Event Planning

Documentation
By:

Dharika, Shivani , Shrina, Kavya

and Viha

TABLE OF CONTENT
1.
2.
3.
4.

Table of contents
Task
What we are doing
Planning process

TASK
Dear students, for the October SA, you
have to design a complete event which can
be executed in school. Do good research on
the internet on the topic 'events that can
be conducted at school ' . This is a group
activity, with minimum 5 in a group.
Planning, process, proof and evaluation
must be documented.
Examples of events - exhibition of art,
sports, science, or competitions like
photography, painting, indoor sports like
Rubik's cube solving, snake and ladder, etc.

WHAT WE ARE DOING

We have planned to do a mini carnival that
includes a bakery and a few games.
The name of this carnival is called The
food fest, as the main attraction of this
carnival is the sweet and savory stall and
the games are the elements of fun.
There will be admission fee for the games,
and the sweet and savory stalls will have
food items that have an individual cost.
We plan to have about 5 stalls (including
the sweet and savory stall ).

PLANNING
PROCESS

GROUP SELECTION
Our group consists of the following members:
-Shivani
-Shrina
-Kavya
-Dharika
-Viha
First it started off with Dharika and Shrina in one
group.
Then we decided to ask Kavya and Shivani.
Later Viha joined our group, making it a 5
member, and it was convenient as she lived
nearby.
Therefore, now our group is finalized with what is
written above.

DECIDING THE EVENT

We originally thought of having a food stall
or a craft sale.
Then Dharika suggested the idea of having
a mini carnival (games).
Then when Shivani and Kavya joined our
group, Shivani suggested of combining the
ideas and we ended up having a sweet and
savory stall and a carnival (a few games for
more fun).
Later, Shrina, Viha and Shivani met to start
the documentation and finalize the event.

FIRST STEPS TOWARD THE

EVENT

We created a hangout to discuss our plans.

On this hangout we decided our members,
and we decide our event.

FIRST STEP TOWARDS THE

EVENT

PROBLEMS WE FACED
Variation of initial plans
Date of execution
Time bound activities
Unknown number of participants
Few resources
Lack of people to control stalls

HOW WE SOLVED THE PROBLEMS

INITIAL PLANS
Floor plans
We decided to conduct the bakery fest in the secondary building
atrium.
Sweet and Savory

Drinks

Ticket Booth
Games

Tuck Shop

SWEET AND SAVORY

In this we want to keep food items like cake,
cupcakes, cookies, nachos, etc.
We want to keep a mini cupcakes 20 rupees and
the larger cupcakes 30 rupees.
The price for each slice of cake is 30 rupees and
nachos, fries etc... will be 40 rupees per serving or
packet.
All the proceeding go to charity.

DRINKS
In this stall we wanted to keep juices like Tropicana,
real, homemade lemonade etc.
It will not consist of fizzy drinks like coke, sprite etc.
nor coffee, tea etc. but will consist of appy fizz and
mocktails.
The price for a glass of normal juice is Rs 10, the
appy fizz and mocktails will be Rs 20 each.

GAMES
We plan to have these games:
*Shooting (Target): 1 player
*Shooting (Objects) : 1 player
*Balloon popping: 1 player
*Pong/ Basket toss: 1 player
*Tic tac toe : 2 Players
The price for shooting (both objects and target) is
2 rps per bullet (max 5 bullets).
The price for balloon popping is 10 rps per person
(3 chances).

GAMES
The price for pong/basket toss is 10 rps per person
(5 chances).
The price for tic tac toe is rps 10 per game (for 2
players).
The big prize for all the games (except tic tac toe)
is a free slice of cake (players choice), second big
prize is a free drink (players choice) and the third
big prize is candy.

TUCK SHOP
in the tuck shop we are going to keep crafts like cards, diys
etc
The cards are 30 rupees and bookmarks are 10 rupees, and
so on.
The prices differ from the size and material used.
The tuck shop is going to have any handmade good.

CHARITY BEING ADDRESSED

the following money collected is going to be given to a charity that is
to be selected but the money shall be in the hand of our design
teacher Mr. Hassain.