placing some refreshment in the
refreshment zone.
-LI Yefeng was responsible for final check of the video, background music and PPT.
-All the EX-cos dressed in costumes.

-18:30-19:00
-PAN Yujie and HUANG Shan were responsible for check-in.
-NING Yan played some videos for participants.

-WANG Jiahui and one helper were in charge of delivering refreshment in the
refreshment zone.

-19:00-19:20
-MCs gave a warm welcome and introduce all the Ex-cos to participants.
-MCs briefly introduced the rundown and rules of the activity then announced the start
of the activity.

-19:20-20:30
-Participants came to counters to enjoy games.
-Some traditional food was provided at 19:20, 20:00 and 20:20 in the refreshment
zone.

-20:30-20:40
-MCs announced the end of the counter games and called participants to gather in front
of the stage.

-20:40-21:00
-MCs held an auction in Chinese traditional way.

-21:00-21:05
-MCs gathered everybody to take photos.

-21:05-21:30
-Participants left and all the Ex-cos cleaned up the venue.

-21:30-22:00

-NING Yan was responsible for holding the evaluation of the function.

Evaluation and Reflection

The strategy of buying materials online for this function was inadvisable, which
wasted a lot of time and money, because of the delay of the transportation of
materials. We suggest that if this kind of gathering is held in the future, Ex-cos
should buy materials in Shen Zhen directly, instead of buying online.

The whole preparation was lack of time management. Next time, we suggest
pics think over this function before and list a clear timeline for other Ex-cos to
do their jobs.

The preparation work of this kind of function, gathering, is needed to be divided

into small parts to make the preparation more efficient, with each Ex-co holding
one part, instead of doing the job alone.

The decoration is needed to be carefully considered. We suggest Ex-cos do

some drafts before.

The efficiency of doing preparation is over estimated. The online promotion is

not well prepared, making the impact less than intending. We suggest doing
online promotion methodicly.

The rehearsal of this function was not taken seriously, with a lot of parts missing
and problems remaining. We suggest Ex-cos take rehearsals more seriously.