Info Pack: Prearrival/Arrival Guide

INFO PACK
Prearrival/Arrival Guide
2016
This guide provides you with information on how to prepare to come to Japan
and IUJ, what to expect when you get here and to help you settle in quickly
and easily. It is a useful reference for your entire time at IUJ and we
encourage you to read it thoroughly now - before you need the information so that you know where information is when questions arise.
International University of Japan

Office of Student Services
777 Kokusai-cho, Minami Uonuma-shi, Niigata 949-7277 JAPAN
949-7277 777
Tel: +81(0)25-779-1103
Fax: +81(0)25-779-1180
(81 is the country code. Use the "0" if dialing from inside of Japan)
E-mail: oss@iuj.ac.jp
URL: http://www.iuj.ac.jp/oss
Web version is available at http://www.iuj.ac.jp/admis/arrival-guide/
Table of Contents:
INFO PACK ~Prearrival/Arrival Guide~ 2016
Section I: Coming to IUJ
I-1 Preparing to Come to Japan (For International Students)
(1) Passport and Student Visa Application Procedures
(2) Personal Needs Prescriptions, Toiletries, etc.
(3) Bringing Electrical Items from Home
(4) International Drivers License
(5) Travel Insurance
(6) Sending Luggage to IUJ (Customs Considerations)
(7) Bringing Money and Setting up a Bank Account
(8) Credit Cards
(9) Using Your Own Mobile Phone
(10) Passport-sized Photos
(11) Scholarships After Arrival and Japanese Language Studies
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I-2 Arrival in Japan

(1) Travel Dates and Timing
(2) Immigration Procedures as You Enter the Country
(3) Residence Card
(4) Lost Luggage
(5) Customs Inspection
(6) Exchanging Money
(7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby)
(8) Tell us you have arrived!
(9) Leaving Narita/Haneda Airport
(10) Directions From Narita Airport to IUJ - Narita Express
(11) Another Option from Narita - Keisei Skyliner Express
(12) Directions From Haneda Airport to Tokyo Keikyu Airport Limited Express
(13) Another Option from Haneda Haneda Express (Monorail)
(14) Transferring to the Bullet Train Joetsu Shinkansen Toki or Max Toki
(15) Arriving in Urasa
(16) Transport Schedule
(17) Timetable of Joetsu Shinkansen to Urasa Station
(18) Shinkansen Stops
(19) Sumimasen - Getting Help Along the Way
(20) Alternative Route to IUJ: Using Niigata Airport
(21) Getting into Your Dorm Room
(22) Settling into the Area
(23) Registration for Address and National Health Insurance
(24) Social Security and Tax Number System nicknamed My Number
INFO PACK ~Prearrival/Arrival Guide~

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Table of Contents
Section II: Campus Information

II-1 IUJ Administration and Services
(1) Office of Student Services (OSS)
Career Counseling and Services (CC&S)
Alumni Relations
Dorm Director & Dorm Staff
(2) Office of Academic Affairs (OAA)
The Language Program
(3) Matsushita Library & Information Center (MLIC)
(4) Office of General Affairs (OGA)
The Accounting Section
(5) Office of Student Recruitment (OSR)
(6) Office of Top Global University Project
(7) Presidents Office
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II-2 Campus Facility

(1) Computer Services
(2) Library Services
(3) IUJ School Bus Services
(4) Gymnasium and Sport Facilities
(5) School Shop (Baiten)
(6) Cafeteria (Shokudo)
(7) Snack Lounge
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II-3 Campus Communications & Cards

(1) Notice boards
(2) E-mail
(3) Mailboxes Mail Delivery
(4) Faxes
(5) Telephone
(6) Student ID
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II-4 IUJ Emergency Procedures

(1) Fire
(2) Earthquakes
(3) Lightning Storms
(4) Medical Emergency Procedures -119
(5) Automated External Defibrillator (AED)
(6) Helping a Victim accident or sickness
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II-5 Campus Clubs, Organizations and Events

(1) Student Body
(2) Graduate Student Organization (GSO) and its Executive Council
(3) The Mentor Program
(4) Flea Market Team
(5) GSIR/GSIM Councils
(6) Dorm Floor Representative
(7) Buddy System
(8) Sports
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Table of Contents
(9) Clubs
(10) Major Events
(11) Off Campus Events
(12) Keep Informed and Active
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Section III: Dormitory Information

(1)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
Dormitories
Single Student Dormitories (SD1, SD2, SD3)
Furnished Units in Off-Campus Apartments SD4
Married Student Apartments (MSA)
Public Facilities Available in the Dorms
Guest Rooms on Campus
Dormitory Fees and Program Expenses Payments
Dorm Guide
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Section IV: Other

IV-1 Health Care
(1) Institutional Forms of Health Care
(2) Compulsory Health Examinations
(3) Hospital, Clinics and Dentists Contact Information
(4) The National Health Insurance (NHI)
(5) Accident Insurance and Individual Compensation Insurance
(7) Receiving Medical Assistance
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IV-2 Immigration Matters

(1) Resident Registration System
(2) The Proxy Visa Transaction
Re-entry Permit: Sai-Nyukoku
Work Permit: Shikaku-gai Katsudo (Part-time Work)
Visa Extension
(3) Procedures of Application for Dependent Visa
(Spouse and Child/Children ONLY)
(4) Immigration Office
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IV-3 Money and Banking Facilities, Services

(1) Opening a Hokuetsu Bank Account
(2) Hokuetsu Bank Services and Banking Hours
(3) Other Bank Options
(4) Using IUJ Services for your Banking
(5) Wire Transfer - Furikomi
(6) Bank Fees for Transferring Money Overseas To and From Japan
(7) Using the Post Office to Send Money to Overseas
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Table of Contents
IV-4 Driving in Japan

(1) Owning a Vehicle
(3) How to Obtain a Japanese Drivers License
(4) Traffic Offenses, Accidents and Fines
(5) Do Not Drink and Drive
(6) Seat-Belts
(7) Driving in the Winter
(8) Alternative to Driving
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IV-5 IUJ Life

(1) Location
(2) Climate
(3) Public Holidays and Business Closings
(4) Living Expenses (estimated)
(5) Part-time Jobs
(6) Postal Services
(7) Telephone
(8) Mobile Phone - Keitai Denwa
(9) Public phones/fax
(10) Electricity - Voltage
(11) Purchasing a TV in Japan
(12) Public Transportation
Railways
Student Discount for travel (Gakuwari)
Seishun 18 Pass
Buses
Taxis
(13) Buying Clothes in Japan
(14) Tipping Customs
(15) Drinking Water
(16) Places of Worship
(17) Travel to Tokyo
(18) Travel to Niigata-City
(19) Off Campus Living Information
(20) Child Care Information
(21) Helpful Telephone Numbers
Help Lines
Medical Consultation (9 languages)
Travel Help Lines (English assistance)
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Appendix
IUJ Campus Map
IUJ Map
Urasa Map
Muikamachi Map
Koide Map
Communicating in Japanese while traveling to IUJ

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Table of Contents
Section I: Coming to IUJ

This section will help you prepare to travel, come to campus and settle in. It assumes you will
arrive at Narita or Haneda Airport. (For alternative arrival options including Niigata Airport,
see page 19.)
I-1 Preparing to Come to Japan (For International Students)

In order to come to Japan as an international student of the International University of Japan
(IUJ), you need to obtain a passport and apply for a Student visa in your own country. Here
are some guidelines.
(1) Passport and Student Visa Application Procedures

You need to have a passport issued by your government that will remain valid throughout
your stay in Japan (renewals are possible through your embassy in Japan once you arrive).
Be sure to allow plenty of time if you are applying for a passport for the first time.
Prior to your departure, you need a Student Visa for Japan in your passport. For this
application, you need to obtain a Certificate of Eligibility (CE) which is issued in Japan by
the Ministry of Justice, Government of Japan. In accordance with this certificate, you can
receive a Student Visa, and earn the status of Student (a 3-year or 3-years 3-months
student visa for PhD students, 2-year or 2-years 3-months student visa for 2-year Masters
Program students, a 1-year or 1-year 3-months student visa for E-Business, IMBA, PPP,
and Linkage students, and a 6-month or 1-year student visa for exchange students).
IUJ can assist you to obtain your initial Certificate of Eligibility which is used to secure
this Student Visa. We provide information and directions on how to manage immigration
matters. However, all students are responsible for obtaining their own visa and for ensuring
it is renewed and remains valid through their graduation. Failing to do so can result in
deportation and forced withdrawal from IUJ.
IUJ Assisted Application Process
Once we receive your IUJ admission procedure documents and all your related
application documents for the visa process, IUJ will submit the necessary documents
to the Immigration Office of the Japanese Ministry of Justice asking for your
Certificate of Eligibility. Be sure all your documents are clear and professionally
presented. We will contact you by e-mail if we find missing document(s) or have any
question(s) about the documents. But this will slow down the process so please check
and double check before sending them to us.
As soon as our request for your CE is approved (not guaranteed), the Ministry of
Justice will send the Certificate to IUJ and we will forward it to you immediately. Be
sure to write the correct mailing address on the express mail delivery slip provided by
IUJ and return it to us with the other required documents. We use it, as is, to deliver
your CE.
Take the Certificate, your passport, Letter of Admission (sent to you by IUJ after
you complete the admission procedure) and financial document (certificate of
scholarship and/or bank statement) to the nearest Japanese Embassy or Consulate.
They should issue you a Student Visa without any problems, though this is NOT
guaranteed. You are strongly recommended to contact the Embassy/Consulate in
INFO PACK ~Prearrival and Arrival Guide~
pg. 1
advance to find out if they require other documents.

Please also refer to our Homepage for visa information:
http://www.iuj.ac.jp/admis/visa/
Note:
1) A Multiple Entry Visa is not necessary because you can obtain a re-entry permit* (if
necessary) in Japan.
2) To those ALREADY RESIDING IN JAPAN: Please follow the special instructions
sent under separate sheet for changing your current visa to a Student Visa or extending
your Student Visa for IUJ.
* A system of special re-entry permission was introduced in July 2012. Foreign
nationals in possession of a valid passport and residence card who will be re-entering
Japan within 1 year of their departure** will, in principle, not be required to apply
for a re-entry permit.
Foreign nationals who have departed from Japan using special re-entry permission
will not be able to extend such permission while abroad. Please take note that such
foreign nationals will lose their status of residence if they fail to re-enter Japan
within 1 year of their departure.**
** Your period of stay will expire within 1 year after your departure if you do not return
to Japan. So, please ensure that you re-enter Japan before the expiration of
your period of stay.
(2) Personal Needs - Prescriptions, Toiletries, etc.

Bring all prescribed medicines, allergy medication and eye care items with you.
Prescription and over-the-counter medication (such as headache medicine) available
outside of Japan sometimes come in different forms, may not be available here, may be
difficult to find in Japan, or be very expensive. Many students bring their traditional herbal
medicines and over-the-counter medicines with them in supplies enough to last their IUJ
stay. But please see the note below on items you may not bring into Japan.
If you do have a prescription, bring an official copy of it from your doctor to show to the
hospital staff here. They will be able to understand prescriptions written in English.
Allergy medications, especially if it requires injections given at home, are not easily
available in Japan because the laws and regulations for personal use of injections are very
different.
Eye care items are available near campus but can be expensive and your brand may not be
available. Contact lens solutions and cleansers are available but expensive. You are advised
to bring extra contact lenses and eye glasses with you. Purchases of new glasses are not
covered by your health insurance and while the care is very good, making glasses here can
be costly.
If you need to use a specific brand of shampoo, soap or antiperspirant (deodorant), it is
advisable for you to bring extra supplies.
Women: We recommend you bring your preferred tampons and menstrual cramp
medications with you as options here are limited. Birth control options for women, too, are
very limited though condoms are readily available.
pg. 2
The OSS has a Womens Health Guide you can obtain after arrival. The following
website may be very helpful to you now.

http://japanhealthinfo.com
VERY IMPORTANT
Japan has laws unique to itself regarding illegal substances and what is categorized as
such. Non-Japanese must be aware of and follow these laws closely. As ignorance is not
an excuse, we ask you to please check with the Japanese embassy near you regarding any
precautions specific to your cultural orientation.
Recently, IUJ has faced a situation involving a student bringing a substance commonly
used in his/her country, purchasable off the shelf, but that is illegal in Japan. The student
could have faced very high monetary penalties and jail time in the worst case scenario.
To help avoid such a situation, please note the following list. This list is NOT complete.
List of items illegal in Japan: DO NOT bring into the country, or have sent the
following items:
Products that contain stimulants (including over-the-counter drugs)
Pseudoephedrine
Check inhalers and some allergy and sinus medications, such as Actifed,
Sudafed, and Vicks inhalers
Codeine
Check Tylenol products, similar generic products, and cough syrups
Heroin, cocaine, MDMA, opium, cannabis (marijuana), stimulants, psychotropic
substances, and other narcotic drugs
ANYthing that could be used to MAKE these drugs:
Coca leaves, or other tea leaves that can be used in drug making
Any seeds that can grow related plants
Any equipment for processing and producing these drugs
Prozac and Viagra
Anything that could be used to make a chemical weapon
Also, please note the following limitations:
Up to a two-months supply of allowable over-the-counter medication and up to a
four-months supply of allowable vitamins can be brought into Japan duty-free.
Generally, up to one months supply of allowable prescription medicine can be
brought into Japan. Travelers must bring a copy of their doctors prescription as well
as a letter stating the purpose of the drug. Travelers who must carry more than one
months supply (except prohibited drugs and controlled drugs), or are carrying
syringes (pumps), are required to obtain a so-called Yakkan Shoumei, or import
certificate, in advance.
If you are aware of other substances illegal in Japan thay may be rather common in your
country and not on this list, please inform the OSS so we can continue to provide information
to help us all stay legal.
pg. 3
(3) Bringing Electrical Items from Home

If you want to bring your own telephone, answering machines, stereos
or computers, you should have no trouble using them in your room.
However, be sure they have an international compatibility sticker, and
bring with you an adapter (you can purchase them here if you
prefer). Japans wall electrical outlets only have two prongs.
Televisions and electric radios may not operate well because of the
voltage and frequency differences (clocks may run slow and TVs and
radios are likely on a different broadcast range). If you have any
compatibility concerns, please ask your electronics dealer.
Japans wall electrical outlets
Tampering with dorm outlets is strictly forbidden.

If you wish to (or think you might) drive a car during your stay in Japan (rent a car, borrow
one from a friend on occasion, or own a car), you must be properly licensed. In order to be
a legal driver in Japan, please see the detailed information on pages 58-61.

We strongly recommend you purchase travel insurance before departing for Japan in case
of any unexpected accident, illness or death en route to Japan. Be sure it covers the day of
departure and 1-2 weeks after arrival. Your Japan health insurance does not start until you
register your address in Japan at the City Office. So without travelers insurance you could
be unprotected for a few days to a few weeks! Travelers insurance is also needed for travel
outside of Japan while you are an IUJ student.
(6) Sending Luggage to IUJ (Customs Considerations)

If you need to send personal belongings to your IUJ dormitory room from your country
before you fly to Japan, please read this section carefully.
You need to make inquiries regarding delivery of unaccompanied baggage in Japan before
you leave your country. Travel agents, shipping companies and post offices should be able
to assist you.
When you have unaccompanied baggage, two copies of written declaration forms are
required to submit at the time of your entry into Japan, one of which will be returned to
you with the seal of certification by a Customs Officer. Such declaration is necessary to
obtain duty and/or tax exemption status. The sealed declaration must be presented at the
time of immigration clearance at the unaccompanied goods counter. If baggage is imported
by mail, you are required to list this unaccompanied baggage on your declaration that you
submit at customs upon entering Japan. You should identify the parcel by writing the words
"unaccompanied baggage" on the parcel itself.
Notes: The Japanese Customs Office in Tokyo is more than 200 kilometers away from IUJ and
traveling such distances is costly. If your luggage is left in storage at the Japanese
Customs Office for an extended period of time without customs clearance, you will be
charged expensive storage fees per day for each piece of luggage by the customs office.
pg. 4
Here are 2 ways to deliver your goods to IUJ.

a) Postal Delivery Service
To use sea freight through your post office, be sure to clearly mark on the luggage that
it contains Personal belongings with no commercial value. Make sure you obtain
a Declaration of Customs Clearance from the post office and fill it out accurately
before you depart. Your Declaration of Customs Clearance form should clearly
indicate each package and its contents. Check with your post office officials to ensure
that this form will meet the Japanese Quarantine Officers approval so that your
luggage is not held up at a Japanese seaport. If there are any problems it will cost you
a lot of money and time to get your luggage out of quarantine-storage at the Japanese
seaport.
b) Door-to-Door Delivery Service - RECOMMENDED
To help avoid such customs problems, choose a door-to-door delivery service. IUJ
will notify you of your room assignment before you depart for Japan. In this way,
several of the customs problems noted above can be avoided. Simply mail your items
directly to your own room at IUJ. The Dorm Staff will put your item in your room as
a special service. This is a one-time service for newly entering students only.
For the details of each procedure, please contact the post office or a delivery company.
Delivery Payments
The entire cost of the shipment should be paid in full while in your country using your
countrys currency, as COD (cash on delivery) freight costs in Japan are probably higher.
(7) Bringing Money and Setting up a Bank Account

IUJs Accounting Office will help you set up a bank account at Hokuetsu Bank before you
arrive. Please follow their instructions carefully. All IUJ students must have a Hokuetsu
account for money transactions with IUJ.
Before money in your new bank account becomes available, be sure to have on hand
enough Japanese Yen () in cash to tide you over. You will need a minimum of 60,000 IN
CASH to get you through the first 2 weeks (travel, food, incidentals). Those arriving in
early September should prepare more. To bring money from your home country to Japan,
there are several alternatives:
Travelers Cheques - Recommended
Travelers cheques are the safest and the easiest way to bring money to Japan. If you
decide to use this method (and it is highly recommended that you do so), please ensure
that your travelers cheques are in US Dollars, EURO or Japanese currency. Such
Travelers cheques can be exchanged on the same day for a minimal charge and can be
directly deposited into your Hokuetsu bank account. (For example American Express
and Visa travelers cheques can be easily accepted.)
Credit Cards to Get Cash - Recommended

Some credit cards can be used to withdraw money at Seven Bank ATM (located in SevenEleven Convenient Stores and on campus). For more details and to confirm your card is
accepted, please refer to Seven Bank Homepage.
(http://www.sevenbank.co.jp/intlcard/card2.html).
pg. 5
Cash NOT Recommended

The branch of the Hokuetsu Bank handles Japanese Yen, US Dollars and EURO. Cash
can be exchanged on the same day (if the bank is willing to exchange the type of currency
you have). However, this method is not recommended as sometimes there are delays
when exchanging US$100 bills etc. due to counterfeit cases. Delays of up to 3 weeks
have happened.
Cheques (bank cheques/drafts, money orders) NOT Recommended
These transactions take at least one month, and usually 40 days. Hokuetsu Bank cannot
handle international transactions alone and must rely on a third bank. In addition to the
inconvenience of time, high bank fees will be charged to you for this transaction (5,000
to 10,000). You are advised NOT to use this option.
Note: Personal cheques are not used in Japan. If using money orders, be sure it is an
international money order and expect delays.
(8) Credit Cards

Use of Credit Cards has become more widely spread in Japan. The easiest cards to use
are International Visa, MasterCard, Diners Club, and American Express cards. Check
with your card company to verify if it is usable in Japan. Please note that some
shops/restaurants cannot accept credit cards in our area. Japan is still primarily a cash
society. There are stickers displayed near the entrances or cash register stations of stores
that will take your credit cards.
Those who have a Student visa are not qualified for getting a credit card in Japan. So
if you want one, you should get it before arriving in Japan. Credit cards can be useful for
purchasing a mobile phone, and ordering books, foods and supplies over the Internet.
(9) Using your Own Mobile Phone

If you plan to use your own mobile phone in Japan with the same telephone number used
at home, you must confirm that your mobile phone will work in Japan before your
departure (roaming, international/global, etc.). We suggest you check the phone use rates
to be sure it fits your budget.
If you plan to purchase a mobile phone in Japan, please see page 65.
(10) Passport-sized Photos

Passport-sized photos (4.5cm x 3.5cm in size) as specified below will probably come in
handy for things like applications for scholarship upgrades, internship/job applications,
homestay applications, as well as visas if you plan to travel outside of Japan. They can be
purchased in this area at instant photo booths for about 800. We recommend that you look
professional in the picture: white or light blue background only. No shadows or designs. It
is best to face straight forward with a slight smile or no smile and the photo should show
the top of your head down to chest. Please note these other requirements:
1. A photo that shows you alone
2. A photo of the dimensions specified above, excluding an outer border (the dimension
of the face refers to the portion from the top of the head [including the hair] to the
pg. 6
lower end of the chin)

3. You should face squarely to the front and without hats, caps or head coverings.
4. No background or shadows
5. Must be clear.
6. Must be taken within three months prior to submission.
7. Should not be printed out on your own on regular paper or photo paper, but should be
professionally (shop or passport photo booth) printed.
(11) Scholarships After Arrival and Japanese Language Studies

Those coming to IUJ on partial scholarships may be able to apply for additional financial
support from various sources. The Office of Student Services will support you for this with
notifications and application facilitation. However, most of the scholarships require
students to write the application in Japanese, and be able to communicate with the
scholarship hosts in Japanese at various gatherings. Therefore, it is highly recommended
that you study Japanese before coming to IUJ, and enroll in our Intermediate Japanese
courses if at all possible.
To learn what scholarships may be introduced (information may vary from year to year),
please see the Scholarship website and the After Enrollment section at
http://www.iuj.ac.jp/admis/scholarship/after-arrival/
Available scholarships may include a monthly stipend through JASSO, and various private
foundation awards.
Start studying Japanese NOW! Good luck.
pg. 7
I-2 Arrival in Japan

(1) Travel Dates and Timing
Designated dates to arrive on campus will be sent with your Certificate of Eligibility and
room number assignment in August.
Those arriving in September as a new incoming student should carefully check the
September Calendar for Check In dates based on your scholarship/student status,* and
arrange travels to coincide: Please see http://www.iuj.ac.jp/oss/september/ and click on
September Plan (Calendar).
Dates are usually around mid-September (sometime between Sept. 18 and 21). That can be
variable each year because of the starting date of Intensive Japanese Program, Orientation
Week, Pre-Enrollment Programs and Fall Term Classes.
It is recommended that you arrive during business hours for the best support: 8:30am to
5:00pm. However, if you arrive after 5pm and before 11pm, or on the weekend, our Dorm
Director will be standing by to assist you in the Dorm Staff office in Student Dormitory #1
(SD1). It is best for you to inform us of your late arrival at least ONE week ahead of time.
Please email to oss@iuj.ac.jp and cc to dorm-dir@iuj.ac.jp with your arrival date and time,
and with the subject line of 123456 (your student ID) Special check in request.
* Please note, the noted check-in dates are firm. Early arrival is not permitted due to
dorm maintenance needs.
(2) Immigration Procedures as You Enter the Country

Foreign nationals who enter Japan are required to be fingerprinted and photographed (facial
photographs) by means of special devices at the immigration counter at your point of entry
into Japan. These procedures apply to all foreign nationals upon their entry into Japan,
including those with re-entry permits, except for the persons eligible for exemption listed
below.
The immigration inspector will ask you several questions regarding your purpose for
coming to Japan and length of stay. Explain that you are a new graduate student in a 1-, 2-,
or 3-year program.
If foreign nationals who are not eligible for exemption from this requirement refuse to
submit their fingerprints or be photographed, they will be denied entry into Japan and
ordered to return to their home country at their own expense.
For more details, please see:
http://www.moj.go.jp/ENGLISH/IB/ip.html
WORK PERMIT applications as YOU ENTER THE COUNTRY

At the immigration gate, you are allowed to apply for a Work Permit at the 4 major
International Airports in Japan; Narita, Haneda, Kansai, and Chubu. To apply for the Work
Permit, you need to submit a designated form (see below) and follow the immigration
pg. 8
officers instructions. This form is included in the packet with your CE.
Fill out the form above and submit it to the immigration at the airport when you enter
Japan. (DONT mail it to IUJ; this form is accepted ONLY at the Japan airports.)
pg. 9
URGENT : IMPORTANT
As soon as the immigration officer at the airport returns your passport and before you leave
the gate, please check the Landing Permission in your passport.
<Check Point>
Status:
Student
Duration: 3 YEARS or 3 YEARS 3 MONTHS for PhD students
2 YEARS or 2 YEARS 3 MONTHS for GSIR/MBA students
1 YEAR or 1 YEAR 3 MONTHS for E-Business, IMBA, PPP, and
Linkage students
6 MONTHS or 1 YEAR for Exchange students
Once you leave the immigration gate, no changes on Landing Permission are allowed.
For your sake, please check the landing permission carefully before passing out of the
immigration gate.
(3) Residence Card

A Residence Card is issued to persons residing in
Japan who have been granted a status of residence
with a period of stay of more than 3 months.
As you come in to Japan with a student visa, a
residence card will be issued to you at the
immigration gate if you enter the country from one
of the 4 major international airports; Narita,
Haneda, Kansai, or Chubu. If you arrive in Japan
through other airports including Niigata Airport,
your Residence Card will be mailed to you a few
weeks later.
When you receive your Residence Card, please
make sure that all the information on it is correct.
If you find any errors, please ask the immigration
officer at the immigration gate immediately to
make corrections: Name order, birthdate order,
etc. are common mistakes.
After arrival at IUJ, you are required to visit
Minami Uonuma City Office with your Residence
Card within 14 days of your entry into Japan to
register your address and go through necessary
procedures.
Please note:
When you leave Japan (or relocate within Japan), you are required to inform the City
Office within 14 days prior of the move. Special instructions will be provided by the
OSS about this closer to your departure, but this registration immigration process is
your individual responsibility.
pg. 10
By law, you must carry your Residence Card with you wherever you go in Japan.
If you intend to work, be sure your Residence Card has the Work Permit stamp
on it. Apply for this stamp at the immigration gate as you enter the country using the
form provided by the OSS (See page 9 for details).
(4) Lost Luggage

In case your luggage gets lost or delayed upon arrival, please contact the concerned airlines
and make sure that the Property Irregularity Report (PIR) is prepared. The contents of
the bag should clearly be described. Arrange to have item(s) sent to your IUJ dorm room.
(5) Customs Inspection

As part of the entry
process when you arrive
in Japan, all passengers
MUST
submit
a
declaration
form
to
Customs
Inspection
Counter regardless if you
have accompanied and/or
unaccompanied
items.
The form is available in
the aircraft. When you
have
unaccompanied
baggage, two copies of
the written declaration
forms are required to be
submitted at the time of
your entry, one of which
will be returned to you
with
the
seal
of
certification
by
a
Customs officer.
For more details, please
see
Japan
Customs
Copyright Ministry of Finance Japan
homepage. http://www.customs.go.jp/english/passenger/index.htm
(6) Exchanging Money

Just past the customs area, before you enter the arrival hall (Narita Airport) or at the arrival
lobby (Haneda Airport), you will see bank teller windows. If you do not have any Japanese
Yen, you should exchange your money or travelers checks at this bank. This is a safe and
reliable bank that offers competitive exchange rates. This bank is open for every arriving
flight. U.S. dollars and EURO are the most convenient currency to exchange. Slightly better
rates are given for travelers checks.
pg. 11
Note: You cannot use other currencies than Japanese Yen in Japan, so be sure to have Yen
cash before leaving the airport!
For more details, please see
Narita Airport: http://www.narita-airport.jp/en/guide/service/index.html
Haneda Airport: http://www.haneda-airport.jp/inter/en/premises/service/bank.html#exchange
Niigata Airport: http://www.niigata-airport.gr.jp/?lang=en
(7) Luggage Transport Service (Narita/Haneda Airport Arrival Lobby)

Once you leave customs and enter the arrival lobby, you will see several service counters.
Narita Airport (1F)
Luggage delivery service: ABC, GPA, ANA Skyporter or QL Liner counters
Limousine Bus counter: purchase tickets for the bus to downtown Tokyo
Train Ticket Counter: purchase train ticket to Tokyo, Ueno (Keisei) and/or all the way to
Urasa (JR)
Haneda Airport (2F)
Luggage delivery service: ANA Air Service or JAL, ABC
Airport Bus ticket vending machine: purchase tickets for the bus to downtown Tokyo
Train Ticket Gate: purchase train ticket to Shinagawa (Keikyu) or Hamamatsucho (Monorail)
You will find signs in English to guide you through the airport.
We recommend you to send your bags through the luggage transport service rather than
trying to carry them on the trains. Moving through the train stations and on and off several
trains can be difficult when you are tired and carrying too many bags. Baggage delivery
service in Japan is very reliable. If you choose to use the luggage transport service, go to
one of the luggage delivery service counters in the arrival lobby after customs clearance.
Delivery will take just a few days, but remember to take with you the things you need for
the next few days. One bag, a maximum of 20 kilograms, will cost about 2,000. Give the
company your Japanese address (as shown below) and room number:
949-7248 777
SD__ - __ __ __
(Fill in your own room number)
(Fill in your name)

For more details, please see
Narita: http://www.narita-airport.jp/en/guide/service/list/svc_05.html
Haneda: http://www.haneda-airport.jp/inter/en/premises/service/delivery.html
Niigata: http://www.niigata-airport.gr.jp/facility/?lang=en
Note: If you plan to send any luggage in advance by separate mail before departure from
your country, READ the important information provided on page 4 of this guide!
In case your suitcases or luggage is slow in arriving or arrives damaged, please keep
with you all paperwork and the telephone number and address of the luggage
transport service company so your baggage can be traced.
pg. 12
(8) Tell us you have arrived!

Please tell us your scheduled arrival date/time to campus at least 1 week before you depart.
When you arrive in Japan, call the Office of Student Services (025-779-1103) so that we
can tell you whether or not you can reach IUJ by 17:00. You will need a minimum of ten
to fifteen 10 coins for the public telephone so the line will not be cut off.
(9) Leaving Narita/Haneda Airport

Narita Airport is more than 300 kilometers and Haneda airport is around 250 kilometers
from IUJ. Follow the directions given below and you should have no problem. If you can
make all the connections, you will arrive at IUJ approximately 4 hours after passing through
customs of Narita Airport and 2.5 hours after passing through customs of Haneda Airport.
Also look for people carrying THIS GUIDE BOOK to find others traveling to IUJ. Many
students arrive at about the same time and you are likely to find someone to travel with by
showing off this guide!
Follow the directions below to get to Urasa. Also please see diagram from Narita/Haneda
Airport on page 15-17.
Note: Whether or not you are a scholarship student, you are responsible for the cost of
travel from Narita/Haneda to IUJ (approx. 11,000 from Narita and 9,000 from Haneda).
Please ensure that you have sufficient Japanese currency before leaving home or obtain
Japanese Yen before leaving the customs area.
(10) Directions From Narita Airport to IUJ - Narita Express

After you clear customs, go to a JR Ticket Counter (in the arrival lobby or B1F) to purchase
express train tickets from Narita Airport Station to URASA Station. You will get a ticket
for the Narita Express which runs between Narita Airport Station and Tokyo Station, and
a ticket for a bullet train (Shinkansen) that runs between Tokyo Station and URASA
station. You will transfer at Tokyo Station to catch a Joetsu Shinkansen.
All seats on the Narita Express require a reservation which can be made when you purchase
your ticket. Your ticket will indicate, in order from left to right, the Car Number, Row
Number and Seat Number. If the train you want has no seats available, you will be asked
to wait and take the next available train. They run about every half hour.
For more details, please see http://www.jreast.co.jp/e/nex/index.html.
(11) Another Option from Narita - Keisei Skyliner Express

There is another means of transport from Narita Airport to Ueno Station (another
Shinkansen station in the city of Tokyo) by private railway, the so-called Keisei Skyliner.
This service takes you to a part of Ueno Station called Keisei Ueno. You must walk about
10 min. from Keisei Ueno station to JR Ueno station in order to transfer to a Joetsu
Shinkansen bound for Niigata. If you have a bit more time you may also take a cheaper
limited express train. For time tables and costs, please ask at the ticket counter.
For more information, please see
http://www.keisei.co.jp/keisei/tetudou/skyliner/us/index.html
pg. 13
(12) Directions From Haneda Airport to Tokyo Keikyu Airport Limited

Express
After you clear customs at Haneda, go to a Keikyu Railways (in the arrival lobby) and
purchase a train ticket from Haneda Airport Station to Shinagawa Station. Transfer at
Shinagawa Station to the Yamanote line, Tokaido Honsen line, Keihin Tohoku Negishi line or Yokosuka line to go to Tokyo Station. At Tokyo Station, transfer to the
Joetsu Shinkansen to get to URASA Station.
For more details, please see http://www.haneda-tokyo-access.com/en/.
(13) Another Option from Haneda Haneda Express (Monorail)

There is another means of transportation from Haneda Airport to Tokyo Station by
private railway, the so-called Monorail. This service takes you to a part of Hamamatsucho
Station called Monorail Hamamatsucho. You must walk from Monorail
Hamamatsucho station to JR Hamamatsucho station in order to transfer to a Yamanote
or Keihin Tohoku line for Tokyo. After arriving at Tokyo Station, please catch a Joetsu
Shinkansen bound for Niigata.
For more information, please see http://www.tokyo-monorail.co.jp/english/
(14) Transferring to the Bullet Train Joetsu Shinkansen Toki or Max

Toki
Shinkansen means high speed train. The Joetsu Shinkansen is the bullet train that takes
you from Tokyo (Tokyo Station or Ueno Station) to Urasa Station, which is 4k from IUJ.
There are reserved seats and non-reserved seats and all cars are non-smoking.
Note: Whenever you travel by train in Japan, you must keep your tickets all the way to your
destination and hand it over at the destination ticket gate. If you lose your ticket you will
be charged the entire fee again.
At Tokyo Station, you will use escalators to go up to the ground floor level in order to
transfer to Joetsu Shinkansen. Follow the signs looking for a dark green stripe and the
words Joetsu Shinkansen (). Once near the ticket gate, refer to the electronic
signs that alternate between English and Japanese indicating departure times (exact), train
numbers and departure platform numbers.
There are different kinds of Joetsu Shinkansen: Toki, Max Toki and Tanigawa. Be
sure that you take a train that stops at Urasa Station. Most of these are Toki and Max Toki
trains. Once in Tokyo Station, if you want to double check that your train stops at URASA,
ask the conductor to confirm. Also look at the bilingual electronic message boards above
your head which lists the stations where the train will stop. There are also announcements
in English once you get on the train and electronic display boards above each entrance
inside the train cars that show all the stops the train will make.
Be ready to get off the train as it approaches Urasa Station (music plays just before each
station followed by an announcement). Urasa is the one after Echigo-Yuzawa. See the train
timetable (page 17) for a list of the stops along the way. Japanese trains are always exactly
on time.
pg. 14
(15) Arriving in Urasa

Once you arrive at Urasa station, go towards the East exit. This exit is to the LEFT
after going through the ticket gate. Go down the hallway, and take one of these options:
(A) Bus to IUJ:
To find the IUJ bus, go down the middle stairwell
to your LEFT and look for a round white sign with
a blue IUJ logo on it. That is the IUJ Bus Stop. The
IUJ Bus will take you from Urasa Station to IUJ free
of charge. The bus operates from Monday to Friday
until 8pm. See the IUJ bus information at page 19.
(B) Taxi to IUJ:
If you arrive at a time when the bus is not running, IUJ bus stop at Urasa Station
take a taxi to IUJ. You will find the taxi standing down the RIGHT stair cases it is
located the opposite side of the stairs from the IUJ Bus stop sign. Ask the driver to
take you to Kokusai Daigaku Gakusei-Ryo SD1 (IUJ Student Dormitory 1). The taxi
costs approximately 2,000.
Once you arrive at the dormitory you will be assisted by the Dorm Director, Dorm Staff or
the staff from the OSS to check into your IUJ dorm room.
(16) Transport Schedule

Narita Option One: Using Narita Express
Transportation
Narita Airport
Station
JR Narita Express
(ordinary cars, all
seats reserved)
Travel Time
(approx.)
60 minutes
10,980 (non-reserved)
11,700+ (reserved)
Tokyo Station
Fare (subject to change)
JR Joetsu Shinkansen
100 minutes
Urasa Station
School Bus* -or- Taxi
Free -or- Taxi 2,000
10 minutes
IUJ
Total: 10,980 13,700+
* The IUJ School bus is operated during office hours on weekdays.
pg. 15
Narita Option Two: Using Keisei Skyliner

Transportation
Narita Airport
Station
Travel Time
(approx.)
Keisei Skyliner
(ordinary cars, all seats
reserved)
2,470**
50 minutes
Keisei Ueno
Station
Walk
10 minutes
Ueno Station
8,190+ (reserved)
100 minutes
10 minutes
Urasa Station
Total: 9,940 - 12,660+
IUJ
* The IUJ School bus operates free of charge during office hours on weekdays only.
Otherwise a taxi costs about 2,000.
** A few more trains are available that are express (Cityliner) and limited express. This adds
10-30 minutes to the travel time but the fare is about 80% to 50% off. Ask the ticket
salesperson for schedules. Seats are unreserved.
Haneda Option One: Using Keikyu Airport Limited Express

Transportation
Haneda Airport Keikyu Airport Limited
410*
Intl Terminal
Express
Travel Time (approx.)

12 minutes
Shinagawa
Station
Walk
JR Shinagawa
Station
JR Line
8,400+ (reserved)
Tokyo Station
11 minutes
100 minutes
Urasa Station
School Bus -or- Taxi
10 minutes
IUJ
Total: 8,090 - 10,810+
* A few more trains (local, limited express, etc.) are available.

pg. 16
Haneda Option Two: Haneda Express (Monorail)

Transportation
Haneda Airport
Tokyo Monorail
490
Intl Terminal
Travel Time (approx.)

14 minutes
Monorail
Hamamatsucho
Station
Walk
JR
Hamamatsucho
Station
JR Line
6 minutes
8,400+ (reserved)
Tokyo Station
100 minutes
Urasa Station
10 minutes
Total: 8,170 - 10,890+
IUJ
* The IUJ School bus operates free of charge during office hours on weekdays only. Otherwise
a taxi costs about 2,000.
(17) Timetable of Joetsu Shinkansen to Urasa Station

and connection to IUJ Bus Shuttle Service (Schedule as of March 26, 2016)
Train Number
Tokyo Station
Ueno Station
URASA Station
IUJ Bus
Toki 301
6:08
6:14
7:37
Taxi or 8:20
Max Toki 303
7:00
7:06
8:23
9:05
Max Toki 305
7:48
7:54
9:21
10:00
Max Toki 309
8:52
8:58
10:38
11:00
Max Toki 315
10:16
10:22
11:48
12:05
Toki 319
11:40
11:46
13:13
13:20
Max Toki 321
12:40
12:46
14:13
14:20
Toki 323
13:40
13:46
15:13
15:35
Max Toki 325
14:40
14:46
16:13
16:40
Toki 329
15:40
15:46
17:13
17:30
Max Toki 333
16:40
16:46
18:14
18:20
Max Toki 337
17:40
17:46
19:17
19:25
Max Toki 341
18:52
18:58
20:28
Taxi
Max Toki 347
20:24
20:30
22:05
Taxi
Max Toki 351
21:40
21:46
23:20
Taxi
Listed above are the Toki trains that DO stop at Urasa Station on the way to Niigata
Terminal. There are more Toki and Max Toki trains but they DO NOT stop at Urasa.
Please dont take a train that is NOT listed here.
pg. 17
IUJ Bus runs from Urasa Station to IUJ. On Saturdays and Sundays, it operates on a
limited schedule:
Saturdays -- 8:15, 16:20 Sundays -- 16:20
IUJ Bus Timetable is available at http://www.iuj.ac.jp/oss-f/travel/IUJ_bus.pdf
(18) Shinkansen Stops

Below are the stations at which the Shinkansen stops. When you buy train tickets please
make sure that the train you choose stops at Urasa Station. Trains do not necessarily stop
at all the stations. You may skip some stations on the way - specifically Honjo Waseda
and Jomokogen - so do not be alarmed.
Tokyo Ueno Omiya Kumagaya Honjo Waseda Takasaki Jomokogen
Echigo Yuzawa URASA Nagaoka Tsubame Sanjo Niigata
(19) Sumimasen - Getting Help Along the Way

Sumimasen means excuse me.
Please show the following note to someone if you need help after you arrive at Narita or
Haneda Airport and are trying to get to the Tokyo Station and Urasa Station.

(Excuse me, how can I get to Tokyo Station)

(Excuse me, how can I get to Urasa Station)
Please show this note to someone when looking for the Joetsu Shinkansen at Tokyo,
Ueno, or Niigata Station. It says you are looking for entry to the Shinkansen. The person
will probably be very helpful.

Show the following note to someone if you need help after you arrive at Urasa Station and
are trying to get to the IUJ School Bus or Taxi to IUJ campus. It asks where the IUJ bus (or
taxi) departure area is.
(to get to the IUJ school bus)
(to take a taxi)
See page 78 for more communication help.
View the lesson videos of useful Japanese expressions, created by IUJ!!!

The videos give lessons for asking directions and prices, shopping at various types of stores
such as convenience stores, electrical appliances shops, and pharmacies, ordering food and
paying at a restaurant, extending an invitation for various activities, etc.
Also socio-cultural issues are explained in one-point advice section.
URL
QR code
YouTube
http://www.iuj.ac.jp/language/japaness_course04_en.html
Scan the QR code on the right with your mobile device to access
our videos.
Search TubeIUJ.
pg. 18
(20) Alternative Route to IUJ: Using Niigata Airport

If your travel plans allow, it might be easier and more cost effective to come to IUJ via
NIIGATA International Airport. (If you plan to apply for a work permit, however, we do
not recommend using this airport. Please read page 48 for details.) Niigata Airport is
located in Niigata City which is about 2 hours from IUJ. This is a small international airport.
Routes to Niigata Airport go through Osaka, Nagoya or Seoul.
After clearing customs, go to the front of the airport building and look for a Limousine Bus
stop. These are very easy to find - it is a small airport. Take the bus for Niigata Station
(about 25 minutes and it costs 410).
From Niigata Station take the Joetsu Shinkansento URASA STATION (about
40 minutes). The train schedule between Niigata and Urasa is noted below. The Japanese
phrases above will also help you when looking for the Shinkansen at Niigata Train Station.
Once you arrive at Urasa Station, follow the same directions as Arriving in Urasa (page
15). The connections are quite easy to make, but there are fewer signs in English.
Niigata Airport also offers luggage delivery service. When you ask to have your luggage
delivered, use the address provided page 12.
Timetable of Joetsu Shinkansen: Using Niigata Airport (as of March 26, 2016)
Train Number
Niigata Station
URASA Station
IUJ Bus
Max Toki 302

6:31
7:09
Taxi
Toki 306
7:19
7:55
8:20
Max Toki 308
7:51
8:29
9:05
Toki 314
9:20
9:56
10:00
Max Toki 316
10:15
10:52
11:00
Toki 318
11:19
11:55
12:05
Max Toki 320
12:18
12:55
13:20
Toki 322
13:19
13:55
14:20
Max Toki 326
14:19
14:55
15:35
Max Toki 330
15:13
15:49
16:40
Max Toki 334
16:23
16:59
17:30
Toki 338
17:23
17:59
18:20
Max Toki 342
18:12
18:48
19:25
Max Toki 346
19:16
19:53
20:10
Max Toki 348
20:18
20:56
Taxi
Max Toki 350
21:34
22:11
Taxi
Max Toki 480
22:18
22:56
Taxi
Listed above are the Toki trains that DO stop at Urasa Station on the way to Tokyo
Terminal. There are more Toki, and Max Toki trains but they DO NOT stop at Urasa.
Please dont take a train that is NOT listed here.
IUJ Bus runs from Urasa Station to IUJ. On Saturdays and Sundays, it operates on a
limited schedule :
Saturdays -- 8:15, 16:20 Sundays -- 16:20
IUJ Bus Timetable is available at:
http://www.iuj.ac.jp/oss-f/travel/IUJ_bus.pdf
pg. 19
(21) Getting into Your Dorm Room

Get off the bus or taxi at the SD1 dormitory (3-story gray building), where the office of
Dorm Director and Dorm Staff is located. The IUJ bus driver, seeing your bags, will
automatically take you to SD1 for check-in if time in the bus schedule will allow. Obtain
your key from the Dorm Director/Dorm Staff, fill in the check-in form they will hand you
and put your bags in your room. Basic info and campus map will be provided there. After
you feel rested, walk across campus to the OSS which is located in the first floor of the
library building. The OSS staff would like to greet you and provide extra information to
you.
You will receive a name tag to wear through September and supplemental information to
this guide. Please read it over a few times and bring your questions to the Campus Life
Orientation sessions (see dates and times in other materials provided). Please also wear
your name tag from your arrival through Academic Orientation so that we can get to know
your name quickly. Then return it in October to the OSS in exchange for your student ID
card.
We also need to take your photo using our digital camera for the internal campus directory
and your IUJ Student ID/Library Card. We can do this your first visit or within one or two
days of your arrival. Photos are also used by Career Counseling & Services when providing
candidate list to recruiters. Look professional! Smile!!
(22) Settling into the Area

The first few days after your arrival at IUJ may be rather quiet. Don't worry! This won't
last for long so do enjoy the down time. But here are some tips for where to buy things to
settle in, meeting your new campus and off-campus friends and etc.
Items for your room and kitchen use - DAISO
The Saturday and Sunday IUJ bus, and maybe some special buses for arriving students,
will take you to Muikamachi for shopping at AEON or RARA. In the AEON complex is
the 100yen shop called DAISO. MANY items you will find useful are sold here: from hand
lotion to notebooks and from small plants to magic tricks, and from plates and pans to
plastic containers, from hand towels to gift wrapping supplies! And all available for 108
to 864 (including sales tax). 100yen shops are a must stop!
Flea Market - students will sell items to you donated by those who already graduated
usually the first or second Saturday of October. There are some good deals on refrigerators
and book shelves, etc. so wait for that before buying any major things.
Snow Flakes Club Flea Market - an off campus volunteer group usually offers to
incoming students some used warm-weather clothing, inexpensive kitchen utensils and
plates, etc. Watch for their note.
UMEX - is an off campus volunteer group that usually offers a welcome Barbeque on
campus on a Sunday in September just after most have arrived. Watch for an invitation.
Orientations - be sure to check the most updated info on the orientation schedule as soon
as you arrive and fully participate in the sessions. The schedule is accessible online at:
http://www.iuj.ac.jp/oss/september/SeptemberPlan.pdf
Family Concerns Before bringing families to the area new students are highly
pg. 20
recommended to use both Fall and Winter terms to settle in, get to know your academic
life*, the area, schools, transportation issues, housing options and most importantly the
weather factors (we have amazing snow fall in winter term that may be difficult for family
members). Please make plans for an April arrival (or later) of your family if you will bring
them.
* Fall and Winter terms of your first year are the most academically demanding and time
consuming. This makes caring for your family more difficult. The OSS services extend
only to student support and cannot be involved with your private family matters.
(23) Registration for Address and National Health Insurance

You are asked to visit Minami Uonuma City Office with your passport and residence card
for the registration for your address and join the National Health Insurance system at the
same time.
IUJ arranges for new students who can arrive at IUJ by the appointed date to register on
campus. If you cannot arrive in time, you have to visit the City Office in person by yourself.
The notification of your residence can be done as part of filing a moving-in notification.
(24) Social Security and Tax Number System nicknamed My Number

Everyone in Japan (except tourists) is issued a Welfare Registration unique number called
My Number. The city officials will help you register for it with the procedures above.
Once issued, it will be your number for the rest of your stay in Japan. Please keep your
notification card with your Residence Card. Present it if and when you use/need any social
services. If you leave Japan after graduating from IUJ, return it to the City Office at the
time of your moving-out procedures. If you stay in Japan after IUJ, please bring it with you
to your next destination, and return it to the City Office of your area when you leave Japan
for the last time as a long-term resident of Japan.
Detailed information in various languages is available at the following website:
http://www.cas.go.jp/jp/seisaku/bangoseido/otherlanguages.html
pg. 21
Section II: Campus Information

II-1 IUJ Administration and Services
Administrative Office Hours: Monday through Friday 8:30am-12noon and 1-5pm.
(1) Office of Student Services (OSS)

The Office of Student Services is in charge of general student affairs (non-academic)
including the following matters: dormitory/accommodations, student ID cards, visas,
scholarships, health and accident insurances, extracurricular activities (on and off campus),
internship and job hunt support, alumni relations, student discounts for travel GAKUWARI
(full-time students only), and any other general information not provided by other offices.
In addition to the above roles, the OSS also provides a place where you can bring individual
problems. An important orientation to campus life and living in Japan is offered before
classes begin. We highly recommend that you attend these informative sessions.
OSS takes care of Lost and Found items. Please put your name on all your belongings
to help us return them to you in a timely manner. This includes: cameras, mobile phones,
smart memory sticks, coin purses, textbooks and files, umbrellas, shopping bags, coats and
sweaters, hats, glasses, etc. If you do lose an item, check first with the OSS (come to the
office or look in the Lost and Found cabinet). If you find items on campus, turn them in to
the OSS and provide the necessary information to the staff.
Career Counseling and Services (CC&S)
Career Counseling and Services offers a workshop series that starts in orientation
week and continues through Fall Term, provides career resources in the IUJ Library,
publishes a Resume Book and distributes it to key contacts, helps put students in touch
with alumni, and coaches and advises students on their own job and internship
searches. They also coordinate campus interviews and selection of candidates during
IUJ On-Campus Recruiting Season in the Winter Term. For more information, contact
the CC&S (ccs@iuj.ac.jp; subject line IUJ incoming student question - Tel. 81-25779-1438). Attending Fall workshops and overview sessions is vital to your career &
internship hunt. Internships are not a tradition in the Japanese corporate world, and
not everyone gets an internship as the process is very competitive.
Japanese language skills are often a deciding factor, as is an early and informed hunt!
We highly recommend that you come to IUJ armed with Japanese Language skills and
start in our Intermediate level. See the CC&S homepage for details on our services
and last years placement report: http://www.iuj.ac.jp/career/. Those seeking UN/IO
internships are provided with special workshops and guidance. Application time is
January and February.
Alumni Relations
IUJ has an active alumni network. See the Alumni homepage for details on services
you can look forward to enjoying after you graduate http://www.iuj.ac.jp/alumni/.
Incoming women students may ask to be paired with a woman student/alumni mentor
in our Global Womens Mentor Network. Men may also be paired with Alumni in the
Mens Mentor Program, and all may use the Alumni Career Advisors Network (ACAN) to get career advice from professionals in your field.
pg. 22
Dorm Director & Dorm Staff

The Dorm Directors and Dorm Staffs office is located at the entrance of Student
Dormitory 1 (SD1). They offer dorm residents assistance with their stay on campus.
Business hours are as follows.
Dorm Director: 16:00-19:00 & 20:00-23:30, 7 days a week
Dorm Staff:
8:30-12:00 & 13:00-17:00, 7 days a week
(2) Office of Academic Affairs (OAA)

The Graduate School of International Relations (GSIR) and the Graduate School of
International Management (GSIM) have an academic program office; the Office of
Academic Affairs (OAA). They can assist you with all academic-oriented administrative
matters, transcripts and matriculation forms, course descriptions, class schedules, course
registration and withdrawal, distribution of textbooks, exchange program, etc. Contact
them at ofcgsir@iuj.ac.jp (GSIR students) or ofcgsim@iuj.ac.jp (GSIM students).
The OAA also handles admissions information/questions. Admissions questions should be
directed to (+81) 25-779-1200, admgsir@iuj.ac.jp (GSIR), (+81) 25-7791500, admgsim@iuj.ac.jp (GSIM) or FAX (+81) 25-779-1187.
The Language Program
The staff of the Language Program help coordinate the Summer English Language
Program, introductory Japanese classes before Fall term, and assist the language
faculty throughout the academic year. To participate in the Intensive Japanese
Program in September, be sure to apply before the deadline. See
http://www.iuj.ac.jp/language-center/jlp/ and the information sent separately.
(3) Matsushita Library & Information Center (MLIC)

The Matsushita Library and Information Center (MLIC) fulfills the dual functions of
offering library and computer center services. This advanced, user-oriented information
center is maintained, developed and continually upgraded by full-time experienced library
and computing staff. A special orientation will be offered upon arrival and useful
workshops are offered throughout the year.
The library holds about 100,000 books, about 30,000 full-text electronic journals, and a
variety of databases to check world-class financial data and the macro data of various
countries. The library stays open until midnight during the term. Two PC rooms are open
24 hours a day and an E-Lab, designed for e-business management program, is open until
midnight.
The MLIC will assist you in obtaining an ID/password for accessing IUJ computing and
networking facilities and connecting to the campus LAN in your room in SD1, 2, 3 and
MSA soon after you arrive on campus.
To learn more about MLIC, please see the MLICs web pages at:
Library Services:
http://www.iuj.ac.jp/library/
Computing Services: http://www.iuj.ac.jp/mlic-cs/
(4) Office of General Affairs (OGA)

This office handles the general day-to-day matters of IUJ: buildings and grounds
pg. 23
maintenance, and equipment and meeting space. It also supports full-time faculty, visiting
faculty, and administration staff matters. Through the Energy Center, it handles all
maintenance matters related to energy, electricity, gas, water and heating, including those
in the dormitories. Any facility problems in the dorms such as telephones, shower-curtains,
drainage pipes, heaters and so on are handled by the OGA and Energy Center in
coordination with the Dorm Staff Office located in Student Dorm (SD1). Garbage disposal
matters and IUJ school bus matters are also handled by the OGA.
The Accounting Section helps students open a bank account and conduct several banking
transactions on campus: IUJ living expense bills (housing, utilities, telephone, etc.), copy
card bills, and cash cards.
(5) Office of Student Recruitment (OSR)

The OSR office handles student recruitment questions and organizes Open Campuses and
Information Sessions at the Tokyo Office or in your city. To receive IUJ brochures to give
to those you know who might want to apply to IUJ, please contact them at:
Phone:
(+81)25-779-1104 Fax: (+81)25-779-1188
Web site: http://www.iuj.ac.jp/admis/request/ (in English)
http://www.iuj.ac.jp/ja/admis/request/ (in Japanese)
E-mail: info@iuj.ac.jp
(6) Office of Top Global University Project

The Office of the Top Global University Project was established when IUJ was selected for
the Top Global University Project of the Ministry of Education, Culture, Sports, Science
and Technology (MEXT) in September 2014. This project aims to enhance the international
compatibility and competitiveness of higher education in Japan. The selected 37
universities are expected to press forward with comprehensive internationalization and
university reform.
Distinctive efforts of this office are to promote: 1) Becoming a source of global leaders
ready to serve the world, 2) Supporting progress of Japanese companies, 3) Establishing a
network of people across Africa, and 4) Expanding the HR Development Program for
International Cooperation.
This offices overarching goal is the enhancement of IUJs education and research systems
so as foster capable, talented, internationally oriented people who can help resolve pressing
global issues and thus the emergence of a more peaceful, equitable, prosperous and
sustainable world.
Website: http://www.iuj.ac.jp/sgu/index_en.html (in English)
http://www.iuj.ac.jp/sgu/index.html (in Japanese)
(7) Presidents Office

The Presidents Office supports the President in planning academic activities, management
and inspections of the university along with the government regulations. The Presidents
Office is also responsible for initiating and having close relationships with the local
community, public relations and promotional activities, etc. There are presently five main
tasks in the Presidents Office:
pg. 24
Secretarial support to the President and Vice President

Inspection of the University in terms of educational and research preprograms
Management and implementation of the Operating Committee Meeting
PR and promotional activities
Maintaining a good relationship with the local community
Here is the information of IUJs social media that you might want to subscribe:
Facebook:
Twitter:
LINE:
Linked in:
Contact us:
Tel:
Email:
Facebook.com/iujpage/
IUJ2
iuj1982
025-779-1511
presoff@iuj.ac.jp
Study Japanese seriously

for job/internship hunt
best results!
pg. 25
II-2 Campus Facility

(1) Computer Services
The following is information on the current IUJ computer environment.
1. There are a hundred computers in two computer classrooms of the Matsushita Library
and Information Center (MLIC) and eight computers in two dormitorys computer
lounges in total. They are available for 24 hours a day. Also, there is a computer room
that is especially dedicated for E-Business Management Program. The room has 30
client and server computers in total.
2. High speed of the campus LAN network based on the gigabits backbone of optical fiber
cables.
3. Access to more than 30 E-Resources.
4. Both of cable LAN and Wi-Fi connection in individual rooms of the dormitories.
5. Network folders and E-Resources can be accessed from off campus.
6. Free LAN outlets for notebook computer owners provided in the MLIC library and the
computer classrooms, also high speed wireless LAN access provided in the MLIC
building, the study rooms, Dormitories, Gym and the Snack Lounge.
7. A computer account (email address) and an individual network folder on Google Drive
to every IUJ student.
8. English version of Windows 7 installed for the PCs in the computer classrooms
9. Application software such as Microsoft Office 2013, some statistic software installed
on the PCs in the computer classrooms
<<IMPORTANT>> To make your computer life better at IUJ, we strongly recommend that
you bring a notebook PC with the following specifications:
PC
Windows computer
Windows notebook PC
Windows 10/ 8 / 7 4GB memory or more 80 GB HDD or more
Overseas Warranty is recommended.
Microsoft Products
MLIC provides Windows 10/ 8 / 7 Upgrade Edition and MS Office for IUJ
regular students by Microsoft Official License from Sep. 2016.
Fee: MS Office is free of charge and downloadable from the campus
website. (MS Office for Mac is also available.)
Language: English and Japanese language editions are available.
MLIC provides Symantec Endpoint Protection for Win and Mac from Sep.
2016 until your graduation date.
Fee:
free of charge and downloadable from campus LAN.
Language: English and Japanese language editions are available.
11Mbps/54Mbps/100Mbps IEEE802.11 a/b/g/n
(This service does not provide a 100% guarantee of connection of any
wireless LAN device.)
AntiVirus Software
Wireless LAN
If you have any questions, please contact us at:

Phone: (025) 779-1468 From overseas dial +81-25-779-1468
Email: support-com@iuj.ac.jp Website: http://www.iuj.ac.jp/cs/
pg. 26
(2) Library Services

With extensive database subscriptions, MLIC offers free and easy access to 20 thousand
current journals and newspapers, many in full text, 24 hours a day from any computer
connected to the campus LAN. Besides those research databases, MLIC subscribes to
leading data services, which enable students to access real time information on business
and market movements. Various library services are also available through online, such as
a single interface gateway to Online Catalog and e-resources, book reservations, book
purchase requests, Inter-Library Loan requests, and information on new book purchases.
MLIC holdings total approximately 100,000 volumes and 20,000 periodical and serial titles
including electronic journals. A growing part of our collection is available in electronic
form. A professional and knowledgeable staff is always available and the library is open
until 12 midnight during every term.
Meiji University and IUJ formed a library consortium. All students who belong to IUJ can
visit Meiji University Libraries and utilize their services.
(3) IUJ School Bus Services

IUJ offers students, faculty and staff a weekday bus service between the campus and Urasa
Station, and several Urasa town businesses. It is a School Bus designed to support
students to get to class on time. As a special service, weekend buses run to the neighboring
town giving students a wider variety of places to shop, restaurants to choose from and
activities to pursue. This service is offered throughout the school year. There is limited bus
service provided during school breaks and the New Year Holidays.
While family members are permitted on the school bus, we ask them to refrain from using
it in the morning rush time.
Please note: There are several national holidays in the Fall that affect the bus schedule and
can cause confusion for newly arriving students. Please be aware of these holidays (see
page 63). IUJ bus services are operated under the OGA.
(4) Gymnasium and Sport Facilities

First Floor: Gymnasium Courts (lines for basketball, volleyball, badminton, and futsal
goals)
Second Floor: Weight Training/Exercise Room and Music Room (with keyboard,
drums, etc.)
Outside Tennis Courts: Four tennis courts - two with night lighting until 22:00 (Not
available in winter due to the snow).
Stationary equipment (nets, tables, hoops, surfaces, poles) for basketball, soccer, table
tennis, volleyball and badminton are available at the gym. Individuals should bring their
own indoor gym shoes (required), rackets, tennis and table tennis balls, and shuttles, etc. or
plan to purchase them on arrival. Other equipment such as basketballs and volleyballs is
purchased under the IUJ budget.
INDOOR Gym-only shoes are required to use the gym facilities. Please
prepare non-marking sports shoes for use INSIDE only.
pg. 27
(5) School Shop (IUJ Shop)

Monday through Friday 8:00 - 19:00, Saturday & Sunday 13:00-19:00 (closed during the
New Year Holidays)
Some groceries, snacks, drinks, IUJ goods, stationary, etc. are sold here. Halal foods and
snacks are also available. Services offered through the school shop are as follows:
Dry-cleaning
Parcel delivery service
Postal services
Name/business cards (meishi) ordering
(6) Cafeteria (Shokudo)

The Cafeteria, affectionately known as the Shokudo serves lunch and dinner, except during
the New Year Holidays. The schedule (subject to change) is:
Everyday including Sat/Sun
11:30 - 13:30 (Last Order: 13:15)
17:30 - 20:00 (Last Order: 19:45)
Approx. cost of ala carte meals is as follows.

Lunch
350 - 550
Dinner
400 - 600
For each meal, there are a variety of ala carte items including one or two meat, egg,
vegetable, tofu or fish dishes, salads, and fruit dishes, soup and rice. The meals are paid for
in cash at the time of selection. Those with vegetarian dietary preferences can find
nutritious options every meal. About 90% of all offerings in the Shokudo are Halal.
(7) Snack Lounge

Vending machines for foods, drinks and snacks are available at the Snack Lounge located
at the 2nd floor of the cafeteria and open 24 hours a day. The Lounge is fondly called, Caf
No Problem or CNP.
pg. 28
II-3 Campus Communications & Cards

(1) Notice Boards
Students (both on and off campus) should look at the main notice boards located at the 1st
floor of MLIC every day to be aware of activities and information on and off campus, class
changes, guest speakers, career opportunities, etc. The bulletin boards in SD1, SD2, SD3
and MSA are supplemental. Student club and activity notice boards are located near the
classrooms and study rooms, and are maintained by the student groups.
(2) E-mail
Students will have an IUJ e-mail address for their use and all official IUJ interactions from
campus. To register for your IUJ e-mail address, fill in the pre-arrival form as instructed by
the Admissions Office. It will be activated after you attend the MLIC Orientation. Once
established, please check your IUJ account every day.
Please choose a simple and professional IUJ account name as scholarship hosts,
company/ organization internship hosts, etc. will use it to contact you.
Even if you have a Hotmail, Gmail or other account, you need to open an IUJ E-mail account
for messages from campus.
Do not respond to junk mail that comes to your IUJ account.
For any questions, please contact support-com@iuj.ac.jp.
(3) Mailboxes - Mail Delivery

Dorm residents have a private mailbox for personal correspondences located in the
dormitories. A designated dormitory address (i.e., SD1, SD2, SD3 or MSA) should be
shown for all private correspondence. To ensure the proper delivery of mail or parcels, the
address should appear as follows, written in block letters or typed:
Mr. Joe INTERNATIONAL
SD# - XXX
777 Kokusai-cho, Minami Uonuma-shi
Niigata 949-7248 JAPAN
The # shown above is your specific dormitory (1, 2 or 3). Those living in MSA (married
student apartments) should substitute the SD# with MSA. XXX refers to your room
number. Your room number and telephone number will be notified to you at the end of
August by email.
Please note that the zip code (949-7248) is different from IUJ institution zip code (9497277).
Note: The Dorm Staff can receive registered mail and parcels only once before you arrive
at IUJ (except perishable goods). After you settle down in the dormitory, the Dorm Staff
will not receive your registered mail, parcels, or any delivery items: you receive them
pg. 29
directly.
If something comes for you and you are not in your room, an Attempted Delivery Notice
or Non-Delivery Notice will let you know that the delivery company tried to deliver a
package when you were away. When you receive the Attempted Delivery Notice or
Non-delivery Notice, please contact the delivery company and let them know your
tracking number on the notice, name, address and available time for delivering. They will
re-deliver the package to you. There is an English language support telephone number
indicated in small print on the notice.
For help reading these forms, see
http://www.iuj.ac.jp/ deliveries/
All students, including those living off-campus, should check their Student Mailboxes
every day. The student mailbox is located in the main building near the classrooms.
(4) Faxes
Students may SEND faxes by using the special coin-operated service near the entrance of
the library. A telephone card and coins can be used to pay for the transmission. Students
may RECEIVE faxes at the following number. 025-779-1180. (The initial 0 is not needed
for overseas transmissions, but the international code and the Japan country code 81 are
necessary.) Pick up your received fax from the OSS.
(5) Telephone
Please give your own direct telephone number to those you expect to call. There is no
switchboard at IUJ. Unless it is an emergency, IUJ will not take any telephone messages.
Please do not give the number of the OSS to off campus friends as a backup to your room
number.Your telephone number will look like this: 025-779-lxxx. (The initial 0 is not
needed for overseas transmissions, but the international code and the Japan country code
81 are necessary.) You can make campus calls, as well as local and international calls
from your room. After you arrive you may be able to purchase a mobile phone (keitai) at
special student rates. You are responsible for your contract and all expenses for telephone
use.
(6) Student ID
Upon arrival, your photo will be taken for your IUJ student ID card, campus directory, and
career services. Your Student ID card will be issued on or just after the Welcome Day. The
ID card can be used for general IUJ ID, Library check-outs, using Gakuwari Coupons
(travel discounts for full-time students).
Lost Card - if you lose your student ID card, ask the OSS to re-issue your card (1,000).
pg. 30
II-4 IUJ Emergency Procedures

The following describes the safety features at IUJ and in its facilities. It also gives valuable
information on how to handle both general health concerns and emergencies. Please read this
carefully now, before you need to know. Keep the guide close after arrival.
Note: An emergency evacuation kit is distributed in each dormitory room for you to use in
case of any emergency. It contains safety helmet, torchlight (flash light), work-gloves
and the bag. Please read the explanation sheet in the kit when you have spare time so
that you can make full use of it in case of emergency. The kit is not yours to keep.
Also, your emergency evacuation route is noted on the back of your dorm room door.
Please note your route!
Preparations: Each student is asked to prepare emergency rations of food, water, etc. to
supplement what the university has on stock just to be on the safe side! Examples of
what to purchase will be shown to you in Fall Orientation times.
(1) Fire
(a) Individual Dorm Rooms
Individual rooms are fire proof and contain a fire by shutting the door.
If a fire breaks out in a room, evacuate and close the door behind you.
The fire will not spread. Pull the fire alarm if it does not sound
automatically and clear the area. Use the fire extinguisher if necessary
and possible.
A Fire Extinguisher is available in the hallway of each floor, in the
kitchens etc. To use, pull out the yellow safety lock. Next, remove the
hose and aim it towards the base of the fire, squeeze the handle lever
firmly and emit the fire-extinguishing chemical. A demonstration will
be given during the orientation week evacuation drill.
Fire Extinguisher
(b) Communal Areas

If a fire breaks out in communal areas, lounges or kitchens, exit the area and close the
door behind you. Fire Doors and Fire Shutters close automatically when the Smoke
Detector has been triggered. Fire doors can be opened but, in order to contain the
smoke and flames as much as possible, you are encouraged to use an alternate route
if it is clear and it puts you in no extra danger. If you need to open fire doors, OR
ANY DOOR, be sure to feel for heat before opening it. If the door is excessively hot,
DO NOT OPEN it, as fire will rush in from the other side.
(c) Electrical or Gas Fires
The chance for an Electrical fire or Gas fire is remote. The buildings have sensors
that can detect gas leaks or electrical problems before they can result in a fire. These
sensors register at the Energy Center and the staff responds immediately to the
problem area.
(d) Responding
If the Fire Alarm is sounded, evacuate the building using the nearest stairwell. Move
away from the building. The IUJ gym is our safe evacuation meeting site. If you
cannot go to the gym immediately, move into the field or in the back of the parking
lot.
pg. 31
Please refer to the Emergency Exits, Fire Equipment, etc. on Campus at IUJ Homepage
(this site can be accessible on campus only):
http://www.iuj.ac.jp/oss-f/oom/emergency/Emergency(E).htm
(2) Earthquakes
Strong earthquakes occurred in the Chuetsu Area (IUJ campus is located in this area) in
Niigata on October 23, 2004 and July 16, 2007. Campus also felt the 9.0 earthquake on
March 11, 2011. However, our campus is on a stable block of land being located on the
solid base of Mt. Hakkai-san and our buildings are constructed on a solid concrete base
far larger than the actual size of the building. Therefore in the event of an earthquake,
our buildings may move side to side as an entire unit but will not collapse or fall over.
Campus is quite safe. But for your knowledge we provide this guide.
In the event of an earthquake
1. Stay calm and seek safety.
(1) Get next to or under the nearest sturdy desk or table or right next to your bed.
Cover your head with a cushion or pillow or your helmet in the dorm closet.
During a strong earthquake, book cases, etc. may fall down, so it is important
to protect your head.
If you have a mobile (Keitai) phone, do not be surprised if you receive an
emergency message just before or after the quake hits.
(2) Secure an exit.
When you feel an earthquake, open a door right away. This ensures an escape
route after the earthquake is over.
An earthquake may warp doors, making it difficult to open them.
(3) Do not rush outside.
Usually a strong earthquake will end after several long seconds or so. Seek
shelter in the room you are in and stay there until it is over.
Falling debris such as glass and overhead signs are a major risk faced when
rushing outdoors.
If an evacuation is deemed necessary by IUJ staff, you will hear an
announcement after the quake. This would be for a quake registering 5 or
above on the Japanese Scale. Evacuate the building using the stairways (not
elevators) and go to the IUJ gym.
2. Prevention of fires during an earthquake
(1) Extinguish any open flames the moment you feel an earthquake.
Be quick to turn off any heat sources in use such as gas burners and heating
stoves.
Turn off the stopcock of gas appliances and unplug electrical appliances.
(2) Put out any fires that may have started.
Use a fire extinguisher to put them out, whenever possible.
Shout Fire to notify your neighbors and get their assistance.
3. Join forces for first aid.
Provide first aid to injured people in cooperation with others.
4. Join forces for rescue.
If you find a person pinned under a collapsed structure or a fallen object, join
forces with other community members for rescue activities.
5. What to do when driving a car.
pg. 32
Immediately pull over to the side of the road or into a vacant lot and turn off
your engine.
Listen for news on the radio.
Follow the instructions of the police.
Evacuate on foot, leaving the car key in the car.
Reference: Earthquake Emergency Procedures, Fire and Disaster Management Agency, Institute
for Fire Safety & Disaster Preparedness
(3) Lightning Storms

We have some lightning storms in our area. In order to prevent any direct hits, each building
on campus has a number of lightning rods that extend far about the roofs. These are
connected to the ground. If they are struck by lightning, the shock will go into the ground
and miss the building.
If you are caught out in the fields in a lightning storm, you should stay away from trees or
any tall objects, and lie flat on the ground until the storm passes. Be aware that computers
are greatly affected by lightning strikes. If you are working on a computer during a storm,
be sure to save your document every few minutes. The safest thing for you to do is to stop
your work and shut down your computer until the storm passes.
(4) Medical Emergency Procedures 119

In case of a medical emergency, requiring an ambulance, call 119 (dial 0 first when
calling from campus) and tell them where you are and what you need:
Kokusai Daigaku Dai_ (dorm #) Gakusei Ryou __ (room #). (IUJ student dorm #)
Kyu Kyu sha wo Onegaishimasu. (Send an ambulance)
Sho Bo sha wo Onegaishimasu. (Send a Fire Truck)
Numbers in Japanese to notify your dorm and room number.
0=zero
1=ichi
2=ni
3=san
4=yon
6=roku
7=nana
8=hachi
9=kyu
10=ju
5=go
The operator will ask what the situation is so that they can prepare the correct hospital and
staff for the emergency. If you cannot explain the situation in Japanese, find someone who
can, specifically the Dorm Director (x555) or your Dorm Floor Representatives (see page
36). If no one is available, just call them and repeat that you need an ambulance with the
phrases above and one will come.
The ambulance will take about 10 minutes to arrive at IUJ. While you wait, do the
following: Contact your floor representative, a neighbor or Buddy (Assigned after
arrival) and/or someone who speaks Japanese. Get your health insurance card and personal
history data out and ready for the ambulance staff. Someone should meet the ambulance
crew in the parking lot and direct them to the patient. If the emergency happens during
business hours, call the Office of Student Services (x103) for help first. They will assist
you quickly.
During non-business hours, contact the Dorm Director at x555. Your Dorm Floor
pg. 33
Representative too can help you. If neither are available, call the Guard (x444) to alert him
of the emergency. He will follow steps to get more help from the IUJ staff. Here is how to
get help in Japanese.
<Communicating on the Phone in an Emergency (continued)>
Moshi moshi (hello).
SD__ -___ (room number) desu. (This is room _____ in SD ______)
(See page 33 for numbers in Japanese)
Sugu kite kudasai (please come here quickly)
Jiko desu (accident)
Kyu Kyu Sha o yonde kudasai
Kyu Byo desu (sudden illness)
(please call an ambulance)
Kaji desu (fire)
Kin Kyu desu (emergency)
If you cannot reach the Guard either, call the Energy Center staff (x455). Inform them of
the situation and tell them what you need.
(5) Automated External Defibrillator (AED)

Two AED machines to restart someones heart are available on campus. One AED has
been placed in SD 1 in front of the Dorm Staffs Office, and the other one has been
placed in the guards room by IUJs main entrance. They are easy to use by following
the step-by-step directions provided in the machines in English and Japanese.
(6) Helping a Victim - accident or sickness

Follow these basics to assist an emergency victim.
(a) DO NOT MOVE THEM if any kind of injury is suspected.
(b) Make them as comfortable as possible.
(c) Cover them with a blanket.
(d) Check for bleeding and breathing.
If there is heavy bleeding, apply pressure to the wound.
If they are not breathing tilt their head back to open their airway.
DO SO ONLY IF NO NECK INJURY IS SUSPECTED.
Apply CPR or mouth-to-mouth resuscitation if it is necessary and you are
trained.
Call for the AED machine and use it if necessary.
(e) Call for assistance from your Dorm Floor Representative and neighbors, the IUJ
administration and/or the ambulance.
(f) Locate their health insurance card and personal medical history card or
prescription record. Ask them as many questions as you can think of and write the
answers down. Questions should include: AGE, WEIGHT, SYMPTOMS (how
long have they had them), PRIOR OCCURRENCES, ALLERGIES, etc.
pg. 34
II-5 Campus Clubs, Organizations and Events

There are many events and activities on campus and in the local community. IUJ students, like
most graduate students around the world, take the leadership to participate in and create their
own campus life. The community is small and everyone participates in several activities to
make it a lively and enjoyable time.
(1) Student Body

Throughout the academic year, there are about 330 students at IUJ from 50 countries: 85
percent of them are from countries other than Japan. The Japanese students are mostly
businesspeople who have been working for a number of years before coming to IUJ or
privately sponsored students. Overseas students, who come from all over Asia, North and
South America, the Middle East, Europe, Oceania and Africa are partially sponsored by IUJ,
the Japanese Ministry of Education or other scholarship foundations or private funds. Our
common language is English, though for most English is not their native language. Learning
to communicate effectively and becoming sensitive to cultural differences is a part of the
IUJ experience loved and valued by all graduates.
(2) Graduate Student Organization (GSO) and its Executive Council

The Graduate Student Organization (GSO) is the name of the student union at IUJ. Every
regular student enrolled at IUJ is automatically a member of the GSO. The Executive
Committee (EC) is made up of 15 to 17 students, six to nine of which are elected by the
GSO in the Fall term and six to nine in the Spring term. EC members serve a one-year term.
First-year students are welcomed and encouraged to run for election. Officers in the EC are
as follows: President, Vice president, Secretary, Treasurer, Social Affairs Officer, Dormitory
Affairs Officer, Sports/Club Activities Officer, Public Affairs Officer, and External Affairs
Officer. The purpose of the EC is to organize the activities of the GSO, act as spokespeople
for the GSO in negotiations with the administration and to foster a pleasant campus
atmosphere. Funding for GSO comes from student fees and subsidies from the university.
This funding is used to purchase some sports equipment, support the various GSO activities
on campus as well as special events including the International Festival. Budgets are
planned and controlled by the EC. EC meeting minutes are issued by GSO-EC members.
Renewed GSO-EC Website will be open soon. Please watch for announcements.
(3) The Mentor Program

IUJ incoming students may ask questions, share concerns and get advice from IUJ current
students and key staff through a special online Mentor Program using Facebook. Incoming
students will be invited to join through an email notice or in your Admissions packet. To
join directly, please go to http://www.facebook.com/groups/IUJSupport2016/
(4) Flea Market Team

In early October, watch for information on an IUJ Flea Market. You will be able to purchase
small and large items (bookshelves to refrigerators) donated by those who graduated, and
pg. 35
sold by returning 2nd year students. This is a student-run, volunteer program designed to
help you settle in to your IUJ life.
(5) GSIR/GSIM Councils

The GSIR/GSIM Councils are responsible for assisting students, faculty and the
administration in enhancing the academic life for all members of GSIR/GSIM community
(students, faculty and the administration). These are elected positions and entering students
may run in the election their first term at IUJ.
(6) Dorm Floor Representative

Each floor of the dorms has a representative in principle: 3 people in SD1 and 5 people each
in SD2 and SD3, and one for SD4 residents who represent the floor/wing/area in which
they reside. Representatives are chosen by application process to the OSS. The major role
is to create a social community on the floor through at least 1 get-together a term so students
know their neighbors. The additional roles noted below are on an as needed, on-call basis.
1.
2.
3.
To help the GSO-EC, Dorm Director and OSS with issues in the dorms as needed
To help with safety and quiet policy issues in the dorms as needed
To act in an event of an emergency to support their floor residents
(7) Buddy System

To help dorm residents with extra support beyond what the Office of Student Services can
provide, or for longer term needs, IUJ promotes a Buddy System. The Buddy System groups
similar people into families by gender and nationality; groups of 4-5 students all of the
same gender and nationality, or at least regional proximity, make up one buddy group. In
the event one buddy needs support due to sickness or injury, they are able to contact their
buddies. Such support could include help with food and drink, help with delivering
homework or contacting faculty, contacting relevant staff for any assistance required, etc.
(8) Sports
The IUJ community is small but very active. Regular sports activities include basketball,
soccer, badminton, volleyball, tennis, table tennis, jogging, biking, hiking, aikido, iaido,
skiing - cross country and downhill, snow shoeing, etc. Swimming pool & exercise facilities,
golf courses and practice ranges are in Muikamachi area. For joggers and bikers, not to
mention hikers, the area is ideal.
(9) Clubs
Established clubs include the yearbook committee, various sports clubs, Global Concerns
Forum, Muslim Student Association, Catholic and Christian worship groups, Finance Club,
Consulting Club, Photography Club, etc. If your hobby or preferred activity is not listed
here, do not be concerned because interest for most any kind of club and activity can be
generated with your leadership and initiative.
pg. 36
(10) Major Events

IUJ International Festival: The highlight of the year is when IUJ invites the town to our
IUJ International Festival, also called Open Day. This is organized by the GSO - the students
of IUJ - and is usually held in the spring term (the 2nd or 3rd Saturday in May). The festival
includes international food stands prepared by students, cultural exhibitions and a stage
show performed by students, faculty and people from the local community.
In preparation for this great event, students are advised to bring with them spices from their
country, recipes and unique ingredients, costumes, music and other items representative of
your culture and heritage and anything you need for special performances or displays. These
will be put to good use at International Festival. They are hard to get here and often cause
students and parents headaches when students ask parents to help out and send things at the
last minute!
Culti Fiesta: In Fall term, IUJ students organize a festival for each other to share their
cultures through dance, skits, and songs. Many country/regional groups prepare a short
cultural display and perform it for their new IUJ friends. The event goes a long way toward
two goals: 1) Creating bonds on campus between country-mates and 2) helping ALL
students at IUJ realize and experience the diverse cultural environment they are now in. The
IUJ Gym comes alive in color and energy as introductions to everything from African
dancing to Thai wedding ceremonies, and from skits of Cambodian traditional stories to
Japanese martial arts displays (and everything in between) take center stage.
It is a Festival of Cultures - Culti Fiesta
IUJ Olympics: In late spring, IUJ Olympics are held on campus and international teams of
students participate in a wide range of fun (sometimes silly) sports.
Speeches in Japanese: Also in Spring term, the Japanese Language Program hosts the
Japanese Happyokai - a chance for our students to show off their language skills by giving
speeches, performing skits, etc. for the IUJ community and the people in the surrounding
area.
IUJ Ski Day: The GSO-ECs biggest event in Winter term is the IUJ Ski Day. Many
students, including complete beginners in skiing and snowboarding, enjoy the slopes this
day. A few lectures are held in classrooms in advance by the members of the Ski &
Snowboard Club and GSO-EC, and lessons on how to walk on the snow, climb hills, and
slow down, etc. are offered in the morning on the day of the event by students, faculty &
staff members, and local people as volunteers.
IUJ Winter Blues Musical Evening: The GSO-ECs another big event in Winter term is
the IUJ Winter Blues Musical Evening. IUJs musical talents (or no talents) boast their
singing and playing instruments such as piano, trumpet, violin, drums, and many others.
This is a treasure for music lovers in a winter evening.
(11) Off Campus Events

There are numerous chances to visit local elementary and junior high schools for enhancing
their awareness of your cultures. The school children are eager to study your cultures so
please watch the OSS notice board and participate.
pg. 37
Community Action Team, CAT

CAT is a volunteer group of students willing to support the local community in such
activities as school visits, introductions to your country and culture to off campus groups,
participation in local festivals including stage performances, and helping with other requests
from the city to promote international awareness. Participants are often gifted a coupon that
can be used in our local community (shops around Urasa Station). For those actively
participating in CAT activities, a certificate of appreciation is awarded at the time of
graduation.
Festivals and Activities
Students can take part in seasonal activities such as local festivals and hiking also. The local
festivals of the year are the Oct. 20 Fire Walking Festival (those of the Shinto faith walk
across hot coals to purify themselves and the items belonging to their Shrine), the March 3
Naked Mens Festival (men clad in white shorts and straw sandals push their way into the
inner part of the local shrine - and in the snow!) and the Winter Snow Festivals and
International Snow Ball Fight in mid-February in the neighboring towns. IUJ students are
encouraged to attend and participate!
(12) Keep Informed and Active

Various activities happen outside of the IUJ classroom. Notices for on and off campus events
are posted on the Office of Student Services bulletin boards and on dormitory bulletin
boards. Get the most of your IUJ experience by keeping active and informed please do
NOT stay in your room and study ALL the time! Leadership is encouraged to enhance your
skills as a future global leader, to add demonstrated leadership on your resume, and to truly
get the most of your IUJ experience.
Watch for information and sign up to participate.
If you commit to participating, do not cancel as doing so greatly and adversely affects the
off-campus groups hosting you including children. CHECK SCHEDULES before signing
up for activities to BE SURE you can participate.
pg. 38
Section III: Dormitory Information

(1) Dormitories
IUJ students are very diverse with various professional and cultural backgrounds. With the
aim of providing these capable students with a common ground to interact and stimulate
each other intellectually outside classrooms, all students live in the on-campus dormitories
their first year in principle. There are three Single Dormitories (SD1, SD2 and SD3) and
one Married Student Apartment (MSA). The dorm fee is 39,000 per month (which includes
a weekly linen service and LAN/Internet connection) for the single dorm and 53,000 for
unfurnished MSA (without linen service). All dormitory rooms are installed with campus
LAN/Internet connection.
Whenever you check in/re-check in or change your room, a dormitory maintenance fee of
10,000 is charged to you. If you take any preparative summer program(s) prior to
commencement of the full-time courses, this fee will be charged in the fall. Special summer
program dorm rates may apply.
(2) Single Student Dormitories (SD1, SD2, SD3)

Each single Student Dormitory (SD1, SD2, SD3) has
approximately 100 residential rooms. Each room measures
approximately 14.5 m2 and is furnished with the following: a
desk, a chair and a bed (size: 100cm x 210cm, with drawers
under it); a clothes closet, heating and air condition units and
an antenna for TV, FM and AM radio (TV and radio are not
provided), private bathroom (with bathtub, shower, shower
curtain, basin and toilet), window blinds, a telephone (there is
no telephone hookup fee) and LAN connection. Bed
mattresses, cover and a sheet with a free weekly sheets
exchange service, are also provided. However, if you prefer to
use your own sheets you may do so. Bedding can be purchased
in Urasa at your own expense (10,000 - 40,000) and you
will need to pay for the washing separately. Please note that
hangers, towels, toilet paper (except the first role), soap, desk lights, or decorations of any
kind are not supplied but can be purchased at the school shop or in town.
You will be assigned a room and telephone number before your arrival. Requests for specific
dorms or rooms are not accepted except for special cases* such as acrophobia or physical
limitations (unable to use stairs), and allocation is random. Changing room is not permitted.
We will notify you of your room number when we send your Certificate of Eligibility. Please
use that address (see Communications on page 29 for the format) to inform friends and
family, and to send your luggage.
* If you feel you have a special case, contact oss@iuj.ac.jp as early as possible.
(3) Furnished Units in Off-Campus Apartments SD4

Every year some 2nd year students may be asked to live in the community to free up rooms
for incoming new students. We call the provided single-occupancy, furnished units SD4.
SD4 has more privacy and your own kitchenette. The units are in apartment buildings about
1.5-2K off campus on the IUJ bus route and also house students from another junior college.
pg. 39
Those on IUJ scholarships will be asked to live in SD4 if not enough volunteers come
forward and space on campus is needed.
(4) Married Student Apartments (MSA)

IUJ has an 18-unit apartment building for the married students (Married Students
Apartments; MSA). These units are allocated to officially married couples. A few units are
available to those with children younger than 6. As demand for MSA is high, unit allocation
is decided by a lottery organized by the OSS after students arrive on campus (early October).
Please keep an eye on the OSS notice board for the lottery. Not all of those wishing to rent
a unit are able to because of the high demand, and because priority goes to 2nd year students
who waited to bring their spouse.
There is a small unit bath, bedroom and open kitchen/living area. A small kitchenette with
a stove top, cupboards and a sink, a desk and chair, air conditioning and heating units, LAN
connection are the only furnishings. Those in MSA must provide their own refrigerators,
TVs, electrical appliances and bedding by themselves. Dehumidifier may be needed.
Students thinking of bringing family to IUJ, should come to IUJ on their own and live in
the single dormitories first. Those wishing to bring families are highly recommended to wait
until Spring Term to settle in and experience the first winter before having family to support.
Students must file the immigration paperwork on behalf of the spouse and children after
establishing their own residency in the area: IUJ is unable to assist with this process
according to immigration rules. Also, for arrangements for children to attend pre-school
(only if both parents are IUJ students, or single parents may use this), kindergarten or
elementary school need to be made in advance of the April school year starts.
Those considering bringing families are asked to thoroughly read the info at:
http://www.iuj.ac.jp/oss/off-campus/.
(5) Public Facilities Available in the Dorms:

Lounges (air conditioned/centrally heated) are available for the following activities:
SD1
1F
Vending Machines
Dorm Staffs Office
SD2
Billiards and TV:
BBC, CNN and
BS channels
SD3
Lounge, TV:
BBC, CNN, Sports
Channel and BS channels
MSA
Tatami Room
Lounge, TV:
BBC, CNN
and
BS channels
Lounge, TV:
2F
BBC, CNN,
WOWOW and
BS channels
3F
4F
5F
6F
Lounge
Lounge
GSO-EC Office
Computer Room
Lounge
Lounge
Lounge
Computer Room
pg. 40
On-Campus Dormitories have:

Commonly shared kitchenettes with burners, and refrigerators
An ice-maker is in SD3
Laundry rooms with coin-operated washing machines and dryers (100/wash or dry
cycle)
Snow-tire storages are available in SD2
Commonly shared vacuum cleaners - 2 for SD1, 4 each for SD2 & SD3 and 2 for
MSA
(6) Guest Rooms on Campus

Unfortunately, there is no guest house available at IUJ. And you may not host guests in your
room. If you need to accommodate your private visitors or friends, it is recommended that
you make a reservation at the Hotel Okabe (Tel: 025-777-4747) in advance. Rates are
around 6,500/night. It is located very near Urasa Station, the closest train station to IUJ (4
km). Other accommodations including Japanese Inns at Onsens -hot spring baths- are in
Urasa and throughout the area at rates from 6,500 - 15,000+.
(7) Dormitory Fees and Program Expenses Payments

On the 25th of each month dormitory fees, utility fees, any textbook and library charges,
insurance fees, and GSO fees (if applicable) will be automatically deducted from your
Hokuetsu Bank account (See Money and Banking Services, also see Living Expenses). A
monthly invoice showing the amount owed is issued on the 20th of every month. You have
from the 20th to the 24th to make any claims of errors to the Accounting Office. You must
keep appropriate funds available in your Hokuetsu account.
(8) Dorm Guide

A Dorm Guide will be given to you upon arrival. Please carefully read and then follow the
dorm rules, including the Quiet Policy. Dorm rules are enforced with a yellow card warning,
then red card penalty system.
pg. 41
Section IV: Other

IV-1 Health Care
(1) Institutional Forms of Health Care
Clinics and hospitals are used for all health care needs. All students need to join National
Health Insurance to cover some medical expense. Dental care is provided at the hospitals or
clinics. Some dental services (cosmetic) are not covered by health insurance. Emergency
eye care is provided at the hospital or clinics and covered by insurance. However, glasses,
frames and contacts and the prescriptions are not available at the hospital or clinic, but at
glasses specialty shops, and are not covered by insurance. Contact lenses are available at
the hospitals, clinics or glasses stores but not covered by insurance. (See page 2 for
information on eye care items. In short, bring extras with you including contact lens
solutions.)
(2) Compulsory Health Examinations

The Ministry of Education, Culture, Sports, Science and Technology in Japan
(Mombukagakusho or MEXT), under the Student Health Law, requires all regular students
in Japan to have a Health Examination once a year. The OSS will post an announcement
regarding the exact dates for the health examinations which are usually held on campus
once in Fall Term and once in Spring term. Taking the exam through IUJ is a free service
(IUJ pays for you). You may take this exam once a year.
(3) Hospitals, Clinics and Dentists Contact Information

(See map in the Guide to Health Care & Hospitals which is given to you once you arrive at IUJ.)
Uonuma Kikan Hospital

Yamato Hospital
Koide Hospital
Minami Uonuma City
Hospital
Moegi Clinic
Sakura Clinic
025-777-3200
025-777-2111
025-792-2111
025-788-1222
Honmachi Dentist
Sato Dentist
Sawata Dentist
Urasa Dentist
025-777-2966
025-777-2872
025-777-4925
025-777-3788
025-777-5222
025-780-1011
Uonuma Eye Clinic

Yasukawa
Orthopedic Clinic
025-793-7347
025-781-5320
(4) The National Health Insurance (NHI)

It is compulsory for IUJ students to join NHI upon entrance to IUJ (unless you are covered
by another Japanese insurance plan, such as through your company). The OSS will help you
do this at the time of the registration of your address in Minami Uonuma City. Even if you
have other coverage outside of Japan, the Japanese Ministry of Education, Culture, Sports,
Science and Technology insists that all students register for this coverage. Without signing
up for this insurance medical expense can be costly. It becomes especially important if you
become seriously ill or need to be hospitalized. The medical expenses for those with families
can be particularly reduced by joining this plan.
By becoming a member of NHI (Kokumin Kenko Hoken), you need to bear only 30 percent
of the claimable medical treatment costs at the clinic or hospital (car accident injuries are
pg. 42
not covered). The premium for NHI is about 60,000 per year per person. But a person who
has no income, such as a student, pays only about 20,000 per year. If you have your family
with you, the premium payments depends on your familys numbers and is about 10,000
per person. Of course each family member can use his/her own National Health Insurance
Card and the insurance will cover 70 percent of their medical expenses.
Note: NHI covers you only when you are in Japan in principle. Medical claims outside
of Japan could be available after you return to Japan provided that the following
items can be fulfilled at your own expenses and arrangements.
(1) Medical certificate
(2) Medical receipt
(3) Translation into Japanese of the above (1) and (2) under an official translators
name.
Therefore, supplemental coverage is needed while you are on an exchange program,
overseas internship or travel overseas while a student.
<Exceptional Situations>
1. Medical treatments that are not covered by NHI.
2. Medical treatments that you go overseas to have performed.
(5) Accident Insurance and Individual Compensation Insurance

Benefits covering medical treatment for injuries incurred from accidents that are not
covered by National Health Insurance, medical treatment for injuries to other people, and
compensation for property damage are provided by Accident Insurance and Individual
Compensation Insurance.
Accident Insurance covers injuries incurred in regular curricular activities/school events,
and while commuting to IUJ or in transit between school facilities. Individual Compensation
Insurance covers injuries to other people or property damage due to your own negligence.
This insurance also covers during internships in Japan.
All regular students at IUJ join both Insurances. You pay the premiums for the period of
your enrollment. The premiums are paid via your bank account to the insurance company
in October.
When you are injured or in an accident while in an IUJ activity, you need to report it to the
OSS first for help with claims. Keep all receipts.

We strongly recommend you to purchase travel insurance in case of any unexpected
accident, illness or death while en route to IUJ and if traveling overseas during your IUJ
days. This is important especially for the time between when you leave home and before
you are covered by Japanese Insurance. This can be a few days to 4 weeks depending on
your arrival schedule.
(7) Receiving Medical Assistance

On Campus
Medical Consultations:
A medical doctor comes to campus about once a month to provide free medical
pg. 43
consultations in English. If you would like to meet the doctor, please apply at the OSS
and a 20-minute time slot will be arranged.
Stress Management Consultations:
A mental health specialist visits campus once a month to offer consultations in English
on issues related to stress, personal issues, academic pressures, etc. To keep students
confidentiality and privacy, the application form can be submitted in a PDF format via
email so they do not have to come to the OSS counter.
Basic Sickness Relief Support:
The Dorm Staff and the OSS keep a set of stocked basic over-the-counter drugs to help
you if you are caught without other assistance. You may receive one days dosage of the
medicine to help you before you can receive professional treatment or obtain your own
over-the-counter medicines. The types provided are for headaches, colds, diarrhea,
allergies, etc. You select your own single dose of the medicines, and do so at your own
risk. IUJ cannot be responsible for allergic reactions or any other harm caused by this
service. The person helping you choose the medicines is not a doctor, and has no special
training. This service is available only during regular office hours and only for 1 dose.
A blood pressure check machine is available at the First-Aid Room through the OSS, and
from the Office of General Affairs or the IUJ Security Guard at night.
The Drug Store
You can obtain over-the-counter drugs from pharmacies. Take the list of the basic
medicines and body parts and symptoms which IUJ provide with you if you need
assistance in communicating your needs (see back of Guide To Health Care & Hospitals
which is given to you once you arrive on campus). The pharmacists can recommend
products that might help.
Multilingual Medical Questionnaire Sheet
There is Multilingual Medical Questionnaire (produced jointly by International
Community Hearty Konandai and Kanagawa International Foundation) for each
department within a hospital (internal medicine, etc.) and each language (for example,
Chinese, French, Russian, Arabic, etc.) available at the OSS. If you need one, please ask
for it at the OSS, or download it from:
http://www.kifjp.org/medical/
Multilingual Medical Questionnaire System (M-cube)
The Center for Multicultural Society Kyoto offers this system free of charge to disasteraffected foreigners. The System can translate 1796 symptoms into seven languages Japanese, English, Chinese, Korean, Portuguese, Indonesian and Easy Japanese.
Translation is available among these seven languages. You can use M3 system even in
the environment where Internet can't be used because M3 does not require Internet. See
the next page for details.
pg. 44
For more details of health care, please refer to the Guide To Health Care & Hospital which
is provided after your arrival on campus, and attend orientations.
pg. 45
IV-2 Immigration Matters

(1) Resident Registration System
A Residence Card (RC) will be issued
A Residence Card will be issued to all mid- to long-term residents at the time of entry
into the country (landing permission). If you want to work while a student, be sure to
get a work permit stamped on your RC when you first receive it.
Note: All or part of the information printed on the residence card will be recorded in
an IC chip embedded in the card for the purpose of preventing the residence
cards from being forged or altered.
The valid period of the residence card expires on the same date as the period of stay.
Be sure to read the warning notice regarding this card. Also note the requirement to
have your RC with you at all times when in Japan.
The information is provided by the Immigration Bureau of Japan.
See http://www.immi-moj.go.jp/newimmiact_1/en/index.html
Please take note of the following!
In line with the system of residency management introduced in July 2012, the following
grounds for revocation of the status of residence, grounds for deportation and penalties have
been established.
Revocation of the status of residence
You have obtained special permission to stay using wrongful means.
You have failed to give notification of your place of residence without a justifiable
reason for not doing so or having submitted a false notification.
Grounds for deportation
You have committed an act of forgery or alteration of your residence card.
You have been sentenced to a punishment of imprisonment with work or a heavier
punishment having submitted a false notification or conducted a similar act.
Penalties
You have submitted a false notification or have violated the obligation of submitting a
notification relating to any of the notifications required of medium to long term residents
or have violated the obligation concerning receipt, carry or mandatory presentation of
your residence card.
A stricter provision has been introduced for the crime of facilitating illegal work.
You have committed an act of forgery or alteration of a residence card.
Source: http://www.immi-moj.go.jp/newimmiact_1/en/index.html
(2) The Proxy Visa Transaction

The staff in the OSS has been certified by the Immigration Office to be an official
intermediary between you and the Immigration Office for the following visa matters.
Re-entry permission (if necessary)
Work permission (including paid summer internships)
Visa extension
Visa status change
pg. 46
Several other issues for IUJ students (but not family members)
In principle, we will receive your applications when the OSS has a scheduled immigration
trip for other matters, we check them over and then submit them on your behalf to the
Immigration Office. Usually, work permits are approved on the same day we submit the
applications, but other applications such as visa extensions and visa status change are
usually approved one month after we submit the applications. If your schedule doesnt meet
our schedule or you are in a hurry, please check with the IUJ staff to get the required
documents from IUJ and then apply directly to the Immigration Office on your own.
Re-entry Permit: Sai-Nyukoku
There is a system of special re-entry permit for those foreign nationals who wish to reenter Japan within 1 year without any application for a re-entry permit.
If you have valid passport and residence card and will be re-entering Japan within 1
year of your departure* you will not be required to apply for a re-entry permit.
Note: Foreign nationals who have departed from Japan using special re-entry
permission will not be able to extend such permission while abroad. Please take
note that such foreign nationals will lose their status of residence if they fail to
re-enter Japan within 1 year of their departure*.
* If your period of stay expires within 1 year after your departure, please ensure that
you re-enter Japan before the expiration of your period of stay.
If you plan to leave Japan for more than 1 year or you change your visa status to
Designated Activities after graduation, you must get a re-entry permit from the
Immigration Office before your departure. The re-entry permit will be issued
immediately upon application at the Immigration Office. The re-entry permit will
indicate the permitted period of time for re-entry. Be sure to return within that period
to avoid complicated re-entry procedures.
Without declaring special re-entry permit when you leave Japan, your Residence Card
will be confiscated by the immigration officer at the airport and your National Health
Insurance will be automatically canceled by a report from Immigration.
If you are not carrying your residence card with you when you leave Japan, you cannot
leave Japan using special re-entry permit.
Multiple Visa and Re-entry: There are two types of visas; single and multiple. We
strongly advise you to get a single student visa. On this visa you may leave Japan
and re-enter within 1 year (without the need for a re-entry permit) keeping your
residence card and national health insurance intact. If you have a multiple visa and
leave Japan without a re-entry permit, your resident record and your national health
insurance will be invalidated accordingly and you will lose your entitlement to receive
a scholarship. Then as soon as you re-enter Japan, you have to notify the municipality
of your place of residence within 14 days to reestablish a place of residence and reapply
for the National Health Insurance again.
Required Documents and Application Fee for Visa Transaction
Re-entry
Permission
<Proxy Application>
1) Application Form
2) Passport
3) Residence Card
<Personal Application>
1) Application Form
2) Passport
3) Residence Card
pg. 47
4) A Copy of your Student ID

Card (one-sided and on a
A4 size paper)
5) Fee (Cash only):
6,000 for Single
9,000 for Multiple
6) Certificate for Payment of
Fee Form*
4) Student ID Card
5) Fee: 3,000 for Single
6,000 for Multiple
(You need to pay with
revenue stamp on the
Certificate for Payment of
Fee form)
Fee Form*
* Note: The document is needed at the time of receiving, not applying.
Work Permit: Shikaku-gai Katsudo (Part-time Work)

You are coming to Japan in order to study and have received the resident status of a
Student through the stipulations of the Law of Immigration Control and Refugee
Authorization. Accordingly, while you stay in Japan you are expected to be engaged
only in study and research activities. If you wish to engage in secondary activities, you
must obtain permission through the Immigration Office before you start. This includes
any kind of work for pay, such as a part-time job, internships, etc. Since 2010 however
those engaged in teaching/research assistant and facilitator jobs at IUJ do not need a
work permit.
If you plan to seek a part-time job (and your scholarship conditions so allow), obtain a
work permit as you enter the country. Your Residence Card to be issued at the
immigration gate, and a form, obtainable at the immigration counter, are required to
apply for a work permit. You can submit your application as you enter the country
through Narita, Haneda, Kansai, or Chubu international airports (Please note that
if you enter Japan through other airports including Niigata Airport, you cannot have
Residence Card issued or apply for a work permit at the airport). See the form on page
9.
If you apply for a work permit after entering Japan, the process is much longer and
more documents and trips to the immigration office yourself are required. The
application form you use, if you do not get a work permit as you enter the country, asks
a few details about your work. You are recommended to use your common sense in
determining whether or not the position you are considering is appropriate for a
graduate student. Please note that you are not allowed to work in the entertainment and
nightclub business even if you have a work permit. If you engage in an activity not
covered by your Student status without permission, you may be subject to punishment.
If it is found you are engaged solely in such activity, you may be subject to more severe
punishment and possible deportation. Anyone who knowingly employs such a person
may be punished for violating the Immigration Control Act.
Rules of Work Permit:
Japanese Immigration Control Act allows students holding a work permit to work 28
hours per week during the academic term and 40 hours per week during school
vacations (Winter, Spring and Summer* vacations) with a report from the school in
which applicants are enrolled. For summer internships you may start working 40 hours
a week after the official end of the term, usually the 1st of JULY.
pg. 48
* E-biz students are enrolled during the summer months so are limited to 28 hours
during the summer months as well.
Obtain your work permit as you enter Japan the first time by submitting the form at the
immigration. If you do not get the work permit when you go through immigration, in
principle, you must apply for it with the schools support (written or proxy service).
IUJ also should report your activities to the Immigration Office according to their
request. In order to avoid getting in trouble, we ask you to let us know of any changes
that occur. For example, if you get a work permit for position at IUJ, then get an
internship be sure to inform the staff in charge of immigration matters that you will use
the permit for a second employer. The Immigration Office will sometimes contact the
work places you stated in a follow-up check.
<Proxy Application>
1)
2)
3)
4)
Work Permit
Application Form
Passport
Residence Card
A Copy of your student ID
Card (one-sided and on a A4
size paper)
5) Your work plan (We use it for
our information. Please write
your work place or employers
name and address (Tel/Fax) of
the work.)
6) Fee (Cash only) 3,000
1)
2)
3)
4)
5)
Application Form
Passport
Residence Card
Student ID Card
Job description (on
a designated form
obtainable at the
OSS if your work is
at IUJ)
Visa Extension
A student visa is valid for 1 year, 1 year and 3 months, 2 years, 2 years and 3 months,
3 years, or 3 years and 3 months in principle. Some students will need to apply for, and
receive a visa extension for your second or third year of study at the Immigration Office.
An application for an extension of the period of stay can be submitted between 3
months to 10 days prior to your current visas expiration date.
When an extension is granted, Resident Period Extension Approved is stamped in
your passport. Within this stamp, your residence status and duration of stay is again
printed. Note that your new resident period begins the day after your current resident
period expires, and not the day when your extension is granted.
Note: Though your visa shows it is valid for another year, technically your status of
Student ends when you graduate, making your visa ineffective. You must
be enrolled as a full-time student in a regular program to keep your status valid.
See info on Designated Stay Visa below.
Visa Extension
1)
2)
3)
4)
<Proxy Application>
Application Form
Passport
Residence Card
A Copy of your Student ID
1)
2)
3)
4)
Application Form
Passport
Residence Card
Student ID Card
pg. 49
Card (one-sided and on a

A4 size paper)
5) A Copy of your National
Health Insurance Card
6) Certificate of Enrollment
7) Certificate of Transcript in
Japanese
8) Certificate of Scholarship
Award (If applicable) or
Financial Statement
9) Fee (Cash only): 7,000
Fee Form*
5) National Health Insurance

Card
6) Certificate of Enrollment
7) Certificate of Transcript in
Japanese
8) Certificate of Scholarship
Award (If applicable) or
financial Statement
9) Fee: 4,000
(You need to pay with
revenue stamp on the
Certificate for Payment of
Fee form)
Fee Form*
* Note: The document is needed at the time of receiving, not applying.

Special Notes:
We provide information and directions on how to manage immigration matters as well
as offer the proxy service described above. However, all students are responsible for
obtaining their own visa and for ensuring it and their passport are renewed and remain
valid through their graduation. Failing to do so can result in deportation and forced
withdrawal from IUJ.
Those planning on going on an exchange are responsible for obtaining their own visa to
the third country.

Upon graduation, if you find a job and need to change your visa status (or extend your
student visa status to pursue a Ph.D.) we can provide basic information and guidance,
but this becomes a matter between you and the company/organization (or other
university).
Your student visa becomes ineffective from the day of graduation because you are no
longer a full-time registered student which is a pre-condition for holding a student visa.
Upon graduation, you must leave the country or be in the process of changing your visa
status (i.e. to a Work Visa) before graduation date to remain legal. More information is
provided at the Career Services Overview.
Designated Stay Visa (Special visa after your IUJ graduation)
For those who have registered with Career Services and have been actively and
consistently job hunting and communicating with the Career Services office from Fall
term, IUJ can provide support for a special visa after you graduate. The purpose of this
visa is to help your job hunt if you are unable to secure one before graduation. Those who
have not been actively job hunting, or whom are not eligible to work in Japan, will not be
given this special visa support. The Designated Stay visa is for an initial 6 month period
to extend your stay in Japan for the purpose of job hunting. You may get a work permit &
re-entry permit as well. Again, to qualify for this support, you MUST be trying very hard
to get a job, with evidence to the fact in the career services office.
For details see http://www.iuj.ac.jp/career/after-search.
pg. 50
(3) Procedures of Application for Dependent Visa

(Spouse and Child/Children ONLY)
IUJ is legally responsible as an institutional guarantor for IUJ students only. If your family
members are not a Japanese national, they will require a dependent visa (they should not
come on a tourist visa under any circumstances unless they plan on staying less than 90
days. Extensions and a change of status are not possible). Dependents visas are not always
easy to get. You are legally, financially and socially responsible for your family. IUJ can
provide some basic guideline or advice in emergency situations. But in general, a familys
business is your private affairs and outside IUJs umbrella. This includes support for
prenatal & post-natal (pregnancy and birth) care and school-aged childrens arrangements
though some basic support & info materials (See the Family Guide at:
http://www.iuj.ac.jp/oss-f/living/FamilyGuide.pdf) are available in the OSS. Therefore, it is
highly recommended for you to wait and bring your family in Spring Term after the very
demanding Fall & Winter Terms (see page 20 for details). Also you must be able to show a
sufficient income to provide for your family. Most scholarships are not sufficient enough
to support your family.
In general, spouses should not come to work but support you. To work they must have a
work permit. Most employers in the area require Japanese Language fluency. IUJ is not in
a position to support any job hunt locally or in Tokyo for your family members. Further,
family members must all reside at the same address: as your spouse is coming to support
your studies, they should remain in the area to do just that.
To obtain your familys visas you must fill out the forms and submit them to the Immigration
Office for their consideration and approval. It takes more than 1 month to complete the
process and does not always result in a visa for the spouse. IUJ can give you basic
information on this matter only. Please consult directly with your embassy in Japan for
further instructions.
Note: Please submit Family list form (available at OSS) after your family arrives in Japan.
Your family also must register their place of residence and join National Health
Insurance and obtain a My Number notification at the City Office after arriving in Japan.
Your family members who hold "dependent" visa status should live with you. If your
family returns before you graduate, you are expected to remain in your apartment
through your graduation.
Documents to be submitted (assuming you will be the sponsor and guarantor for your
family):
<Documents>
Application Form
A Photo of the applicant(s)
(4 x 3 cm)
Proof of relationship
<Attachments>
The background is white or light blue.

There can be no shadows or decorations
in the photo, and it should be
professionally printed (not printed on
home equipment)
Family registration
Copy of your passport
Copy of applicants passport
Copy of Resident Record (Juminhyo)
Guarantee letter
<Obtainable from>
OSS
You
You
You
You
City office
You
pg. 51
Explanation letter
<Documents>
Some kinds of Certificate
Return envelope and stamp
You
<Attachments>
<Obtainable from>
Certificate of enrollment at IUJ
OAA*
An official transcript in Japanese
OAA*
Scholarship Certificate
OSS
Bank statement or a copy of bank book
You
Stamp
less than 25g: 392
You
less than 50g: 402
less than 100g: 450
*OAA: Office of Academic Affairs
Notes:
1) A photo of the applicant(s) (4cm x 3cm), taken within the past 6 months. Attach one
photo on the application form.
2) You must prepare the above documents assuming you are applying for the Certificate
of Eligibility for your family. Required documents vary from each condition.
3) Proof of relationship:
Family registration, marriage license or marriage receipt certificate, childs birth
certificate.
Copy of the guarantors (your) passport.
Guarantors (your) Copy of Residence Record. You can obtain it at the city office
for 300 per sheet.
Copy of applicants passport.
4) Guarantee letter by the guarantor (you): The guarantor is you and you need to indicate
this on a form (available at the OSS). You have to state in a guarantee letter that you
will cover all of your spouses or familys expenditure while living in Japan, and
transportation fees from Japan to your home country, and that you are responsible for
ensuring that the applicant will obey Japanese laws.
5) Explanation letter: Explain why and for how long your spouse or family will stay with
you, and describe your living conditions.
6) In case your relatives agree to provide your living expenses, you need the following:
Oath of financial support signed by the remitter (your relatives).
Employment and income certificate of the remitter.
Bank statement of the remitter.
Documentary evidence of remitters relationship with guarantor (you).
Evidence of remittance (copy of remittance notice, check, bank book).
7) All documents in foreign languages except those in English should be officially
translated into Japanese. Other documents may be required by the officer in charge for
precise screening. Application must be submitted in person or by a designated proxy. A
proxy must be a relative of the applicant and ID must be shown. IUJ cannot act as a
proxy for souse/child visas.
Note: Those sponsored by JICA and IMF and Linkage students should coordinate with your
scholarship representative or sponsor as well as IUJ.
Also Note: Those moving off campus are required to submit a Request to move off campus
form 4 weeks or more prior to your move to avoid financial penalties.
pg. 52
(4)
pg. 53
(4) Immigration Office

<TOKYO>
Tokyo Regional Immigration Bureau: 03-5796-7111
Tokyo Regional Immigration Bureau Information Center*: 03-5796-7112 (Shinagawa)
* The Immigration Bureau has established the Foreign Residents Information Center
to inform and advise foreign nationals. This center is located at the Tokyo Regional
Immigration Bureau. Information concerning procedures for entry and stay for
foreign nationals is given over the phone in various languages including English,
Korean, Chinese, Indonesian and Spanish. Their telephone lines are generally
extremely busy. However, you have a better chance if you call them early in the
morning.
(Transportation)
Get on the Toei bus Shinagawa Futo Junkan or Tokyo Nyukoku-Kanrikyoku
orikaeshi from JR Shinagawa Station konan-guchi (East Exit) and get off at the
bus stop Tokyo Nyukoku-Kanrikyoku mae
15 minutes walk from Tennozu-Isle Station (South Exit) of Tokyo monorail or
Tennozu-Isle Station (Exit A) of Tokyo Rinkai Line (Saikyo Line)
<NIIGATA>
Niigata Branch Office: 025-275-4735
(Transportation)
Get on the Niigata Airport Limousine Bus from Niigata Station South Exit (Lane
5) and get off at the Airport.
ACCESS MAP
Tokyo: http://www.immi-moj.go.jp/soshiki/kikou/map/tokyo_tokyo.html
Niigata: http://www.immi-moj.go.jp/soshiki/kikou/map/tokyo_niigata.html
pg. 54
IV-3 Money and Banking Facilities, Services

Japan is a cash-flow society. Personal cheques are not used and cause major delays when you
try to cash them at a bank (up to 3 months with high transaction fees). Credit cards are only
now becoming popular. You now can get cash from major credit cards in a few locations in
our area including the ATM on campus. In our area, travelers cheques can only be cashed at
banks - not in stores or restaurants. Japanese Yen is the only currency used in Japan and should
be obtained before you leave the airport. Banks at the airport will offer the same exchange rate
as other banks in the country. It is highly recommended that you bring a large amount of
travelers cheques with you to open your bank account because money transfers, etc. can
take considerable time depending on the banks and methods used (see page 5 on Bringing
Money and Setting Up a Bank Account).
(1) Opening a Hokuetsu Bank Account

The Accounting Office will send you instructions (or assist you in filling out the forms after
you arrive) to open the Hokuetsu Bank account which you are required to do. Please return
these by the stated deadlines. You will get a bank book and a card for the Automatic Teller
Machine (ATM) of Hokuetsu Bank after you arrive at IUJ.
This account will be used for all your business transactions (dorm fees, telephone charges,
copy fees, book purchases, etc.) with IUJ in principle. IUJ deducts these charges, after
notifying you of the total, using a direct transfer method. This method is common
throughout Japan and is very safe.
We highly recommend you to bring Yen or US dollar Travelers Cheques/Checks with you
to deposit into your bank account (read below for recommended options and several
cautions). Japanese Yen in cash is also fine. US dollars in cash can cause delays due to
counterfeit issues.
Note: Hokuetsu Bank Yamato Branch cannot efficiently cash personal checks, third
party checks, nor money orders that are NOT international. Those who have tried
have waited at least 40 days for the bank to verify and carry out the transaction.
If you need instructions on sending/receiving money from abroad, refer below.
Bank ATM Card
Those who submitted the paperwork by mid-August will have an ATM Card waiting
for them upon September arrival.
For those applying after arrival, your ATM card will be available two weeks after you
open your bank account at Hokuetsu Bank.
You can pick up your card at the Accounting Office upon arrival, or after they notify
you it is ready.
Using the Bank Card
Your Bank Card will allow you to use the ATM located on campus near the IUJ main
entrance to withdraw cash. Your Bank Card will also give you access to your account
at other Hokuetsu Bank Branches and Seven Bank ATM (located at Seven-Eleven
Convenient Stores but not at AEON Muikamachi shopping center).
The ATM machine on campus and Seven Bank ATM are available from 7:00 am to
11:00 pm throughout the year.
pg. 55
Lost Cards
Should you lose your bank card, follow these steps to have it replaced. It takes 10 days
to process your card replacement request after you apply (the cards are made by the
bank out of town). You will not be able to use the ATM until a new card is made
available to you.
If you lose your cash card, please let the Hokuetsu Bank clerk know as soon as possible.
They will put a stop on your lost one so others cannot use it. Since you will need to fill
out a form to have a new one reissued, please go to the Hokuetsu Bank, pay them
1,000 replacement card fee (plus tax).
For further questions, please contact the IUJ Accounting Office (x 101).
(2) Hokuetsu Bank Services and Banking Hours

The nearest bank is the Hokuetsu Bank Yamato Branch (on the IUJ bus route). Banks in
Japan are open from Mondays to Fridays and closed Saturdays, Sundays and public holidays
(including January 2nd and 3rd). The Hokuetsu Bank, Yamato Branch is open from 9:00 to
15:00 on weekdays. Limited ATM services are available until 7pm (except on public
holidays).
The ATM at the bank in Urasa is available at the following times (NOTE: this is not a 24
hour 7-day-a-week service.):
Monday - Friday: 8:45 - 19:00
Saturday:
9:00 - 19:00
Deposits and withdrawals using an ATM card of Hokuetsu Bank are free of charge.
You can conduct your banking at the bank itself, or use IUJs Accounting Office to assist
you (see below).
(3) Other Bank Options

There is a bank called KENSHIN near the bridge in front of Urasa station (East Side) and
a JA bank opposite Hokuetsu bank if you would like to open a separate account. However
you need to maintain a Hokuetsu account for transactions with IUJ.
(4) Using IUJ Services for your Banking

You may submit your banking transactions to the IUJ Accounting Office at any time and
use the liaison services provided by the Accounting Staff. Two days a week (Monday and
Thursday) around 10:00am, a clerk from the bank comes to campus to handle your
transactions. Any transactions (e.g., deposit and withdrawal) conducted on campus take at
least 72 hours to complete as the clerk will not process the transaction until the following
day and will return to campus more than three days later with your request. In other words,
if you wish to withdraw some money, and if you give the clerk the withdrawal slip on a
Monday morning before he leaves IUJ he will bring it back to you on Thursday. The day of
the week of the bank clerks visit is subject to change. If you go to the bank, these
transactions are completed while you wait. The IUJ Accounting Office cannot handle
international transactions, such as checks, foreign currency cash and travelers checks; so
please go directly to the bank in Urasa for those services.
pg. 56
(5) Wire Transfer - Furikomi

Follow these steps to have money transferred to you in Japan safely:
1) Come to Japan.
2) Open a bank account.
3) Have money wired to your bank account.
You will likely need someone at home to help you so check with your home bank
about these permissions.
Check with your bank at home about how to request money to be sent to you when
you are already in Japan, and if requests can be made by you from overseas.
A fee will be charged of at least 5,000-10,000 for international transactions.
Delays should be expected. Hokuetsu has limited international banking connections.
Address of the Hokuetsu Bank:
Yamato Branch
996 Urasa, Minami Uonuma-shi
Niigata 949-7302 JAPAN
Swift code: HETSJPJT

Your Account Number
(6) Bank Fees for Transferring Money Overseas To and From Japan
The transferring fee through the bank is far more expensive than using the post office. For
updated rates, check with the bank.
For further details on banking, please visit the Hokuetsu Bank Yamato Branch or the IUJ
Accounting Office. English services are available.
(7) Using the Post Office to Send Money to Overseas

There are two ways for you to send your money between your home country and Japan.
(1) To send your money to your home address
Take cash to the post office. They (except those sending money to the USA) will send a
notice to the recipient. Have the recipient take the check to their post office to receive
cash.
(2) To send your money to your bank account
Ask the post office to send your cash or money from your postal banking account
directly to an existing bank account. Supply the recipients account information.
All you have to do is to go to the major post office in Japan during the office hours and ask
for Money Transfer and choose either (1) or (2).
You have to pay some commission to the post office depending on how much money you
wish to send overseas. Also be aware that money might not be able to be sent in the way of
(2) because no agreement has been agreed upon between Japan and that country.
See more details at the following site or ask more details at the Post Office.
http://www.jp-bank.japanpost.jp/en_index.html
pg. 57
IV-4 Driving in Japan

IUJ is located in the countryside, and having access to a car is considered necessary by some.
Most Japanese students bring their own car. A number of students buy used cars alone or in
groups. Please see the Dorm Director for supportive information. You are required to register
your car, drivers license & insurance info with the Dorm Director and obtain a Parking
Permission Sticker. If you do not, you may not use IUJ parking lots. This includes off-campus
residents. Car owners are generally very willing to take passengers for short or long trips, and
to share the high gasoline expenses.
In order to drive a car or motorcycle in Japan, it is necessary to have a license for the specific
type of vehicle you plan to drive (automatic, stick shift, motorcycle, van, etc.). The drivers
license must be carried by the individual driver at all times when driving. Be sure to have the
proper license. Your own countrys license is not enough you must also have a valid and
accepted International Drivers License obtained after being in your country 3 full
months prior to entering Japan (see (2) below) or a Japanese license.
(1) Owning a Vehicle

Owning a vehicle in Japan is costly (estimated 500,000 not including gas), and carries a
lot of responsibility: You must have full insurance coverage (compulsory plus third party
car insurance), have your car inspected per national regulations (Shaken - which is very
expensive, about 150,000+ depending on the condition of your car), prove you have a
parking place, and pay yearly high taxes (29,500 - 111,000 depending on the size of the
car), and sell or dispose of it before you leave Japan. Gasoline costs more or less 105/liter
(as of February 2016). Be sure to keep your insurance and shaken up to date. Be sure to
have an international license plus your valid country license, or Japanese license with you
at all times when driving. Contact the Dorm Director for assistance.
Note: You are required to register your car with the Dorm Director with copies of
your national and international driving licenses, shakensho (or certificate of car
inspection) and proof of insurance and receive a Permission Sticker.

In order to drive a car in Japan, you must:
1) Make sure you have a current drivers license with you from your home country. It
should remain valid for the entire period you are in Japan.
2) Obtain an international drivers license that must have Geneva Convention Sept.
19th 1949* written in it from your own countrys automobile association before
traveling to Japan. This license is inexpensive and easy to obtain in your home country
but once you arrive in Japan it is nearly impossible to obtain. This license is valid for
one year only. You must get a new international license outside of Japan once it
expires.** International drivers licenses cannot be easily reissued.*** Legally you
must obtain a Japanese license after you have been in Japan for any length of time as a
resident. See page 59 for details.
Please be aware that the international driving licenses currently sold through various
websites are NOT recognized to be valid in Japan.
pg. 58
Note:
* Not all international driving licenses are recognized in Japan. Only those licenses
issued by countries on the list of Convention of Road Traffic (Geneva) are
recognized (see the table below). Indonesia, China, Iran, Brazil are among the
countries NOT listed. So those countrys international licenses are invalid in Japan
and holders of such must obtain a Japanese drivers license before driving here (see
below). Please confirm with the Japanese Embassy or Consulate in your country
whether or not your countrys International Drivers License is acceptable in Japan.
** To obtain an international drivers license after living in Japan for any length of time
as a resident of Japan (your first one or second one), you must be outside of Japan
for 3 full months (plus 1 day) in one location. If this is less than 3 full months or if
you are moving around to various countries during the 3 months and you come into
Japan with an international drivers license, that license will be regarded as invalid
and you cannot legally drive in Japan. In order to drive, you must obtain a Japanese
license (see the next paragraph for details).
*** Determining whether your international driving license is valid or not in Japan can
be very complicated and often requires judgments from a specialist. To be absolutely
sure of the validity of your international license, you are advised to consult with the
Japanese consulate/embassy in your country before coming to Japan. Once in Japan,
you can take your passport, international license, and country license to an auto
federation or licensing center to confirm you can drive. The closest licensing center
is in Niigata, about 120 km from campus.
It is strongly advised to carry the international drivers license (BOTH the card and booklet)
and passport with you whenever you drive in Japan.
Obtaining a Japanese license is time consuming. It requires a written test and course driving
test. Rarely do people pass it the first time. Those planning to bring family and who are
allowed to drive (see your scholarship guidelines) MUST get a license before your family
comes (assuming your international license is not usable in Japan and your scholarship
provider allows you to own a car).
Those owning a car must register the car & license/insurance info with the Dorm Director
and obtain a Parking Permission Sticker. Cars without a sticker may be towed away from
campus at owners expenses.
List of the contracting countries of the Convention at Geneva 1949
Albania
Algeria
Argentine
Australia
Austria
Bangladesh
Benin
Botswana
Bulgaria
Burkina Faso
Cambodia
Cote d'Ivoire
Cuba
Cyprus
Finland
Hungary
Kyrgyz
Malaysia
New Zealand
Poland
Senegal
France
Iceland
Laos
Mali
Niger
Portugal
Serbia
Georgia
India
Lebanon
Malta
Nigeria
R.O Korea
Sierra Leone
Commonwealth
of Dominica
Fiji
Hong Kong
Jordan
Malawi
Netherlands
Philippines
San Marino
Belgium
Canada
Barbados
Central
African R.
Czech R.
Denmark
Ecuador
Egypt
Ghana
Ireland
Lesotho
Monaco
Norway
R.O Congo
Singapore
Greece
Israel
Luxembourg
Montenegro
P. N. Guinea
Romania
Slovak R.
Guatemala
Italy
Macao
Morocco
Paraguay
Russia
South Africa
Trinidad &
Tobago
Venezuela
Haiti
Jamaica
Madagascar
Namibia
Peru
Rwanda
Spain
Sri Lanka
Sweden
Syria
Thailand
D.R.O Congo
Togo
Turkey
U.K.
Uganda
U.A.E.
U.S.
Vatican
Chile
Tunisia
Zimbabwe
If your nationality is not listed above, you must get a Japanese license to drive in
Japan.
pg. 59
(3) How to Obtain a Japanese Drivers License

This is necessary if:
1) Your countrys international license is not recognized in Japan (see page 58 for details).
2) If you are driving with a combination of your country license and recognized
international license and one or both are going to expire.
3) You have already been driving with an international license for a year and have not
been out of Japan for more than 3 full months or have been moving around to various
places during the 3 months out of Japan.
4) You obtained an international license between your 1st and 2nd year at IUJ without
having been away from Japan for 3 full months.
To obtain a Japanese Drivers license you must go to the testing site (Jidousha Shikenjo)
that has jurisdiction over the area in which you have been registered as a resident (assuming
that you have your Juminhyo Certificate of Resident Record).
For IUJ this is located in Seirou Machi, outside of Niigata City. You will need:
valid home country license and a photocopy of it (both sides)
a certified translation of it (available from JAF Tel: 025-284-7656,
URL: http://www.jaf.or.jp/e/switch.htm or your countrys embassy/consulate at your
expense)
certificate of resident record and original residence card & copy of residence card
(both sides)
original passport (showing at least 3 months of time in your country during the same
period as your license shows valid) and passport copy showing your identification,
Japanese visa and landing permission pages.
one recent photograph (3cm x 2.4cm - obtainable on the spot)
a Japanese speaking friend unless you are nearly bi-lingual
some more relative documents might be required
fee
a reservation before you go.
At the site you will be required to take a written exam, a driving test on their course, and a
simple eye examination consisting of reading charts and a test for color blindness.
See the section of driving and car concerns in the IUJ homepage:
http://www.iuj.ac.jp/oss/car-driving-and-licensing/
The OSS has been requested by the traffic authority at Niigata Jidosha Shikenjo (Niigata
Driving License Center, Tel: 025-256-1212) to work with them on your behalf.
If your country license becomes invalid (expires), you cannot follow the above procedures.
Instead you must obtain a license in the same way a Japanese national does: take courses,
exams (all in Japanese) and pay lots of money.
(4) Traffic Offenses, Accidents and Fines

Steep monetary penalties are given for even minor traffic offenses in Japan. For example,
speeding, parking violations and minor accidents can easily cost over 40,000. Besides the
monetary penalties, there is a point system that goes against your license. If you earn a
certain number of points your license is suspended (6-14 points), or revoked (25 or more).
You earn 2 points for running a red light, and up to 12 points for speeding. However, if you
pg. 60
have ANY alcohol in your system the points skyrocket and so do any fines.
Traffic violations involving IUJ students are most often reported by the police to the OSS.
The police often involves IUJ in communications with students, especially if any insurance
claims are involved. This is not the choice of IUJ, but rather the way the local police handles
matters. If you are involved in any traffic incident, accident, or violation, expect IUJ to learn
about it. Please tell us in advance (before the police do) so we can prepare to talk with the
police and insurance companies when they call.
(5) Do Not Drink and Drive

Drunk driving is not tolerated by Japan, and certainly not by IUJ! It is a serious driving
offense with very severe penalties and fines from the police, as well as receiving very
serious consequences at IUJ which may jeopardize your scholarship or your IUJ status.
Allowing a friend to drive drunk, too, is an offense! Operating a bicycle or scooter while
intoxicated is also an offense.
There is no need to drink and drive. Japan has a system called DAIKO taxi service which
is a taxi plus a driver to bring your car back home. Please use this service.
(6) Seat-Belts
All passengers in a car are required by law to fasten their seat-belts, including the rear-seat
passengers. Small children (less than 6 years old) are required to be in child seats.
(7) Driving in the Winter

Niigata has a huge amount of snow in the winter which makes driving risky. Specified
Winter tires and sensible driving are required. If you have no experience driving in the snow,
please obtain some technical skills for driving in winter from the OSS. We welcome your
questions. We want you to be safe.
(8) Alternative to Driving

Many students find the cost of owning a car higher than using local taxi, bus and train
services. If the free IUJ shuttle bus is not operating, you can call and request a taxi to pick
you up and take you to the train station. Then take the trains to the neighboring towns. Or
ask the taxi to take you to a local restaurant and share the fare with friends. You can walk
to catch city buses. The slight inconvenience of using public transportation is worth it in the
eyes of many students and a good alternative to owning and maintaining a car, and all the
responsibilities, potential dangers and costs that go with it.
DO NOT DRINK
AND
DRIVE!
DO NOT DRIVE
WITHOUT
THE PROPER LICENSE!
pg. 61
IV-5 IUJ Life

(1) Location
IUJ is situated in Minami Uonuma-city, approximately 100
kilometers southwest of Niigata City and 230 kilometers
northwest of Tokyo. This area of Japan is known as Yuki
guni (snow country) because of the heavy snowfall in
winter.
The IUJ campus is in a rural and rather isolated area
surrounded by rice fields and mountains. The nearest town
is Urasa (10 minutes by bus) with a post office, bank,
supermarket and a number of small shops and restaurants.
This town is adequate for daily basic needs but lacks the
variety available in a larger town. None of the bookstores
in the immediate vicinity stock foreign language books
(though online service will meet all your book needs). The nearest bookstore that does so is
Kinokuniya or Junkudo in Niigata city, approximately 100 kilometers away from IUJ.
Otherwise, foreign books & magazines are available mostly in Tokyo. Most people on
campus use online book stores on the Internet to order foreign books like Amazon.co.jp,
etc. Foreign DVDs with English options are available at many locations in the area,
including one store Tsutaya, with hundreds of titles.
The larger towns (Muikamachi and Koide) are located within a 20-minute drive or a 15minute train ride from IUJ. These towns have bigger supermarkets, Western and Asian
restaurants, etc. The free weekend bus will take you to Muikamachi. Niigata City is the
capital of Niigata Prefecture and is located about 2 hours away by local train or car (40
minutes by bullet train). It is a popular port city with many of the big-city attractions
including an aquarium though on a less expensive and less crowded scale. Nagaoka is a bit
smaller but still a major city with shopping malls at the station and another called Riverside
Senshu just a bus ride from the station. Plan to explore!
(2) Climate
Being situated near the center of the Temperate Zone, the Japanese islands generally have a
mild climate. The changing of the seasons is clearly marked.
In summer (June, July and August) it is hot and humid because of monsoons from the
southeast and in winter (December, January, and February) it is rather cold due to the
seasonal winds from the northwest. The climatic conditions differ greatly from region to
region. In Minami Uonuma-city (where IUJ is located), the climate is extreme with heavy
snow in the winter (an average of 2 meters of accumulated snow) with temperatures usually
hovering around 1 degree centigrade. It is very hot and wet during the summer when the
temperature can be as high as 40 degrees centigrade with humidity around 70 percent. It
remains fairly warm through September with October bringing cool nights and
progressively cooler days.
November and March mark the peripheries of the winter season. April brings warmer
weather but patches of snow remain. In May the weather slowly turns to summer. Shown
below is the average temperature (in Celsius) for each season at IUJ.
pg. 62
Fall
9 degrees
Spring 14 degrees
Winter
Summer
1.5 degrees
30 degrees and humid
Though the area has heavy snow, it also features a unique sprinkler system on the roads.
This keeps the roads clear of snow. Because the temperature usually remains above freezing
in most instances this water runs off the roads without freezing and as a result transportation
does not stop. On campus, there are covered walkways running from the dorms all the way
to the main buildings. Campus remains open without any problems caused by the snow.
However, high-topped boots, good socks and a warm coat are recommended. Snow-tires
are required for car owners.
(3) Public Holidays and Business Closings

The following days are National Holidays in 2016-17. All offices and most campus services
are closed.
3rd Mon. of September 2016
September 22
2nd Mon. of October
November 3
November 23
December 23
Respect for the Aged Day (Keiro-no-hi)

Autumnal Equinox Day (Shubun-no-hi)
Health and Sports Day (Taiiku-no-hi)
Culture Day (Bunka-no-hi)
Labor Thanksgiving Day (Kinro-kansha-no-hi)
The Emperors Birthday (Tennou-tanjou-bi)
New Years Day (Ganjitsu)
January 1, 2017
IUJ is closed from the end of Dec. to early Jan. No bus service
2nd Mon. of January
Coming-of-Age Day (Seijin-no-hi)
February 11
National Foundation Day (Kenkoku-kinen-bi)
March 20
Vernal Equinox Day (Shunbun-no-hi)
April 29
Showa Day (Showa-no-hi)
May 3
Constitution Memorial Day (Kenpo-kinen-bi)
May 4
Greenery Day (Midori-no-hi)
May 5
Childrens Day (Kodomo-no-hi)
May 14
IUJ Foundation Day (Souritsu-kinen-bi) is an IUJ holiday.
3rd Mon. of July
Ocean Day (Umi-no-hi)
August 11
Mountain Day (Yama-no-hi)
On Saturdays and Sundays, banks, business and government offices are closed. However, most
department stores and shops are open. When a national holiday falls on a Sunday, the
following Monday is taken as the holiday. IUJ classes are often held despite the holiday if
the professor so chooses.
(4) Living Expenses (estimated)

You will need at least 60,000 in cash for the first few weeks before your bank account is
ready and your first scholarship awards are made (if applicable).
The estimated costs of the basic living expenses on campus for a single person for one month
are noted below. You will need more money for your entertainment, transportation, etc. IUJ
scholarships and several other scholarships are designed to off-set the cost of your education
in Japan and not provide for travel, entertainment or other expenses incurred by you.
pg. 63
Dormitory Charge (single dormitory)*

Utilities
Meals
Educational materials
TOTAL (approximates)
* LAN connection is included in the monthly rent.
39,000 (fixed)
5,000 (variable)
30,000 (variable)
20,000 (variable)
94,000+
Other expenses include the payment of the Maintenance Fee (10,000) when you move into
the dormitory and individual medical expenses.
If you do not wish to eat in the cafeteria, you may cook in one of the dormitory kitchens.
Pots, pans, plates, bowls, utensils, etc. are NOT provided. Below are possible prices for
food bought at the local supermarket (plus an 8 percent consumption tax). Please be aware
that things are rather expensive in Japan when compared with other countries.
bread (white)
margarine
milk
eggs (medium)
cheese
rice
onions
potatoes
carrots
tomatoes
lettuce
200 for sliced loaf

300 per 450g
200 per liter pack
200 per 10 egg pack
350 per 100g
1,900 for 5kg
300 for 5-6 onions
250 for 1kg
60/carrot
100/tomato
200/head
coffee (Nescafe)
coffee (beans)
black tea (Lipton)
green tea
beer
beef
pork
pork (minced)
fish (salmon)
chicken (breast)
600 for 100g

640 for 200g
300 for 25 bags
500 per 200g
230 per 350ml
350 per 100g
100 per 100g
100 per 100g
100 per steak
80 per 100g
(5) Part-time Jobs

Since IUJ campus is in a rural area and if you cannot speak Japanese fluently, it is difficult
for you to secure part-time jobs. There are a few library assistantships, non-degree program
facilitators, and teaching assistantships on campus, however, there is a waiting list for
vacancies. For native or near-native English speakers, there are limited numbers of chances
to teach English to groups in the area. In general, however, students should not count on
finding part-time employment during their stay at IUJ. Furthermore the OSS is not in a
position to find any part-time job for the students.
Work for Spouses:
IUJ cannot support any job hunt locally or in Tokyo for family
members. IUJ will not be offering working positions to spouses, nor
support a part-time employment hunt.
Special Note: If you do find a paying position, you will first need to obtain a Work Permit.
Do this as you enter the country on a student visa by submitting the correct
form to the immigration officer at the airport. If you must apply later (after
entering), you do so at the immigration office in Niigata City or through the
OSS (please refer to Immigration Matters) before you may begin that
employment. This includes most internships in Japan and jobs in the IUJ
library.
(6) Postal Services

At IUJ, you may drop your mail into the red mailbox located outside the school shop. Letters
pg. 64
and small packets can also be mailed from the school shop. The postman comes to IUJ every
morning and afternoon (except Sundays).
General post offices in town are open from Monday to Friday from 9:00 to 17:00. On
weekends and national holidays, the post office is closed. You can buy postage stamps at
the post office or some shops (such as tobacco shops, liquor stores, stationery shops) that
have the post office symbol
marked outside. They are also available at the IUJ
Shop.
Air mail rates (subject to change) are as follows.
Zone 1
Classification
Letter
Greeting Card
Printed matter
Post card
Aerogramme
Zone 2
North & Central
America,
Asia
Oceania, Middle
Weight
East, Europe
Up to 25g
90
110
25 - 50g
160
190
Up to 25g
90
110
Up to 20g
70
80
Up to 25g
90
110
Up to 50g
120
150
Up to 1kg
1,450
1,860
Up to 3kg
2,850
3,660
Up to 5kg
4,250
5,460
Uniform rate of 70 for anywhere in the world.
Uniform rate of 90 for anywhere in the world.
Zone 3
Africa,
South America
130
230
130
90
130
170
2,450
4,850
7,250
(7) Telephone
You can make telephone calls by direct dial to most places both domestically and
internationally from your room or using public phones.
(8) Mobile Phone Keitai Denwa

In Japan, both the handset and usage services are provided by a carrier. You sign up for a
service plan when you purchase a handset. To purchase a Keitai Denwa and subscribe to
preferred services, you are required to bring the following items/information and fees for
your new contract (administrative processing fees + cost of handset) to a mobile phone
company (SoftBank, Docomo, AU or WILLCOM) or electric retail store.
<Items/Information>
Personal Identification (one of the following combinations, photocopy is not accepted.)
A. Residence Card + Passport
B. Student ID Card + National Health Insurance Card
C. Japanese Drivers License
D. Credit Card + National Health Insurance Card
A landline phone number in Japan where you can be reached
Your residential address in Japan
pg. 65
(9) Public phones/fax

Public phones require coins or telephone cards and can be used for local, domestic, long
distance and international telephone calls. At IUJ, the public phone/fax is located on the 1st
floor of MLIC building.
To receive a fax, have it sent to the +81-25-779-1180 with your name clearly shown, and
pick it up at the OSS.
(10) Electricity - Voltage

The voltage in IUJs area is 100 V at 50 hertz. (To the east Japan, the voltage is 100 V at 50
hertz and to the west it is 100 V at 60 hertz.) Please compare these to your personal
equipment before bringing them, or check that you have internationally acceptable
electronic equipment. See page 4 on bringing electrical appliances.
(11) Purchasing a TV in Japan

If you plan to purchase a TV after arrival, be sure it is a digital TV (especially if purchasing
from recycle shops).
Note: NHK (Japan Broadcasting Corporation) charges TV owners a regular fee.
(12) Public Transportation

Railways
Japan Railway (JR) and other railway companies operate train services throughout the
country. The train fare varies depending on the distance you travel, type of train:
Limited Express, Express etc. and the type of reserved seat: Green Car (first class),
Sleeper etc. Tickets for short distance are available from ticket machines and tickets
for long distances and reservations are dealt with at ticket offices as well as from ticket
machines.
You must keep your ticket until your destination and hand it in at the ticket gate.
Most trains stop operating around midnight.
Student discount for travel (Gakuwari)
Gakuwari Coupons for discounts on research travel (personal travel is not covered)
can be obtained from the OSS and are available for regular students only (not
available to exchange students or special students due to Ministry of Education
regulations). The coupons give students a 20 percent discount on JR basic fare (local
train) tickets for trips of more than 101 kilometers. An extra Express ticket is required
for Shinkansen and is not covered in Gakuwari. Be aware that Gakuwari is
neither saleable nor transferable to other students or family members, and doing
so is illegal and carries heavy penalties. In one academic year, students can receive 10
discount coupons. However students may only apply for 4 coupons at one time. A
coupon can be exchanged anytime within 3 months after issue. If round trips (e.g., to
Tokyo) are made in less than 6 days and same route, only one coupon is necessary if
you buy both legs of your trip at the same time.
How to apply for Gakuwari
pg. 66
(a)
Fill in the application note at the OSS in person and at least 1 full
working day prior to your travel plans.
(b) Pick up the Gakuwari coupon the following working day in person.
Note: When you travel with Gakuwari, you should always take your student ID
card and Residence Card. Be sure not to falsify any items mentioned on the
coupons, such as the date of issue and the term of validity, etc. Do not allow
anyone to buy tickets on your Gakuwari, and do not use it to purchase
tickets for others use. Doing so is a crime!
Seishun 18 Pass
The Seishun 18 allows unlimited rides on local and rapid JR trains (excluding reserved
seats) throughout Japan from Hokkaido in the north to Kyushu in the south. Although
the Seishun 18 is not valid on Shinkansens and limited express trains, it is a great way
to enjoy travel at a more leisurely pace. This ticket package includes five days worth
of travel for only 2,370 yen per day. One person can enjoy the Seishun 18 for five days,
or it can be split for use by up to five people. The unlimited rides also include use of
the JR Miyajima Ferry for travel from the mainland to the island of Itsukushima,
popularly known as Miyajima. The Seishun 18 is a great way to enjoy leisurely travel.
http://www.jreast.co.jp/e/pass/seishun18.html
Buses
City buses and hospital/clinic buses are available to students and off campus families.
The City bus leaves from Urasa Station and can support shopping trips in the
neighboring city, Muikamachi, for AEON, Rara, and places near the station or on the
route. Bus routes are listed on the OSS bulletin board. The hospital bus runs between
the station and the hospital frequently and is convenient for family and student support
for hospital visits. The Moegi Clinic bus transports patients from near the station to the
clinic only.
AEON runs a free shuttle bus between Muikamachi Station and the shopping center
on Tuesdays and the 20th and 30th of the month.
Taxis
If you do not know how to get to the place you wish to go, it may be more convenient
for you to take a taxi. You will recognize a taxi by the lamp with the name of the taxi
company on its roof. The fare differs between cities and the size of the cars. The
minimum fare (compact car) in Minami Uonuma-city is approx. 650 up to 1.5
kilometers and the fare increases at a fixed rate by mileage and time. An additional 20
percent is charged from 10 p.m. to 5 a.m. and in winter (from December to March).
The average taxi fare from Urasa Station to IUJ is approximately 2,000.
Using taxis is a good alternative to owning and maintaining a private car: cost effective
and hassle free.
* Yamato Taxi (0120-133-141)
* Urasa Taxi (025-777-3456)
* Sakura Taxi (025-777-5020)
(13) Buying Clothes in Japan

Clothes in Japan for both men and women tend to be expensive, though there are some good
pg. 67
bargains sold in local shops and the AEON chain. However, as the clothing market is aimed
at the average-sized Japanese, it is difficult to find larger sizes. Recently larger sizes have
become more available but styles are very limited.
Women: If you are size 12 (U.S.) (i.e., 34" chest) or larger you will need to purchase
clothing before coming to Japan. Casual clothes up to 3L (XXXL) are slowly
becoming available. If your shoe size is 25 centimeters (U.S. size 8; Eng. size
6 and 1/2; size 38 continental) or larger you will find the selection very limited.
Unisex footwear such as running shoes, ski boots and etc. are no problem,
although they can be rather expensive.
Men:
Larger clothes for men are easier to find than for women. However, if you are
over 6 feet (180cm) tall or heavy set you will have difficulty finding clothes
large enough.
The general attire at the school is very casual compared to work attire in Japan. However,
at least one formal suit (including a necktie for men) is necessary: Students wear formal
clothes on company visits, excursions, when they make presentations for classes, sit for oral
exams, at special occasions such as graduation, and for job/internship interviews.
We recommend bringing a variety of types of clothing to match the varying seasons.
Your countrys traditional costumes are useful for International Festival (see events) and
elementary schools visits.
Due to the special way that roads are kept clear of snow by sprinkling them with
underground water, we recommend bringing waterproof footwear for winter. Knee-high
rubber boots (Nagagutsu) are available here for 2,000 - 4,000. And remember warm
socks!
(14) Tipping Customs

There is no custom of tipping in Japan so tipping cab drivers, hair dressers, and waiters/
waitresses is not necessary. An exception is at fancy Japanese spas (Ryokan).
(15) Drinking Water

Almost all tap water in Japan is drinkable, including water in your dorm rooms and
bathrooms. When water is not drinkable there is a sign on or near the faucet, but this is very
rare. The water in Niigata is very good and does not require extra filtration of any kind.
(16) Places of Worship

Buddhism
Shinto
Catholic
Jewish
Mormon
Muslim
Ryukoku-ji Temple, Osaki, Minami Uonuma-shi and Fukou-ji Temple, Urasa,

Minami Uonuma-shi
Hakkaisan-jinja shrine, Osaki, Minami Uonuma-shi and Hakusan-jinja shrine,
Niigata-shi
The closest Catholic churches are in Toukamachi City (40 kilometers from IUJ)
and Nagaoka City (50 kilometers from IUJ). Students organize small Sunday
services on campus.
The nearest Synagogue is in Tokyo.
The nearest church is in Nagaoka-City (50 kilometers from IUJ).
The nearest Mosque is in Niigata (Taro-dai 15-1, Niigata). Students organize
pg. 68
Protestant
prayer sessions on campus.

Urasa Church and the Muikamachi Church in Minami Uonuma-shi both offer
services differing in style, and sometimes in English.
Note: Religious propaganda and religious suppression is not allowed on IUJs campus since
many different nationalities and different religions are represented on campus.
Freedom of religion is every students right as long as it does not offend their peers.
There are 3 established clubs with religious affiliations: Muslim Student Association,
Catholic Students Group, and Christian Fellowship Group.
Some religious groups have approached IUJ students/faculty to try to recruit them
into their membership in the following manners:
Knock on student dorms or faculty apartments asking if they can share some
Japanese culture with them;
Invite them for cake at a nearby coffee-shop or a home connected to a cake shop
for English-Japanese conversation exchange; or
Approach students/faculty waiting for the IUJ bus to ask if they were interested in
studying kanji with them, and invite them for cake:
If you are NOT interested, it is very important:
1) To tell them clearly you are NOT interested and to leave you alone.
2) Not to fill out, or let them fill out any kind of form about you. Do not give them
your personal information and do NOT sign anything.
3) Do not take their "gift" of prayer beads and a book of scripture to read.
4) Do not agree to go to their assembly hall.
5) To inform the OSS immediately.
6) If you feel threatened, harassed or need any immediate support while with them,
the police welcome your call at 110. They will come support you (this is likely not
needed, but the police are aware of their unwanted advances!)
If off-campus religious organizations enter the dorms for propaganda purposes,
inform the Dorm Director immediately.
(17) Travel to Tokyo

Shinkansen:
The fastest (and most expensive!) way to travel to Tokyo from Urasa is by
the Shinkansen. The trip takes 90 to 120 minutes and costs 8,200 (nonreserved seat, one way).
Local Train:
If you make all the connections, the trip by local train takes approximately 4
to 5 hours and costs approximately 3,200 with student discount (regularly
4,000). If you have more time than money, then sit back and enjoy the
scenery.
Highway Bus: This bus goes from Niigata City to Ikebukuro in Tokyo and back several times
a day. The trip takes about 3 hours and costs 2,000, 2,600, 3,100, 3,600,
or 4,100 from the bus stops at Muikamachi and Koide Interchanges,
depending on the day of the week and the time of the day. However, this stop
is difficult to reach without private transportation. Also you must reserve and
pay for a seat in advance at a Seven-Eleven Convenience Store, using their
bus reservation machine. Be prepared with two or three times you can leave
pg. 69
as the bus is often full. No student discounts are available.

For more, call Echigo-Kotsu Muikamachi (025)772-3155 (in Japanese).
IUJ staff nor the IUJ shop can assist you with reservation. Please use the
Seven-Eleven convenience stores.
http://www.niigata-kotsu.co.jp/kengaikousoku/tokyo.shtml
(18) Travel to Niigata-City

Shinkansen: The trip takes 45 minutes and costs 5,050 one way. The special round ticket
between Urasa and Niigata called S-kippu is 6,210.
Local Train: The trip from Urasa Station to Niigata Station (transferring in Nagaoka) takes
about 2 hours and costs 1,940.
Local Train and Bus: Take the local train from Urasa Station to Nagaoka Station (about 40
minutes, 760). From Nagaoka Station to Niigata Station, catch the Echigokotsu Bus in front of Nagaoka Station (80 minutes, 980) with no reservation
in advance.
(19) Off Campus Living Information

IUJ first-year students, in principle, are required to live on campus in the IUJ student dorm
facilities. This is by far the best way to settle into your new routine and get everything you
can from your IUJ experience. However, those who must live off-campus to accommodate
family members may request special permissions to do so. Before deciding to bring your
family, please read the Family Guide at http://www.iuj.ac.jp/oss-f/living/FamilyGuide.pdf.
To request permissions to move off campus, submit the required request form signed by the
Dean one full month prior to permanently checking out of your dorm room to the OAA,
who will inform the OSS. Less than 1 month prior submission results in an equivalent to 1month rent penalty. This off-campus move is a permanent move: you will be off campus
through graduation. IUJ highly recommends waiting until Spring Term to bring family
members to the area. IUJ can introduce you to an English-speaking Real Estate agent. IUJ
may require IUJ scholarship recipients to reside in SD4 area units (about 2K from campus)
in their 2nd year if dorm capacity needs arise.
Often transportation to and from campus is difficult for those not on the IUJ shuttle bus
route, or late at night, making it necessary to own a car (which is expensive, and which
some students may not be able to due to scholarship regulations). We recommend you make
use of our convenient campus facilities.
(20) Child Care Information

IUJ services are provided to our registered students. Spouses and children of our students
are welcomed to interact with campus for events, but the IUJ student is responsible for all
family expenses, care, health issues, schooling, etc. Off campus families may not use IUJ
shower facilities in the gym, kitchens, or washing machines in the dorms or use the study
rooms. The IUJ bus is a school bus with a priority for registered students and faculty. IUJ
can provide you with basic information for pregnancies, registering a baby, day care and
pg. 70
kindergarten and school information. The student will need to take responsibility for their
childrens situation, requiring Japanese language skills.
Day nurseries and kindergartens for infants and children are in group situation.
Nursery (age 0-6) / Kindergarten (age 3-6)
Please note that not all children are welcome to enter nursery schools/kindergartens.
Nursery schools are only for those children who, due to long-term sickness or work or fulltime education, cannot be taken care of by their parents. So most IUJ families do not qualify
for this social support service. Furthermore, there are set quotas for the number of children
at each age level that can be handled at those facilities so there may be capacity issues.
Therefore it is difficult to have a child accepted at nursery schools/kindergartens in the
middle of Japanese fiscal year (April to March).
Note: This is because the staffing numbers are set each April. Also, the nursery schools
capacities are limited.
Also Note: If your family leaves Japan or will no longer need the services, you must notify
the school and city hall well in advance and ask for their support!
If you would like to enter your child at a nursery school/kindergarten, please go to the
Kosodate-Shien Ka of the Minami Uonuma city office and ask for their support.
pg. 71
(21) Helpful Telephone Numbers

HELP LINES
Tokyo English Life Line
03-5774-0992
http://www.telljp.com/
MEDICAL CONSULTATION (9 languages)

AMDA International Medical Information Center
03-5285-8088
http://eng.amda-imic.com/
English, Chinese, Korean, Thai and Spanish (9:00-20:00 Mon to Sun)
Portugues (9:00-17:00 Mon, Wed. and Fri.)
Filipino (13:00-17:00 Wed)
TRAVEL HELP LINES (English assistance)
Japan National Tourism Organization
(Daily 9am-5pm)
http://www.jnto.go.jp/
Tokyo 03-3201-3331
JR East InfoLine (JR Info and Travel)
http://www.jreast.co.jp/e/index.html
050-2016-1603
http://www.narita-airport.jp/en/index.html
Narita 0476-34-8000
Airport Flight Information
http://www.haneda-airport.jp/inter/en/
Haneda 03-6428-0888 (automated voice menu
system. The number can be called any time 24
hours a day if you wish to contact the Haneda
Airport International Terminal.)
pg. 72
pg. 73
pg. 74
pg. 75
pg. 76
pg. 77
Communicating in Japanese while traveling to IUJ

When you need help, point to the Japanese writing below the English statement you wish to
express. If you prefer speaking it, the words below the Japanese writing are the Romanized
equivalent.
Basic Greetings
Hello
Kon-nichiwa
Good morning
Ohayo Gozaimasu
Good afternoon
Kon-nichiwa
Good bye
Sayonara
Thank you
Arigato Gozaimasu
Excuse me
Sumimasen
Good evening
Konbanwa
At Narita/Haneda International Airport Terminal

Where is the counter to have luggage delivered?
Takuhai kaunta wa doko desuka?
In front of Shipping or Delivery Counter

I would like to have this luggage delivered to this address (please show your address to the
staff). How much does it cost to send this item?
Kono nimotsu wo kokoni okuritainodesuga, Ryokin wa ikura desuka?

How many days will it take?
Nan-nichi kakari masuka?

There is no fragile item in it.
Kowaremono wa haitteimasen.
There is a fragile item in it.
Kowaremono ga haitteimasu.
Money Exchange
Where can I exchange money?
Ryogae wo shitai no desuga, doko de dekimasuka?
pg. 78
Can I withdraw cash from my credit card?
Watashi no kurejittokado de genkin wo hikidasemasuka?

Can you cash a Travelers Check?
Traberazuchekku wo genkin ni kaerukoto wa dekimasuka?

What is the exchange-rate?
Koukan reito wa ikura desuka?

Is there a bank commission required for exchanging money?
Tesuryou wa kakarimasuka?
How much is it?
Ikura desuka?
Please write the figure on the paper and show me.
Suji wo kamini kaite kudasai.

Well then, please change this to Yen!
Kore wo en ni ryogae shitekudasai.
Toilets, bathrooms, restrooms, WCs

Where is the mens toilet?
Danseiyo toire wa dokodesuka?
Where is the ladies toilet?
Joseiyo toire wa dokodesuka?
Characters on doors of toilets, lavatories, bathrooms, etc. indicating male and female facilities.
Mens
Womens
Characters for Restroom, Toilet, WC, etc.
Otearai
Otearai
Senmenjo
Keshoushitsu
Characters on Water Taps
Mizu (cold water)
Oyu (hot water)
Toire
pg. 79
Characters on the toilets themselves
Dai (big flush)

Shou (small flush)
* Japanese toilets can be highly automated with motions and light sensors.
Signs indicating places to eat

Restaurant
Resutoran
Cafeteria
Shokudo
When Shopping
How much does this cost?
Kore wa ikura desuka?

Please write down how much this costs.
Kono nedan wo kaite kudasai.
At the Immigration Gates

Immigration Office
Nyuukokukanrikyoku
At the Arrival Gates
Bank
Ginkou
Japanese
Nihon-jin
Foreigner
Gaikoku-jin
Luggage home-delivery service
Takuhai
pg. 80
When you look for the Railway Lines to go from Narita/Haneda Airport to
Tokyo Station or Urasa Station, and then on to Urasa
JR Soubu LineNarita Line
Keisei Line
Keisei-sen
JR
JR Soubu-honsen, Narita-sen or
JR Narita Express
A Private Railway that runs between the

airport and UENO Station
Keikyu Line
Keiky-sen
Connects the airport with TOKYO Station
Monorail
Monorru
Private Railway that runs between the

airport and Shinagawa/Hamamatsucho
Station
JR Yamanote Line
JR
JR Yamanote-sen
Goes from Shinagawa/Hamamatsucho Station
to TOKYO Station
Characters for Tokyo Station, Ueno Station, Shinagawa Station and Hamamatsucho Station
Tokyo-eki
Tokyo
Ueno-eki
Ueno
Shinagawa-eki
Shinagawa
Hamamatsucho-eki
Hamamatsucho
Characters for the Joetsu Shinkansen (Bullet Train to Urasa)
Characters for Urasa Station Characters indicating a Taxi Stand
Urasa-eki
Urasa
Takushi noriba
When you want to purchase train tickets

Where can I buy a ticket for Tokyo? (or Ueno, Shinagawa, Hamamatsucho or Urasa)
Tokyo
Ueno
Shinagawa
Hamamatsucho
Urasa
yuki no kippu wa doko de kaemasuka?
Can I have a ticket for Tokyo? (or Ueno, Shinagawa, Hamamatsucho or Urasa)
Tokyo
Ueno
Shinagawa
Hamamatsucho
Urasa
yuki no kippu wo kudasai.

pg. 81
All together, how much do the tickets cost?
Zenbu de Ikura desu ka?
Other helpful signs/characters on the trains, and at stations

Reserved
Shitei-seki
Non-reserved
Jiyu-seki
Smoking
Kitsuen
Non-smoking
Kin-en
On your train
tickets
gosha
Car #
ban
Row #
seki
Seat #
When you reach Urasa and are ready to come to IUJ:

Where is the IUJ school bus stop?
Kokusai Daigaku no sukuru basu noriba wa doko desuka?

Which way is the East Exit?
Higashi-guchi wa dochira desuka?

Please take me to the IUJ Student Dormitory Number 1 (SD1).
1
Kokusai Daigaku dai-ichi gakusei-ryou made onegaishimasu.
Help Improve this Guide for Next Year

Please use the space below to write any suggestions for improving this guide or questions you still
have after reading through it. Give it to a member of the OSS when you arrive on campus and we will
do our best to incorporate the ideas for next year!
pg. 82

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I-2 Arrival in Japan

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